10 Best Attendance Tracking Software List
Here's my pick of the 10 best software from the 20 tools reviewed.
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With so many different attendance tracking software solutions available, figuring out which is right for you is tough. You know you want to simplify the process of tracking time worked, absences, and leaves, aiding in payroll calculation, and ensuring compliance with work policies, but need to figure out which tool is best. In this post, I'll help make your choice easy, sharing my personal experiences using dozens of different attendance tracking tools with teams of all sizes, with my picks of the best attendance tracking software overall.
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10 Best Attendance Tracking Software Solutions Comparison Chart
This comparison chart summarizes basic details about each of my top attendance tracking software selections. You can view pricing details and the availability of free trials or demos side-by-side to help you find the best system for your budget and business needs.
| Tools | Price | |
|---|---|---|
| Connecteam | From $29/month for 30 users (paid annually) | Website |
| Factorial | From $6.50/employee/month | Website |
| ExakTime Time & Attendance | From $9/employee/month + $50/month base fee | Website |
| Replicon | From $6/user/month | Website |
| ADP Workforce Now | From $160/month for up to 49 employees | Website |
| TimeClock Plus | Pricing upon request | Website |
| Arcoro | Pricing upon request | Website |
| QuickBooks Time | From $8/user/month + $10/month base fee | Website |
| TimeCamp | From $7/user/month | Website |
| ClockShark | From $7/user/month + $16/month base fee | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareHow to Choose Attendance Tracking Software
Attendance tracking software can help you accurately monitor your employee's time off and spot any trends in absenteeism rates. To help you figure out which attendance-tracking software best fits your needs, you need to pinpoint your key users and document their specific challenges first.
As you work through your own unique software selection process, keep the following points in mind:
- What problem are you trying to solve - Start by identifying the challenges you're trying to overcome. This will help you clarify the features and functionality the attendance tracking software needs to provide.
- Who will need to use it - To evaluate cost and requirements, consider who will be using the software and how many licenses you'll need. For attendance tracking software, you'll likely want to limit admin access to your HR administrators, with a separate level of access for your managers and employees. Once that's clear, it's also useful to rank the needs of your different users to identify the key priorities for your power users, managers, and employees, to ensure they're all met.
- What other tools it needs to work with - Clarify what tools you're replacing, what tools are staying, and the tools you'll need to integrate with, such as HR management systems, payroll software, performance management systems, and communication tools like Slack and Microsoft Teams. You'll need to decide if the tools will need to integrate together, or alternatively, if you can replace multiple tools with an all-in-one workforce management platform.
- What outcomes are important - Review the capabilities you want to gain or improve, and how you will be measuring success. For example, you may want to eliminate a manual reconciliation process between your current attendance and payroll systems, or simply digitize a paper or Excel-based attendance tracking process. You could compare software features until you’re blue in the face but if you aren’t thinking about the outcomes you want to achieve, you could waste a lot of valuable time.
- How it would work within your organization - Consider the software selection alongside your existing workflows and systems. Evaluate what's working well, and the areas that are causing issues that need to be addressed.
Remember every business is different — don’t assume that an attendance tracking software system will work for your organization just because it's popular.
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Deel
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8 -
Paycor
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.1 -
Paychex Flex
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2
Best Attendance Tracking Software Reviews
Here’s a brief description of each attendance solution’s best use case and noteworthy features. I’ve also included screenshots to give you a snapshot of their user interface too:
Best for GPS-based attandance tracking and built-in chat functionalities.
Connecteam is an attendance tracking and time clock app for scheduling employees and tracking their work hours. It's purpose-built for deskless employees since they can access the software on any type of mobile device.
Why I picked Connecteam: Connecteam is a great attendance tracking software if you need to constantly get in touch with team members since it has a built-in chat feature. The in-app chat lets you communicate directly with employees who are late for work or who are not in their designated work areas as expected without having to leave the app. The platform includes an intuitive drag-and-drop scheduling feature with live availability and overtime alerts.
