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The 10 Best Resource Management Software & Tools Of 2023

Best Resource Management Software

I’ve selected these as the best resource management software for 2023.

  1. monday.com

    Best for simple workload and capacity planning

  2. Parallax

    Best for professional services companies looking to aggregate functionality through integrations

  3. Kantata

    Best all-in-one resource planning for services teams and agencies

  4. Float

    Best for digital agencies and production teams

  5. Hub Planner

    Best for midsize and large companies

  6. Smartsheet

    Best for advanced and custom workflow automations

  7. Runn

    Best for managing and tracking resources in real-time

  8. Saviom

    Best for enterprise resource and workforce management

  9. Wrike

    Best resource management software for teams of all sizes

  10. Resource Guru

    Best low-cost option for beginners

Human resources are at the core of resource management software. Project managers use it to keep tabs on what the team is doing and if they are free to take on more tasks. This is especially useful, considering most project managers are running 2-5 projects at the same time!

However, if you are currently on the fence about whether you should invest or not in software like this, let me give you a quick thought. Resource management software can help you create a culture of retention. How? It gives you information on the workload of your team. Having a view that shows you allocation percentages can help you control workloads and make sure your resources are not on the brink of burnout.

So keep your team at healthy (not 100%) levels of allocation, give them time to develop their skills, and enjoy a more committed and efficient team.

How We Picked The Best Resource Management Software

I evaluated and compared the most popular resource management tools on the market, both for their reviews and user interface. Then I weighed factors that make software a good option to manage resources, such as the ones that follow.

  • User Interface (UI): The amount of information related to resources can be overwhelming, especially as our projects grow. Therefore, the software we use must make good use of white spaces and have easy-to-navigate toolbars and menus so we can find our way through the tool.
  • Range of features: I looked at all the different angles from which you can see your resources. Whether that is from a timesheet, workload view, capacity hours, time reports, or project views by resource.
  • Integrations: Some software on this list might not have the level of depth required to be excellent resource management software, but they use integrations to compensate for that. Integrations extend the functionality of a platform by connecting it to external tools.
  • Pricing: I searched through pricing information to find if there are free versions of the software, free trials, and the starting price of paid plans. There should be a balance between price and value.

The 10 Best Resource Management Software Overviews

Have a look and sign up for some trials to test-drive and find the best resource management software for your case.

1

monday.com

Best for simple workload and capacity planning

monday.com is a flexible work platform to help teams communicate in context and get a birds-eye view of outstanding projects, available resources, and projected timelines.

Why I picked monday.com: Its smart design and straightforward interface mean teams can get started planning timelines, assigning project ownership, and managing any project in minutes.

monday.com offers various views to represent data so that each team member can work according to his preferences. With workload view, you can easily see who’s able to take on more work and who’s not. Gain insight into your team’s work capacity and make adjustments to timelines or ownership accordingly—no matter where you are. The monday.com app gives you the flexibility and power to run your team on the go. You can organize your daily work, projects, and teams all in one place.

monday.com Standout Features & Integrations

Features include automations, file management, dashboards, shared documents for real-time collaboration, Gantt charts, and 5+ views so you can see your project information the way you want to.

Integrations include apps like Slack, Google Calendar, Jira, GitHub, Excel, Google Drive, Gmail, Trello, Dropbox, Typeform, and thousands more accessible via Zapier.

monday.com Plans & Pricing

Pricing starts at $10 /user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7 6745

14-day free trial + freemium plan available

From $8/user/month (billed annually, min 3 seats)

Pros

  • New features being rolled out regularly
  • Easily create boards dedicated to operational resource tracking
  • Color coded status great for resource overviews

Cons

  • Comparatively complex pricing rubric
  • May be too robust for small teams
  • Gantt charts locked to mid-level plan
2

Parallax

Best for professional services companies looking to aggregate functionality through integrations

Parallax is a robust resource planning and forecasting solution that is designed to help increase utilization and is natively built for integrations. It is best suited for digital services firms and software development teams looking to take full advantage of modern predictive resourcing and active forecasting to discover measured growth, higher revenue rates, and stronger margins.

