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With so many different recruiting agency software available, figuring out which one is the best fit for your team is hard. You know you need software that can track the needs of multiple clients, create separate talent pools for different purposes, and handle back-office functions like invoicing, but you need to figure out which tool is the best. In this article, I'll help you make this choice easier by sharing my insights on the best recruiting agency software on the market today.

What is Recruiting Agency Software?

Recruiting agency software is a tool that's used by professional recruiters to organize their recruiting campaigns and related talent pools for different clients. They follow a team-based hiring model and include internal communication and collaboration tools, as well as other back-office functions such as accounting, invoicing, and time-tracking tools, plus client-facing portals.

Recruiting agency software ultimately supports faster and better hiring through automation, improved candidate data management, and transparent team-based communication and collaboration tools. You can use these solutions to automate all aspects of the recruiting process – from job posting to resume parsing, background screening, applicant tracking, interview scheduling, candidate nurturing, and reporting. They’re designed to simplify the process of recruiting for multiple clients simultaneously, allowing you to fill numerous positions quickly while still offering a great client and candidate experience.

Overviews of the 10 Best Recruiting Agency Software

Here’s my assessment of the best recruiting agency software available today, along with descriptions of their key features and why they made my list.

Best for social media recruitment

  • 14-day free trial
  • From $15/user/month
Visit Website
Rating: 4.9/5

Manatal is an award-winning recruitment and applicant tracking software solution that connects with thousands of popular and niche job posting channels from paid and unpaid sources. Their software is used in over 90 countries and includes sophisticated features like artificial intelligence (AI) and machine learning.

Why I picked Manatal: Manatal offers advanced social media recruitment tools like a Chrome extension for importing LinkedIn profiles and simple job post social sharing directly from your career page to platforms like Facebook, WhatsApp, WeChat, and Line. Their user interface is also simple to follow, meaning little to no training is required for you to get up and running with their system fast.

Manatal Standout Features & Integrations:

Standout features for Manatal include their intelligent candidate sourcing and AI-powered recommendations. These features work in tandem to help you sift through your stacks of candidate data, with the system automatically picking out candidates who check the most boxes. To make this feature the most effective, you can use customizable fields and search criteria for the AI engine to use in its algorithm, giving more weight to whatever factors you deem most important for each role, be it specific skills, work experience, academic background, or any other requirements.

Integrations are available with Facebook, Gmail, G Suite, Line, LinkedIn, Microsoft Outlook, Office 365, Wechat, and WhatsApp. Zapier integration and API access are available on their custom plan subscription.

Pros and cons

Pros:

  • Candidate sourcing tool draws from 2,500+ job platforms
  • Includes task tracking and team collaboration tools
  • You can create customizable career landing pages with embedded application forms

Cons:

  • SMS recruitment features only available in their top-level plan
  • Annual billing only

Best for integrated recruitment automation

  • 14-day free trial
  • From $50/user/month
Visit Website
Rating: 4.8/5

Recruit CRM is a digital platform designed to assist recruitment agencies and headhunters in managing their end-to-end hiring processes. It is recognized as the best tool for integrated recruitment automation due to its ability to consolidate an applicant tracking system with a customer relationship management system, providing a unified solution that supports the recruitment workflow across various stages and functions.

Why I picked Recruit CRM: I chose Recruit CRM as the recruiting agency software after judging its comprehensive features, including an applicant tracking system and CRM capabilities, along with over 5000 integrations. What makes it stand out is its global trust and reputation for ease of use, as well as its ability to track client and candidate journeys effectively. I believe Recruit CRM is best for integrated recruitment automation due to its extensive features, robust integrations, and strong customer support.

RecruitCRM Standout Features & Integrations

Features that make it stand out from other recruitment software in the market include its powerful search and filtering capabilities. This makes it easy to find the right candidates based on skills, experience, location, and more. Then you have the platform's automation capabilities. Recruit CRM allows you to automate repetitive tasks, such as sending follow-up emails or updating candidate statuses, freeing up more time for you to focus on building relationships with candidates and clients. Lastly, the capacity to create invoices for your clients and let you follow up on unpaid ones.

Integrations for this software are entirely based on Zapier's offering. RecruitCRM has a Zapier connector that lets you integrate the software with thousands of apps like Gmail, Slack, HubSpot, and Typeform. Keep in mind that you will need to have a paid account with Zapier to be able to connect external apps.

