10 Best Online Employee Scheduling Software In 2023

Wrike is an all-in-one project management solution that allows you to easily manage projects, people, and tasks in one unified platform. The software lets you create detailed schedules for your employees that can be edited in real time. This feature is especially helpful when dealing with last-minute changes or unexpected absences.

With Wrike’s employee scheduling features, you can create and manage employee schedules easily and set up alerts to notify you when some changes or tasks need attention. It allows you to create custom work shifts for each employee and assign tasks accordingly. You can also view who is scheduled for which shift at any given time, track changes in work hours, and approve or deny requests for shift adjustments or overtime hours. Additionally, employees can use the self-service portal to pick up shifts, request time off, and swap shifts with coworkers.

Wrike’s time-tracking feature lets you track how long each employee spends on a task or project. You can use this data to accurately measure productivity levels and identify areas where improvements are needed. Employees, on the other hand, can view their schedules from any device with a web browser, giving them more flexibility when managing their workloads. Finally, Wrike allows you to analyze workloads based on detailed reports that provide insight into overtime pay rates or staffing levels over extended periods.

Wrike integrates with over 400 applications, including ADP, Bamboo HR, Workday, Namely, Evernote, Dropbox, and Slack.

Need more than just staff scheduling software? Connecteam is a complete work management platform managers from all types of industries use to handle their daily operations, scheduling, internal communications, and employee training.

Their time tracking capabilities extend to geofencing which ensures your team is in the right place and won’t clock out when away from the designated work site. Digital forms, checklists, and push notifications or reminders are bonus points that make it a good choice for “deskless” workers. These prove useful as there are limited third-party integrations to opt for.

Paid subscriptions for Connecteam start at $35/month (billed monthly) for up to 200 staff members. Quite a generous offer you can decide upon after testing the platform for 14 days.

Hub Planner provides a complete list of features like core resource scheduling and time tracking along with project planning and real-time reporting. Users from all kinds of professions can use the tool thanks to its availability on various devices—including on the go as long as you’re connected to the Internet.

The tool’s complex resource scheduling functionalities allow managers to find available team members by skills, location, department, workload, and/or custom tags.

Hub Planner plans are available from $7/resource/month with a generous 60-day free trial.

Justworks is a multifaceted HR software solution combining payroll services, employee scheduling, time tracking, benefits administration, and more.

From a scheduling perspective, Justworks makes it easy to create and edit schedules, assign shifts, and track employee hours. The software also provides real-time updates, which helps you stay on top of any scheduling changes or conflicts.

A standout feature of Justworks is its time-tracking capabilities. Employees can clock in and out from their mobile devices, and it automatically calculates hours worked and overtime. This saves a lot of time when it comes to processing payroll.

Justworks integrates with 15Five, Accurate Background, Bench, Checkr, Culture Amp, Expensify, Found, JazzHR, Lattice, Pilot, Remote, Teampay, Velocity Global, and Zip Recruiter.

The Homebase team scheduling software is mainly used by small businesses such as small stores, beauty salons or fitness facilities, and other service providers. The platform provides an exhaustive set of features that let you run your HR tasks from start to finish, including hiring and onboarding, scheduling, time tracking, team communication, and more.

Its simplicity and vast array of functionalities have brought numerous distinctions such as “Top Rated Time Clock Software” by The Blueprint and a 5-star rating on QuickBooks Apps.

Homebase has a free plan you can use with an unlimited number of employees but fewer advanced features. This replaces a free trial.

eResource Scheduler (eRS) is a modular resource scheduling and management software that offers scheduling, time tracking, financial tracking, and reporting capabilities. Users can opt in or out of each of the product's verticals, making it customizable to your needs and priorities.

The software's drag-and-drop scheduling can be viewed by the hour, day, or month, giving various levels of depth and detail. Gantt charts give an overview of the projects underway, their timelines, and the people involved at various stages. Profiles can be developed for workers, making it easy to find people with the right skills and capacity to assign to different tasks or projects. 