Why I picked Parallax: One of its strongest features is the predictive resource management software, which is purpose-built for project and resource managers, providing you with the tools you need to efficiently evaluate and optimize supply and demand. With better resource optimization, you should be able to keep teams happy and satisfied, your projects and resources on track, and everyone in the team and the organization perfectly aligned on common goals.

Additionally, Parallax’s resource planning software facilitates resource optimization for digital services companies. The tool gives you the ability to balance workloads, analyze utilization, and match the best available resources to the most suitable projects. This approach helps optimize team performance and improve overall productivity.

Parallax Standout Features & Integrations

Features include planned capacity, utilization, balanced workloads, skills tags with an advanced database search of employees, customizable billing models, real-time project P&L reporting, and project accounting.

Integrations include Hubspot, Slack, Tempo, Salesforce, Jira, Harvest, Microsoft Teams, Asana, and Oracle NetSuite. The integrations approach of the platform ensures you can aggregate the best features of each tool in your current tech stack under one roof.

Parallax Resource Planning has quote-based pricing that is available only upon request. There is no free trial available, although you can book a demo.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.5 2

Free demo

Pricing upon request

Pros

  • Responsive customer service support team
  • No additional cost for integrations
  • Excellent predictive reporting capabilities

Cons

  • Non-Agile teams may struggle with it
  • No tracking for billable vs. non-billable hours
3

Kantata

Best all-in-one resource planning for services teams and agencies

Kantata is a well-rounded tool that bridges the core planning, execution, project accounting, and analysis systems in a single operating environment. It has modules for project management, accounting, resource management, business intelligence, and team collaboration for services teams and agencies

Why I picked Kantata: It offers a system of dashboards, live time and expense tracking features, and a great documenting system. Kantata ticks off all the boxes when it comes to RM features. The resource management module offers real-time utilization and margins at the project and even the task level. Some key features include resource forecasting, capacity management, skills management, scenario planning, and role-based planning.

I could go on and on about Kantata's features because there really are too many to list—it’s a comprehensive RM suite, that, despite requiring time to truly master, has been recognized as being easy to use and learn. What’s more, the company leverages its professional services expertise as part of its offering, making available its Kantata BI Consultants. They can build reports specifically for your business and provide training to your resources to help mitigate the risks and costs of implementation.

Kantata Standout Features & Integrations

Features include built-in reports, custom reporting and trend analysis, resource management features like real-time utilization, resource forecasting and capacity management, and accounting tools like project costing, budget management, and invoicing.

Integrations include pre-built integrations with tools like Expensify, G Suite, Netsuite, Jira, Hubspot, Xero, Salesforce, Slack, Concur, Qualtrics, Dynamics 365, and Quickbooks. They also provide an integration platform called M-Bridge to help you build your own integrations.

Kantata Plans & Pricing

Kantata offers plans to meet your needs. Choose from resource management to complete PSA with advanced BI. To receive accurate pricing information, contact Kantata directly.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.1 715

Free demo available

Pricing upon request

Pros

  • Resourcing fully integrated with master planning
  • Good reporting functionality for resource data
  • Distinguish between soft and firm allocation
  • Easy capacity management

Cons

  • Advanced features are available only in the Premier and Enterprise editions of the application
  • Proofing solution is an add-on
  • Custom reports can be difficult to create without training
4

Float

Best for digital agencies and production teams

Float is a resource management, planning, and scheduling software that helps teams manage shared work schedules.

Why I picked Float: Scheduling in Float is easy and intuitive. Create new projects quickly, and assign them to your team within seconds. The schedule view gives you an accurate, high-level overview of your team’s availability and capacity, and you can drill down deeper using Float’s search and filter functionality. Set custom work hours, import and assign public holidays, schedule time off, assign custom tags like location and skills to your people and projects, and set a scheduled status to let everyone know when you’re working from home or remotely, or what you’re up to on a particular day.

Real-time reporting lets you track your resource utilization, monitor project budgets, and forecast your team’s capacity. Add time tracking to access pre-filled timesheets and compare your team’s scheduled hours with the actual time spent on tasks.

Float Standout Features and Integrations

Features include right-click menus for splitting tasks, an activity timeline to track changes, pre-filled timesheets based on your schedule, capacity management, multi-project planning, forecasting, and reports.