Pros and cons

Pros:

  • Includes Boolean and radius searches to capture more candidates
  • Huge list of third-party app integrations (over 5,000 via Zapier)
  • Includes powerful AI features like resume parsing, email sequencing, and candidate matching

Cons:

  • No freemium plan
  • Custom branding locked to highest paid plan

Best for candidate sourcing

  • 15-day free trial + free plan available
  • From $30/user/month
Visit Website
Rating: 4.4/5

Zoho Recruit is a recruiting agency software that helps your team source, track, and hire top talent. The solution allows you to create custom workflows and speed up your hiring processes. 

Why I picked Zoho Recruit: I chose Zoho Recruit because it enables you to post your open positions on 75+ job boards and social media so they can gain immediate exposure. This makes the software ideal for staffing organizations who want to fill many job openings at once. 

Besides talent sourcing, Zoho Recruit also offers effective candidate retention features. The recruitment solution enables you to create personalized workflows for your candidates, allowing you to include custom triggers that activate only when job seekers perform certain actions so you can keep candidates engaged throughout the process. 

Zoho Recruit Standout Features and Integrations:

Standout features include background checks, skill assessments, and automated surveys. Combined, these features enable you to fill your pipelines with valuable candidates who are also a cultural match for your organization. 

Integrations include all Zoho tools, communication solutions, and social media platforms, such as Twilio, Screen Magic, Slack, Google Suite, Microsoft Outlook, MailChimp, DocuSign, Adobe Sign, Indeed, Monster, CareerBuilder, and LinkedIn. 

Pros and cons

Pros:

  • Friendly toward novice users
  • Good variety of job boards available
  • Mobile app available

Cons:

  • Limited design customization options
  • Self-help documents could be better

Best for AI-powered candidate scoring in bulk

  • Free plan available
  • From $99/2 users/month
Visit Website
Rating: 4.5/5

Unnanu Hire is an advanced hiring platform that uses artificial intelligence and automation to optimize the recruiting process. Due to its ability to manage large volumes of candidate data and quickly rank candidate applications in bulk, it's a great tool for recruiting agencies who are dealing with high-volume hiring. Using Unnanu Hire, you can manage job postings, track applicants, and even conduct video interviews.

Why I picked Unnanu Hire: I included Unnanu Hire in this list because I really like its AI-powered candidate-matching capabilities. By leveraging AI algorithms, Unnanu Hire accurately analyzes job requirements and candidate profiles to find the best match for each position. Unnanu Hire also has a pre-populated talent database sourced from around the web, giving you quick and easy access to hundreds of vetted candidates (part of the Pro plan and above).

Unnanu Hire Standout Features & Integrations:

One of the standout features of Unnanu Hire is its video interviewing capability. Instead of having to schedule and conduct interviews in person or via a separate video conferencing tool, you can do it all within Unnanu Hire. This makes the whole process more efficient and provides a better candidate experience on the receiving end too.

Another feature that I really appreciate is the applicant tracking system. It's super easy to see where each applicant is in the hiring process, and you can even set up automated emails to keep candidates updated. It's a great way to keep everything organized and ensure no one falls through the cracks.

Integrations are not currently listed on their site.

Pros and cons

Pros:

  • Free plan includes unlimited job postings
  • Supports mass emails and other bulk actions
  • Includes a pre-populated talent database

Cons:

  • AI evaluations costs extra
  • Limited customer support on lower plans

Best for novice recruiting specialists

  • Free demo available
  • From $99/user/month (billed annually)
Visit Website
Rating: 4.4/5

Crelate is a recruiting agency software that allows you to source, track, and manage your candidates. The solution offers a straightforward user interface that’s easy to grasp for inexperienced users. 

Why I picked Crelate: I selected Crelate for my top 10 list due to its clean user interface. The software is well structured, so you can find the functionality you need without wasting time. In addition, the recruiting platform offers a click-and-drag functionality, allowing you to select and move multiple candidates through the recruitment process easily. 

The platform’s search feature is specific and you can rely on it to find candidate lists or individual candidates within a list. Crelate is easy to use, which is why I picked it as the best solution for beginners. 

Crelate Standout Features and Integrations:

Standout features include resume parsing and automated candidate profile creation. Crelate pulls the information from your candidate’s resumes and uses it to create detailed profiles, complete with each job seeker’s social media information. 

Integrations include communication and analytics tools, and ATS solutions, such as ZoomInfo, hireEZ, CareerBuilder, Seekout, Glassdoor, Monster, JobInventory, Dice, CareerJet, Google Workspace, and Microsoft Outlook. 

