20 Best Task Management Software For Team Efficiency In 2024

Connecteam is an employee platform designed to deliver a simple yet well-structured environment for employee communication. It helps with improving day-to-day operations and developing the professional skills of every employee within the organization.

Why I picked Connecteam: The platform offers a more holistic approach to employee management by providing features that focus not just on HR and task management but also on personal and professional development. While the platform does allow you to create and schedule single and team shifts, keep track of employee work hours, and even send automatic reminders, its employee task management application has a few useful functions that will benefit your delegation of tasks.

Connecteam ensures a quicker and easier task delegation process. The app supports recurring tasks, custom digital forms, checklists, task automation, and task-specific communication. The Connecteam task management app enables users to create and assign project-specific tasks in just a few clicks. A newly created task can go live and await completion within a few seconds. A task created with Connecteam will include more detailed descriptions, subtasks, due dates, and even attached files and images.

The software also provides real-time execution updates as well as team notifications and reminders, giving managers complete oversight on the day-to-day tasks and workflows of their employees. The employee task management app provides clear visibility on every ongoing task pending completion. The app offers navigational and organizational tools like tagging and advanced filtering capabilities to view individual tasks.

Connecteam Standout Features & Integrations

Features include shift management, real-time reporting, time clock with GPS capabilities, in-app chat, surveys, employee recognition and rewards, recurring tasks, custom digital forms, checklists, task automation, and task-specific communication.

Integrations include Paychex, Xero, Gusto, QuickBooks Payroll (online + desktop), Google Calendar and others.

Zoho Projects is a cloud-based project management software that provides teams with a collaborative environment to plan, track, and execute tasks. It is designed to accommodate the needs of different team sizes and project complexities, offering a scalable solution for managing work and improving project delivery.

Why I picked Zoho Projects: Zoho Projects provides a platform where teams can create, assign, and track tasks to improve efficiency. It allows for setting priorities and deadlines, organizing tasks into lists, and visualizing them through Kanban boards for better workflow management. The software also enables team members to log time directly on tasks, ensuring accurate tracking of effort and productivity. Collaboration is further facilitated through built-in chat, forums, and document sharing, keeping all team members aligned and informed.

Zoho Projects Standout Features & Integrations

Features include an issue tracker, Gantt charts, reporting and analytics features, and resource utilization features. The tool also offers project milestones, which mark significant events in the project timeline and help in tracking progress. They can be linked to task lists and tasks to ensure that key project goals are met on time.

Integrations include Zoho CRM, Zoho People, Zoho Desk, Zoho Invoice, Zoho Analytics, Google Apps, including Drive and Calendar, Microsoft Office, Slack, and GitHub.

Profit.co’s is a Results Management Platform with a focus on task management, objectives and key results (OKRs), performance management, and employee engagement.

Why I picked Profit.co: Their platform offers a holistic suite of tools that work together to ensure optimal team alignment at all levels. Beyond managing tasks, you can use Profit.co's platform to conduct regular check-ins, manage OKRs, promote transparency, recognize employees, and review team and individual performance.

Profit.co Standout Features & Integrations:

Features include task-tracking tools to help you prioritize and set deadlines, the ability to break major tasks up into minor sub-tasks, and a kanban style view for tracking progress. You can also set up links between tasks and key results, so your progress dashboards update automatically as items are completed. Their platform also includes team collaboration features like # tagged conversations, task reminders, and action checklists with full team visibility.

Integrations are available natively with 40+ popular software applications including Chrome, Gmail, Google Calendar, HubSpot, Jira, Microsoft Teams, Microsoft Outlook, Salesforce, Slack, Snowflake, Wrike, Zapier, Zendesk and many others.

Teamwork is a task management software with a strong focus on team collaboration and workspace management features. Team leaders can leverage the platform’s automation features to assign and track tasks, create consistent work processes, and speed up their work.

Why I picked Teamwork: They offer more than just a simple task-tracking tool. You can also use Teamwork for project and resource management, planning, team collaboration, reporting, and project delivery too. Due to its large feature set, it can take a little extra time to get up to speed initially. However, there's a lot of support for learning, including ongoing webinars and access to help docs, an online resource center, and a dedicated customer support team.

Another highlight of using Teamwork is the ability to track and analyze non-billable time. This feature helps managers identify time-consuming but unprofitable tasks in their workflows, so they can make those activities more efficient, or eliminate them entirely.

