- 1. Deel — Best attendance tracking within a global employee management system
- 2. Connecteam — Best for a built-in chat functionality to communicate with team members
- 3. Factorial — Best attendance tracking software for advanced analytics to help reduce absenteeism
- 4. ExakTime Time & Attendance — Best for tracking attendance of field teams
- 5. Replicon — Best for analyzing labor costs and attendance metrics
- 6. TimeClock Plus — Best for its multi-platform support
- 7. monday.com — Best attendance tracking software for creating custom tracking dashboards
- 8. ClockShark — Best attendance tracking software for field-based employees or services
- 9. Arcoro — Best for construction companies
- 10. QuickBooks Time — Best for integrated payroll and invoicing functions
Still using a manual attendance tracking system or tracking time off in spreadsheets? You're overdue for an upgrade. Web-based attendance tracking software will help you eliminate human error and simplify the tracking process. By reducing your admin processing needs you'll gain hours back in your week, which you can devote to other areas of your business.
In this article, I'll walk you through the top attendance tracking software on the market today. I'll explain why I picked each attendance software, and how it might benefit your company.
What is Attendance Tracking Software?
As the name suggests, attendance tracking software is used to monitor employee attendance. It's a type of workforce management software that's often also described as time and attendance tracking software. It's designed to track attendance, clock-in and out times, tardiness, and absence patterns. More advanced attendance software may include biometric tracking (facial or fingerprint recognition) or geofencing (GPS-based) clock-in capabilities too.
Overviews of the 10 Best Attendance Tracking Software
Here’s a brief description of each attendance solution's best use case and noteworthy features. I've also included screenshots to give you a snapshot of their user interface too:
Deel is a global employee management solution designed for businesses that employ a dispersed team of employees and contractors. It is equipped with all the necessary features for companies to expand globally and manage their workforce at scale in an international market. It enables global hiring, HR, and payroll management from a secure and centralized platform.
Why I picked Deel: Users can connect Deel with any of their existing HR platforms to expand functionality and allow two-way data sync. The cloud-based software can seamlessly integrate with invoicing and accounting solutions, as well as other third-party solutions through its API.
Their platform covers both HR and payroll functions, plus the ability to track attendance and paid time-off (PTO) through their Deel Engage module. This module allows employees and managers to coordinate and log time-off requests into Deel's system while interacting through Slack or Microsoft Teams. This simplifies the tracking process for both end users while ensuring the information is automatically synced back into Deel's employee management system.
Deel Engage also alerts other team members when an employee is out-of-office, and goes one step further to analyze employee time off trends to help managers stay on top of unused PTO balances or monitor employees for signs of burnout.
Deel's platform is free-to-use for businesses with up to 200 employees, making it an excellent global-first HR platform for businesses hoping to expand their operations into international markets.
Deel Standout Features & Integrations
Features include attendance tracking, time off and expense management, an employee directory, organizational charts, rich employee personnel profiles, equipment management, desk booking, and smart reporting with headcount, global costs, customized dashboards, and payroll reports.
Other more advanced features include EOR services, contractor management, global payroll, hiring & onboarding, background checks, contracts, document management, offboarding, workflow management, and security & compliance.
Integrations include BambooHR, Engage PTO, Expensify, Greenhouse, HiBob, NetSuite, Microsoft Azure AD, SKOVIK, Slack, WeWork, Workday, Workable, Xero, Quickbooks, and more with the Deel API.
Connecteam is an attendance tracking and time clock app for scheduling employees and tracking their attendance and work hours. It's purpose-built for deskless employees since they can access the software on any type of mobile device.
Why I picked Connecteam: Connecteam is a great attendance tracking software if you need to constantly get in touch with team members since it has a built-in chat feature. The in-app chat function can help you communicate with team members who are late for work or who are not in their designated work areas as expected. The platform includes an intuitive drag-and-drop scheduling feature with live availability and overtime alerts.
Connecteam Standout Features & Integrations:
Features include one-touch clock in and out, vacation and absence approval workflows, geofencing and GPS tracking, automated reminders, daily limit alerts, employee timesheet export automation, visual flags to highlight issues, digital forms and checklists, task management, shift and job scheduling, training and onboarding tools, and an employee chat feature.
