Remote work is here to stay. The COVID-19 pandemic has changed the way teams collaborate. Millions of teams around the world have transitioned from office work to a work-from-home or hybrid work model in the last few years.
And working from home created new challenges for managers. Completing projects on time and within budget has been more difficult than ever. But you can overcome these challenges with task management software.
Task management software helps improve team collaboration and enables your team to complete projects within a given timeframe.
Read my review to discover the best task management software you can use to oversee remote teams. My review includes a short description of each tool, screenshots, and a comparison chart so you can decide which solution would be a fit for your company.
- 10 Best Hot Desk Booking Software For Managing Hybrid Work Arrangements In 2022
- Difference Between Hoteling Vs Hot Desking
What do I look for when I select the best task management software solutions? Here’s a summary of my evaluation criteria:
- User Interface (UI): I look for tools that have a simple layout. You shouldn’t waste time going through multiple tabs or windows to find the platform’s features.
- Usability: I look for software that’s easy to use. Your employees should be able to learn how to use the solution after a short training period.
- Integrations: I look for platforms that integrate with communication apps, conferencing tools, performance management software, and other solutions you use on a daily basis.
- Value for $: I look for tools that can help you speed up the project completion process, so you can make the most out of your investment.
Task Management Solutions: Key Features
- Task templates – The solution should provide some task templates so you won’t have to waste time creating new tasks.
- Automation – The platform should offer some form of automation, such as automatically assigning recurring tasks.
- Multiple views – You should be able to use the software, whether you love Kanban boards, can’t do without Gantt charts, or obsess over your calendar.
- Scheduling – You should be able to schedule some tasks ahead of time.
- Task prioritization – Prioritizing certain tasks helps you and your team to optimize your workflow.
People Managing People is reader-supported. We may earn a commission when you click through links on our site — learn more about how we aim to stay transparent.
Overviews Of The 10 Best Task Management Platforms
Here’s a brief description of each task management software solution to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the user interface.
Monday is a popular project management software. This tool offers an impressive set of features, with powerful project planning, time tracking, and online task management functionalities.
This platform is customizable and enables managers to plan huge projects and then break them down into digestible individual tasks. Monday offers multiple project views. You can track your projects using Kanban boards, Gantt charts, calendar views or timelines. You can also get an overview of the project or hone in on specific task assignments for a more detailed view.
The software’s pricing and its time tracking column makes it a good choice for small businesses that collaborate with freelancers for their work. The tool’s automation features help you eliminate repetitive tasks, and you can set up custom notifications to let your team know when different aspects of their tasks change.
Monday integrates with popular collaboration, marketing, software development, and project management software. Its integrations include Dropbox, Google Calendar, Google Drive, Slack, Zoom, OneDrive, Adobe Creative Cloud, Salesforce, Shopify, Zendesk, and others.
Monday costs from $8/user/month. The platform has a free version for up to two users that includes a mobile app compatible with iOS and Android devices.
ClickUp is a flexible project management tool that helps managers oversee every aspect of the task management process. Team leaders can create tasks, set milestones and due dates, add or remove team members, and provide feedback to task assignees in real-time. You can also create custom triggers for their automations, which can help speed up your team’s work.
Their versatile platform lets you organize your team’s tasks into different views, including checklists, boards, box, gantt, or calendar views, to keep tabs on how a project is going. For complex projects, you can also break tasks down into smaller subtasks, with individual or multiple assignees to improve productivity. Their mind map view can help you visualize the relationship between all your moving parts, and identify any roadblocks your team may encounter.
You can use the tool’s template library to save time when creating a new task, or you can create one from scratch. You can restrict the access of team members and freelance collaborators so they’ll only be able to access their individual tasks, or you can make the project and its dependencies more transparent. Their click-and-drag dashboards are also very customizable, with a long list of custom fields, statuses, tags and more to choose from.
ClickUp integrates with 1,000+ tools, including Calendly, Clockify, Figma, GitHub, Google Drive, Microsoft Outlook, Microsoft Teams, Slack, Twilio, Zapier, Zendesk, Zoom, and others.
ClickUp costs from $5/user/month, and offers a free trial. They also offer a free forever plan for personal use.
Wrike is a work management platform that excels at helping managers create successful workflows. The software enables managers to gain visibility into what every team member or collaborator is working on, so it can help them plan and assign tasks accordingly.
