The 20 Best Resource Management Software & Tools Of 2025

Float is a resource management software that helps professional services teams allocate, scope, and report on client work to improve their profitability. 

Why I picked Float: Float deserves its spot on my list because its scheduling functionality is easy and intuitive, and it’s purpose-built for professional services. On the scheduling front, you can quickly create and assign new allocations to your team within seconds. The schedule view gives you an accurate, high-level overview of your team’s availability and capacity, and you can drill down deeper using Float’s search and filter functionality. I especially love that you can set custom work hours, assign localized public holidays, schedule time off, and add custom tags like location and skills to your people and projects. The platform also includes individual and team-wide utilization rates, rate tracking, and budgeting by hours, all of which are beneficial in the professional services world.  

Float Standout Features and Integrations

Features include Float's time-tracking functionality. When added, you can access pre-filled timesheets and compare your team’s scheduled hours with the actual time spent on tasks to maximize future resource allocation. Real-time reporting lets you track your resource utilization, monitor project budgets, and forecast your team’s capacity. Further features that I think are notable include capacity management, project planning, and estimations.

Integrations include Jira, Asana, Teamwork, Trello, Google Calendar, Outlook Calendar, Slack, and thousands more using Zapier.

Kantata is a well-rounded tool that bridges the core planning, execution, project accounting, and analysis systems in a single operating environment. It has modules for project management, accounting, resource management, business intelligence, and team collaboration for services teams and agencies.

Why I picked Kantata: What appeals to me about Kantata is their system of dashboards, live time and expense tracking features, and their great documenting system. The resource management module offers real-time utilization and margins at the project and even the task level. From what I've seen, Kantata truly offers a comprehensive RM suite that even includes accounting tools like project costing, budget management, and invoicing. Despite requiring time to really master, Kantata has been widely recognized as being easy to use and learn and I believe that Kantata's benefits are worth the time.

Kantata Standout Features & Integrations

Features include dynamic margin tracking at both project and task levels that provide granular insights into profitability and allow businesses to optimize resources for maximum financial impact. Additionally, Kantata offers access to its BI Consultants, a team of experts who can design custom reports and provide tailored training to ensure your business can maximize the platform’s value while reducing implementation risks.

Integrations include pre-built integrations with tools like Expensify, G Suite, Netsuite, Jira, Hubspot, Xero, Salesforce, Slack, Concur, Qualtrics, Dynamics 365, and Quickbooks. They also provide an integration platform called M-Bridge to help you build your own integrations.

Resource Guru is a dedicated resource management software that aims to make resource management user-friendly with quick scheduling tools.

Why I picked Resource Guru: I chose Resource Guru for this list because of its conflict resolution capabilities. Resource management and team collaboration are built in to make resource booking more straightforward, with clash management, leave management, and a waiting list to prevent over-booking. It helps project managers make bookings simultaneously with no chance of stepping on each other’s toes. Clashes are automatically prevented, which I hope will save you a huge headache.

Resource Guru Standout Features & Integrations

Features include individual resource dashboards that allow team members to log in and view their specific tasks, bookings, and priorities in real time. The platform's 'availability bar' also visually displays resource capacity across the team, preventing overallocation and maintaining balanced workloads.

Integrations include calendar apps like Outlook calendar, Calendly, and Google calendar. Thousands of additional apps are accessible through Zapier.

monday.com is a flexible work platform to help teams communicate in context and get a big picture of outstanding projects, available resources, and projected timelines.

Why I picked monday.com: I chose monday.com primarily for its smart design and straightforward interface. In my opinion, even team members who are lacking resource management experience can quickly get started planning timelines, assigning project ownership, and managing projects. The monday.com app also gives you the flexibility and power to run your team on the go, which I think is a great feature for busy managers. You can organize your daily work, projects, and teams as well as establish workflow automations, share documents, and create Gantt charts for further clarity.

monday.com Standout Features & Integrations

Features include a dependency tracking feature that ensures task assignments and timelines are automatically adjusted when project dependencies shift. Additionally, monday.com’s time estimation column allows teams to compare planned vs. actual time spent on tasks, which can help improve forecasting accuracy and enable data-driven resource planning.

Integrations include apps like Slack, Google Calendar, Jira, GitHub, Excel, Google Drive, Gmail, Trello, Dropbox, Typeform, and thousands more accessible via Zapier.

Hub Planner is a versatile solution designed for managing resources and projects at scale. It caters to companies with complex resource needs by helping teams allocate workloads and track time effectively. This software is particularly well-suited for organizations handling multiple projects and requiring detailed oversight.

Why I picked Hub Planner: Hub Planner offers advanced scheduling tools that allow you to assign tasks and visualize resource allocation effortlessly. Its timesheets feature integrates seamlessly with scheduling, helping your team track hours and analyze productivity. Additionally, the built-in reporting functionality provides actionable insights for improving project performance. These features are ideal for midsize and large companies managing diverse resources and complex projects.

Standout features & integrations:

Features include a vacation and leave management functionality that enables teams to plan around availability gaps without disrupting project timelines. The platform's resource utilization heatmaps also provide a quick visual overview of under- or over-utilized resources to ensure optimal workload distribution.

