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With so many different background check software solutions available, figuring out which is right for you is tough. You know you want to maintain workplace safety, ensure compliance with legal requirements, and build trust in professional relationships, but need to figure out which tool is best. In this post, I'll help make your choice easy, sharing my personal experiences as an HR specialist, with my picks of the best background check software.

What Is Background Check Software?

Background check software is a tool for verifying personal and professional information about individuals. It efficiently scans through criminal, financial, and employment histories. This software aids businesses in making informed decisions, ensuring workplace safety, and maintaining compliance with legal standards.

Key features of background check software include: identity verification, criminal record checks, employment history analysis, credit history reviews, and educational background verification.

Overviews Of The 10 Best Background Check Software

Below, you’ll find my evaluation of the top 10 background check software solutions on the market today. Keep reading to find additional bonus picks at the bottom of the list.

Best for compliant background screening for companies of all sizes

  • Free demo
  • Pricing upon request
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Rating: 4/5

AssureHire is a background check automation software designed to streamline the hiring process for businesses. It offers fast, comprehensive, and compliant background screening solutions to ensure safe and reliable hiring decisions.

Why I picked AssureHire: AssureHire serves as a valuable tool for HR teams, enhancing the efficiency and reliability of the hiring process. Its key functionalities include automated background checks, which rapidly verify a candidate's employment history, criminal records, education, and other vital credentials. The software ensures compliance with legal standards, reducing the risk of non-compliance penalties for businesses.

AssureHire also integrates seamlessly with existing HR systems, facilitating a smooth workflow. Additionally, AssureHire offers real-time tracking and updates on background check status, keeping HR teams informed and enabling quicker decision-making. This combination of speed, compliance, and integration makes AssureHire a practical solution for HR departments aiming to optimize their hiring process.

AssureHire Standout Features and Integrations:

Key features include its continuous monitoring feature, which goes beyond the initial background check. This unique service continually screens employees throughout their tenure, providing ongoing updates on any changes in their background status. This proactive approach ensures that employers are always informed of any new developments that could impact their workforce, a feature not commonly found in traditional background check services.

Integrations are available via their REST API, or they can develop an integration module to consume your data upon request.

Pros and cons

Pros:

  • Compliance focus
  • Seamless ATS integration
  • Automated continuous monitoring

Cons:

  • May not be cost-appropriate for small biz
  • Limited international reach

Best for quickly and compliantly screening international candidates

  • Free demo available
  • Flat rate user pricing, with free HR tool for businesses
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Rating: 4.8/5

Deel is a comprehensive global hiring platform that's designed to simplify the process of hiring and managing remote teams across 150 countries and counting. In addition to their integrated compliance and contract management features, Deel also offers a robust background check feature as an option within their hiring and screening workflow.

Why I picked Deel: Deel's background check feature, which runs using Certn technology, is integrated within their platform and very easy-to-use, meaning you don't have to switch to an alternate tool to complete your candidate screening process. Instead, you can simply click the check box to add on a background check, and their AI-powered technology will handle the rest.

On the candidate side, potential new hires can verify their personal details through a mobile or desktop device, and track the status of their background check to keep tabs on the process, providing a better and more transparent candidate experience.

Deel Standout Features and Integrations:

In addition to Deel's background checking feature, other standout features include contract management, global payroll, employer of record services, and visa & immigration support. With these features working in tandem, it's like having your own international HR department right at your fingertips.

Integrations include Ashby, BambooHR, Expensify, Greenhouse, Hibob, Netsuite, Okta, OneLogin, Quickbooks, SCIM, Xero, Workday, and Workable. Plus, Deel's API allows for custom integrations, so you can tailor the tool to fit your specific needs.

Pros and cons

Pros:

  • Deel's platform is ISO 27001 certified
  • Data management is GDPR, SOC 2 and SOC 3 compliant
  • Quick turnaround time

Cons:

  • No free trial available
  • Pricing structure for background checks is unclear

Best for FCRA-compliant checks

  • Free demo available
  • Pricing upon request

Paycom helps you screen candidates quickly and thoroughly, performing enhanced background checks to ensure candidates don't pose a business risk. 