This tool enables you to personalize your dashboard and you can set it up to automatically sort tasks based on their due date and priority. You can also visualize the tasks in Kanban boards, Gantt charts, or calendars at any time.
Wrike is great for businesses where file sharing is important because you can attach files to tasks and discuss them in real-time. This can help speed up the approval process because it cuts down on the back-and-forth cycle between the task assignee and managers.
Wrike integrates with dozens of apps, including Gmail, Google Drive, Slack, Microsoft SharePoint, MS Excel, Outlook, JIRA, Dropbox, and others.
Wrike costs from $9.80/user/month. The software also offers a free plan with limited functionalities.
Mavenlink is a task management tool that helps managers build detailed workflows to complete projects within budget limits. The platform provides team leaders with all the information they need to manage their resources and assign project tasks to the right people.
One of the things that make this software stand out is its clean interface. Unlike other project management tools that have a steep learning curve, Mavenlink is easy to use from the start. Managers can identify bottlenecks in the project roadmap and update their approach to avoid or overcome them.
The platform’s Project Task Tracker is a specialized view that helps managers keep tasks on track and on schedule. It enables them to check on task progress, prioritize different tasks, and set task milestones and deadlines.
Mavenlink integrates with a lot of tools, including Hubspot, Quickbooks, JIRA, Slack, Google Docs, Oracle, Microsoft 365, Salesforce, and others.
Mavenlink offers customized pricing upon request. You can access a free 10-day trial and request a demo.
Smartsheet is a work management platform with strong collaboration and reporting features. The software helps team leaders to assign and track tasks, and to share important documents with multiple departments.
With Smartsheet, managers can change the statuses of tasks and tag different individuals to notify them about the changes. Employees can create request forms and attach them to tasks when they need more information, so they don’t have to browse multiple tabs to find what they need.
Smartsheet offers a good variety of task templates, so managers can save time when creating workflows for small teams. They can also assign task dependencies and share feedback in real-time, speeding up the approval process.
Smartsheet integrates with tons of apps, including MS Teams, Salesforce, Zapier, Outlook, Hangouts, Google Forms, DocuSign, and others.
Smartsheet costs from $7/user/month. The software offers a free 30-day trial.
Teamwork is a task management software with a strong focus on team collaboration and workspace management features. Team leaders can leverage the platform’s automation features to assign and track tasks, create consistent work processes, and speed up their work.
With Teamwork, it’s easy to make sure that your team completes key tasks on time and within budget. You can assign different priority levels to each task and set up notifications to let coworkers know when a task’s status changes.
The highlight of using Teamwork is the ability to track non-billable time. This can help managers identify time-consuming but unprofitable tasks in their work process, so they can eliminate them.
Teamwork integrates with multiple tools, including Zapier, Mailchimp, Stripe, TaskClone, Slack, MS Teams, Hubspot, and others.
Teamwork costs from $10/user/month. The platform offers a free plan with limited functionalities and a 30-day free trial.
Hive is a flexible project management platform that enables team leaders to tick tasks off their daily to-do list. With adaptable project templates, in-app messaging and resource management features, this tool helps managers to keep all their employees on the same page.
This tool creates a centralized space where team leaders can view and track multiple projects at once. Users can break each project down into separate tasks, set timelines, and assign them to team members.
One of the benefits of using this software is that it simplifies cross-department collaboration. Managers can assign tasks to different departments, and create check-off lists to make sure that every task is completed in the correct order.
Hive integrates with over 1000 tools, including Zapier, Gmail, Mailchimp, Zoom, Slack, and others.
Hive costs from $12/user/month. The tool offers a free forever version with limited functionalities. You can try out the software for free for 14 days.
Mosaic is a resource management tool complete with automation, forecasting, and time-tracking features. The software helps managers keep their projects on time and within budget.
Mosaic offers users a summary of everything that’s going on in their organization or department. Managers can configure their dashboards so they’ll be able to track task progress at a glance. The tool also enables team leaders to compare planned time to actual time spent, so they can get a better understanding of how long it takes for their team to complete certain tasks.
Thanks to its built-in time-tracking and reporting features, Mosaic offers a better visibility of the organization’s effectiveness. Managers can use the board view to identify roadblocks that consume time, so they can avoid them in the future.