Integrations include Google Calendar, Gusto, QuickBooks Payroll, and others.
Factorial aims to simplify team management by providing an easy-to-use attendance-tracking software solution. It enables businesses to track employee attendance, time-off requests, and schedule management with AI-powered language translation, shift trading, and vacation tracking features.
Why I picked Factorial: I appreciate how Factorial offers advanced analytics and insights on employee attendance, leave structuring, and schedule management. These analytics can help businesses make informed decisions to improve team efficiency, reduce absenteeism, and avoid overrunning budgets.
Factorial's email integration also allows HR professionals to communicate with employees conveniently while ensuring that nobody is left out of the loop. The software sends automatic notifications for time-off requests, shift changes, or scheduling. Moreover, with the built-in reporting functionality, users can quickly generate reports on personal or company-wide attendance data.
Factorial Standout Features & Integrations:
Features include scheduling and shift-swapping, leave management tools, and push notifications, which make it easy to stay informed about requests and schedule changes. Employees can clock in or out using their mobile app for Android and iOS users, or by using geolocation, QR codes, or facial recognition.
Factorial helps businesses comply with labor laws, with functionalities such as compliance with FLSA and GDPR.
Integrations are available with Google Workspace, Indeed, LinkedIn, Okta, Payflow, Sage HR, Slack, Zapier, and many others.
ExakTime Time & Attendance is a software designed to help you track the attendance and hours worked of your field employees.
Why I picked ExakTime Time & Attendance: This software is built specifically for the needs of mobile teams and employees. For staff working on-site, you can rely on the mobile app to easily clock in and out and log hours worked. Plus, the GPS functionality gives a map view of where and when your staff members start and end their work days.
You also get a clear view of total hours worked and you can use the 40+ pre-built reports to track attendance and employee time. The software connects with payroll systems and can automatically connect employee hours with your payroll process. For employees who work in rugged conditions, such as construction workers, sturdy and weatherproof time clocks are also provided by the company.
ExakTime Time & Attendance Standout Features and Integrations
Features include GPS tracking and timestamps, employee clock-in map, photo ID capture, multimedia field notes, overtime and certified payroll reports, break tracking, injury reporting, expense tracking, equipment tracking, and over 40 pre-built reports.
Integrations include Sage, QuickBook, Viewpoint, Foundation Software, ADP, Acumatica, ConstructionPayroll.com, MYOB, Paychex, and Workday, among others.
Replicon is a time and attendance management platform that includes modules for workforce management, global time off, time and gross pay, and a cloud clock. Their software can manage all your company’s time and attendance tracking requirements, and uses artificial intelligence (AI) to ensure accurate time and payroll management too.
Why I picked Replicon: Their Time & Attendance Suite liberates employees from having to fill in traditional timesheets, and instead uses AI to fill in a lot of the details. Their platform also helps organizations understand how time and attendance metrics affect your company’s productivity through its analytics feature. It uses time and attendance data to generate reports to help you understand critical business metrics like labor costs, compliance, payroll, overtime, and others.
Replicon Standout Features & Integrations:
Features include intuitive time capture, multiple timesheet formats, regular vs. overtime hour tracking for salary and hourly staff, mobile time tracking, and AI-based chatbot, an employee self-service module, Face ID & Touch ID features, real-time data syncing, geofencing and GPS time and location intelligence, around-the-clock monitoring, tablet-based kiosk mode, anti buddy-punching and time theft tools, configurable rules, workflow automations, and more.
It has a mobile app version that works on iOS and Android devices so remote or field-based employees can punch in using their mobile devices. Replicon also has a global time-off management feature to help you manage PTO accruals using PTO policies according to the region or employee type. Lastly, they have a wealth of pre-built report templates to get you started, covering everything from reporting on timesheets, clients, time off, payroll, expenses, and others factors that you can share with your company’s leadership and stakeholders.
Integrations are available with HR, payroll, and project management apps like Asana, BambooHR, FreshBooks, Microsoft Dynamics, Namely, Paychex, Salesforce, Slack, Workday, Xero, Zendesk, and others.
