10 Best Recruiting Agency Software of 2023 for Recruitment Firms

Manatal is an award-winning recruitment and applicant tracking software solution that connects with thousands of popular and niche job posting channels from paid and unpaid sources. Their software is used in over 90 countries and includes sophisticated features like artificial intelligence (AI) and machine learning.

Why I picked Manatal: Manatal offers advanced social media recruitment tools like a Chrome extension for importing LinkedIn profiles and simple job post social sharing directly from your career page to platforms like Facebook, WhatsApp, WeChat, and Line. Their user interface is also simple to follow, meaning little to no training is required for you to get up and running with their system fast.

Manatal Standout Features & Integrations:

Standout features for Manatal include their intelligent candidate sourcing and AI-powered recommendations. These features work in tandem to help you sift through your stacks of candidate data, with the system automatically picking out candidates who check the most boxes. To make this feature the most effective, you can use customizable fields and search criteria for the AI engine to use in its algorithm, giving more weight to whatever factors you deem most important for each role, be it specific skills, work experience, academic background, or any other requirements.

Integrations are available with Facebook, Gmail, G Suite, Line, LinkedIn, Microsoft Outlook, Office 365, Wechat, and WhatsApp. Zapier integration and API access are available on their custom plan subscription.

TalentReef is a comprehensive talent management software that's designed to streamline the hiring process. It's packed with features to help businesses find, hire, and manage hourly workers, making it particularly useful for sourcing talent for businesses in the service industry, such as restaurants and retail stores.

Why I picked TalentReef: I included TalentReef in this list because of their time-saving automations. Since professional recruiters are always short on time and long on things to do, even a simple automation that allows candidates to self-schedule their interviews can make a big impact. By allowing candidates to pick a time that works for them, you'll reduce the likelihood of no-shows or last-minute cancellations, and eliminate the need for back-and-forth phone tag to find a time that works.

I also really like their Talent Community feature, which simplifies the process of sourcing candidates for different locations, different corporate brands, or multiple active clients.

TalentReef Standout Features & Integrations:

There are several standout features that help TalentReef users provide a positive candidate experience. These include their conversational AI chatbot, a text-to-apply feature, two-way texting abilities, and social recruiting tools. Recruiters can also save a lot of time by using their campaign communication features to create templated email and SMS communications for candidate interactions, allowing them to stay in touch with high volumes of candidates at scale.

Integrations are available with payroll systems, candidate assessment tools, background check providers, and learning management systems, though individual platforms are not specified.

Unnanu Hire is an advanced hiring platform that uses artificial intelligence and automation to optimize the recruiting process. Due to its ability to manage large volumes of candidate data and quickly rank candidate applications in bulk, it's a great tool for recruiting agencies who are dealing with high-volume hiring. Using Unnanu Hire, you can manage job postings, track applicants, and even conduct video interviews.

Why I picked Unnanu Hire: I included Unnanu Hire in this list because I really like its AI-powered candidate-matching capabilities. By leveraging AI algorithms, Unnanu Hire accurately analyzes job requirements and candidate profiles to find the best match for each position. Unnanu Hire also has a pre-populated talent database sourced from around the web, giving you quick and easy access to hundreds of vetted candidates (part of the Pro plan and above).

Unnanu Hire Standout Features & Integrations:

One of the standout features of Unnanu Hire is its video interviewing capability. Instead of having to schedule and conduct interviews in person or via a separate video conferencing tool, you can do it all within Unnanu Hire. This makes the whole process more efficient and provides a better candidate experience on the receiving end too.

Another feature that I really appreciate is the applicant tracking system. It's super easy to see where each applicant is in the hiring process, and you can even set up automated emails to keep candidates updated. It's a great way to keep everything organized and ensure no one falls through the cracks.

Integrations are not currently listed on their site.

Crelate is a recruiting agency software that allows you to source, track, and manage your candidates. The solution offers a straightforward user interface that’s easy to grasp for inexperienced users. 

