20 Best Remote Collaboration Software of 2025 for Remote & Hybrid Teams

Hub is an intranet solution designed for businesses to improve workplace efficiency and foster employee engagement. It caters to organizations seeking a user-friendly platform for internal communication, knowledge sharing, and client management.

One reason I chose Hub is its targeted, personalized communications feature. This allows you to tailor messages to specific groups within your organization, ensuring that relevant information reaches the right people without overwhelming others. This targeted approach helps maintain clarity and focus in communication.

It also offers real-time updates, allowing your team to stay informed about the latest developments as they happen, fostering a sense of immediacy and connection. This is particularly beneficial for remote teams, as it keeps everyone aligned and engaged, no matter where they are. I also like that all of Hub's comms features are integrated tightly with its knowledge base setup, so teams can ask questions, have discussions, and share knowledge in one place.

Other features include news articles, tasks, commenting, instant messaging, people directory, image manager, content templates, version control, content expiry, and task management.

Guru is an AI-driven collaboration, search, and knowledge-sharing tool designed to centralize scattered company information from various documents, apps, and chats. It excels in making remote collaboration both easy and productive, offering an intuitive interface that simplifies information sharing and retrieval.

As a remote collaboration software, Guru allows teams to work together collaboratively on company documents. Multiple team members can work on the same digital document simultaneously, with changes visible in real-time by other users to avoid doubling up on work.

Guru also helps remote teams work more efficiently by offering real-time knowledge access, improving the speed of problem-solving, enhancing productivity, and fostering a culture of transparency. Its ability to provide just-in-time information makes remote work less daunting and more effective.

Guru also supports syncing with external data sources, maintains high security standards with features like SSO, and provides extensive support resources for users.

Integrations are available natively with Slack, Microsoft Teams, Gmail, Outlook, Salesforce, Google Chrome, Zendesk, Chrome, Firefox, Asana, Trello, Jira, and Confluence.

Todoist is a task management application designed to help you organize and prioritize your tasks and projects. With this platform, you can manage both personal and professional responsibilities in one place.

You can create projects and invite up to 250 team members, making it easy to collaborate on tasks and keep everyone aligned. Each member can add, complete, and comment on tasks, ensuring that all project information is centralized and accessible.

Within shared projects, you can assign tasks to specific team members, clearly defining responsibilities. This helps in tracking who is working on what and ensures accountability. Additionally, you can set due dates and priorities for tasks, aiding in effective time management across the team.

Integrations include Airmail, Evernote, Google Calendar, IFTTT, Zapier, Jira, Alfred, AI Assistant, Make, Microsoft Teams, Newton Mail, and Slack.

Axero is a knowledge sharing platform that can be used to build out a customized knowledge base or intranet for your remote team. It provides all kinds of content creation options, letting you create blog articles, forms and surveys, discussion forums, and more. You can also send out mass broadcasts for important updates or timely news.

The software also has interactive elements to facilitate engagement and discussion. For example, live chat, commenting, like buttons, and @-mentions all allow employees to engage with content, ask questions, and share feedback. You can also set up notifications to make sure everyone receives essential information.

Additionally, the platform provides best-in-class mobile apps for both iOS and Android. This means you can make your knowledge base fully accessible on the go for your distributed workforce. Higher-tier plans also allow for white labeling of the mobile apps, so you can customize it to reflect your company branding and provide a familiar environment to remote staff.

The software integrates with lots of other tools including Outlook 365, Sharepoint, OneDrive, Microsoft Teams, Google Workspace, Slack, Zoom, Dropbox, Box, Unsplash, and Twilio, among others.

Miro offers a collaborative online whiteboard platform, well-suited for remote teams. It distinguishes itself by not restricting user access based on subscription plans, simplifying the process of sharing boards.

I chose Miro because of its exceptional ability to facilitate visual collaboration, making it ideal for teams that thrive on brainstorming and creative processes. Unlike other tools, Miro’s infinite canvas and wide array of templates make it stand out for teams needing a dynamic and interactive environment.

Other notable features include Miro's infinite canvas, flexibility in expressing ideas through various formats, and a planner tool for tracking projects. Additionally, the Miroverse provides a space for users to share and discover project templates from the community, encouraging a shared learning environment.

Some of Miro’s integrations include Confluence, Notion, Monday.com, Asana, Jira, Slack, Microsoft Teams, Zoom, Dropbox, Google Drive, and Trello.

Workvivo is an employee communication platform designed to foster employee engagement and improve the overall employee experience. By providing a space for open and inclusive communication, it positions itself as a suitable tool for organizations aiming to create a sense of community and elevate employee involvement.

I chose to include this platform because of its unique makeup. It's like a social intranet platform, and can replace outdated wikis for a more dynamic and engaging experience. The shout-outs feature promotes a culture of appreciation by allowing public recognition of employee achievements. Meanwhile, spaces provide dedicated areas for team collaboration and file sharing, while Goals & Values help align employee actions with the company's mission.