Pros and cons

Pros:

  • Great support department
  • Automation features help you capture candidate data
  • Drag-and-drop visual editor

Cons:

  • Limited number of email templates
  • You can’t customize the required fields for job applications

Best for branded career pages

  • Free demo available
  • From $175/user/month
Visit Website
Rating: 4.4/5

TargetRecruit is a recruiting agency solution that enables you to source, screen, interview, and hire candidates in a straightforward interface. The solution helps you build customizable career pages that match your client’s official website’s look and feel. 

Why I picked TargetRecruit: I selected TargetRecruit because it makes it easy to create complex career pages. The software offers a variety of templates to start with, but you can also build your own career page from scratch. The career pages allow your candidates to search your open positions by title, skills, or location. They can create and update profiles, submit resumes, activate notifications so they receive alerts when you open a job that matches their profile, and complete onboarding and compliance docs. 

Besides career portals, TargetRecruit also offers great automation features. The software allows you to create fully-automated workflows that rely on custom triggers to keep your candidates engaged. You can build and edit your workflows without writing a single line of code, using simple if-this-than-that logic or a visual drag-and-drop builder. 

TargetRecruit Standout Features and Integrations:

Standout features include Boolean search, advanced filters, mass candidate-facing actions, and in-depth reporting. I’m also a fan of TargetRecruit’s reporting features. The platform enables all your users to create custom reports and dashboards using only the data accessible with their permission levels, and they can also export reports to clients via email. 

Integrations include CRMs, accounting and invoicing tools, and job posting solutions, such as QuickBooks, PayChex, ADP, ZoomInfo, Quip, DocuSign, Salesforce, CloudCall, Relias, and DataTrim.

Pros and cons

Pros:

  • Great reporting features
  • Flexible, customizable solution
  • Multiple add-ons available

Cons:

  • May be less effective outside North America
  • Advanced features may feel overwhelming

Best for organized candidate databases

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4.1/5

Bullhorn is a cloud-based recruiting agency platform that enables you to keep your candidate records organized so you can find your client’s next great hire in your own database.  

Why I picked Bullhorn: I picked Bullhorn because it enables you to organize your database using a combination of lists, notes, and files. The solution lets you customize your candidate columns to uncover previous job seekers who might be good fits for new job openings so you can reach out and re-engage passive candidates in your recruitment funnel. 

Bullhorn allows you to share your job postings on multiple job boards or social media. The software’s parsing technology extracts all the valuable information from your candidates’ resumes and stores candidate profiles in your database so you can find qualified candidates in future searches. 

Bullhorn Standout Features and Integrations:

Standout features include recruitment automation and personalization. Bullhorn allows you to create custom recruitment flows using omnichannel communication. This enables you to attract candidates on social media, engage them via SMS, and nurture them through emails – creating candidate journeys that offer great experiences. 

Integrations include applicant tracking systems (ATS), communication tools, background checkers, and customer relationship management (CRM) tools, such as Accurate Background, ADP, Checkr, First Advantage, hireEZ, Indeed, Arya, SkillCheck, LinkedIn, and Sterling.  

Pros and cons

Pros:

  • Robust reporting and analytics capabilities
  • Great for omnichannel communication
  • Allows you to build multi-step custom flows

Cons:

  • Large number of features can feel overwhelming
  • User interface can feel clunky when performing large searches

Best for diversity hiring

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 3.8/5

Arya is a recruiting agency platform that helps you find diverse candidates so you can meet your client’s diversity, equity, and inclusion (DEI) goals. The software enables you to reduce your team’s unconscious bias so you can assess candidates on skills and experience alone. 

Why I picked Arya: Arya made my list thanks to its ability to consolidate the diverse candidates in your talent pool in a list. This helps you identify diverse talent without having to rely on dedicated diversity job boards. 

Arya automatically hides candidate information during the sourcing phase so your team can evaluate job seekers exclusively on their skills and experience. The platform also offers diversity hiring reports so you can measure your progress and present them to clients. 

Arya Standout Features and Integrations:

Standout features include advanced search filters, job posting, talent engagement, and AI search and match. I’m a fan of Arya’s AI search and match feature. Arya’s AI analyzes 300+ candidate attributes to find individuals who match your job description and would make a good addition to your team. 

Integrations include applicant tracking software, job boards, and CRMs, such as ADP, Greenhouse, Jobvite, SmartRecruiters, Oracle, Workable, JobDiva, Workday, Monster, and Cornerstone. 