TimeClock Plus is a time and attendance software designed to automate the time-keeping process so you can proactively manage your employees.
Why I picked TimeClock Plus: The platform lets you access live schedules and track your employee's attendance from its mobile platforms. Additionally, the system lets you approve or deny leave and absence requests with a single click while giving you contextual information on that employee's request.
TimeClock Plus Standout Features & Integrations
Features include attendance and LOA management. The first allows users to manage hours, exceptions, and attendance from a single, user-friendly application. It ensures teams get paid accurately and on time with streamlined payroll processes. This feature simplifies the day-to-day management of employee hours and attendance. Meanwhile, absence management lets users manage time off with a single click. It seamlessly integrates with employee hours, allowing users to manage leave and hours all on the same screen. This feature simplifies the process of approving or denying leave requests.
Integrations include over a hundred payroll solutions like ADP, BAI, Ascentis, Accra, Casamba, Cayenne, Ceridian, and Epicure. Also Quickbooks, Paychex, or even payroll modules from ERP systems like SAP, Sage, and NetSuite.
monday.com is a customizable workforce operating system (OS) with a wide range of customizable dashboards and templates to track attendance, create shared team calendars, monitor employee working hours, manage projects and tasks, and more.
Why I picked monday.com: Their work OS is a solid option if you want to start with attendance tracking templates that you can customize according to your business needs. You can use monday.com’s templates to track employee attendance and monitor how many employee hours are spent on tasks, to help you with future planning and forecasting activities.
Their attendance tracker template includes all the essential features you need to stay on top of your employees, including the ability to view sick leaves, vacation leaves, and unauthorized absences. This type of visibility allows team leaders or managers to efficiently juggle schedules and source employees who can fill in for anyone that's absent unexpectedly.
monday.com Standout Features & Integrations:
Features include customizable templates, data-rich dashboard-building tools, manager notifications and reminders, automations, flexible views, color-coding, embedded forms, and more. Firms that charge billable hours will appreciate their integrated billing and invoicing feature. You can also use the platform to create invitation-only workspaces where team members can share ideas and documents in private while working on confidential projects.
Integrations are available natively with other popular workplace platforms like Adobe Creative Cloud, Excel, Google Drive, Gmail, Microsoft Outlook, Microsoft Teams, OneDrive, and Slack.
ClockShark is an attendance tracking software with timesheets and time tracking for field-based services like construction, landscaping, or any other mobile business.
Why I picked ClockShark: Crew management is simple with ClockShark's work scheduling calendar. You can create and assign shifts, color-code entries, and drag-and-drop items to make changes quickly. Notifications will prompt affected parties in real time if their shift is altered in any way (canceled, shortened, swapped, etc.).
Employees can clock in and clock out from their smartphones and all job costing data is recorded within the app so you can access it for simple payroll and invoice processing. ClockShark also has GPS and geofencing capabilities baked in so you can see where and when people are checking in.
ClockShark Standout Features & Integrations:
Features include multiple access options (by web browser, mobile app, or even a ClockShark 'kiosk' using a tablet device), crew-based time and attendance tracking for crew leaders, facial recognition tools, individual PINs, paperless job management, labor cost tracking tools, customizable reporting, and streamlined timesheet-to-payroll workflows.
Integrations are available natively with many payroll providers, including ADP, Gusto, Paychex, QuickBooks, Sage 100 Contractor, and Xero. For additional software integrations, you can also connect ClockShark to a paid Zapier account.
Arcoro is a cloud-based human resources (HR) software solution designed to help businesses automate and streamline their HR processes in the construction industry. It's a tool that's designed to help businesses manage their teams more effectively, providing a clear and accurate picture of attendance and time worked.
Why I picked Arcoro: I chose Arcoro because it offers a comprehensive set of features that make attendance tracking a whole lot easier. It's not just about clocking in and out - Arcoro can track your employees using GPS geofences and breadcrumbing. Additionally, you can take a screenshot of attendance to prevent dishonest punches.