Why I picked Paycom: This tool delivers a fast turnaround so you can make quality hiring decisions without delay. The process is streamlined for candidates, HR professionals, recruiters and hiring managers. On passing checks, candidates can be hired with a single click. 

Paycom Standout Features and Integrations:

Standout features include compliance with the federal Fair Credit Reporting Act (FCRA). The software is also designed for maximum data security. Background information is secure and accessible only to authorized users. Scans can also be configured to include county-specific criminal searches, sex offender registry checks, education verification, employment verification, drug testing, and health services.

Integrations include linking its background check platform and Paycom HCM system for a unified experience. Paycom also offers integrations with select ATS systems such as iCIMS, Jobvite, and Newton for easy requisition creation. Paycom can also be configured to connect background checks with other HR, payroll, and recruiting systems too.

Pros and cons

Pros:

  • Single platform for HR, payroll, and screening
  • Customizable background check packages
  • Automated adverse action workflows

Cons:

  • Can be complex to configure
  • Limited identity verification checks

Best for AI-enhanced background checks

  • Free demo available
  • Pricing upon request

This tool offers intelligent background checks, based on high-quality data. Emege delivers cutting-edge software, smart packages, and built-in compliance tools. 

Why I picked Emerge by INTELIFI: Emerge simplifies background screening with preconfigured integrations that help companies get up and running fast. All reports are analyzed by an AI algorithm and human reviewed for accuracy and clarity. The result is polished, easy-to-read reports that simplify hiring decisions.

Emerge by INTELIFI Standout Features and Integrations:

Standout features include algorithms that help identify candidate records more accurately across databases to reduce mismatches. In addition, AI automation streamlines workflows like adverse action notification to accelerate turnaround times. The software’s proprietary analytics provide powerful insights into screening performance over time by leveraging data across clients.

Integrations include prebuilt, seamless connections with major HCM platforms including Workday, SAP SuccessFactors, ADP, Infor, and UKG Pro. It also integrates with select ATS systems such as iCIMS, Jobvite, and SmartRecruiters. Emerge can also be expanded with tailor-made integrations to match your organization’s hiring workflows. 

Pros and cons

Pros:

  • Innovative AI automation
  • Global capabilities
  • Seamless HCM integrations

Cons:

  • Light on stand-alone features
  • Expensive for mid-market

Best for high-volume hiring

  • Free demo available
  • Pricing upon request

Checkmate is purpose-built for enterprise recruiters that hire at high volumes. The software is optimized for rapid turnarounds and automation across thousands of candidates.

Why I picked Checkmate: With high volume hiring in mind, Checkmate has developed a series of automated tools. These include mass uploading and bulk actions for processing thousands of candidates.

The platform's turnaround time is fast, with most checks completed within a single business day. Custom packages and compliance features add important layers of control and transparency. These capabilities make Checkmate a top choice for any growing enterprise hiring team.

Checkmate Standout Features and Integrations:

Standout features include proprietary criminal databases that provide up-to-date county-level records for more comprehensive coverage. The order tracker feature allows recruiters to see pending and completed checks in real-time, while the online portal facilitates candidate document uploads, communication, and status tracking.

The suite of compliance tools includes configurable adverse actions, audit trails, and EEOC reporting. Checkmate also inlcludes advanced reporting on metrics like cycle times, pass/fail rate, and source performance.

Integrations are available with applicant tracking systems focused on enterprise recruiting. These include Jobvite, iCIMS, PeopleFluent, Taleo, and SmartRecruiters. Checkmate also integrates with HCM platforms such as Workday, SAP SuccessFactors, ADP, Oracle, and Cornerstone. 

Pros and cons

Pros:

  • Strong automation and tracking
  • Very fast turnaround times
  • Optimized for high volume

Cons:

  • Limited identity checks
  • Expensive for low volumes

Best for background checks including drug screening

  • Free demo available
  • Pricing upon request

Hireology is a well-known hiring platform, designed to help companies optimize their recruitment processes. Thanks to its comprehensive features and user-friendly interface, this tool aids businesses in making smarter hiring decisions. 

