When you have a busy team to manage, scheduling can become a challenge. That’s when specialist software tools can be a huge help. From planning rosters to shift swapping, they take the hard work out of the process and keep things organized.
But when you are paying per user, the costs soon mount up. So how can you manage employees effectively without busting your budget? Thankfully, the best open source employee scheduling software provides the answers.
The open source movement has made a wealth of software tools available from platforms such as Github. Anyone can use the source code free of charge and change it as they wish. Many scheduling software products are available on open source licenses. Open source software may be built on platforms such as Linux, Mac iOS, or Windows.
This means you can enjoy all the benefits of scheduling software but without paying a cent. This makes open source employee scheduling software ideal for startups and small businesses.
Other Employee Management Software
Not looking for open source employee scheduling software? Here are some other employee scheduling tools you may find of interest:
Open Source Employee Scheduling Software Comparison Criteria
What do I look for when selecting the best open source employee scheduling software? Here’s a quick summary of my evaluation criteria:
- User Interface (UI): Is it clean and attractive? (Often a weak point with open source.)
- Usability: Are the features easy to learn and master? What tutorials and training are available (if any)?
- Integrations: Is it easy to connect with other tools? Are there pre-built integrations?
- Paid Extras: While open source software is free, there may be options to purchase additional features from various vendors. What upgrades are available?
Open Source Employee Scheduling Software Key Features
Here are the key features you can expect to find in this type of software:
- Employee Management: houses information about all your employees, company structure, and locations.
- Schedule Management: automates the process of schedule creation according to availability and other criteria.
- Shift Management: makes it easy for employees to swap shifts and make other shift scheduling changes.
- Time Management: protective measures to ensure employees are recording their time and time-off accurately
- Absence Management: allows for proactive management of any gaps that occur in the schedule due to absence.
- Tracking Payroll Expenses and Budget: integrations with other financial software to provide a big-picture view
- Employee Self-Service: allows employees to update their own schedules if necessary
- Reporting and Business Intelligence: provides detailed reporting and analysis for senior management
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Overviews Of The 10 Best Open Source Employee Scheduling Software
Here are brief descriptions of the best open source employee scheduling software on my list, showing what each does best—plus screenshots to showcase the top features.
monday.com’s flexible Work OS system makes it easy for users to organize, track and visualize any process through their customized data dashboards. Their system comes with 200+ templates, including a weekly work schedule template, that can be adapted to your business needs. All of their data dashboards can also be visualized in a variety of formats with just one click, including a calendar view or Gantt chart format. Useful scheduling features include automation to notify your staff as soon as a new schedule is posted, and the ability to share the schedule in “read-only” mode to avoid unwanted changes.
In terms of their open-source capabilities, users who are feeling adventurous can take advantage of their Developer tool, which enables you to create your own customized processes within monday’s system. Once you’ve completed your app design, you have the option to keep it private, make it public, or share it in the monday apps marketplace. In addition, you can also browse the existing third-party apps in the monday.com app marketplace to see if the feature you’re craving has already been developed.
monday.com integrates with other commonly used communication and productivity tools including Excel, Google Calendar, Slack, Microsoft Teams, Outlook, Zapier, and others.
Pricing for monday.com starts at $8 per user/month. They also offer a 14-day free trial, and a free forever plan with limited features for a maximum of two users.
Staffjoy simplifies staff scheduling for small businesses, especially those still using paper and spreadsheets. The application is ideal for on-location organizations such as restaurants, cafes, and delivery operations.
This software has a solid user base, and developers are available to ship code for various operations. These include setting up Staffjoy on Google Cloud.
Staffjoy is available free on an open source license, but you will need to provide hosting.
This open source tool is a lightweight, embeddable planning engine. The software makes it possible to solve optimization problems in areas such as employee rostering.
Every organization faces the challenge of managing limited resources, including personnel. With the help of OptaPlanner, it’s easy to create more efficient plans, reduce labor costs, and improve service.
OptaPlanner is available on an open source license and can be downloaded without charge.
This cloud-based appointment scheduling solution caters to businesses in areas such as retail, education, construction, and advertising.
Setster allows managers to add holidays and staff leave to Google calendars and set custom rules for notifications. Appointments can be scheduled in real-time for multiple locations, including buffer times between meetings.
