Skip to main content

Selecting the right expense management software can be challenging, but I’m here to simplify this process for you. The software streamlines expense tracking and reporting, ensures compliance and financial transparency, and primarily addresses the pain points of manual data entry, policy enforcement, and reconciling expenses. Lean on my experience and find the right expense management system for your business needs.

Why Trust Our HR Software Reviews

We’ve been testing and reviewing HR software since 2019. As HR professionals ourselves, we know how critical and challenging it is to make the right decision when selecting software. We invest in deep research to help our audience make better software purchasing decisions. We’ve tested over 2,000 tools for different HR use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent, and take a look at our software review methodology.

Best Expense Management Software: Pricing Comparison Chart

This comparison chart summarizes pricing details for my top expense management software selections to help you find the best software for your budget and business needs.

Tools Price
Airbase Pricing upon request
Navan Pricing upon request
Zoho Expense From $45/user/month
Webexpenses From $7/user/month (billed annually)
Ramp From $12/user/month (billed annually)
ExpenseOnDemand From approximately $7.60/user/month (price in Pounds)
Rydoo From $9/user/month (billed annually)
NetSuite Expense Management Pricing upon request
SAP Concur Expense Pricing upon request
Expensify From $5/user/month
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Compare Software

How To Choose Expense Management Software

Expense management software can help you speed up your expense reimbursement process and get you out of your Excel spreadsheets. To help you figure out the best expense management software for your needs, you need to pinpoint your key users and document their specific challenges first.

As you work through your unique software selection process, keep the following points in mind:

  • Integration Capabilities: Ensure that the expense management software seamlessly integrates with your existing systems, such as accounting software, enterprise resource planning (ERP), payroll, and other HR systems. This integration is crucial for automating data transfer and reducing manual entry errors. For instance, if your company uses QuickBooks for accounting, the expense software should be able to sync with it to streamline financial reporting.
  • User-Friendly Interface: The software should have an intuitive and easy-to-navigate user interface. This is important because it reduces the learning curve for employees and encourages compliance with expense reporting procedures. A user-friendly mobile app, for example, allows employees to submit expenses on the go, which is particularly useful for sales teams or consultants who travel frequently.
  • Customization and Scalability: The software should be customizable to fit your company's specific policies and scalable to grow with your business. This means it should allow for custom approval workflows, spending limits, and expense categories. A small startup might need basic features at first but should be able to add more complex controls as it expands.
  • Compliance and Security: The software must adhere to tax laws and regulations for expense reporting in your region. It should also provide robust security measures to protect sensitive financial data. For a multinational corporation, this means the software should be capable of handling multiple currencies and tax regulations while keeping data secure across borders.
  • Analytical and Reporting Tools: Look for software that offers comprehensive analytics and reporting features. These tools can help you gain insights into spending patterns and help with budgeting and forecasting. For example, a non-profit organization could configure these features to ensure that spending aligns with grant restrictions or donor stipulations.

Best Expense Management Software Reviews

Dive into my comprehensive reviews to explore the strengths and weaknesses of leading expense management software. I’ll detail their features, benefits, and ideal scenarios to help you find the perfect fit for your business needs.

Best for accounts payable automation

  • Free plan available
  • Pricing upon request
Visit Website
Rating: 4.8/5

Airbase is a comprehensive spend management platform that simplifies expense management, accounts payable (AP), and corporate card spending.

Why I picked Airbase: I chose Airbase for the list because of its robust AP automation capabilities that significantly reduce manual work and improve accuracy in financial operations. Its comprehensive suite of tools and features offers unmatched consolidation and control, making it an ideal choice for businesses looking to automate their accounts payable processes. It automates the entire procure-to-pay cycle and integrates seamlessly with accounting systems, ensuring that all financial data is synchronized and up-to-date. 

Standout features & integrations:

Standout features include AI-powered automation for expense management, real-time reporting, and an automatic audit trail that ensures compliance and control. Its receipt management system and mobile app enhance the user experience by allowing for easy submission and tracking of expenses.