Arcoro Standout Features & Integrations
Features that stand out to me are its compliance feature on mobile and the app attendance module. The tool records and collects worker responses to screening questions on breaks or injuries on the job and safely stores the information. Its mobile attendance on the other hand allows employees to clock in and out from their smartphones, making it easier to do for them and easier to track for you.
Integrations include pre-built options to connect to apps like Acumatica, Procore, Quickbooks, Sage, and Viewpoint. All of these will help you transfer data seamlessly with your existing construction software and business applications.
QuickBooks Time is an attendance and time-tracking software that helps streamline payroll and invoicing because all three systems are accessible using one platform, meaning there’s no need to purchase separate payroll processing or accounting systems.
Why I picked QuickBooks Time: Employees can clock in and out, log their breaks, or add details to their time cards easily. Its leave management feature allows employees to submit sick days or vacation requests for approval using their mobile phones. Their mobile time clock app is available on iOS and Android devices so users can submit, track, and approve employee time anywhere they are.
QuickBooks Time Standout Features & Integrations:
Features include employee time and attendance tracking, invoicing, labor estimates, expense tracking, contractor payments, reports and insights, receipt capture for business expenses, mileage tracking, unlimited automatic payroll, an employee self-service portal, tax penalty protection, and access to employee benefits packages. QuickBooks Time also has employee scheduling capabilities, so you can schedule jobs or shifts and share them with team members, ensuring they're aware of their work schedules in advance.
Integrations are available with bookkeeping, payroll, invoicing, and expense-tracking apps, including Aero, Breezeworks, Gusto, and Square Payroll.
Need Expert Help Selecting The Right Attendance Tracking & Time Clock Software?
We’ve joined up with Crozdesk.com to give all our readers (yes, you!) access to Crozdesk’s software advisors. Just use the form below to share your needs, and they will contact you at no cost or commitment. You will then be matched and connected to a shortlist of vendors that best fit your company, and you can access exclusive software discounts!
Best attendance tracking within a global employee management system
Free demo available
|Flat rate user pricing, with a free version for businesses with up to 200 people||Visit Website|
Best for a built-in chat functionality to communicate with team members
14-day free trial + free plan available
|From $29/month for 30 users (paid annually)||Visit Website|
Best attendance tracking software for advanced analytics to help reduce absenteeism
14-day free trial
|From $6.50/employee/month||Visit Website|
ExakTime Time & Attendance
Best for tracking attendance of field teams
Free demo available
|From $9/employee/month + $50/month base fee||Visit Website|
Best for analyzing labor costs and attendance metrics
14-day free trial
|From $6/user/month||Visit Website|
Best for its multi-platform support
Free demo available
|Pricing upon request||Visit Website|
Best attendance tracking software for creating custom tracking dashboards
14-day free trial + free plan available
|From $8/user/month (billed annually, min 3 seats)||Visit Website|
Best attendance tracking software for field-based employees or services
14-day free trial
|From $7/user/month + $16/month base fee||Visit Website|
Best for construction companies
Free demo available
|Pricing upon request||Visit Website|
Best for integrated payroll and invoicing functions
30-day free trial
|From $8/user/month + $10/month base fee||Visit Website|
Here are a few more worthwhile options that didn’t make the best attendance tracking software list:
Best attendance tracking software for unlimited users
Best attendance tracking software with a feature-rich free forever plan
Best attendance tracking software for organizations with event-based staffing needs
Best attendance tracking software for automating compliance tracking
- Google Meet Attendance Tracker
Best for monitoring Google Meet attendance
Best attendance tracking software with selfie check-in capabilities for field employees or remote workers
Best attendance tracking software with additional monitoring services for remote teams
- Buddy Punch
Best attendance tracking software for managing time-off requests
Best attendance tracking software with a timesheet approval system
Best attendance tracking software for small, local businesses
Selection Criteria for Attendance Tracking Software
Curious how I selected the best attendance tracking software for this list? I'm happy to share my methodology. First, I scoured the web to create a long list of the most popular attendance tracking systems with positive user ratings. Next, I reviewed each software website in detail and assessed each system within the bounds of my selection criteria below.