Why I picked Hireology: This tool earned a place on my list because of its proven applicant tracking system. I was also impressed by the pre-employment assessment tools and background screening system. Hireology provides a comprehensive view of candidates' qualifications and suitability for the role. I also liked Hireology's analytics and reporting capabilities, which allow for data-driven insights. This enables continuous improvement for your hiring process.

Hireology Standout Features and Integrations:

Standout features include easy communication and collaboration among hiring team members, streamlining the entire candidate evaluation and selection process. The platform also offers customizable job templates and workflows, allowing organizations to tailor their hiring processes to match their unique needs and requirements.  

Integrations include connections with a variety of popular HR software solutions, such as BambooHR, Microsoft Dynamics 365, Namely, NetSuite, SAP Concur, and SAP SuccessFactors. Their integration support allows organizations to centralize their hiring processes and seamlessly connect with their preferred HR tools and systems.

Pros and cons

Pros:

  • Collaborative hiring features for streamlined communication and evaluation
  • Advanced analytics and reporting capabilities for data-driven insights
  • Integrated background screening and pre-employment assessment tools

Cons:

  • Learning curve for users unfamiliar with hiring software tools
  • Limited customization options for unique business needs

Best for easy integration into hiring flows

  • First check free
  • Pricing upon request

Certn is a top background and ID checking provider, offering automated verification and fast turnaround. The company aims to reduce ‘time to hire’ by 80%.

Why I picked Certn: This background checking platform and API integrates easily into your existing business workflows. From the mobile apps to custom solutions, the company aims to offer a candidate-first experience that enhances the hiring experience.

Certn Standout Features and Integrations:

Standout features include background verifications tailored to meet regional requirements. These include credit checks from local bureaus and criminal record searches covering jurisdiction-specific public records.  

Integrations are available with leading Applicant Tracking Systems such as Workday, SAP SuccessFactors, and Larkr. Certn also integrates with HCM platforms such as Ceridian Dayforce, ADP Workforce Now, PeopleSoft, and Oracle Taleo. In addition, you can build custom integrations to connect with your existing HR tech stack.

Pros and cons

Pros:

  • Automation tuned for regional needs
  • Multiple ATS/HCM integrations
  • Fast turnaround times

Cons:

  • Steep pricing for low volumes
  • Limited identity check types

Best for a PBSA-accredited service

  • Free demo available
  • Pricing upon request

Good Egg is designed to combine quality pre-employment screening with high-speed results. Their proven end-to-end automated background check process makes it easy to get data on every relevant facet of any candidate’s history.  

Why I picked Good Egg: The Professional Background Screening Association (PBSA) accredits background check companies that meet high standards for accuracy, privacy, and legal compliance. Good Egg's accreditation by PBSA indicates that their background checks adhere to industry best practices and follow all applicable laws.

Using this software, you can be sure of hiring the most qualified candidate for any position. You can confirm essential information through a pre-employment background check, covering everything from academic and professional experience to personal reputation and licensure.

Good Egg Standout Features and Integrations: 

Standout features include combining software automation with expert manual verification services for a flexible approach to background screening. Proprietary identity checks utilize machine learning for greater accuracy in fraud detection. Good Egg excels in the ability to choose automated self-service checks for efficiency along with manual reviews by researchers when high precision is needed.

Integrations include direct connections to leading applicant tracking systems like Greenhouse, Workday, SmartRecruiters, and Jobvite, enabling efficient background check workflows. Good Egg also integrates with some HCM platforms including Oracle, and Paycor. Custom integrations can also be built to meet specific requirements. 

Pros and cons

Pros:

  • Customizable packages
  • Accurate identity checks powered by AI
  • Flexible combination of automation and manual review

Cons:

  • Limited global coverage
  • Manual verification increases costs

Best for an intelligent employment screening platform

  • Free demo available
  • Pricing upon request

Clairiti is an automated background screening solution designed to help talent acquisition teams perform faster, compliant candidate checks. 

Why I picked Clairiti: I selected Clairiti because of its focus on comprehensive, transparent, and compliant background screening processes. Configurable workflows and built-in adverse action tools ensure recruiting teams remain compliant. Clairiti also provides good customer support and integration with leading applicant tracking systems to enable efficient, automated background checks.