Integrations are available natively with a variety of systems, including NetSuite, Sage Intacct, QuickBooks, Microsoft Dynamics, HRIS, Jira, Ironclad, DocuSign, Asana, Slack, TravelPerk, SSO. It supports over 70 ERP systems through its ERP Integration API. Additionally, it offers credit card integration with American Express and Silicon Valley Bank Card.

Pros and cons


  • Seamless integration with major accounting systems and other business tools
  • Real-time visibility into all company spending, enhancing financial control
  • Comprehensive AP automation that streamlines the entire procure-to-pay cycle


  • The platform's extensive features may present a learning curve for new users
  • Pricing information is not readily available

Best for user experience

  • Free plan available
  • Pricing upon request
Visit Website
Rating: 4.7/5

Navan is a sophisticated expense management solution that simplifies business expense tracking, reporting, and reconciliation. It integrates travel and expense management into a unified platform, making it a powerful tool for companies that require comprehensive financial oversight and real-time operational control.

Why I picked Navan: I selected Navan for its exceptional user interface and seamless integration capabilities, which stand out significantly from other expense management tools. Navan is renowned for its user-centric design, which facilitates an intuitive user experience, making it the best choice for businesses prioritizing ease of use and efficient process management. This emphasis on user experience is particularly beneficial for frequent travelers and finance teams who handle extensive expense reporting.

Standout features & integrations:

Standout features include real-time expense tracking, automated policy compliance alerts, and the ability to manage expenses directly from a mobile app. These features ensure that expenses are tracked and managed efficiently, adhering to company policies without constant manual oversight. Additionally, Navan supports integration with major ERP systems like SAP and Oracle, enhancing its functionality within diverse IT ecosystems​.

Integrations are available natively with significant platforms such as SAP, Oracle, Xero, Salesforce, Slack, Okta, Zoom, and Microsoft Teams, offering a broad scope of compatibility that supports various workflows and enhances data synchronization across departments​.

Pros and cons


  • User-friendly mobile app for on-the-go management
  • Real-time visibility into expenditures
  • Integrated travel and expense management features


  • Dependent on third-party integrations for full functionality, which might be a concern for companies with highly customized systems​
  • Pricing information needs to be more transparent and needs to be confirmed directly for specific features or tiers.

Best for auto-scanning receipts

  • Free demo available
  • From $45/user/month
Visit Website
Rating: 4.5/5

Zoho Expense is an expense management tool that automates expense recording and tracking.

Why I picked Zoho Expense: I selected Zoho Expense for this list due to its exceptional receipt scanning capability, which sets it apart from other expense management tools. I determined it to be the best for auto-scanning receipts as it offers a streamlined approach to digitizing and organizing receipts, making expense reporting more efficient.

Standout features & integrations:

Zoho Expense excels with features like automatic receipt scanning, multi-currency expenses, and integration with accounting software. It simplifies expense report creation and provides real-time expense tracking. 

Integrations are available natively with Zoho Books, Zoho CRM, Zoho Invoice, Zoho People, QuickBooks Online, QuickBooks Desktop, Slack, Office 365, G Suite, and Salesforce.

Pros and cons


  • Direct integration with multiple Zoho products
  • Multi-currency and multi-organization support
  • Efficient receipt scanning and data extraction


  • Additional charges for extra users beyond the plan limit
  • Requires a minimum of 3 users for the starting plan

Best for mileage tracking

  • From $7/user/month (billed annually)
Visit Website
Rating: 4.5/5

Webexpenses is a comprehensive expense management tool designed to simplify and streamline the processes of tracking, managing, and reporting business expenses.

Why I picked Webexpenses: I chose Webexpenses because of its robust functionality and ease of use, which significantly stand out in the crowded market for expense management tools. It's especially adept at tracking mileage, providing precise and easy-to-manage logs ideal for businesses requiring detailed travel expense records. The tool's ability to integrate with major ERP and accounting systems makes it a top pick for organizations looking to enhance their financial operations.

