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10 Best Online Employee Scheduling Software In 2022

The Best Online Employee Scheduling Software List

Here’s a shortlist of the best employee scheduling software:

  1. monday.com

    Best custom workflows for team scheduling

  2. Buddy Punch

    Best online time clock with scheduling

  3. Shiftbase

    Best for easy shift scheduling

  4. Homebase

    Best if you need a complete online HR platform

  5. Schedule360

    Best for healthcare providers

  6. Hub Planner

    Best for resource allocation and availability mapping

  7. Sage HR

    Best for small and medium businesses

  8. Shiftboard

    Best for highly regulated industries where you need to comply with diverse safety standards and labor laws

  9. BambooHR

    Best for managing employees throughout the whole life cycle

  10. 7shifts

    Best for restaurants

Managers have saved hours of work by ditching the classic paper records or spreadsheets to record their employees’ attendance and leave days. Automating your employee scheduling tasks lets you focus on other aspects like maintaining a solid team culture or ensuring your staff is happy.

For this article, I’ve tested 10 employee scheduling tools that reunite the core features you need to manage your team’s work hours, time off, payroll, and sometimes even more. 

Note that each one of these platforms comes with extra features that will be helpful for a specific industry or need. I’ll take you through the benefits of the core capabilities that help you maintain error-free schedules and stay compliant—regardless of your team’s size or location.

Keep reading for the list of 10 online employee scheduling software options HR, business owners, or team managers need to consider.

What Is Employee Scheduling Software?

Employee scheduling software solutions are used to plan, track, and report on your worker’s tasks and timesheets. This includes managing shifts, tracking vacation and sick time, and making wage payments based on fair data—no matter how many locations and teams you’re in charge of.

Their automated versions enable smooth schedule management even when work hours are extended unexpectedly or employees start trading their shifts. The scheduling module on these tools is almost always paired with time tracking and reporting capabilities for complete staff activity organization and analysis.

Note: Most of the tools you can get today are available online via a web application but employees can access them through desktop or mobile apps instead. You can use all of the solutions on this list directly from your web browser as employees can log their time online either from their computers or mobile phones.

Why Choose Employee Scheduling Software?

The complexity of these apps makes for a lengthy list of benefits you can get from a single HR hub. Here’s a few of them:

  • Lowered labor costs and unexpected expenses
  • Less time spent on scheduling and rescheduling
  • No shift delays or overlaps
  • More clarity regarding employee availability and shift exchanges
  • Improved employee satisfaction and retention rates
  • Direct payroll based on clear work hours stats
  • Full labor law compliance
  • Real-time view of your team’s activity and work risks

Most tools also provide flexible pricing levels so any kind of business can gain from them. You can access many free employee scheduling software alternatives with limited core features or for smaller teams.

Online Employee Scheduling Software Comparison Criteria

What do I look for when I select the best online employee scheduling apps? Here’s a summary of the evaluation criteria that should inspire your decision-making process: 

  1. User Interface (UI): Attractive UI is particularly helpful when you’re looking to implement a new tool quickly. An intuitive interface makes it easier for your employees to use the tool without requiring extra training. For a non-boring experience, opt for a bright and clean design.
  2. Usability: Reduce labor costs by looking for sellers that offer timely tech support and training even prior to making the purchase. A comprehensive help center complete with tutorials or a community to answer your inquiries in real-time is an added plus. Without these, you’d have to spend extra time and resources on training instead of using that time to do your work.
  3. Integrations: How easy is it for you to integrate the new tool with your current apps? Employee scheduling software is likely just one of the solutions you need to run your business. Choose platforms that seamlessly integrate with apps you’re already using, such as HRMS, thanks to pre-built integrations or add-ons. Another option is to request a specific integration and see if the seller’s dev team can prioritize this and allow customization.
  4. Value for $: Pick two or three apps from this list to compare their pricing. You want the cost to be appropriate for the capabilities you get. Keep in mind that unclear pricing or a lack of transparency are huge red flags.

Online Employee Scheduling Software Key Features

  1. Employee scheduling: Allocate employee schedules, tasks, and PTO or sick days.
  2. Automated scheduling: Save time by scheduling and adjusting work distribution based on predefined rules or patterns.
  3. Payroll management: Pay your employees on time directly from your employee scheduling solution.
  4. Shift management: Communicate required or open shifts and allow employees to swap shifts with one another.
  5. Time tracking: Allow employees to punch in and out online without the paperwork while managers maintain an overall look at their timesheets.
  6. Reporting and analytics: Create smart and clear reports to keep track of your team’s performance and reduce no-shows.

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Overviews Of The 10 Best Online Employee Scheduling Software

Next is a brief run-through of each online employee scheduling software on my list showing what it does best, plus screenshots to showcase their features in action.

1

monday.com

Best custom workflows for team scheduling

monday.com is an online employee scheduling software that allows managers to build custom workflows for their team. The tool includes dozens of integrations, widgets, third-party apps, and editable columns.

monday.com includes a time tracker for users to keep track of time spent on tasks. Users can also add the tracker to the team’s high-level overview so managers can see how much time employees spend on each individual task. Managers can also assign individual or multiple team members to tasks.