Clairiti Standout Features and Integrations:

Standout features include providing transparency into background screening workflows, enabling custom steps and requirements. Proprietary dashboards give recruiters visibility into every candidate's status and where delays occur. Most important of all, built-in compliance tools like adverse action letters are integrated directly into the platform.

Integrations include popular applicant tracking systems like Greenhouse, Workday, SmartRecruiters, and iCIMS. Clairiti also integrates with some HCM platforms including SAP SuccessFactors, Workday, and ADP.  

Pros and cons

Pros:

  • Real-time status dashboards
  • Built-in compliance tools
  • Configurable and transparent workflows

Cons:

  • Steep learning curve
  • Limited identity verification checks

Best for conducting all pre-employment checks in one place

  • Free demo available
  • Pricing upon request

Xref provides specialized software to automate and customize the reference checking process. The software offers tailored question banks, surveys, and reports. These provide rich insights compared to traditional pre-employment verification.

Why I picked Xref: This platform makes it easy to do all necessary checks in one place. Unlike traditional background screening, Xref innovates on the reference check process itself to add important context. Candidates provide email contacts who then respond to customized question banks. The contacts can then rate the candidate on competencies, strengths, and weaknesses. The platform focuses squarely on making this critical reference step as insightful as possible.

Xref Standout Features and Integrations:

Standout features include proprietary analysis which compares multi-reference feedback and benchmarks candidate results against norms. However, the key advantage of using Xref is getting more context through detailed reference check reports, rather than just binary employment confirmation.

Integrations include links to leading applicant tracking systems like Greenhouse, Workday, SmartRecruiters, and JobAdder, enabling integrated reference check workflows. Xref also integrates with some HCM platforms including SAP SuccessFactors, Workday, and Oracle Taleo.  

Pros and cons

Pros:

  • Insightful reports
  • Custom surveys and analysis
  • Specialized for automated reference checks

Cons:

  • Steep learning curve
  • Pricing structure not transparent

The 10 Best Background Check Software Comparison Chart

This comparison chart summarizes basic details about each of my top background checking software selections. You can view pricing details and the availability of free trials or demos side-by-side to help you find the best software for your budget and business needs.

Tools Price
AssureHire Pricing upon request
Deel Flat rate user pricing, with free HR tool for businesses
Paycom Pricing upon request
Emerge by INTELIFI Pricing upon request
Checkmate Pricing upon request
Hireology Pricing upon request
Certn Pricing upon request
Good Egg Pricing upon request
Clairiti by GHRR Pricing upon request
Xref Pricing upon request
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Compare Software

Other Options

As an HR expert, I’ve tested, reviewed, and evaluated the most popular background check software to shortlist the best tools to validate individuals’ identities and histories and scrutinize criminal, financial, and employment records more effectively.

  1. Veremark

    Best for fully GDPR and PDPA compliant checks

  2. Checkr

    Best for fast, accurate background checks

  3. Zinc

    Best for creating a positive candidate experience

  4. AccuSourceHR

    Best for automated workflows

  5. SwiftCheck

    Best for global checks

  6. Verified First

    Best for cloud-based candidate self-service

  7. HiPeople

    Best for SMBs

  8. Chetu

    Best for healthcare organizations

  9. VICTIG

    Best for criminal background check solutions

  10. CoreScreening

    Best for mobile-optimized drug screening

  11. Vitay

    Best for custom check packages

  12. EZ Screen Solutions

    Best for applicant tracking system integrations

Selection Criteria for Background Check Software

Here’s a short summary of the main selection and evaluation criteria I used to develop my list of the best background check software for this article:

Core Functionalities

Here are the key criteria I used to select the top background check software solutions featured. I sought out tools offering:

  • Background checks that validate candidates are who they claim to be.
  • Employment history verification to confirm a candidate's previous roles, titles, and dates worked.
  • Education history verification to check that candidates have the degrees and certifications listed on their resumes.
  • Criminal record checks to screen for any convictions in a candidate's past.
  • Integrated adverse action workflows to streamline and automate decisions when red flags appear.

