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QuickBooks Workforce is an employee self-service portal built into QuickBooks Payroll that gives employees on-demand access to pay stubs, W-2s, tax documents, and time tracking—all connected to the payroll data your team already manages in QuickBooks.

Who Is QuickBooks Workforce Best For?

QuickBooks Workforce is a natural fit for small to mid-sized businesses already running payroll through QuickBooks that want employees to self-manage their pay documents.

Why I Picked QuickBooks Workforce

I picked QuickBooks Workforce because employees can manage their payroll information through a self-service portal. Employees can use the Workforce app or web portal to view and download pay stubs and W-2s without requesting copies from HR. I also like that employees can manage details like personal information, direct deposit, and tax forms when enabled, reducing manual updates for employers.

QuickBooks Workforce Key Features

• Full-service payroll processing: Calculate, file, and pay payroll taxes while managing employee payroll records.
• Auto payroll: Set up automatic payroll runs for salaried employees on direct deposit, with the ability to review and approve before checks go out.
• Payroll reporting: Create and export payroll reports for taxes, deductions, paid time off, contractors, and other payroll data.
• Document management: Store and share employee documents within the Workforce platform.

QuickBooks Workforce Integrations

Integrations include QuickBooks Online, QuickBooks Time, QuickBooks Payroll, QuickBooks Online Accountant, Guideline 401(k), Allstate Health Solutions, Checkr, and SimplyInsured. Custom integrations are available through Intuit’s developer APIs.

What's Free?

QuickBooks Workforce offers a free trial for new customers, but it does not have a free-forever payroll plan. Businesses need a paid subscription to continue running payroll after the trial ends. Employees can use the Workforce app at no extra cost to access pay stubs, W-2s, tax details, and other payroll information shared by their employer.

RUN is designed to simplify payroll and HR management for small to midsized businesses. It's an appealing choice for those in industries like retail, hospitality, and non-profits who need efficient payroll processing and tax compliance. By automating tasks such as payroll calculations and tax filings, it allows your team to focus more on growth and less on administrative duties.

Why I Picked RUN

I picked RUN because it automates crucial payroll tasks and ensures tax compliance, which are essential for small businesses looking for a reliable payroll solution. Features like automatic tax filing and direct deposit simplify payroll management and reduce manual workload. Its integration with ZipRecruiter also enhances recruitment processes, making it a comprehensive tool for managing payroll and hiring efficiently.

RUN Key Features

In addition to its payroll automation and tax compliance capabilities, RUN offers several key features that enhance its utility for small businesses:

• Employee Self-Service Portal: Allows employees to access and manage their pay stubs, tax forms, and personal information, reducing administrative tasks for HR teams.
• Document Vault: Provides secure storage for important documents, ensuring easy access and compliance with data management regulations.
• Integration with Clover: Facilitates seamless payment processing, enhancing the overall efficiency of business operations.
• Mobile App: Offers on-the-go access to payroll and HR functionalities, allowing businesses to manage operations conveniently from anywhere.

RUN Integrations

Integrations include ZipRecruiter, Clover, and QuickBooks, with additional options available through the ADP Marketplace for further customization and functionality enhancements.

OnPay is built for small businesses that want an easy way to run payroll while keeping a close eye on labor costs. It offers a simple interface, clear pricing, and helpful tools for teams that need payroll, HR, and benefits support in one place.

Why I Picked OnPay

I picked OnPay because it gives small teams the flexibility to run payroll as often as they need while keeping tax filing fully automated in the background. You can create detailed payroll reports that break down costs by department or employee, which helps you track spending with confidence.

I also like that your team gets a mobile-friendly self-service portal to update their own details or access pay stubs without extra admin work. For businesses that onboard frequently, built-in forms and automated workflows reduce the time spent managing new hires.