Integrations include Jira, Asana, Teamwork, Trello, Google calendar, Outlook Calendar, Slack, and thousands more through Zapier.

Float Plans and Pricing

There are two plans available and pricing starts at $7.50 /user/month.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2 1067

30-day free trial

From $7.50/user/month

Pros

  • Mobile app for iOS and Android
  • 99.5% uptime
  • 24-hour support with 30 min response time

Cons

  • Time tracking requires you to get a higher plan
  • Updating staff/personnel list takes time
5

Hub Planner

Best for midsize and large companies

Hub Planner is a resource management software with a full suite of scheduling, time entry, and reporting features. The core feature is the simple and usable Scheduler, which allows for project and resource planning and visualization. Users can drag and drop to plan projects and schedule resources. The tool also offers a multi-function menu, powerful filtering, and a dynamic team capacity bar. Multiple view modes allow for both high-level birds-eye views and granular views of projects.

Hub Planner has a powerful reporting engine with 70+ pre-formatted templates. If you can't find what you're looking for in a template, you can create reports from scratch.

Hub Planner also has a number of inline workflows for timesheets, requesting vacation time, and a slick resource requesting & approval option. Their Unassigned Work feature is great for scheduling and forecasting ahead of the pipeline, and users can create custom fields at the resource or project level. Users can also customize schedule notifications and reminders.

They've taken a modular approach so you have the option to add or remove extensions to the base product, allowing teams to increase functionality or turn off bits they don't need. Inline integrations with Basecamp, Slack, iCal, REst API, and Zapier are available.

Hub Planner offers a pretty extensive 60 days free trial with everything included. There is an extensive knowledge base with tutorial videos, and their customer support is excellent.

Licenses begin at $7 per month, per resource with annual discounts available.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2 16

30-day free trial

From $7/resource/month (billed annually)

Pros

  • Easy toggle between user/group
  • Powerful & precise built-in reporting
  • Search filter for available resources with skill sets & location
  • Excellent capacity planning & forecasting

Cons

  • Need an API or intermediary for MS Teams
  • Editing Custom Fields requires manual input or help from Hub Planner support
  • Need to click into modal for more details on events/projects bookings
6

Smartsheet

Best for advanced and custom workflow automations

Resource Management by Smartsheet, a high-level project and resource management software, helps teams make confident decisions about project planning, team capacity, budget forecasting, team utilization, and hiring needs in real-time.

Why I picked Resource Management by Smartsheet: The tool's unique project and resource matching feature allows users to match team members to project requirements according to different criteria like disciplines, skills, availability, and more. Resource Management by Smartsheet also offers built-in timesheets, mobile time tracking, and expense tracking. Users can create project reports by filtering project data, get insight into historical data, and see forecasts on team utilization, actual vs. planned time reports, budget tracking, expense reports, and projects in the pipeline.

RM by Smartsheet Standout Features & Integrations

Features include project and resource matching, dynamic reporting, time tracking, a resource management panel, and a resource timeline for projects.

Integrations include apps like Slack, Brandfolder, Workplace, Microsoft Teams, and Facebook Ads. It additionally has a flexible API you can use to build custom integrations with the tools you use and automation through Zapier where you can connect to 1000+ apps.

RM by Smartsheet Plans & Pricing

Pricing starts at $9/user/month and offers a 14-day free trial. Resource management is a premium add-on that you need to purchase on top of your Smartsheet plan. Pricing is available upon request.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.4 7399

Freemium version available

From $7/user/month

Pros

  • Intuitive for keeping timesheets and assigning hours
  • Skills database helps resource allocation
  • Able to forecast resource utilization
  • Combines time tracking and resourcing

Cons

  • Bulk project edits don’t apply to resource field
  • Needs better data visualization
  • Initial resource set-up is time consuming
7

Runn

Best for managing and tracking resources in real-time

Runn is a real-time resource, demand, and capacity planning tool with integrated time tracking and powerful forecasting capabilities. You can get a bird’s-eye view of all projects and people to instantly spot overbookings and identify resourcing patterns.

Why I picked Runn: Scheduling allocations is easy and intuitive in Runn. Simply drag-and-drop to create project phases and allocations. Flick between monthly, quarterly, and 6-month views to plan for the short and long term. If you don’t have the right person at the right time, you can use placeholders instead.