Teamwork Standout Features & Integrations:

Features include task lists with subtasks that break the work down into action items for your team, due dates, priority statuses, tags, supporting documents, real-time collaboration, data dashboards, time tracking, Gantt chart and Kanban board views, milestones, budgeting and billing tools, and 7 report types. All of these features work together to help you ensure your team completes key tasks on time and within budget. You can also set up notifications to let specific co-workers know whenever a task status changes too.

Integrates are available with 80+ applications through a combination of native integrations, certified partners, and 3rd party apps. Key integrations to note include Basecamp, ChurnZero, Databox, Google applications (Gmail, Google Calendar, Drive, Sheets, etc.), Harvest, HubSpot, Microsoft Teams, OneDrive, Outlook, SharePoint, Slack, QuickBooks, Zoho Analytics, and more.

Asana is a popular task management and productivity platform that's often used to ensure team alignment in terms of task tracking and achieving company-wide goals.

Why I picked Asana: Asana’s platform allows teams to create top-level company goals, with contributing sub-tasks that feed into the larger objective. You can assign individual team members to specific sub-tasks, and visualize their progress using their dynamic task-tracking progress bars. This helps to keep team members on track, and provides a visual representation of each individual component of a company-wide goal, helping to flag any issues early if one sub-task is falling short.

Asana Standout Features & Integrations:

Features include task management and project resource management tools, automations, reporting, a workflow builder, and several different views to organize task and goal-based information, including kanban boards, Gantt charts, a shared calendar view, and a list view. From any one of their views, you can update and visualize information on your projects or tasks, including subtasks, task assignees, milestones, sections, custom fields, and more.

Integrations are available with 280+ applications, including Azure Active Directory, Chrome, DropBox, GitLab, Google Workspace, Loom, Microsoft Teams, Microsoft Office 365, Microsoft Outlook, Okta, Slack, Trello, Zapier, Zoho Desk, and many others. Additionally, users can connect Asana to Zapier, Automate.io, and others to integrate with hundreds of other apps too.

Mosaic is a project and resource management software complete with automation, forecasting, and time-tracking features that help managers keep their projects on time and within budget. These features work together to create better visibility of each organization’s effectiveness. Managers can use the board view to identify roadblocks that are time-consuming, so they can avoid them in the future.

Why I picked Mosaic: Their software offers users a summary of everything that’s going on in their organization or department. Managers can configure their dashboards as needed so they can track task progress at a glance. Mosaic also enables team leaders to compare planned time to actual time spent, so they can get a better understanding of how long it takes for their team to complete certain tasks.

Mosaic Standout Features & Integrations:

Features include task assignments with due dates and priority levels, team schedules, scopes and budgets, visualization tools, shared project notes, project roadmap tools, drag-and-drop functionalities, templates, time-tracking, data dashboards, reporting and business intelligence tools, AI-backed forecasting, data analysis, key performance indicators (KPIs), and automation workflows.

Integrations are available natively with 15+ popular software systems, including Ajera, Asana, Clockify, GitHub, Google Calendar, Google Sheets, Microsoft Excel, Microsoft Teams, Oracle, Paylocity, QuickBooks, SAP, Salesforce, Vantagepoint, and Workday. They also provide custom integration services if you want to connect Mosaic to a program that isn't already on their list.

Hello Ivy is a work management software with project and task management features as well as built-in internal communication tools.

Why I picked Hello Ivy: This software was designed with simplicity in mind and is easy to navigate and quick to learn. Users can create tasks, delegate responsibilities, track progress, and communicate with team members from inside the platform. The drag-and-drop Kanban board allows teams to track task and project progress, and personal homepages give users an overview of their assigned tasks and upcoming deadlines.

Project-related discussions can be managed within the platform to avoid unnecessary meetings. Live chat is also available in the software, and users can tag one another for urgent communications. Keeping team communications within the project management system helps reduce app-switching and promote transparency.

Hello Ivy Standout Features & Integrations

Features include daily to-do lists, deadline tracker, Kanban boards, tasks and subtasks, document management, template builder, doc collaboration, calendar view, personal homepages, live chat, discussion boards, Gantt charts, and team member profiles.