The tool has a workload widget, which enables managers to pull data from tasks and view individual team member capacity and overall workload. Users can also create custom dashboards that update automatically, so managers can track overall team performance and efficiency.

monday.com costs from $8/user/month. A 14-day free trial is also available.

14 days free trial

From $8/user/month

2

Buddy Punch

Best online time clock with scheduling

Buddy Punch is a web-based time clock and scheduling software. Your employees can view their current time-card, request time off, submit a claim to correct a punch-in error, or even submit their time card for approval — all without ever leaving the Buddy Punch app. The interface has been built to ensure easy navigation and ease of use, with drag and drop schedule creation and the ability to create repeating/recurring shifts.

Buddy Punch’s key features work to keep your team accountable and honest. Through GPS tracking, you can stay on top of your staff’s location whenever they clock in/out of work. Some additional features include facial recognition and photos on punch, which run a biometric scan of your employees’ faces to verify who is attempting to punch in/out. In addition, Buddy Punch integrates with QuickBooks, ADP, Gusto, Paychex, Paylocity, PayPlus, SurePayroll, and Workday. With a Zapier account, you’ll have access to thousands of other apps and tools.

Buddy Punch costs from $25.99/month for basic time and attendance solutions (billed annually). They offer a 14-day free trial. You can contact the company directly for the requirement of more than 200 employees.

14 days free trial

From $25.99/month

3

Shiftbase

Best for easy shift scheduling

Shiftbase is a straightforward online tool used in industries where shift management is a priority like production, transportation, or retail. Its mix of employee scheduling, time tracking, and human resources management (HCM) allows managers to plan and monitor workflows from anywhere.

Their physical punch clock boxes let staff members mark the start and end of their shifts directly on the work site. Alternatively, time tracking can be done online via the mobile app or web browser. An ISO 27001:2017 certification ensures personal data is secured and up to par with global standards.

Shiftbase paid plans start at €2.75/active employee/month and you can test the tool with a free 14-day trial.

14 days free trial

From €2.75/active employee/month

4

Homebase

Best if you need a complete online HR platform

The Homebase team scheduling software is mainly used by small businesses such as small stores, beauty salons or fitness facilities, and other service providers. The platform provides an exhaustive set of features that let you run your HR tasks from start to finish, including hiring and onboarding, scheduling, time tracking, team communication, and more.

Its simplicity and vast array of functionalities have brought numerous distinctions such as “Top Rated Time Clock Software” by The Blueprint and a 5-star rating on QuickBooks Apps.

Homebase has a free plan you can use with an unlimited number of employees but fewer advanced features. This replaces a free trial.

Has a Free plan you can use with an unlimited number of employees

5

Schedule360

Best for healthcare providers

Schedule360 users commonly refer to the software as a cost-effective solution where payment is required only for the staff members who use it. The personalized cost of the tool also implies the seller will configure the app to suit your staffing and business needs.

Features like rules-based self-scheduling, license and credential tracking, or shift dispatching come in handy for markets such as nursing, disaster relief, or pharmacies.

No free trial or public pricing is available. Visit Schedule360’s website to request custom pricing or a free demo.

Free demo available

Pricing upon request

6

Hub Planner

Best for resource allocation and availability mapping

Hub Planner provides a complete list of features like core resource scheduling and time tracking along with project planning and real-time reporting. Users from all kinds of professions can use the tool thanks to its availability on various devices—including on the go as long as you’re connected to the Internet.

The tool’s complex resource scheduling functionalities allow managers to find available team members by skills, location, department, workload, and/or custom tags.

Hub Planner plans are available from $7/resource/month with a generous 60-day free trial.

60 days free trial

From $7/resource/month

7

Sage HR

Best for small and medium businesses

While Sage HR is an ideal tool for SMBs, big names like Deloitte or airBaltic also use it for recruitment, onboarding, shift scheduling, time and expense tracking, and leave management. The performance module stands out as it helps managers keep track of goals, schedule one-on-one meetings, and collect employee feedback.

Sage HR comes with a couple of handy extra features like support for eSignatures, detailed reporting, and a workflow builder. Additionally, you can integrate it with other Sage online products like Sage CRM, Sage HRMS, or Sage Accountants network.

With Sage HR, the pricing starts at $5.5/user for the fundamental human resources and leave management features after 14 days of trial.

From $5.5/user

8

Shiftboard

Best for highly regulated industries where you need to comply with diverse safety standards and labor laws

Need a highly-compliant tool to keep problems at bay? Shiftboard comes with two separate products: ScheduleFlex (used in distribution, staffing agencies, call centers) and the high-compliance SchedulePro (used for oil and gas, manufacturing, petrochemical industries). Both versions allow for general labor law compliance, employee self-service, and time tracking.

ScheduleFlex is better suited for organizations that require constant schedule changes. Flexible team schedule creation, shift blocking and credential verification, or labor demand forecasting help with maintaining day-to-day compliance.