Connecteam Standout Features & Integrations:
Features include one-touch clock in and out, vacation and absence approval workflows, geofencing and GPS tracking, automated reminders, daily limit alerts, employee timesheet export automation, visual flags to highlight issues, digital forms and checklists, task management, shift and job scheduling, training and onboarding tools, and an employee chat feature.
Integrations include Paychex, Xero, Gusto, QuickBooks Payroll (online + desktop), Google Calendar and others.
Best attendance tracking software for advanced analytics to help reduce absenteeism
Factorial aims to simplify team management by providing an easy-to-use attendance-tracking software solution. It enables businesses to track employee attendance, time-off requests, and schedule management with AI-powered language translation, shift trading, and vacation tracking features.
Why I picked Factorial: I appreciate how Factorial offers advanced analytics and insights on employee attendance, leave structuring, and schedule management. These analytics can help businesses make informed decisions to improve team efficiency, reduce absenteeism, and avoid overrunning budgets.
Factorial's email integration also allows HR professionals to communicate with employees conveniently while ensuring that nobody is left out of the loop. The software sends automatic notifications for time-off requests, shift changes, or scheduling. Moreover, with the built-in reporting functionality, users can quickly generate reports on personal or company-wide attendance data.
Factorial Standout Features & Integrations:
Features include scheduling and shift-swapping, leave management tools, and push notifications, which make it easy to stay informed about requests and schedule changes. Employees can clock in or out using their mobile app for Android and iOS users, or by using geolocation, QR codes, or facial recognition.
Factorial helps businesses comply with labor laws, with functionalities such as compliance with FLSA and GDPR.
Integrations are available with Google Workspace, Indeed, LinkedIn, Okta, Payflow, Sage HR, Slack, Zapier, and many others.
Best for tracking attendance of field teams
ExakTime Time & Attendance is a software designed to help you track the attendance and hours worked of your field employees.
Why I picked ExakTime Time & Attendance: This software is built specifically for the needs of mobile teams and employees. For staff working on-site, you can rely on the mobile app to easily clock in and out and log hours worked. Plus, the GPS functionality gives a map view of where and when your staff members start and end their work days.
You also get a clear view of total hours worked and you can use the 40+ pre-built reports to track attendance and employee time. The software connects with payroll systems and can automatically connect employee hours with your payroll process. For employees who work in rugged conditions, such as construction workers, sturdy and weatherproof time clocks are also provided by the company.
ExakTime Time & Attendance Standout Features and Integrations
Features include GPS tracking and timestamps, employee clock-in map, photo ID capture, multimedia field notes, overtime and certified payroll reports, break tracking, injury reporting, expense tracking, equipment tracking, and over 40 pre-built reports.
Integrations include Sage, QuickBook, Viewpoint, Foundation Software, ADP, Acumatica, ConstructionPayroll.com, MYOB, Paychex, and Workday, among others.
Replicon
Best unified platform for time and attendance, schedules, labor compliance, and pay
Replicon is a time and attendance management platform that includes modules for workforce management, global time off, time and gross pay, and a cloud clock. Their software can manage all your company’s time and attendance tracking requirements, and uses artificial intelligence (AI) to ensure accurate time and payroll management too.
Why I picked Replicon: Their Time & Attendance Suite liberates employees from having to fill in traditional timesheets, and instead uses AI to fill in a lot of the details. Their platform also helps organizations understand how time and attendance metrics affect your company’s productivity through its analytics feature. It uses time and attendance data to generate reports to help you understand critical business metrics like labor costs, compliance, payroll, overtime, and others.
Replicon Standout Features & Integrations:
Features include intuitive time capture, multiple timesheet formats, regular vs. overtime hour tracking for salary and hourly staff, mobile time tracking, and AI-based chatbot, an employee self-service module, Face ID & Touch ID features, real-time data syncing, geofencing and GPS time and location intelligence, around-the-clock monitoring, tablet-based kiosk mode, anti buddy-punching and time theft tools, configurable rules, workflow automations, and more.