Key Features

I also looked for software offering the essential features I expect to see in background check software, including:

  • Configurable check packages: Allowing recruiters to select specific screens like employment, education, identity, and criminal, to meet their business needs.
  • Fast turnaround times: Getting results in 24-48 hours to maximize efficiency.
  • Automation capabilities: Features such as data autofill from resumes to remove repetitive manual entry.
  • Real-time order tracking: Giving recruiters full visibility into each check's status.
  • Mobile candidate access:  Enabling applicants to securely monitor and participate in checks on the go.
  • Compliance tools and audit trails: Ensuring that sensitive processes follow regulations and are well documented.

Usability

I carefully evaluated both recruiter and candidate usability when selecting the top background check software. I looked for providers who invest in intuitive, modern interfaces designed for ease of use. This makes it simple for recruiting teams to configure checks, view results, and manage workflows. In addition, I like to see drag-and-drop tools to build screening packages and one-click integrations to empower checks directly from your ATS.

Software Integrations

Native integrations between your background check provider and existing recruiting systems are critical for unified, end-to-end hiring workflows. Top solutions offer tight API-level integrations with leading applicant tracking systems (ATS) like Greenhouse, WorkDay, SmartRecruiters, Jobvite, and more. 

For enterprises using those platforms, you want seamless data sharing and workflows between your HCM software and background check systems. Having pre-built connectors avoids costly custom integrations.

Accuracy Statistics

When researching providers, I look closely at any accuracy statistics and metrics published. Top background check companies should get results right thanks to advanced verification processes and data sources.

Many claim that over 99% of their employment and education verifications are accurate, based on quality control testing. Criminal searches should utilize multiple leading databases like the National Criminal File, federal records, and state repositories to surface complete conviction histories across jurisdictions.

 The best vendors cast a wide net across sources like:

  • National criminal databases from leading providers  
  • State and county court record databases
  • Sex offender registries
  • Global sanction lists
  • SSN screening services
  • Credit bureaus 
  • Previous employer HR records
  • University and college directories
  • Professional licensing boards
  • Social media platforms 

Pricing

Pricing is typically volume-based, with rates per candidate decreasing as monthly volume increases. I looked for flat-fee pricing without any hidden per-check fees, making sure that core integrations were included. I also looked to see if volume discounts were offered along with budget-friendly packages for small to midsize businesses.

People Also Ask

Here are answers to the questions people most frequently ask me, regarding choosing the best background check software:

What does a background check show?

Comprehensive background checks verify candidate info like identity, employment history, education, criminal records, driving records, credit history, and references. Many providers allow employers to select specific checks to run. By ensuring that your new hires are exactly who they claim to be, this builds greater integrity into your corporate culture.

Why are background checks important?

Thorough background checks reduce hiring risks by validating candidates, ensuring they don’t have issues like a criminal history or false credentials that raise red flags. This protects your company, employees, and customers by helping you build greater workplace trust.

How long does a background check take?

With advanced automation, top background check companies can verify candidates within 24-48 hours on average. More extensive checks require 5-7 days. Some providers have options to expedite screens for an added fee.

How does background check software help companies succeed?

Creating trust and empathy is a critically important factor in building and growing a successful business. Background check software helps you build a better world of work by creating trust in your employees, through proper verification and vetting.

Other Hiring Software Reviews

When it comes to hiring software, you’re spoiled for choice in today’s world. To help you narrow down the best picks, here are in-depth reviews of the top software tools you may find of interest:

You can also sign up for our newsletter, to ensure you stay up-to-date with new products and recent developments in the world of people-management software.

Make Smarter Hiring Decisions

According to the FBI’s quality control evaluations, background check services are accurate approximately 99.3% to 99.8% of the time. So they can add real value when assessing candidates. And if you can automate the process with quality software, the burden on recruiting and human resources teams is substantially reduced. 

With the help of the right background check software, you can build a high-quality team that will set your organization on track for rapid growth and ongoing success.  

By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication, and recently completed a Certified Digital HR Specialist program through the Academy to Innovate HR. When away from her desk, she can usually be found outside tending to her ever-expanding garden.