Why I picked Crelate: I selected Crelate for my top 10 list due to its clean user interface. The software is well structured, so you can find the functionality you need without wasting time. In addition, the recruiting platform offers a click-and-drag functionality, allowing you to select and move multiple candidates through the recruitment process easily. 

The platform’s search feature is specific and you can rely on it to find candidate lists or individual candidates within a list. Crelate is easy to use, which is why I picked it as the best solution for beginners. 

Crelate Standout Features and Integrations:

Standout features include resume parsing and automated candidate profile creation. Crelate pulls the information from your candidate’s resumes and uses it to create detailed profiles, complete with each job seeker’s social media information. 

Integrations include communication and analytics tools, and ATS solutions, such as ZoomInfo, hireEZ, CareerBuilder, Seekout, Glassdoor, Monster, JobInventory, Dice, CareerJet, Google Workspace, and Microsoft Outlook. 

TargetRecruit is a recruiting agency solution that enables you to source, screen, interview, and hire candidates in a straightforward interface. The solution helps you build customizable career pages that match your client’s official website’s look and feel. 

Why I picked TargetRecruit: I selected TargetRecruit because it makes it easy to create complex career pages. The software offers a variety of templates to start with, but you can also build your own career page from scratch. The career pages allow your candidates to search your open positions by title, skills, or location. They can create and update profiles, submit resumes, activate notifications so they receive alerts when you open a job that matches their profile, and complete onboarding and compliance docs. 

Besides career portals, TargetRecruit also offers great automation features. The software allows you to create fully-automated workflows that rely on custom triggers to keep your candidates engaged. You can build and edit your workflows without writing a single line of code, using simple if-this-than-that logic or a visual drag-and-drop builder. 

TargetRecruit Standout Features and Integrations:

Standout features include Boolean search, advanced filters, mass candidate-facing actions, and in-depth reporting. I’m also a fan of TargetRecruit’s reporting features. The platform enables all your users to create custom reports and dashboards using only the data accessible with their permission levels, and they can also export reports to clients via email. 

Integrations include CRMs, accounting and invoicing tools, and job posting solutions, such as QuickBooks, PayChex, ADP, ZoomInfo, Quip, DocuSign, Salesforce, CloudCall, Relias, and DataTrim.

Bullhorn is a cloud-based recruiting agency platform that enables you to keep your candidate records organized so you can find your client’s next great hire in your own database.  

Why I picked Bullhorn: I picked Bullhorn because it enables you to organize your database using a combination of lists, notes, and files. The solution lets you customize your candidate columns to uncover previous job seekers who might be good fits for new job openings so you can reach out and re-engage passive candidates in your recruitment funnel. 

Bullhorn allows you to share your job postings on multiple job boards or social media. The software’s parsing technology extracts all the valuable information from your candidates’ resumes and stores candidate profiles in your database so you can find qualified candidates in future searches. 

Bullhorn Standout Features and Integrations:

Standout features include recruitment automation and personalization. Bullhorn allows you to create custom recruitment flows using omnichannel communication. This enables you to attract candidates on social media, engage them via SMS, and nurture them through emails – creating candidate journeys that offer great experiences. 

Integrations include applicant tracking systems (ATS), communication tools, background checkers, and customer relationship management (CRM) tools, such as Accurate Background, ADP, Checkr, First Advantage, hireEZ, Indeed, Arya, SkillCheck, LinkedIn, and Sterling.  

Arya is a recruiting agency platform that helps you find diverse candidates so you can meet your client’s diversity, equity, and inclusion (DEI) goals. The software enables you to reduce your team’s unconscious bias so you can assess candidates on skills and experience alone. 

Why I picked Arya: Arya made my list thanks to its ability to consolidate the diverse candidates in your talent pool in a list. This helps you identify diverse talent without having to rely on dedicated diversity job boards. 

Arya automatically hides candidate information during the sourcing phase so your team can evaluate job seekers exclusively on their skills and experience. The platform also offers diversity hiring reports so you can measure your progress and present them to clients. 