It has a mobile app version that works on iOS and Android devices so remote or field-based employees can punch in using their mobile devices. Replicon also has a global time-off management feature to help you manage PTO accruals using PTO policies according to the region or employee type. Lastly, they have a wealth of pre-built report templates to get you started, covering everything from reporting on timesheets, clients, time off, payroll, expenses, and others factors that you can share with your company’s leadership and stakeholders.
Integrations are available with HR, payroll, and project management apps like Asana, BambooHR, FreshBooks, Microsoft Dynamics, Namely, Paychex, Salesforce, Slack, Workday, Xero, Zendesk, and others.
ADP Workforce Now is a cloud-based human capital management solution that integrates various HR functions into a single platform. It provides tools for payroll processing, tax compliance, time and attendance tracking, talent management, benefits administration, and HR management.
Why I picked ADP Workforce Now: ADP Workforce Now includes attendance tracking software that provides businesses with the ability to monitor and manage employee attendance and time worked. The software offers features such as time clock integration, mobile time tracking, and scheduling tools to help ensure accurate timekeeping and compliance with labor laws. It allows managers to view attendance patterns, approve time-off requests, and generate reports on employee hours.
The system also supports the creation of schedules that align with business needs and employee availability. By automating time and attendance processes, ADP Workforce Now aids in reducing errors associated with manual timekeeping and helps businesses maintain accurate payroll records.
ADP Workforce Now Standout Features & Integrations:
Features include talent management, which involves recruiting, onboarding, and managing employee performance. It includes tools for training and development, aiming to support the entire employee lifecycle from hiring to succession planning. Other features include benefits administration, automated payroll processes, and HR services such as compliance support, HR outsourcing, and industry-specific solutions.
Integrations include Workday, Deputy, Replicon, Oracle, Xero, Wave, QuickBooks, JazzHR, Brainier, and Greenhouse.
TimeClock Plus is a time and attendance software designed to automate the time-keeping process so you can proactively manage your employees.
Why I picked TimeClock Plus: The platform lets you access live schedules and track your employee's attendance from its mobile platforms. Additionally, the system lets you approve or deny leave and absence requests with a single click while giving you contextual information on that employee's request.
TimeClock Plus Standout Features & Integrations
Features include attendance and LOA management. The first allows users to manage hours, exceptions, and attendance from a single, user-friendly application. It ensures teams get paid accurately and on time with streamlined payroll processes. This feature simplifies the day-to-day management of employee hours and attendance. Meanwhile, absence management lets users manage time off with a single click. It seamlessly integrates with employee hours, allowing users to manage leave and hours all on the same screen. This feature simplifies the process of approving or denying leave requests.
Integrations include over a hundred payroll solutions like ADP, BAI, Ascentis, Accra, Casamba, Cayenne, Ceridian, and Epicure. Also Quickbooks, Paychex, or even payroll modules from ERP systems like SAP, Sage, and NetSuite.
Arcoro is a cloud-based human resources (HR) software solution designed to help businesses automate and streamline their HR processes in the construction industry. It's a tool that's designed to help businesses manage their teams more effectively, providing a clear and accurate picture of attendance and time worked.
Why I picked Arcoro: I chose Arcoro because it offers a comprehensive set of features that make attendance tracking a whole lot easier. It's not just about clocking in and out - Arcoro can track your employees using GPS geofences and breadcrumbing. Additionally, you can take a screenshot of attendance to prevent dishonest punches.
Arcoro Standout Features & Integrations
Features that stand out to me are its compliance feature on mobile and the app attendance module. The tool records and collects worker responses to screening questions on breaks or injuries on the job and safely stores the information. Its mobile attendance on the other hand allows employees to clock in and out from their smartphones, making it easier to do for them and easier to track for you.
Integrations include pre-built options to connect to apps like Acumatica, Procore, Quickbooks, Sage, and Viewpoint. All of these will help you transfer data seamlessly with your existing construction software and business applications.