Timesheets are simple to use and color-coded to quickly identify what projects, tasks, and other work people are spending their time on. Time data can be entered manually, imported using CSV, or automatically uploaded using the tool's API. Approval workflows can be built and saved in the platform, and various levels of access can be implemented for companies of all sizes.

The financial vertical of the software helps users make sense of their cost, revenue, and profit data. Cost and billing rates can be set at a role, project, or resource level for easy input and tracking of finances. Alongside the scheduling and time tracking functions of the platform, financials can be turned into reports and analytics for management to review.

The scheduling software and time tracking software each start at $5/resource/month. Sign up for a free 14-day trial to try before you buy.

monday.com is an online employee scheduling software that allows managers to build custom workflows for their team. The tool includes dozens of integrations, widgets, third-party apps, and editable columns.

monday.com includes a time tracker for users to keep track of time spent on tasks. Users can also add the tracker to the team’s high-level overview so managers can see how much time employees spend on each individual task. Managers can also assign individual or multiple team members to tasks.

The tool has a workload widget, which enables managers to pull data from tasks and view individual team member capacity and overall workload. Users can also create custom dashboards that update automatically, so managers can track overall team performance and efficiency.

monday.com costs from $8/user/month. A 14-day free trial is also available.

ClockShark is an online employee scheduling software with timesheets and time tracking for field services and construction businesses. Employees can clock in and clock out from their smartphones and all job costing data is recorded within the app so you can access it for simple payroll and invoice processing. You have multiple options for employees to access ClockShark: by web browser, mobile app, or even a ClockShark 'kiosk' using a tablet device. You can leverage facial recognition tools and individual PINs to ensure the utmost security no matter how you choose to access the software. 

Crew management is simple with ClockShark's work scheduling calendar. You can create and assign shifts, color-code entries, and drag-and-drop items to make changes quickly. Notifications will prompt affected parties in real-time if their shift is altered in any way (canceled, shortened, swapped, etc.). ClockShark also has GPS and geofencing capabilities baked in so you can see where and when people are checking in.

Overall, ClockShark is a must-have online employee scheduling software for field service or construction businesses to streamline their timesheet-to-payroll workflows.

ClockShark integrates with QuickBooks, Sage 100 Contractor, Xero, ADP, Paychex, and other apps.

ClockShark costs from $7/user/month plus a $16/month base fee. They also offer a 14-day free trial.

When I Work is an employee scheduling software with an integrated time tracking tool for shift and task tracking. This allows you to manage your employees and track their hours without ever leaving the app. Your employees can manage their availability, submit time-off requests, and collaborate on shift trades.

For repetitive scheduling, When I Work lets you design shift templates or use easy copy-paste mechanisms to duplicate submitted information. The app makes it super easy to add and remove employees. It also facilitates fast communication with an in-app messaging system. If something about your schedule is amiss or needs to change, you will have feedback right away.

When I Work integrates with Acuity Scheduling, Calendly, TSheets, and more. Support is available via email and chat.

When I Work costs from $2/user/month and offers a 14-day free trial.

Need a highly-compliant tool to keep problems at bay? Shiftboard comes with two separate products: ScheduleFlex (used in distribution, staffing agencies, call centers) and the high-compliance SchedulePro (used for oil and gas, manufacturing, petrochemical industries). Both versions allow for general labor law compliance, employee self-service, and time tracking.

ScheduleFlex is better suited for organizations that require constant schedule changes. Flexible team schedule creation, shift blocking and credential verification, or labor demand forecasting help with maintaining day-to-day compliance.

Meanwhile, SchedulePro provides complex compliance with labor laws and safety standards along with labor demand forecasting, exception tracking, and other features to help you manage diverse risks.

The cost for both the ScheduleFlex and SchedulePro plans is custom as you’ll need to request a demo beforehand to see if one of them is right for your organization. Note that additional implementation fees apply in all cases.