OnPay Key Features

Here are some standout features worth highlighting:

• Unlimited Pay Runs: Process payroll as often as needed without extra fees.
• Automated Tax Filing: Calculates, files, and pays federal, state, and local taxes for you.
• Built-In PTO Tools: Track balances, approve requests, and sync time off directly to payroll.
• Employee Self-Service: Let workers update personal info and access documents from any device.

OnPay Integrations

Integrations include QuickBooks Online, QuickBooks Time, Xero, Deputy, When I Work, Mineral, Guideline, Vestwell, and PosterElite.

Patriot Payroll is a good fit for small businesses that want a simple way to run payroll without juggling multiple tools. It’s built for teams that need clear tax handling, straightforward pay runs, and support for both employees and contractors.

Why I Picked Patriot Payroll

I picked Patriot Payroll because it gives you a clear, step-by-step process for running payroll, which helps reduce mistakes and admin time. You can handle employee wages, contractor payments, and tax calculations in one place, backed by automatic deduction and remittance features for federal, state, and local taxes.

I also like that you can prepare year-to-date summaries and tax liability reports without exporting data to another system, and its mobile-friendly design means you can manage payroll tasks from any device, which is helpful for small teams without a dedicated payroll administrator. And if you’re working with contractors, direct deposit support makes payments quick and predictable.

Patriot Payroll Key Features

Here are some standout features worth highlighting:

• PTO Management: Track and approve employee time-off requests directly within the platform.
• Employee Information Tracking: Store and manage core employee details in one centralized record.
• 1099 E-Filing: Prepare and file 1099 forms for contractors without using a separate tool.
• Time & Attendance Sync: Pull tracked hours into payroll to cut down on manual entry.

Patriot Payroll Integrations

Integrations include GoCo, Plaid, QuickBooks Time, and TSheets.

Wave is a payroll tool built for small businesses that want an affordable way to pay employees and contractors while handling core tax requirements for supported states. It’s best suited for teams already using Wave’s free accounting tools, since payroll activity automatically flows into your books for accurate financial reporting.

Why I Picked Wave

I picked Wave because it gives small teams an easy way to run payroll while handling federal, state, and local tax calculations for eligible jurisdictions. Your team can pay employees and contractors through direct deposit, generate W-2s and 1099s, and keep payroll data synced with your business’s accounting records.

I like that you can pause contractor payments during slow periods, which helps control costs without deleting worker information and the platform also provides employee self-service so team members can update personal details and view pay stubs without extra admin work.

Wave Key Features

Here are some standout features worth highlighting:

• Automatic Tax Calculations: Calculates federal, state, and local taxes for supported states and prepares required tax forms.
• Employee & Contractor Management: Classify workers, issue pay, and pause or reactivate contractors as needed.
• Direct Deposit Setup: Set up pay runs with one-click direct deposit for employees and contractors.
• Employee Self-Service Portal: Allows workers to view pay stubs and update personal details independently.

Wave Integrations

Integrations include Wave Accounting, Wave Invoicing, Wave Payments, and regional bank-feed connections (via Plaid where supported).

Zoho Payroll is a payroll solution that helps small businesses with payroll processing and employee onboarding. The tool offers a self-service portal where employees can check their payslips and documents. 

Why I picked Zoho Payroll: Their software automatically calculates earnings, deductions, taxes, and allowances. The software allows you to create recurring payroll routines and complete one-time payments in any pay period. The software’s termination payroll helps you manage the employee’s notice pay and other exit requirements. 

Zoho Payroll Features and Integrations:

Features include automatic payroll calculations, direct deposits, income tax collection (IRS & CRA), detailed payroll reports, digital payslips, alerts, salary revision tools, predefined user roles, and employee loan management features.

Integrations are available with other Zoho tools, and with other solutions through a REST API. 

What's Free: Zoho Payroll offers a free-forever version with limited functionalities for one work location with up to 10 employees. For larger teams, the software costs from $19/month plus $3/employee/month. A 30-day free trial is also available.

Sage Payroll is a full-service online payroll solution that helps small businesses sync their accounting and payroll data into a central location.