QuickBooks Time is an attendance and time-tracking software that helps streamline payroll and invoicing because all three systems are accessible using one platform, meaning there’s no need to purchase separate payroll processing or accounting systems.
Why I picked QuickBooks Time: Employees can clock in and out, log their breaks, or add details to their time cards easily. Its leave management feature allows employees to submit sick days or vacation requests for approval using their mobile phones. Their mobile time clock app is available on iOS and Android devices so users can submit, track, and approve employee time anywhere they are.
QuickBooks Time Standout Features & Integrations:
Features include employee time and attendance tracking, invoicing, labor estimates, expense tracking, contractor payments, reports and insights, receipt capture for business expenses, mileage tracking, unlimited automatic payroll, an employee self-service portal, tax penalty protection, and access to employee benefits packages. QuickBooks Time also has employee scheduling capabilities, so you can schedule jobs or shifts and share them with team members, ensuring they're aware of their work schedules in advance.
Integrations are available with bookkeeping, payroll, invoicing, and expense-tracking apps, including Aero, Breezeworks, Gusto, and Square Payroll.
TimeCamp is a fully automated time and attendance tracking software that integrates with your current work systems to help you keep tabs on what your employees are working on.
Why I picked TimeCamp: It's an excellent attendance tracking software for small businesses thanks to its free forever plan that supports unlimited users, helping you save money. You can also add as many projects and tasks as you want, so there’s no need to purchase add-ons or upgrade your plan when working on multiple projects.
TimeCamp Standout Features & Integrations:
Features include attendance tracking, one-click clock-in & clock-out, timesheet approvals, leave reporting, overtime tracking, payroll automation, productivity tracking, billing rates & budgeting, and invoicing. TimeCamp also has a bulk editing feature enabling you to add tasks or notes on multiple time entries simultaneously to help you save time.
Its graphical timesheets allow you to add, edit, or delete time entries in an easy-to-read manner. You can also use the software to generate reports that help you assess your team’s performance and track project profitability.
Integrations are available with 80+ other business apps like Asana, AxoSoft, Azure DevOps, Easy Redmine, Google Calendar, Habitica, Insightly, Microsoft Outlook, Microsoft Teams, Salesforce, Slack, Smartsheet, Todoist, Zendesk, and many others.
ClockShark
Best attendance tracking software for field-based employees or services
ClockShark is an attendance tracking software with timesheets and time tracking for field-based services like construction, landscaping, or any other mobile business.
Why I picked ClockShark: Crew management is simple with ClockShark's work scheduling calendar. You can create and assign shifts, color-code entries, and drag-and-drop items to make changes quickly. Notifications will prompt affected parties in real time if their shift is altered in any way (canceled, shortened, swapped, etc.).
Employees can clock in and clock out from their smartphones and all job costing data is recorded within the app so you can access it for simple payroll and invoice processing. ClockShark also has GPS and geofencing capabilities baked in so you can see where and when people are checking in.
ClockShark Standout Features & Integrations:
Features include multiple access options (by web browser, mobile app, or even a ClockShark 'kiosk' using a tablet device), crew-based time and attendance tracking for crew leaders, facial recognition tools, individual PINs, paperless job management, labor cost tracking tools, customizable reporting, and streamlined timesheet-to-payroll workflows.
Integrations are available natively with many payroll providers, including ADP, Gusto, Paychex, QuickBooks, Sage 100 Contractor, and Xero. For additional software integrations, you can also connect ClockShark to a paid Zapier account.