Pros and cons

Pros:

  • Simple onboarding
  • Powerful AI sourcing tool
  • Helpful support staff

Cons:

  • Limited workflow customization options
  • Platform can feel clunky when performing advanced searches

Best for mobile-first candidate experiences

  • Free demo available
  • Pricing upon request

Mindscope is a recruiting agency software that enables you to create mobile-first candidate journeys. The software makes it easy for candidates to browse and apply for jobs directly from their mobile devices, and allows your team to manage their workflows using a mobile app. 

Why I picked Mindscope: I selected Mindscope because it helps you reach candidates on their favorite devices. The solution enables you to create custom workflows for mobile experiences, allowing you to reach out to up to 500 candidates at the same time via SMS, WhatsApp, or Viber.  

Mindscope also enables you to add SEO-friendly job boards to your website that are easy to navigate on mobile devices. Every job you post on the career site is automatically formatted to follow the structure Google Jobs recommends, making it more likely for it to show up in Google’s search results. 

Mindscope Standout Features and Integrations:

Standout features include pipeline management, a candidate CRM, job posting, resume parsing, and an advanced search. I also like Mindscope’s scheduling and task management features. These features enable you to link phone calls and interviews to your meetings, and allow you to invite external contacts to your events as well. 

Integrations include most popular job boards and CRMs, including Monster, ZipRecruiter, LinkedIn, CareerBuilder, Indeed, Microsoft Outlook, MailChimp, QuickBooks Online, ADP, and Daxtra. 

Pros and cons

Pros:

  • Clean interface makes the tool easy to use
  • Great mobile app
  • Allows you to text messages in bulk

Cons:

  • Creating multi-step workflows can be time-consuming
  • Limited number of phone service providers

Best for pipeline management

  • 15-day free trial
  • From $89/user/month

Top Echelon is an applicant tracking system that enables you to control your pipelines and nurture your candidates. The solution creates a central location for your candidate data, allowing you to see their position in your pipelines at all times. 

Why I picked Top Echelon: Top Echelon made it into my top 10 thanks to its pipeline management features. The software enables you to create custom stages for each open position and you can see at a glance how your candidates are doing. In addition, the pipeline management dashboard allows you to keep track of your placement fees, making this solution ideal for staffing firms or external human resources agencies with multiple clients. 

In addition to pipeline management, Top Echelon also offers great candidate nurturing features, allowing you to create workflows based on templates and schedule your activities so you can reach out to prospects at the right time. 

Top Echelon Standout Features and Integrations:

Standout features include candidate tracking and offer management. The solution enables you to assess each job seeker carefully so you can ensure you’re making data-driven decisions and send one-click-submit offers to top candidates. 

Integrations include popular job boards, communication tools, and social media platforms, such as Gmail, Facebook, LinkedIn, Checkr, Jobvertise, Jooble, Microsoft Office 365, Twitter, ZipRecruiter, Indeed, and Verified First.  

Pros and cons

Pros:

  • Software onboarding is easy to follow
  • The platform is improved constantly
  • Proactive customer support team

Cons:

  • User interface looks a bit dated
  • Not optimized for all mobile devices

The 10 Best Recruiting Agency Software Comparison Chart

This comparison chart summarizes basic details about each of my top recruiting agency software selections. You can view pricing details and the availability of free trials or demos side-by-side to help you find the best software for your budget and business needs.

Tools Price
Manatal From $15/user/month
Recruit CRM From $50/user/month
Zoho Recruit From $30/user/month
Unnanu Hire From $99/2 users/month
Crelate From $99/user/month (billed annually)
TargetRecruit From $175/user/month
Bullhorn Pricing upon request
Arya Pricing upon request
Mindscope Pricing upon request
Top Echelon From $89/user/month
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Compare Software

Other Options

Here are some other solutions I assessed while doing my research. They didn’t make it into my top 10 list, but they’re still worth checking out:

  1. Gem

    Best for talent engagement

  2. Vincere

    Best for AI candidate matching

  3. JobAdder

    Best for task tracking and workload optimization

  4. hireEZ

    Best for candidate sourcing using AI

  5. Tracker

    Best for ATS & CRM in one

  6. Recruiterflow

    Best for custom hiring pipelines

  7. TalentReef

    Best for sourcing candidates for hourly positions

  8. PCRecruiter

    Best for job management

  9. CEIPAL

    Best for advanced candidate ranking

  10. CATS

    Best for small staffing agencies

Selection Criteria for Recruiting Agency Software

Here’s a short summary of the main selection and evaluation criteria I used to develop my list of the best recruiting agency software for this article:

Core Functionalities

Recruiting agency software solutions should enable you to source, screen, interview, and hire candidates. They should offer the following functionalities:

  • Automation: The tool should enable you to automate some, if not all, of the steps involved in the recruiting process, so you can fill a large number of positions in a short amount of time. 
  • Applicant tracking: You should be able to track the progress of each candidate you present to your clients so you can calculate your time-to-fill metrics and get paid for your performance. 

