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Let’s be honest: Event planning is notoriously stressful. Event planners have countless factors to consider when preparing and launching an event, and with so many spinning plates in the air it’s easy to forget a critical detail and send the team into a tailspin.

Having a virtual event planning checklist can take some of the guesswork out of the planning process. I’ve crafted this one to cover the entire process – before, during, and after — and to hopefully take your blood pressure down a couple of notches too.

How to Use it

This checklist is organized into three key planning phases to help you get the most out of your virtual event. The three phases, and their sub-topics, are:

  • Before Your Event: Determine your goals, budget, event type, sponsors, content, event platform, IT needs, guest registration & payment options, and promotion plans.
  • During Your Event: Plan for ways to promote audience engagement, encourage networking, and gather useful attendee data.
  • After Your Event: Digest your post-event data, document your data-driven findings, and flag takeaway items to highlight in post-event follow-up communications.

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Kyra Evans has over 15 years of experience writing about finance, technology, and corporate wellness for many of Canada’s largest brands. In addition to writing, Kyra provides keynotes and workshops in mindfulness and holistic wellbeing to companies ranging from startups to multinational corporations. She writes for an engaged community of more than 30,000 readers on Instagram and TikTok, and her work has been featured by publications such as HuffPost and Authority Magazine. She lives on Vancouver Island with her family.