Other Attendance Tracking Software
Here are a few more worthwhile options that didn’t make the best attendance tracking software list:
- Jibble
Best attendance tracking software with a feature-rich free forever plan
- Eddy
Best attendance tracking software for small, local businesses
- Synerion
Best attendance tracking software for automating compliance tracking
- Nowsta
Best attendance tracking software for organizations with event-based staffing needs
- Google Meet Attendance Tracker
Best for monitoring Google Meet attendance
- Deel
Best attendance tracking within a global employee management system
- Rippling
Best attendance tracking software with selfie check-in capabilities for field employees or remote workers
- Insightful
Best attendance tracking software with additional monitoring services for remote teams
- monday.com
Best attendance tracking software for creating custom tracking dashboards
- Buddy Punch
Best attendance tracking software for managing time-off requests
Related HR Software Reviews
If you still haven't found what you're looking for here, check out these other related tools that we've tested and evaluated:
- HR Software
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- Recruiting Software
- Employer of Record Services
- Applicant Tracking Systems
- Workforce Management Software
Selection Criteria for Attendance Tracking Software
Selecting the best attendance-tracking software involves a thorough understanding of how this software can alleviate common frustrations related to employee attendance tracking. To build this list, I drew on my years of HR administration experience checking and approving (and often correcting) employee timesheets. This helped me to further pinpoint the features that add a lot of value for HR admin staff and employees alike.
Here's a quick breakdown of the evaluation criteria I used to create this list:
Core Attendance Tracking Software Functionalities (25% of total score): To be considered for inclusion in my list of the best attendance tracking software, each solution had to fulfill these common use cases first:
- Accurate attendance tracking features that work in real-time
- Efficient leave and absence management tools
- Flexible employee scheduling capabilities
- Comprehensive reporting and analytics for decision-making
- Integration capabilities with other HR and payroll systems to eliminate manual work tasks, such as data reconciliation
Additional Standout Features (25% of total score): To help me narrow in on the best attendance tracking software out of the numerous options available, I also took note of any unique features, including:
- Advanced systems with biometric features to prevent time theft
- Innovative mobile applications that offer geofencing for field-based employees
- AI-driven insights for predicting or uncovering trends and flagging absenteeism
- Customizable dashboards and analytics for tailored reporting
- Advanced integration capabilities covering a wider range of third-party applications, including employee productivity tools, performance management systems, communication platforms, calendars, and task management systems
Usability (10% of total score): To evaluate the usability of each attendance tracking tool, I considered the following:
- An intuitive design and user interface, with a minimal learning curve to master
- Either a dedicated attendance tracker app or a mobile-friendly user interface that supports both Android and iOS mobile devices
- Drag-and-drop scheduling tools for easy shift planning
- Role-based access controls that are straightforward to configure
Onboarding (10% of total score): To get a sense of each software provider's customer onboarding process, I considered the following factors:
- Quick setup processes and clear configuration guidelines
- The availability of training materials such as videos, interactive tutorials, webinars, or other documentation
- Templates to set up scheduling policies to speed up the onboarding process
- Support for migrating employee data into the new platform
Customer Support (10% of total score): To evaluate the level of customer support each vendor offered, I considered the following:
- The availability of multiple support channels, including email, phone, and chat
- The existence of a self-service knowledge base or other self-help resources to speed up troubleshooting
- The overall quality, responsiveness, and helpfulness of the support team during customer onboarding and post-purchase, as inferred from customer reviews
Value for Price (10% of final score): To gauge the value of each software, I considered the following factors:
- The availability of free trials or demos to test the software before purchasing
- Competitive and transparent pricing models that reflect the software's feature depth and explain which features are included at each level
- Tiered pricing plans that cater to different business sizes, from small to medium-sized businesses (SMBs) up to enterprise-level organizations
Customer Reviews (10% of final score): Evaluating customer reviews is the final element of my selection process, which helps me understand how well a product performs in the hands of real users. Here are the factors I considered:
- Whether a product has consistently high ratings across multiple review platforms, indicating a broad level of user satisfaction
- Specific praises, criticisms, or trends in customer feedback that indicate the software's strengths or areas for improvement
- Whether customer feedback specifically mentions issues with ease of use, customer support responsiveness, or lacking features
- Any testimonials that highlight the software's impact on operational efficiency
By using this assessment framework, I was able to identify the attendance tracking software that goes beyond basic requirements to offer additional value through unique features, intuitive usability, smooth onboarding, effective support, and overall value for price.