Arya Standout Features and Integrations:

Standout features include advanced search filters, job posting, talent engagement, and AI search and match. I’m a fan of Arya’s AI search and match feature. Arya’s AI analyzes 300+ candidate attributes to find individuals who match your job description and would make a good addition to your team. 

Integrations include applicant tracking software, job boards, and CRMs, such as ADP, Greenhouse, Jobvite, SmartRecruiters, Oracle, Workable, JobDiva, Workday, Monster, and Cornerstone. 

JobAdder is a recruiting agency platform that enables you to track applicants through your recruiting funnels. The solution gives you an overview of your recruiting efforts, allowing you to identify potential bottlenecks in your workflows. 

Why I picked JobAdder: JobAdder made my list thanks to its applicant tracking features. The platform shows hiring managers the status of each candidate in real-time, allowing them to understand how the hiring process is going at a glance. Team members can rate candidates and leave comments for one another in candidate profiles, ensuring that only the best candidates move deeper into the funnel. 

JobAdder’s Interview and Task dashboard enables you to keep your team members on track. The dashboard allows you to view upcoming tasks so you can optimize your calendar and your team’s workload. 

JobAdder Standout Features and Integrations:

Standout features include candidate records, search and match automation, record enrichment, and talent pools. Combined, these features allow you to source candidates in a short amount of time by performing lookalike searches with advanced filters. 

Integrations include communication, CRM, payroll, and ATS solutions, such as BambooHR, Calendly, Checkmate, Applyflow, Seek, Aircall, Deputy, Deel, QuickBooks, and HubSpot. 

Gem is a recruiting platform that helps you keep your talent pool engaged with branded messaging. The software creates a central location for all your communication so you can follow up on conversations and create automated outreach campaigns. 

Why I picked Gem: I picked Gem because it enables your talent team to build authentic relationships with candidates in your talent pool. The software pulls data from emails, candidate applications, interview feedback, and social media to create a clear view of all your interactions with job seekers. Gem’s Chrome extension allows you to view your relationship history with specific candidates when you browse social media or use your email solution, so you can quickly catch up on previous conversations and send follow-ups to continue your nurturing efforts. 

Gem also enables you to run branded recruitment marketing campaigns so you can attract future candidates by showcasing your company’s or your client’s values. You can create multi-step sequences to keep your best talent warm and reengage candidates when you promote new positions. 

Gem Standout Features and Integrations:

Standout features include talent sourcing, applicant tracking, candidate management, automation, and detailed reports. I like Gem’s statistics dashboard because it allows your talent team to check their metrics and see how effective they are. This helps them improve their day-to-day work tasks and their recruiting performance. 

Integrations include popular ATS solutions, and communication and collaboration tools, such as Ashby, JazzHR, ICiMS, Jobvite, Lever, Workday, SmartRecruiters, GMail, Calendly, Slack, and Microsoft Outlook.  

Mindscope is a recruiting agency software that enables you to create mobile-first candidate journeys. The software makes it easy for candidates to browse and apply for jobs directly from their mobile devices, and allows your team to manage their workflows using a mobile app. 

Why I picked Mindscope: I selected Mindscope because it helps you reach candidates on their favorite devices. The solution enables you to create custom workflows for mobile experiences, allowing you to reach out to up to 500 candidates at the same time via SMS, WhatsApp, or Viber.  

Mindscope also enables you to add SEO-friendly job boards to your website that are easy to navigate on mobile devices. Every job you post on the career site is automatically formatted to follow the structure Google Jobs recommends, making it more likely for it to show up in Google’s search results. 

Mindscope Standout Features and Integrations:

Standout features include pipeline management, a candidate CRM, job posting, resume parsing, and an advanced search. I also like Mindscope’s scheduling and task management features. These features enable you to link phone calls and interviews to your meetings, and allow you to invite external contacts to your events as well. 

Integrations include most popular job boards and CRMs, including Monster, ZipRecruiter, LinkedIn, CareerBuilder, Indeed, Microsoft Outlook, MailChimp, QuickBooks Online, ADP, and Daxtra.