Additionally, you can see visualizations of capacity, workload, availability, and billable and non-billable utilization. Drill into different roles, teams and tags to compare trends and understand which groups are overbooked. Plan out tentative projects to see how your resourcing plans might change if the work gets confirmed.

Finally, Runn lets you track projects, view forecasts, utilization, project variance, and overall financial performance. Its built-in timesheets will help you understand how much time was worked compared to what was planned.

Runn Standout Features & Integrations

Features include resource scheduling, project planning, capacity management, project forecasting, timesheets, and reporting.

Integrations include apps like Harvest, WorkflowMax, and Clockify for importing project, client, and people data and syncing time entries. With Runn’s API, you can build your own integration to send data across your favorite tools.

Runn Plans & Pricing

Pricing starts at $10/user/month and has a 14-day free trial. There is also a free plan for up to 5 people.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
3.7 41

14-day free trial and free plan

From $10/person managed/month

Pros

  • Powerful API
  • Over-budget predictions
  • Easily identify overbooked/unavailable employees
  • Intuitive utilization reporting and forecasting
  • Drag-and-drop resource scheduling

Cons

  • Limited number of integrations
  • No offline or mobile time tracking
8

Saviom

Best for enterprise resource and workforce management

Saviom is a leader in powerful and configurable resource management software.

Why I picked Saviom: Its ERM solution enables agile resource scheduling with a Gantt chart-style view using simple drag-and-drop functionality. Besides, the enterprise-wide visibility of the tool helps you identify and allocate the right resource to the right job. Additionally, using modeling and simulation techniques, the tool helps select an optimized resource plan and enhance ROI.

Using the forecasting and capacity planning module, businesses can forward plan pipeline projects and bridge the capacity vs. demand gap proactively. Moreover, you can optimize your workforce by maximizing the profitable utilization of every resource.

Firms can improve their organizational health index using real-time Business Intelligence. They can build customized portals, dashboards, analytics, and reports using the tool's highly configurable and expandable capability.

Saviom Standout Features & Integrations

Features include a multidimensional resource scheduler and planner, advanced forecasting and capacity planning, and real-time business intelligence.

Integrations include Outlook, Google, Salesforce, Jira, and custom integrations you can build using its data exchange framework.

Saviom Plans & Pricing

With a tiered pricing model as customizable as the tool, Saviom’s power and lite licenses operate under role-based access, ensuring you retain full control over data. It also offers a 60-day free trial. 

60-day free trial

Pricing upon request

Pros

  • Seamless integration with other enterprise applications
  • Highly flexible real-time reports, analytics & dashboards
  • Real-time resource optimization, modeling & simulation
  • Highly configurable & customizable RM solution
  • Multidimensional resource forecasting & capacity planning

Cons

  • Pricing is available only on request
  • More suitable for medium to large enterprises
  • There is a learning curve as the tool comes with extensive features
9

Wrike

Best resource management software for teams of all sizes

Wrike is an award-winning, easy-to-use resource management software trusted by 20,000+ organizations worldwide. It's suitable for teams with anywhere from five members to an unlimited number of team members. It’s highly configurable and allows users to customize workflows, dashboards, reports, request forms, and more.

Why I picked Wrike: Its simple interface enables teams to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views, to get a bird’s eye view of real-time resource management. Unlock advanced insights with performance reporting, resource management and allocation, and time tracking. This level of visbility is great for maximizing resources across your organization.

Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. Toggle quickly between the home screen and timesheets, dashboards, calendars, reports, and a stream for notifications and messages. Wrike has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community.

Wrike Standout Features & Integrations

Features include project management, task scheduling/tracking, resource management, expense tracking, API, budgeting, Gantt charts, marketing automations, collaboration support, and reporting.

Integrations include 400+ pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Wrike Plans & Pricing

Pricing starts at $9.80 per user per month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2 2544

Freemium version available

From $9.80/user/month

Pros

  • Building custom dashboards is great for highly specific resource tracking
  • Good variety of dashboard views to accommodate different user needs
  • Resource request and approvals are easy and well organized

Cons

  • May require additional training for an understanding of the full functionality
  • No time tracking with the free version of the tool
  • Best resource tools are limited to the higher level paid plans
10

Resource Guru

Best low-cost option for beginners

Resource Guru is a dedicated resource management software that aims to make resource management user-friendly.