Trends in Attendance Tracking Software for 2024
As of 2024, attendance management tools have become more sophisticated and feature-rich, driven by the need to adapt to change workplace dynamics coupled with a desire to integrate new technological advances into their user experience. Here are several developing trends that are currently shaping the future of employee attendance management:
- Mobile Accessibility and Geofencing: The rapid evolution of mobile apps with geofencing capabilities highlights the demand for flexibility in attendance tracking. These features enable businesses to manage remote or field-based employees more effectively, ensuring accurate attendance data while providing employees with the convenience of mobile access.
- Wearable Device Integration: Attendance tracking systems are increasingly compatible with wearable devices, allowing for more flexible and accurate tracking of employee presence, especially in dynamic or non-traditional work settings.
- Facial Recognition and Biometric Features: The adoption of facial recognition and biometric data for attendance tracking is among the most novel trends. This technology offers a highly accurate, contactless method of recording attendance, reducing the risk of time theft and buddy punching.
- AI-Powered Anomaly Detection: Some attendance tracking systems now feature AI-driven anomaly detection, which identifies unusual attendance patterns and alerts managers. This functionality is particularly useful for preempting potential issues, such as burnout or unauthorized overtime.
These trends highlight several advanced technologies that set new standards for efficiency, accuracy, and advanced data analysis in the modern workplace.
What is Attendance Tracking Software?
Attendance tracking software is a digital tool used by businesses to record and manage employee attendance. It automates the process of tracking work hours, absences, and leaves, helping in accurate payroll processing and ensuring adherence to work schedules and policies.
Key features include time clock integration for precise time recording, absence and leave management for tracking employee time off, schedule creation for organizing work shifts, real-time attendance monitoring, reporting and analytics tools, mobile compatibility for remote access, and integration with payroll systems.
Sometimes attendance tracking software is a standalone program, and other times you can find the same features within a larger software suite, such as an all-in-one HR management system (HRIS, HCM, HRMS), or a payroll management system. You can also monitor attendance using mobile time & attendance tracking apps as well.
Features of Attendance Tracking Software
Attendance tracking software helps businesses accurately monitor and analyze the work hours, absenteeism, and punctuality of their staff. Here are the most important features to look for in attendance tracking software:
- Real-time Tracking: This feature allows for the immediate recording of employee check-ins and check-outs, through mobile devices or desktop computers. The data collected forms an accurate record of each employee's work hours for future reference.
- Absence & Leave Management: This feature streamlines the process of requesting, approving, and tracking leave, and the reasons behind employee absences so companies can prevent high absenteeism rates in the future.
- Employee Scheduling: The ability to create and manage employee schedules helps in planning and allocating resources effectively. Accurate scheduling is crucial for ensuring that shifts are covered to avoid coverage or service gaps.
- Customizable Policies: Software that allows for the customization of attendance policies can accommodate the unique needs of any business. Tailoring policies to specific requirements ensures that the system accurately reflects and enforces company rules.
- Compliance Monitoring: This feature monitors employee schedules to ensure compliance with service-level agreements and overtime regulations according to your industry.
- Employee Self-Service: A self-service portal empowers employees to view their attendance records, request time off, and update personal information. This autonomy enhances transparency and reduces the administrative burden on HR departments.
- Alerts & Notifications: Automated alerts for issues like absenteeism or late arrivals help managers address potential problems promptly. Timely notifications are crucial for maintaining discipline and ensuring compliance with attendance policies.
- Mobile Compatibility: With mobile compatibility, employees can mark their attendance from any location. This flexibility is particularly important for remote or field workers, ensuring that their working hours are accurately captured.
- GPS Tracking + Geofencing (optional): This mobile-specific feature refers to tracking features that prevent employees from clocking in and out when they’re away from their designated work areas.
- Biometric Tracking (optional): Biometric systems like fingerprint or facial recognition ensure that attendance records are tamper-proof. This level of security helps prevent time theft (a.k.a. buddy punching) and ensures that attendance data is accurate.