Integrations include Microsoft Outlook, Google Calendar, Slack, Zapier, Jira, Trello, Asana, Salesforce, Harvest, and Basecamp.

Acuity PPM is a project portfolio management tool designed to help organizations track and manage their project portfolio with ease. It simplifies reporting, supports strategic planning, and assists with resource management, project scoring, and prioritization.

Why I picked Acuity PPM: Unlike many other project portfolio management (PPM) tools, Acuity PPM offers real-time adjustments and forecasting of resource allocation, which helps prevent overallocation and underutilization. This feature is particularly beneficial for organizations that manage multiple projects simultaneously, as it ensures that resources are optimally utilized. The strategic alignment scorecards further add value by helping organizations evaluate how well their projects align with strategic objectives. 

Acuity PPM Standout Features & Integrations

Features include a portfolio tracking capability that centralizes all status reports to provide real-time reporting and improved visibility. The portfolio roadmap feature also supports strategic planning by visualizing the timing and sequencing of projects, helping to identify dependencies and avoid organizational conflicts. Additionally, the platform offers work intake capabilities for managing new project requests.

Integrations include Trello, Google Sheets, Asana, monday.com, and Smartsheet.

Saviom is a resource management software that I believe is best suited to large enterprises. It's equipped to provide a visual overview of complex team needs and scheduling for projects with multiple moving pieces.

Why I picked Saviom: I chose Saviom for this list because it allows you to quickly identify which resources should be allocated where, based on factors like cost, availability, location, and competency, across the enterprise. You can easily gain high level visibility even in the presence of complicated matrices (for example, when you have verticals like domains, regions, teams, and departments, in addition to individual projects). Their project forecasting functionality helps to identify future vacancies, while keeping an eye on financials like profit margin, revenue, and costs.

Saviom Standout Features & Integrations

Features include a multidimensional resource scheduler that accommodates complex organizational structures, such as multiple verticals, regions, and departments, while maintaining a clear view of resource availability and allocation. Saviom’s highly configurable business intelligence tools can also help enterprises tailor dashboards, reports, and analytics to their unique requirements.

Integrations include Outlook, Google, Salesforce, Jira, and custom integrations you can build using its data exchange framework.

Microsoft Project includes familiar management tools for assigning project tasks to team members and using different views like Grid, Board, and Timeline (Gantt chart) to oversee the resource planning. Users can view and compare how resources are used across projects to optimize assignments.

In my experience, most people have used a Microsoft platform before. If you are familiar with other Microsoft programs, in particular Excel, then the interface and navigation will be familiar to you. I believe that this can help teams on a Usability level, as familiar software makes for easier training.

However, you probably know as well as I do that Microsoft isn't always perfect. A few critiques that would make this solution better for resource management is that you can’t open different projects across different windows (for, say, easily comparing resources between the two) and PDF exports look messy, so if you use them for reports or printable projects you will need some manual design intervention.

Integrations include other Microsoft software, like Outlook, Excel, Skype, and more.

MS Projects costs from $7/user/month and has a free 30-day trial.

Anaplan is one of the best resource planning tools out there, and it’s great for project managers who love strategizing and planning to the smallest detail.

Why I picked Anaplan: The software's planning features enable you to create different scenarios based on forecasts, which are then updated automatically in real-time as information becomes available. With Anaplan, it’s easy to prepare for multiple scenarios with different outcomes. You can quickly generate reports for your stakeholders as each scenario unfolds.

Anaplan is a flexible project management software. You can tailor its interface to suit your needs, create custom fields and eliminate the sections you don’t use.

Anaplan Standout Features & Integrations

Features include skill gap analysis, which allows managers to identify discrepancies between current team capabilities and project requirements to enable targeted upskilling or recruitment strategies. Furthermore, Anaplan’s workforce demand forecasting integrates with financial and operational data to provide a holistic view of resource needs to support strategic decision-making.

Integrations include Microsoft Office, DocuSign, and CloudWorks. You can integrate with HyperConnect for an additional cost.

ProjectManager.com is a resource management software for scheduling and allocating project resources. As a cloud-based software, the tool runs on both Windows and Mac computers and doesn't require download or installation.

I selected ProjectManager.com for this list because of its excellent resource monitoring tools. This is a project management solution where you can plan and assign resources, track task progress, and collaborate with teams easily through in-app communication features such as commenting on tasks. Other functionalities that stood out to me include assigning tasks to team members, creating project plans, managing tasks, and creating reports within the tool, as well as switching Gantt chart, task list, and Kanban board views.

In my experience, ProjectManager.com's real-time reports are easy to use—you can use their pre-set reports, or create your own custom reports. The real-time dashboard also provides an overview of current project stats, and allows user to manage tasks, workloads, progress, and costs.

Integrations include Google Apps like Drive, Gmail, Calendar, etc. as well as Microsoft Office and Microsoft Project. More integrations are available through Zapier.

Pricing for ProjectManager.com starts at $15/user/month, with their basic “Personal” plan requiring a minimum of 5 users. They offer a 30 day free trial (a credit card is required to sign up for a free trial).