Pricing for Setster starts at $48/month and a 15-day free trial is available.
Booked Scheduler helps groups and organizations manage, book, and track resources. Multiple schedule views permit users to pinpoint time slots for the resources they need.
Simple calendar views allow everyone to see availability clearly, while administrators enjoy flexibility in how the software is configured and managed.
Booked Scheduler costs from $10/month and gets you full access for unlimited users. You can also sign up for a free 30-day trial.
TimeTrex Community Edition offers different ways of time tracking the attendance of employees. You can track employees through web browsers, biometric facial recognition time clocks, mobile apps, or touch-tone telephones.
With this software, you can remotely monitor employees and get detailed reports on employee timesheets and attendance. Employees can request schedule changes, and rosters can be modified securely from anywhere.
TimeTrex Community Edition is free, open source software. However, there is also an option to upgrade to the paid professional edition.
WP-HR Manager leverages the power of WordPress to provide employee management solutions right within the platform.
You can record and track a wide range of employee information, from attendance and salaries to timekeeping and leave records. Employees can use the self-service tools and templates to update their own data, check-in/out, and request leave. It’s also easy to add multiple locations and management roles.
The core WP-HR Manager plugin is free, but paid extensions are available from $5.99/month
mHelpDesk is a high-performance software solution for service and repair businesses. The job management algorithms integrate field workers, dispatchers, schedules, and billing systems to keep everything organized.
Mobile (Android and iPhone) and web apps are available to streamline workflow, improve messaging, and allow access to information from anywhere.
Pricing starts at $169/user/month. There is no free version but you can contact the company for a free demo.
For organizations with complex shift schedules, StaffRoster is a natural choice for dynamic employee scheduling.
This all-in-one platform simplifies the management of all aspects of shift work. Companies using StaffRoster can share shift information in one centralized location, track scheduling for up to 5 stores or locations, and even navigate contract and roster constraints management right within the app.
StaffRoster pricing starts at $242.36/month (billed as €199/month) for up to 50 employees. There is no free trial option.
ConnecTeam allows you to manage all your employees using just one app. The system is easy to use, customizable, and scalable.
You can create single, multiple, or team shifts with calendar view or drag and drop options. The time clock system includes a variety of report types, GPS tracking, and unlimited job scheduling. Higher plans will even unlock geofencing options.
ConnecTeam costs from $39/month for 50 users and a 14-day free trial is available.
Need Expert Help Selecting The Right HR Scheduling Software?
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It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:
Best Open Source Employee Scheduling Software Summary
14 days free trial
|From $8/user/month||Visit Website|
|Free on an open source license||Visit Website|
|Available on an open source license||Visit Website|
15 days free trial
|From $48/month||Visit Website|
30 days free trial
|From $10/month||Visit Website|
|Free, open source softwar||Visit Website|
|From $5.99/month||Visit Website|
|From $169/user/month||Visit Website|
|From $242.36/month (billed as €199/month) for up to 50 employees||Visit Website|
14 days free trial
|From $39/month for 50 users||Visit Website|
Other Open Source Employee Scheduling Software Options
Here are a few more that didn’t make the top list.
Best for retailers and store operators
- Open HRMS
Best comprehensive employee scheduling solution
Best for easy collaborative scheduling
Best enterprise-level job scheduling system
Best for companies with large field-service operations
Best task scheduler designed to run scripts/commands
Best for workflows and tasks synchronization
- Auto Shift Planner
Best automatically generated employee shift schedules
Is Open-Source Employee Scheduling Software As Good As Proprietary Alternatives?
Open source tools have real value, and many organizations rely on them to organize employee schedules. But it’s true that to some extent, you get what you pay for.
Free tools do have their place, but investment in open source software will be limited. Proprietary software may offer more features, better customer support, and enhanced integrations.
Is Open-Source Employee Scheduling Software Reliable?
The tools I’ve considered in this review have stood the test of time and are generally reliable. When issues do arise, they are likely to be resolved quickly.
The open source community is mutually supportive, and you can often get help from developers and other users when you encounter problems. But don’t expect the dedicated support you are entitled to with paid software.
Can Open Source Employee Scheduling Software Compete With Paid Tools?
Free is always an attractive price point, so open source solutions will always have appeal. But would you trust your employee scheduling to freebie software? Let us know in the comments below.
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