By focusing on software that offers these key features, organizations can ensure they select a system that accurately records and manages employee attendance, supports fair labor practices, and contributes to the overall productivity of the workforce.
Benefits of Attendance Tracking Software
Attendance tracking software is a modern tool that helps businesses monitor employee presence, manage leaves, and ensure compliance with labor laws. By digitizing these processes, you can achieve much greater operational efficiency and eliminate the possibility of errors.
By investing in the best attendance-tracking software for your specific needs, you can expect to gain the following benefits:
- Enhanced Accuracy: By automating the attendance tracking process, businesses can ensure that employee hours are recorded accurately, reducing the likelihood of manual errors that can lead to payroll discrepancies and disputes.
- Increased Productivity: Automating the tracking of employee attendance frees up HR and management teams to focus on more strategic tasks, thereby increasing overall productivity within your organization.
- Improved Compliance: Attendance tracking software can be configured to monitor compliance with various labor laws, regulatory requirements, and organizational policies. This helps businesses avoid legal penalties and maintain a fair workplace.
- Better Data-Driven Decision-Making: With comprehensive analytics and reporting capabilities, these systems offer insights into attendance patterns, trends, and anomalies. This helps managers identify issues like chronic absenteeism or understaffing so they can address them proactively, leading to better workforce management and planning.
- More Empowered Employees: Most attendance tracking systems include a self-service portal where employees can check their attendance records, request time off, or report absences. This empowers employees by giving them direct access to their attendance information, increasing data transparency.
As you can see, attendance tracking software offers multiple benefits that extend beyond mere record-keeping. For organizations looking to optimize their workforce management and operational efficiency, investing in a robust attendance tracking solution is a strategic move that can yield significant returns.
Costs & Pricing for Attendance Tracking Software
Sometimes it all comes down to cost. That's why it's important to get a realistic understanding of your budget before you spend too much time digging into attendance management software.
Attendance tracking software typically offers a range of plans to accommodate the diverse needs and sizes of organizations, from startups to large enterprises. For business owners running small teams, you may be able to get away with using a freemium plan. However, paid plans will always give you a better return on your investment, if you can afford one.
Below, I've broken down the common plan options, including a free option for those with basic needs, to help you navigate your choices with greater clarity.
Plan Comparison Table for Attendance Tracking Software
| Plan Type | Average Price | Common Features |
|---|---|---|
| Free | $0 | Basic attendance tracking, limited reports, and access for a limited number of users |
| Basic | $10 - $20 per user/month | Enhanced attendance tracking, real-time reporting, support for multiple locations, and email support |
| Standard | $20 - $40 per user/month | All Basic features plus scheduling, time-off management, mobile access, and phone support |
| Premium | $40 - $60 per user/month | All Standard features plus advanced analytics, API access, personalized onboarding, and 24/7 support |
Choosing the right software plan requires balancing your organization's specific needs with your budget. Before you commit to signing a contract, try to get your hands on a free trial first. This will give you a first-hand experience of how the software works before you implement it for the rest of your workforce.
People Also Ask
Here are some answers to frequently asked questions you may have about attendance tracking software and how it works:
Why is attendance tracking important?
According to the U.S. Bureau of Labor Statistics, around 3% of an employer’s workforce is absent on any given day. This means that companies often operate below their optimum capacity and miss out on growth opportunities because they don’t have enough human resources.
Absences can be because of myriad different reasons, from health issues, personal problems, stress, or scheduled vacation time. With the help of attendance tracking software, companies can monitor employee attendance and keep better track of expected vs unexpected time off.
What aspects of employee attendance should I be monitoring?
The key aspects of employee attendance monitoring you’ll want to capture are:
- Any type of work absence (i.e., vacation, sick leave, bereavement leave, family responsibility leave, etc.)
- Recurring absence patterns (i.e., flags that highlight patterns such as an employee that calls in sick every Monday)
- Employee start and stop times, especially for hourly workers, or for firms that charge out billable hours
- Compliance requirements, such as limits to the number of consecutive hours an employee can work, or the number of consecutive days in a row an employee can work
Is attendance tracking software different than time tracking software?