I also drew on my years of HR administration experience checking and approving (and often correcting) employee timesheets. This helped me to further pinpoint the features that add a lot of value for HR admin staff and employees alike.
Here’s a short summary of the main features I assessed to develop this list of the best attendance tracking software:
- Timekeeping: Helps companies keep an accurate record of the work hours of employees.
- Absence Management: Keeps track of employee absences and their reasons so companies can prevent high absenteeism rates in the future.
- Employee Scheduling: Enables users to create and assign schedules to employees to avoid conflicts and ensure compliance with service-level agreements.
- Employee Self-Service: Allows users to review and edit their timesheets to avoid payroll discrepancies.
- Clock-In & Clock-Out Notifications: Alerts employees, so they don’t miss their designated clock-in and clock-out times.
- GPS Tracking + Geofencing (optional): Tracking features that prevent employees from clocking in and out when they’re away from their designated work areas.
- Biometric Tracking (optional): Enables employees to clock in or out using their fingerprints to prevent buddy punching.
Since attendance tracking is a never-ending necessity across all business types, it's important to pick a system that creates a positive and engaging user experience (UX) for users of all types. To assess a software system's usability, I analyze its user interface (UI), including the way its menus are organized, and how easy it is to navigate between features or tasks.
The software systems in this list all have clean, uncluttered interfaces and other user-friendly features that scored them top points.
Often, employees are not office-based. Instead, they may work remotely, in a factory, in the field, or in mobile service-oriented positions. That's why it's important to consider attendance tracking software that includes mobile apps, or at least mobile-friendly features.
The software systems in this list offer mobile apps that work for Android and iOS (Mac) devices, with cloud-based desktop versions available too. Some also offer advanced features, such as kiosk modes (great for warehouses and other on-site locations), clocking-in via facial recognition or selfie, or GPS & geofencing attendance tracking capabilities.
Sometimes attendance tracking software is a standalone program, and other times you can find the same features within a larger software suite, such as an all-in-one HR management system (HRIS, HCM, HRMS), or a payroll management system. You can also monitor attendance using mobile time & attendance tracking apps as well. The software I selected for this list is a blend of different options, to give you a well-rounded sense of what's out there.
Attendance tracking data shouldn't live in a silo. Instead, you'll want a software system with native integrations to other important HR systems you're using, such as payroll software, HR management systems, or performance management systems. Integrations with other employee productivity tools, such as communication platforms, calendars, and task management systems, will also give you more value too.
To save you time, I've noted key software integrations for each system in my top 10 list below.
Value for Cost
Sometimes it all comes down to cost. That's why it's important to get a realistic understanding of your budget before you spend too much time digging into attendance management software.
For business owners running small teams, you may be able to get away with using a freemium plan. However, paid plans will always give you a better return on your investment, if you can afford one.
Before you commit to signing a contract, try to get your hands on a free trial first. This will give you a first-hand experience of how the software works before you implement it for the rest of your workforce. To help you with this, I've included notes on free trials and freemium versions below.
Why is attendance tracking important?
What aspects of employee attendance should I be monitoring?
Is attendance tracking software different than time tracking software?
Other Workforce Management Software Reviews
Of course, there's more than just attendance to worry about when it comes to top-notch workforce management. Here are some other types of related software to help you manage your employees with ease:
- Workforce Management Software
- Leave Management Software for Tracking PTO
- Employee Shift Scheduling Software
- Time Tracking Software for Clocking Work Hours
- Time Tracking Apps for Remote & Hybrid Teams
- Team Communication Apps for Hybrid Teams
- Employee Communication Software
Attendance tracking is a critical aspect of any business. It can help you spot behavioral trends, and uncover insights regarding your employee's productivity and how that impacts your profitability. It also provides you with a basis for compensating your employees for their time worked, while tracking all your different types of employee leave entitlements. Attendance systems also help you ensure your employees are where they’re supposed to be at the start of their shifts, and give you tools to avoid any negative effects on your company’s productivity.
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Related Read: 2023 HR Statistics, Trends & Data: Ultimate List
Related List of Tools: Cloud HR Software Systems for HR Teams