Key Features

Even though recruiting agency platforms offer a variety of features, the following are essential: 

  • Job posting: The solution should enable you to post jobs in multiple places so you have a better chance of reaching your target audience. 
  • Candidate sourcing: The tool should help you attract candidates from multiple sources, such as social media, job boards, career sites, and so on. 
  • Communication management: Being able to control your communications from a central location enables you to follow up on discussions and nurture candidates with ease. 

Usability

Despite the fact that they offer a lot of features, I selected only tools that are easy to use for this list. Your team members should be able to source, screen, interview, and recommend candidates to clients without encountering any roadblocks. However, you should keep in mind that some of the advanced features these tools offer may have steeper learning curves.

Software Integrations

I picked tools that offer native integrations with applicant tracking systems, communication tools, CRMs, and background-checking solutions so you can include them in your app ecosystem.

Advanced Search Filters 

One of the common problems staffing agencies face is finding qualified individuals for clients who operate in high-demand industries, such as healthcare or IT. I chose staffing solutions that offer advanced search filters so you can identify the right candidates without wasting time. 

Reporting and Analytics

Recruiting agencies have to be aware of their metrics at all times. That’s why I selected recruiting tools that enable you to create detailed reports, so you can present your results to your clients. 

People Also Ask

Curious to learn more about recruiting agency software? Here are some answers to common questions on this topic:

What are the benefits of using a recruiting agency?

Using a recruiting agency offers multiple benefits, including:

  • Expertise: Recruiting agencies source candidates for multiple clients, so they know how to expand their reach and present your offer to your target audience.
  • Shorter time-to-hire: Staffing agencies generally have extensive candidate databases, so they’re more likely to find a suitable candidate in a short amount of time and have better recruitment metrics than internal HR departments.

How much do recruiting agencies typically charge?

There’s no general answer to this question, as the agency’s fees are correlated with their expertise, the type of contract you sign (temporary or permanent agreement), and how difficult it is to hire and retain talent in your industry. That’s why some agencies might seem too expensive while others would fit into your recruitment budget easier.

What special techniques do recruiters use to source the best candidates?

Recruiting firms use a variety of techniques to find top candidates, including: 

  • Networking: Recruiters build professional relationships with candidates and other HR professionals by attending online and offline events, such as job fairs or industry-specific seminars. 
  • Social media recruiting: Top recruiters leverage social media to connect with skilled individuals they can later recommend for job vacancies. 
  • Headhunting: Recruiters sometimes approach potential candidates directly, especially if they want to fill senior-level positions. 
  • Talent pooling: Most recruiters maintain a database of potential candidates at all times, even if they’re not actively trying to fill any positions. They nurture the talent pool so they can quickly find the right candidates for future job openings.  

Other Software Reviews for Professional Recruiters

If you’re interested in improving your recruiting efforts, you may want to check out these other reviews from People Managing People experts: 

Final Thoughts 

Recruiting agency software can help you fill your client’s open positions in record time. They offer a wealth of features for you and your team, while also providing a great customer experience for candidates who enter your pipelines. 

And offering a great candidate experience is the key to success in today’s job market. As Liz Corey, CHRO at Velosio, said: A positive candidate experience can lead to better quality of hires. If the recruitment process is efficient, informative and respectful, candidates are more likely to accept job offers. Additionally, if it’s easy for candidates to apply, you will receive more and better quality applicants. You don’t want to lose out on a qualified candidate because you made it difficult to apply. You want to attract the best candidates for the position and reduce the risk of turnover.”  

Subscribe to the People Managing People newsletter if you want to receive advice on how to improve your recruiting efforts directly in your inbox. 

By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication, and recently completed a Certified Digital HR Specialist program through the Academy to Innovate HR. When away from her desk, she can usually be found outside tending to her ever-expanding garden.