Why I picked Sage Payroll: Their software includes some HR management functionalities, such as time tracking and leave management, allowing you to organize a small team without additional management tools. 

Sage Payroll Features and Integrations:

Features include the ability to pay your employees via direct deposit, e-payment solutions, or cheques. The software’s dashboard allows you to access historical pay runs and set notifications for ongoing payroll tasks. Employees can use the self-service portal to access their payslips and documentation. 

Integrations are available with all the other Sage solutions, including Sage Accounting, Sage HR, and Sage Intacct.  

What's Free: Sage Payroll is free to use for 30-days. After that, their paid plans start at $3/employee/month plus a $10/month base fee. 

FoxHire is built for staffing firms and HR teams that hire contractors but don’t want to manage payroll, compliance, or employment risks themselves. As an Employer of Record (EOR), it handles the legal employer responsibilities—taxes, benefits, insurance, onboarding, and worker classification—so your team can place talent anywhere in the U.S. without taking on the administrative burden.

Why I Picked FoxHire

I picked FoxHire because it takes full ownership of payroll and compliance tasks that typically slow down contract placements. You can onboard workers quickly using digital forms, background checks, and automated document collection instead of chasing paperwork manually.

FoxHire also calculates payroll taxes, processes payments, manages funding, and handles workers' comp, reducing the chance of errors and costly compliance issues. I like that it gives recruiters margin visibility through real-time bill rate and pay rate quoting, making it easier to control profitability. Altogether, it's a strong fit if you want to expand contractor hiring without building internal payroll or compliance infrastructure.

FoxHire Key Features

Here are some standout features worth highlighting:

• Nationwide EOR Coverage: Employ contractors in any U.S. state without creating local entities.
• Digital Onboarding Workflow: Collect I-9s, W-4s, contracts, and credentials through guided online forms.
• Payroll Funding & Tax Filing: FoxHire fronts payroll, handles direct deposits, and manages federal and state tax submissions.
• Client & Recruiter Portals: Track timesheets, expenses, margins, and invoice activity in separate dashboards.

FoxHire Integrations

Integrations include Bullhorn ATS, SAP Fieldglass, and Loxo.

SurePayroll is a cloud-based payroll service dedicated to helping small businesses thrive. The software enables you to set up payroll without difficulty and run it automatically on certain dates.

Why I picked SurePayroll: Their software helps you pay your team on time via direct deposit. The solution’s dashboard allows you to access status reports and previous payrolls, and track employee benefits from a central location. The tool comes with a dedicated mobile app that enables you to run payroll from anywhere, and gives your team access to their payslips. 

SurePayroll Features and Integrations:

Features include automatic payroll, tax calculations, payroll tax filing, direct deposit, easy setup, mobile access, and live US-based customer support,

Integrations are available with multiple solutions, including QuickBooks Online, Timesheets, WebHR, and Xero. 

What's Free: SurePayroll is free for up to 60 days. After your trial period, the software offers custom pricing upon request.

CheckMark Payroll is a payroll solution that allows small business owners to pay their employees via direct deposit or checks. The software’s check printing feature allows you to create branded checks for your business. 

Why I picked CheckMark Payroll: Their payroll system allows you to create unlimited databases and companies, which can be helpful for small business owners managing multiple locations or accountants. The software is easy to set up and use, and offers all the instructions you need to set up your first payroll. 

CheckMark Payroll Features and Integrations:

Features include unlimited employees, unlimited payroll runs, direct deposit or the ability to print checks, printed or e-filed W2s and W3s, and US-based customer support.

Integrations are available with multiple apps, including E-Syst, PROFITSystems, SilentPartner, TimeWolf, and Virtual TimeClock. 

What's Free: CheckMark Payroll is free to use for 60 days. After that, the software charges a one-time fee starting from $509 making it a very affordable option for small business owners looking to avoid monthly SaaS subscription fees.