The software also has content automation tools, helping you to ensure timely distribution of important updates. A People Directory offers a searchable database of employee contacts. Finally, the insights tool delivers analytics on engagement and communication. A mobile app is also available, providing connectivity on the go.

Integrations include Google Drive, Microsoft Teams, Salesforce, Slack, Workday, Zoom, and others. Pricing information is available upon request, and a free demo is available.

MeisterTask is a task management tool that helps businesses manage their workflows and facilitate productive team collaboration. It's a solid remote collaboration tool for teams thanks to its robust security features and straightforward user interface, requiring minimal training to start using the software successfully.

MeisterTask simplifies remote collaboration through a range of features, including a meeting agenda board, project-specific task and sub-task management tools, task relationships, tags, checklists, and time-tracking, helping all your team members gain visibility into their colleagues' activities.

Employees can also collaborate directly through discussions, notes, and note-sharing tools, making it easier to share ideas remotely or asynchronously. Their user-friendly Kanban boards also help teams visualize tasks and workflows, with simple tools to create, organize, and prioritize workflows in a customized manner.

Additionally, MeisterTask ensures security with SSL encryption, regular backups, and GDPR compliance, while also offering role-based permissions to control team member access to tasks and projects.

Integrations are available with MindMeister, GitHub, ZenDesk, Slack, Microsoft Teams, Gmail, and Microsoft Outlook.

Quantive Results is a strategy execution platform that's built to help leadership teams plan their business strategy collaboratively. It also has tools to set and track team and company goals, helping to keep everyone aligned on their shared objectives.

Whiteboards can be used for mapping out your strategic planning. You can also use the retrospective templates included in the software to evaluate what went well in a past timeframe, and what needs improvement going forward. With your strategy in place, you can establish OKRs and KPIs in the system that can be interconnected, cascading, and assigned to specific teams.

Another helpful feature included in the software are OKR and task alignment, which helps connect specific projects and tasks with established business objectives. Some other key features include commenting on KPI dashboards, automated notifications, advanced access permissions, and reporting and analytics tools.

The software integrates with other workplace tools including Slack, Microsoft Teams, Asana, Miro, Jira, SurveySparrow, BambooHR, Workable, Humaans, and Rally, among others. You can also access additional integrations with a paid Zapier account.

Ziflow is a cloud-based collaboration platform specifically designed to support creative teams. Their review and approval workflows enable creative teams of project managers, designers, developers, copywriters, photographers, artists, and other professionals to collaborate across multiple time zones, file formats, and media types.

Ziflow eliminates the need for unnecessary meetings or back-and-forth emails, saving both time and money while providing an efficient way to track project progress from start to finish. Users can manage and assign tasks, track project progress, and review feedback. You can also easily see which tasks have been completed or are still pending completion.

Their platform provides real-time analytics that summarize how much time each task took and how many people were involved in each task's completion process. This feature helps managers get a better understanding of their team's workflow process so they can optimize it for maximum efficiency over time.

Ziflow also offers workflow automation tools that make it easier for teams to manage their processes. Users can create custom approval workflows that speed up decision-making and help ensure consistency across the organization.

Ziflow allows users to create digital asset libraries to store and manage their files. This makes it easy for users to access their files anytime without searching through multiple folders or drives. Additionally, its library system includes customizable tags and filters so users can quickly find what they’re looking for without having to wade through long lists of assets.

Integrations are available with Asana, Basecamp, ClickUp, DropBox, Google Drive, Jira, Microsoft Teams, monday.com, Oracle Netsuite, Slack, Trello, and Zapier.

In addition, Ziflow has plug-ins for all your Adobe Creative Cloud apps (After Effects, Illustrator, InDesign, Photoshop, Premiere Pro, etc.), plus their Webhook Zibots, which can integrate with other software systems that offer an API.

Redbooth is a remote collaboration tool that helps teams organize tasks and communicate effectively. It offers features like task assignments, due dates, and tags to keep everyone on the same page. 

I chose Redbooth because it provides customizable workspaces that let you tailor projects to your team's needs. Using customizable kanban boards, Redbooth makes it easy to sort, track, and organize tasks across your organization. When assigning tasks, Redbooth will recommend the best person for the assigned task and due dates through their “Smart Redbooth” tool.

Features include task prioritization, task dependencies, subtasks, time tracking, file sharing, real-time notifications, activity streams, reporting and analytics, calendar integration, workload management, and mobile apps for iOS and Android devices.

It also includes thorough productivity reports to see task status, and how time is spent. It also allows you to zoom in on one specific task, or review the entire project all in one view.

Integrations include Box, Dropbox, Gmail, Google Drive, Microsoft Outlook, Microsoft Teams, Okta, Slack, Zapier, and more.