Integrations are not currently listed by the software.

monday.com is a great task management software because of its simple, visually intuitive layouts that help clarify the sequence of work for multiple tasks within a project sequence. This task management software won the 2019 Webby Award for productivity platform. It offers a customizable interface that resembles a spreadsheet, but it includes a ton of additional features that make it much more interactive and visually appealing than a simple spreadsheet for tracking task progress.

monday.com includes message boards, task management boards (for recurring tasks, task dependencies, and task progress), and some easy-to-read visualizations that allow you to display your project data and quickly get an idea of your progress. Members can collaborate by uploading and attaching files, and assigning deadlines and tagging members on tasks. @Mentions of team and individuals are available as well.

Why I picked monday.com: Because it's so customizable, it's easy to configure monday.com to plan your project timelines and organize schedules, and you can also keep all of your team conversations, briefs, and files in a single shared space, encouraging team collaboration.

monday.com Standout Features & Integrations:

Features include project management, task scheduling and tracking, resource management, scheduling, budgeting, API, calendar management, Gantt charts, file sharing, time management, email integration, third party plugins, and notifications.

Integrations are available natively with productivity apps like Dropbox, Jira, GitHub, Gmail, Google Calendar, Google Drive, Slack, Trello, Typeform. You can also access more integrations through a paid Zapier account too.

ClickUp is a flexible productivity and project management tool that helps managers oversee every aspect of the task management process. Team leaders can create tasks, set milestones and due dates, add or remove team members, and provide feedback to task assignees in real time. You can also create custom triggers for their automations, which can help speed up your team’s work.

Why I picked ClickUp: ClickUp calls itself 'one app to replace them all' and has an expansive feature set to back up that claim. It's an excellent task management platform for teams who want a little bit of everything and don't mind the learning curve and training required to master it all in one interface. For complex projects, you can also break tasks down into smaller subtasks, with individual or multiple assignees to improve productivity. Their mind map view can help you visualize the relationship between all your moving parts, and identify any roadblocks your team may encounter.

ClickUp Standout Features & Integrations:

Features include task scheduling and tracking, subtasks, reminders, priority levels, task templates, color-coding, budgeting, contact management, data visualizations, an employee database, team collaboration features, expense tracking, file sharing, a template library, timesheets, chat, email integrations, feedback management, and process reporting. You can also easily filter, sort, search for, reorder, and view tasks in whatever format is most convenient for your team. In addition, ClickUp includes tools to create Gantt charts, calendars, Kanban boards, and timelines to visualize tasks.

You can restrict team members or freelancer access so they’ll only be able to access their individual tasks, or you can make the project and its dependencies more transparent. Their click-and-drag dashboards are also very customizable, with a long list of custom fields, statuses, tags and more to choose from. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

Integrations are available natively with over 1,000+ popular applications, including Calendly, Clockify, Dropbox, Google Calendar, Google Chrome, GitHub, GitLab, HubSpot, Microsoft Outlook, Microsoft Teams, Slack, TimeDoctor, Zendesk, and many others. You can also access additional integrations by connecting ClickUp to a paid Zapier account as well.

MeisterTask is a task management tool designed to cater to businesses that prioritize data protection and privacy, offering features that align with GDPR compliance. It provides a visual workflow using Kanban boards and integrates with various tools while ensuring the security of intellectual property, positioning itself as a suitable choice for secure and reliable task management.

Why I picked MeisterTask: I included MeisterTask because the platform's quick setup feature allows teams to rapidly begin using the tool with minimal onboarding. Plus, compared to other tools, MeisterTask also stands out for its commitment to maintaining the security and privacy of user data, ensuring that businesses can manage tasks while adhering to strict data protection regulations.

MeisterTask Standout Features & Integrations

Features include a distinctive Kanban board that visualizes tasks as detailed cards that can be moved across customizable columns, aiding in progress tracking and task prioritization.

Other useful features include automation capabilities for repetitive actions, multiple checklists within tasks for detailed progress tracking, recurring task setup for regular duties, time tracking for productivity analysis, custom fields for tailored information capture, comprehensive statistics and reports for insight into team performance, roles and permissions management for access control, and integrations with other tools to centralize workflows.

Integrations include MindMeister Google and Outlook Calendars, Microsoft Teams, Slack, GitHub, ZenDesk, Microsoft Outlook and Gmail, PomoDone, and Zapier.