30 Best Online Employee Scheduling Software Reviewed For 2024

Need more than just staff scheduling software? Connecteam is a complete work management platform managers from all types of industries use to handle their daily operations, scheduling, internal communications, and employee training.

Their time tracking capabilities extend to geofencing which ensures your team is in the right place and won’t clock out when away from the designated work site. Digital forms, checklists, and push notifications or reminders are bonus points that make it a good choice for “deskless” workers.

Integrations include Paychex, Xero, Gusto, QuickBooks Payroll (online + desktop), Zapier, Google Calendar, API access, and others.

TimeClock Plus is a cloud-based time and attendance software that helps you manage your employees' schedules, track their hours, and even handle leave and absence management.

The tool provides a comprehensive and user-friendly platform that efficiently manages and tracks employee hours, schedules, and time-off requests. The software allows employees to easily access their schedules, view upcoming shifts, and request time-off or shift swaps.

Additionally, the software can handle complex scheduling requests such as coverage assurance, qualification requirements for shifts, and CBA compliance. And if you need a quick start, you can access templates that support a wide range of pre-configured rotations, including 24/48, 48/96, Panama rotation, and California rotation.

Integrations include over a hundred payroll solutions like ADP, BAI, Ascentis, Accra, Casamba, Cayenne, Ceridian, and Epicure. Also Quickbooks, Paychex, or even payroll modules from ERP systems like SAP, Sage, and NetSuite.

Hub Planner provides a complete list of features like core resource scheduling and time tracking along with project planning and real-time reporting. Users from all kinds of professions can use the tool thanks to its availability on various devices—including on the go as long as you’re connected to the Internet.

The tool’s complex resource scheduling functionalities allow managers to find available team members by skills, location, department, workload, and/or custom tags.

Hub Planner plans are available from $7/resource/month with a full 14-day free trial.

Buddy Punch is a web-based time clock and scheduling software. Your employees can view their current time card, request time off, submit a claim to correct a punch-in error, or even submit their time card for approval — all without ever leaving the Buddy Punch app. The interface has been built to ensure easy navigation and ease of use, with drag-and-drop schedule creation and the ability to create repeating/recurring shifts.

Buddy Punch’s key features work to keep your team accountable and honest. Through GPS tracking, you can stay on top of your staff’s location whenever they clock in/out of work. Some additional features include facial recognition and photos on punch, which run a biometric scan of your employees’ faces to verify who is attempting to punch in/out. In addition, Buddy Punch integrates with QuickBooks, ADP, Gusto, Paychex, Paylocity, PayPlus, SurePayroll, and Workday. With a Zapier account, you’ll have access to thousands of other apps and tools.

Buddy Punch costs from $3.49/user/month plus a $19/month base fee for their Standard time and attendance package. For enterprise organizations with over 200 employees, you can request a free quote. They also offer a 14-day free trial too.

TimeTrex is a comprehensive workforce management software designed to handle various HR and payroll processes for businesses of all sizes. The platform offers features such as time and attendance tracking, payroll processing, job costing, employee scheduling, leave management, document management, expense tracking, and invoicing.

The tool's automated scheduling capability allows businesses to create optimized schedules in minutes. Its drag-and-drop interface further simplifies the scheduling process, making it easy to assign shifts, swap schedules, and manage time-off requests. 

The software's geolocation and geofencing capabilities also help ensure accurate clock-ins and clock-outs, therefore preventing time fraud and ensuring employees are present at their designated locations. 

Integrations include ADP, Intuit QuickBooks, Sage, Paychex, Surepay, Ceridian, Meditech, Insync, Millennium, CompuPay, Tyler Technologies, Vensure Employer Services, Accero, IRS, and Canada Revenue Agency.

ClockShark is an online employee scheduling software with timesheets and time tracking for field services and construction businesses. Employees can clock in and clock out from their smartphones and all job costing data is recorded within the app so you can access it for simple payroll and invoice processing. You have multiple options for employees to access ClockShark: by web browser, mobile app, or even a ClockShark 'kiosk' using a tablet device. You can leverage facial recognition tools and individual PINs to ensure the utmost security no matter how you choose to access the software. 