Why I picked Resource Guru: The software makes sense of the gong show that is resource conflict resolution. Resource management and team collaboration are built in to make resource booking more straightforward, with clash management, leave management, and a waiting list to prevent over-booking. It helps project managers make bookings simultaneously with no chance of stepping on each other’s toes. Clashes are automatically prevented.

Helpfully, each staff member gets their own resource dashboard so they can log in and know exactly what they should be working on. And to monitor business performance, powerful reports help identify which projects and clients are being over-serviced and help to monitor team utilization and help with future capacity planning.

Resource Guru Standout Features & Integrations

Features include resource scheduling, resource management, leave management, project scheduling, capacity planning, and forecasting reports.

Integrations include calendar apps like Outlook calendar, Calendly, and Google calendar. Thousands of additional apps are accessible through Zapier.

Resource Guru Plans & Pricing

Pricing starts at $3/user/month.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7 173

30-day free trial

From $3/user/month

Pros

  • Daily resource summary emails
  • Attractive and flexible UI
  • Very affordable per-user rate
  • Availability bar for capacity planning

Cons

  • No copy-paste of resource tasks
  • Unable to sort resources by experience level

Need expert help selecting the right Project Resource Management Software?

We’ve joined up with Crozdesk.com to give all our readers (yes, you!) access to Crozdesk’s software advisors. Just use the form below to share your needs, and they will contact you at no cost or commitment. You will then be matched and connected to a shortlist of vendors that best fit your company, and you can access exclusive software discounts!

The Best Resource Management Software Comparison Chart

It’s easy to be overwhelmed by the baffling array of resource planning software out there. Below, we’ve put together a reader-friendly table neatly summarizing basic info about the tools described in this article.

Tool Free Option Price
1
monday.com

Best for simple workload and capacity planning

14-day free trial + freemium plan available

From $8/user/month (billed annually, min 3 seats) Visit Website
2
Parallax

Best for professional services companies looking to aggregate functionality through integrations

Free demo

Pricing upon request Visit Website
3
Kantata

Best all-in-one resource planning for services teams and agencies

Free demo available

Pricing upon request Visit Website
4
Float

Best for digital agencies and production teams

30-day free trial

From $7.50/user/month Visit Website
5
Hub Planner

Best for midsize and large companies

30-day free trial

From $7/resource/month (billed annually) Visit Website
6
Smartsheet

Best for advanced and custom workflow automations

Freemium version available

From $7/user/month Visit Website
7
Runn

Best for managing and tracking resources in real-time

14-day free trial and free plan

From $10/person managed/month Visit Website
8
Saviom

Best for enterprise resource and workforce management

60-day free trial

Pricing upon request Visit Website
9
Wrike

Best resource management software for teams of all sizes

Freemium version available

From $9.80/user/month Visit Website
10
Resource Guru

Best low-cost option for beginners

30-day free trial

From $3/user/month Visit Website

Other Resource Management Solutions

None of the above work for you? Check out the below list of additional tools:

  1. Mosaic

    Best for its recommendations based on resource skills and availability

  2. Celoxis

    Best reporting and analytics features

  3. ClickUp

    Best for its workload and box views that help you see what your team is up to and their capacity

  4. Zoho Projects

    Best workload allocation tools

  5. Forecast

    Best AI-assisted RM

  6. Microsoft Project

    Best RM software for Microsoft users

  7. Paymo

    Best RM tool for remote teams

  8. ProjectManager.com

    best for resource monitoring through project dashboards

  9. ActiveCollab

    Best for resource management dashboards

  10. Birdview PSA

    Best for simulating resource loading

Check out our video on resource management software here:

Resource Management Software FAQs

Find answers to common questions about resource management and resource management software.

Other resource management lists

What's Next?

Now that you know some of the best resource management tools, you might want to read our complete guide to workload capacity to get the most out of your team, boost morale, and improve output.

However, if you want to explore what you can do with Excel a little longer, here's an example and free template on resource allocation.

By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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