On the surface, attendance tracking and time tracking are different. The former, in its purest sense, tracks whether or not employees show up for work on a daily basis, whereas the latter tracks the exact hours (and sometimes the exact tasks) that they work on. However, you will find that most software systems have integrated these features together into comprehensive “time & attendance-tracking modules” that accomplish both purposes within the same interface.
Depending on the complexity of your business structure and work tasks, you may not need a complicated attendance tracking software solution. If you only need to track working days versus any type of leave, then something simple and cost-effective will likely do the trick. However, for most businesses, you’ll likely want something with a bit more depth to it. More advanced features that are blended between attendance and time tracking software include detailed task tracking, billable versus non-billable hours, and advanced clocking in/out features (e.g., biometric, selfie, GPS, or geofencing).
Why is mobile accessibility important for attendance tracking software?
Often, employees are not office-based. Instead, they may work remotely, in a factory, in the field, or in mobile service-oriented positions. That’s why it’s important to consider attendance tracking software that includes mobile apps, or at least mobile-friendly features.
The software systems in this list offer mobile apps that work for Android and iOS (Mac) devices, with cloud-based desktop versions available too. Some also offer advanced features, such as kiosk modes (great for warehouses and other on-site locations), clocking-in via facial recognition or selfie, or GPS & geofencing attendance tracking capabilities.
Can attendance tracking software help with labor law compliance?
Absolutely, attendance tracking software can be a real ally in ensuring labor law compliance. It keeps precise records of work hours, overtime, leaves, and absences, making it easier to adhere to regulations regarding minimum wage, overtime pay, and mandatory breaks.
By automating the tracking and reporting, it reduces the risk of human error and non-compliance. Plus, it often comes with features that alert you to potential compliance issues before they become problematic. It’s like having a vigilant compliance officer embedded in your software, always keeping an eye on the clock and the calendar for you.
How do these software handle different time zones for global teams?
Some attendance tracking tools are specifically designed for global and distributed teams. Most of these solutions come equipped with features to manage different time zones more effectively. They allow employees to clock in and out according to their local time zones, while simultaneously enabling managers to view and manage these records from a central location, in a unified time zone if needed.
This flexibility ensures accurate tracking of work hours across continents and helps in coordinating team schedules, deadlines, and meetings more effectively. It’s like having a universal clock that keeps everyone synchronized, no matter where they are in the world.
What are the options for employee self-service in these systems?
In attendance tracking software, employee self-service options are pretty useful as they help alleviate the load for administrators and HR staff. Employees can typically conduct tasks through the self-service portals, like:
- Clock in and out
- Request time off
- View their schedules
- Check their leave balances
It’s like having the power of the HR department in your pocket. This autonomy not only empowers employees but also reduces the administrative load on HR teams, making everything more efficient. Plus, it keeps everyone in the loop and ensures transparency across the board.
Other Workforce Management Software Reviews
Of course, there's more than just attendance to worry about when it comes to top-notch workforce management. Here are some other types of related software to help you manage your employees with ease:
- Workforce Management Software
- Leave Management Software for Tracking PTO
- Employee Shift Scheduling Software
- Time Tracking Software for Clocking Work Hours
- Time Tracking Apps for Remote & Hybrid Teams
- Team Communication Apps for Hybrid Teams
- Employee Communication Software
In Conclusion
Attendance tracking is a critical aspect of any business. It can help you spot behavioral trends, and uncover insights regarding your employee's productivity and how that impacts your profitability. It also provides you with a basis for compensating your employees for their time worked, while tracking all your different types of employee leave entitlements. Attendance systems also help you ensure your employees are where they’re supposed to be at the start of their shifts, and give you tools to avoid any negative effects on your company’s productivity.
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Related Read: 2023 HR Statistics, Trends & Data: Ultimate List
Related List of Tools: Cloud HR Software Systems for HR Teams