Crew management is simple with ClockShark's work scheduling calendar. You can create and assign shifts, color-code entries, and drag-and-drop items to make changes quickly. Notifications will prompt affected parties in real-time if their shift is altered in any way (canceled, shortened, swapped, etc.). ClockShark also has GPS and geofencing capabilities baked in so you can see where and when people are checking in.

Overall, ClockShark is a must-have online employee scheduling software for field service or construction businesses to streamline their timesheet-to-payroll workflows.

ClockShark integrates with QuickBooks, Sage 100 Contractor, Xero, ADP, Paychex, and other apps.

ClockShark costs from $7/user/month plus a $16/month base fee. They also offer a 14-day free trial.

Own a restaurant? 7shifts is the preferred solution for well-known brands like Five Guys or Sambo’s but small full-service restaurants make full use of it as well. The AI-based schedule builder supports automatic schedule building and optimization so you can meet demands in real-time.

Workers can notify managers of availability changes from the app to support a thorough bidirectional collaborative system. To sync your sales and labor data with wages, 7shifts integrates with dozens of top POS and payroll solutions.

Paid 7shifts plan $24.99/month/location but you can choose their 14-day trial or use the free plan for simple scheduling features.

Factorial is an online software that's all about helping businesses manage their workforce in a more efficient manner. I picked Factorial because, let's face it, scheduling can be a real pain. I was looking for something that could simplify the process and help me keep track of who's doing what and when. Factorial seemed to tick all the boxes. It's easy to use, it's got a bunch of cool features, and it's designed specifically for businesses of any size.

What really makes Factorial stand out from the crowd are its features. It's got this awesome calendar view that lets you see your entire team's schedule at a glance. You can easily add shifts, assign tasks, and even set reminders. Plus, it's got a time tracking feature that's super handy for keeping tabs on how much time everyone's spending on their tasks. But my absolute favorite feature has to be the absence management. It lets you manage all types of absences, from vacations to sick days, all in one place.

Factorial further distinguishes itself by prioritizing employee well-being through a dedicated module that allows employees to provide anonymous feedback, report concerns, and suggest improvements. This module provides a secure space for employees to express their opinions without fear of reprisal, fostering an open and transparent communication culture. It also includes sentiment analysis capabilities that help HR teams identify trends and address potential issues proactively.

Integrations include Sage, Gmail, Payflow, Dynamics 365, LinkedIn, TravelPerk, PowerBI, Indeed, Recruitee, Slack, and other. 

While Sage HR is an ideal tool for SMBs, big names like Deloitte or airBaltic also use it for recruitment, onboarding, shift scheduling, time and expense tracking, and leave management. The performance module stands out as it helps managers keep track of goals, schedule one-on-one meetings, and collect employee feedback.

Sage HR comes with a couple of handy extra features like support for eSignatures, detailed reporting, and a workflow builder. Additionally, you can integrate it with other Sage online products like Sage CRM, Sage HRMS, or Sage Accountants network.

With Sage HR, the pricing starts at $5.5/user for the fundamental human resources and leave management features after 14 days of trial.

Need a highly-compliant tool to keep problems at bay? Shiftboard comes with two separate products: ScheduleFlex (used in distribution, staffing agencies, call centers) and the high-compliance SchedulePro (used for oil and gas, manufacturing, petrochemical industries). Both versions allow for general labor law compliance, employee self-service, and time tracking.

ScheduleFlex is better suited for organizations that require constant schedule changes. Flexible team schedule creation, shift blocking and credential verification, or labor demand forecasting help with maintaining day-to-day compliance.

Meanwhile, SchedulePro provides complex compliance with labor laws and safety standards along with labor demand forecasting, exception tracking, and other features to help you manage diverse risks.

The cost for both the ScheduleFlex and SchedulePro plans is custom as you’ll need to request a demo beforehand to see if one of them is right for your organization. Note that additional implementation fees apply in all cases.