Meanwhile, SchedulePro provides complex compliance with labor laws and safety standards along with labor demand forecasting, exception tracking, and other features to help you manage diverse risks.

The cost for both the ScheduleFlex and SchedulePro plans is custom as you’ll need to request a demo beforehand to see if one of them is right for your organization. Note that additional implementation fees apply in all cases.

Request a demo

9

BambooHR

Best for managing employees throughout the whole life cycle

This award-winning HR software facilitates hiring, onboarding, training, compensation, attendance tracking, and team culture building within a single platform. BambooHR is a perfect fit for medium to large companies like Unbounce, FreshBooks, or Squarespace who want to ditch their time-consuming Excel files, track PTO, streamline payday, and help their team succeed. The app’s main goal is for you to automate programs so you’ll have more time to focus on employee engagement—or, as they say, to “set people free to do great work”.

Price quotes for BambooHR are only available on-demand and you can use the free trial to give the tool a go.

Price quotes for BambooHR are only available

10

7shifts

Best for restaurants

Own a restaurant? 7shifts is the preferred solution for well-known brands like Five Guys or Sambo’s but small full-service restaurants make full use of it as well. The AI-based schedule builder supports automatic schedule building and optimization so you can meet demands in real-time.

Workers can notify managers of availability changes from the app to support a thorough bidirectional collaborative system. To sync your sales and labor data with wages, 7shifts integrates with dozens of top POS and payroll solutions.

Paid 7shifts plan $19.99/month/location (billed monthly) but you can choose their 14-day trial or use the free plan for simple scheduling features.

From $19.99/month/location (billed monthly)

Need Expert Help Selecting The Right Calendar & Scheduling Software?

People Managing People has joined forces with the software comparison platform Crozdesk.com to assist you in finding the best tool for your needs. Crozdesk’s Calendar & Scheduling Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

Best Online Employee Scheduling Software Summary

Tool Free Option Price
1
monday.com

Best custom workflows for team scheduling

14 days free trial

From $8/user/month Visit Website
2
Buddy Punch

Best online time clock with scheduling

14 days free trial

From $25.99/month Visit Website
3
Shiftbase

Best for easy shift scheduling

14 days free trial

From €2.75/active employee/month Visit Website
4
Homebase

Best if you need a complete online HR platform

Not available

Has a Free plan you can use with an unlimited number of employees Visit Website
5
Schedule360

Best for healthcare providers

Free demo available

Pricing upon request Visit Website
6
Hub Planner

Best for resource allocation and availability mapping

60 days free trial

From $7/resource/month Visit Website
7
Sage HR

Best for small and medium businesses

Not available

From $5.5/user Visit Website
8
Shiftboard

Best for highly regulated industries where you need to comply with diverse safety standards and labor laws

Not available

Request a demo Visit Website
9
BambooHR

Best for managing employees throughout the whole life cycle

Not available

Price quotes for BambooHR are only available Visit Website
10
7shifts

Best for restaurants

Not available

From $19.99/month/location (billed monthly) Visit Website

Other Online Employee Scheduling Platform Options

Here are more apps that didn’t make the top list of best online employee scheduling software but are worth checking out:

  1. When I Work

    Best for employee shift scheduling and time tracking

  2. Connecteam

    Best for browser-based time tracking

  3. Aspect

    Best for enterprise workforce management

  4. Your Next Seven

    Best for mobile devices

  5. Skedulo

    Best for remote teams

  6. OrbitalShift

    Best if you’re looking for a tool to work on all devices

  7. Aplano

    Best for German speakers

  8. SubItUp

    Best for social scheduling

  9. Aladtec

    Best for rescue and law enforcement organizations

  10. WhenToWork

    Best for a one-click smart scheduling process

  11. TimeForge

    Best POS integration option

  12. ZoomShift

    Best for hourly workers

  13. Snap Schedule

    Best for maintaining compliance for multi-site teams

  14. B2W Schedule

    Best for the construction industry

  15. Zip Schedules

    Best for an easy online set-up

  16. ePro Scheduler Plus

    Best for private EMS agencies

  17. Planday

    Best for revenue forecasting

What Do You Think About These Online Employee Scheduling Tools?

Is there any similar app or workforce management software you’re already using? Looking for employee scheduling software specifically for Small Businesses?

Are you looking to switch to a new online employee management software for the extra features, or taking the leap and implementing an ERP Software?? Let me know in the comments! Don’t forget to bookmark this list if you haven’t decided on a new tool yet.

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For discussions around these employee scheduling tools and best practices for using them, you can join our community.

By Tim Reitsma

Tim is the co-founder and General Manager of People Managing People, an online publication focused on building a better world of work. He is experienced with people & culture, leadership, business strategy and operations with a focus on building great teams who are excited about their craft and their organization. With over 15 years of leadership experience, Tim has always been guided by his core values: faith, family, curiosity, and fun. He is a coach, mentor, speaker, advisor, and an active volunteer in his community. Tim loves spending time outdoors with his wife and two kids as well as mountain biking in the north shore mountains.

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