Mosaic integrates with a variety of tools, including Slack, JIRA, Gmail, Quickbooks, Outlook, and others.
Mosaic costs from $9.99/user/month. The software offers a 30-day free trial and you can also book a demo.
7Shifts is a task management system and collaboration tool designed to help restaurant managers improve their team’s productivity, increase employee engagement, retain staff, and stay on top of employee scheduling.
This platform makes it easy for restaurant workers to get a clear picture of what they should accomplish on a daily basis. The software’s mobile app highlights outstanding tasks and sends real-time notifications as your team completes them.
The tool enables team leaders and managers to schedule shifts, create and assign tasks, and it automates recurring tasks to speed up the process. The timesheets feature helps managers determine when employees check in and out of work, so it eliminates unnecessary paperwork.
7Shifts costs from $17.99/month/location. You can try out the platform for free for 14 days. The software also offers a free version for single locations.
Asana is a popular productivity tool that’s often used for project management and team alignment in terms of task tracking and company-wide goals. Their software includes several different views to organize task and goal-based information, including kanban boards, gantt charts, a shared calendar view and a list view.
Asana’s platform allows teams to create top-level company goals, with contributing sub-tasks that feed into the larger objective. You can assign individual team members to specific sub-tasks, and visualize their progress using their dynamic task-tracking progress bars. This helps to keep team members on track, and provides a visual representation of each individual component of a company-wide goal, helping to flag any issues early if one sub-task is falling short.
Asana integrates with over 280 apps and counting, including Azure Active Directory, Chrome, DropBox, GitLab, Google Workspace, Loom, Microsoft Teams, Microsoft Office 365, Microsoft Outlook, Okta, Slack, Trello, Zapier, Zoho Desk, and many others.
Pricing for Asana starts at $10.99/user/month. You can also request a 30-day free trial through their website. They also have a free forever plan for individuals or small teams too.
Need Expert Help Selecting The Right Task Management Software?
People Managing People has joined forces with the software comparison platform Crozdesk.com to assist you in finding the best tool for your needs. Crozdesk’s Task Management Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.
It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:
The 10 Best Task Management Platforms Summary
Free version with limited features
|From $8/user/month||Visit Website|
Free trial available
|From $5/user/month||Visit Website|
Free version with limited features
|From $9.80/user/month||Visit Website|
10 days free trial
|Pricing upon request||Visit Website|
30 days free trial
|From $7/user/month||Visit Website|
30 days free trial
|From $10/user/month||Visit Website|
14 days free trial
|From $12/user/month||Visit Website|
30 days free trial
|From $9.99/user/month||Visit Website|
14 days free trial
|From $17.99/month/location||Visit Website|
30-day free trial
|From $10.99/user/month||Visit Website|
Here’s a few more that didn’t make the top list.
Complex workplace platform that helps with workflow optimization, task prioritizing, and file sharing.
Organize and prioritize your tasks in visual kanban boards
Timesheet and project management software with invoicing features that helps team leaders to allocate and track tasks.
Simple task managing platform that increases productivity with reinvented to-do lists.
- Yanado Task + Project Management
Project management software that integrates with Gmail, so you can assign tasks directly from your email account.
- Team Gantt
Task management software that helps you manage tasks with Gantt charts.
Project management platform that facilitates team collaboration.
Task management software that makes it easy to share and complete tasks with your co-workers.
Task manager that enables users to track time and organize their workday.
Productivity tool that helps users stay organized and prioritize tasks using a to-do list app.
Project management solution that helps teams stay on top of multiple tasks and projects with Gantt charts.
Task management software that helps managers to create team schedules, track billable time, and invoice clients.
Make Your Remote Team More Effective With Team Management Software
Effective teams complete projects on time and within budget. And a simple way to increase your team’s effectiveness is to use task management software.
Earl K. Miller, a neuroscience professor at MIT, said “Multitasking is not humanly possible, […] When you multitask, you tend to make more mistakes.” Assigning your team members specific tasks to complete every day enables them to focus on what’s important and increases their productivity.
Still not sure? Take a look at our summary of the benefits of task management software and how it can help you.
You can learn more about the benefits of workforce management on our blog. If you want to receive tips on how to increase team productivity from top thinkers in the industry, subscribe to the People Managing People newsletter.
For even more help on choosing the best HR software, check this out: The 10 Best HR Software Companies 2022