Standout features & integrations:

Webexpenses has powerful features such as Google Vision-powered OCR for receipt scanning, drag-and-drop expense reporting, and intelligent receipt matching that enhance its utility. Its mobile app allows for expense management on the go, which is crucial for modern businesses. The tool also supports multi-currency and multi-approver workflows, which is essential for global companies.

Integrations include a wide range of systems, including Access, Acumatica, Deltek Costpoint, Era Link, Exchequer, Infor, Micronet, Microsoft Dynamics, Microsoft Great Plains, Microsoft NAV, MRI, MYOB, Netsuite, Oracle, Pegasus, Peoplesoft, Prolaw, Pronto, Quickbooks, Reckon, Sage Intacct and other Sage products, SAP S4 Hana and other SAP products, Xero, and many others.

Pros and cons


  • User-friendly mobile app for on-the-go management
  • Integration with numerous ERP and accounting systems
  • Comprehensive mileage tracking and verification


  • Requires a minimum of 3 active users, which may not be ideal for very small businesses
  • Initial setup and implementation can take up to 8-10 weeks, depending on the complexities

Best for spend control

  • Free plan available
  • From $12/user/month (billed annually)

Ramp simplifies expense management with automated controls and real-time insights. It excels in spending control with proactive limits and real-time reporting.

Why I picked Ramp: I selected Ramp for the list because of its emphasis on spending control, which is critical for managing company finances effectively. Its automated controls and real-time insights into spending make it distinct from other expense management tools. I judge Ramp as best for spend control because it can enforce policies and provide immediate visibility into expenses, essential for maintaining budget discipline.

Standout features & integrations:

Standout features include automated receipt matching, spend tracking, and policy enforcement that streamline expense management. It also boasts robust integrations with leading accounting software, enhancing financial workflows. 

Integrations are available natively with QuickBooks, Xero, Sage Intacct, NetSuite, Slack, Microsoft Dynamics, Oracle, Workday, Gusto, and Zapier.

Pros and cons


  • No-cost entry-level plan with essential features
  • Real-time expense reporting and insights
  • Automated policy enforcement and approval workflows


  • May be more complex than necessary for smaller businesses
  • Potential additional costs for international use

Best for global scalability

  • From approximately $7.60/user/month (price in Pounds)

ExpenseOnDemand is a comprehensive expense management solution tailored for global business scalability. It excels in accommodating the diverse and complex needs of companies operating across multiple countries.

Why I picked ExpenseOnDemand: I selected ExpenseOnDemand for its robust capabilities in supporting businesses with international operations. Its adaptability to various currencies and tax systems and its presence in over 96 countries set it apart from other expense management software. I determined it to be best for global scalability because it effectively manages the complexities of global expense reporting, ensuring compliance and consistency across different regions.

Standout features & integrations:

Standout features include multi-currency support, global tax compliance, and a mobile app for expense management. It also offers integrations with essential business tools, enhancing its functionality for users worldwide.

Integrations are available with other systems such as Xero, Sage, Tally, and QuickBooks.

Pros and cons


  • A mobile app is available for managing expenses on the go
  • A wide range of integrations with popular accounting and business tools
  • Multi-currency and global tax compliance features support international business operations


  • The interface and features may have a learning curve for new users
  • The minimum seat requirement may not be ideal for small businesses or solopreneurs

Best for managing travel expenses

  • From $9/user/month (billed annually)

Rydoo streamlines expense management, particularly for travel-related expenses. It excels in managing travel expenses with its specialized mobile and on-the-go expense tracking features.

Why I picked Rydoo: I selected Rydoo because it effectively addresses the complexities of travel expense management. Its mobile-first approach and real-time expense processing differentiate it from other expense management software. Rydoo is best for managing travel expenses as it simplifies recording and reporting expenses for business travelers through features like easy receipt capture and integration with travel services.

Standout features & integrations:

Rydoo's most valuable features include its mobile app, which allows for quick expense capture and approval on the move, and its automated compliance checks that ensure expenses adhere to company policies and regulations. 

Integrations are available with Slack, Salesforce, QuickBooks, Xero, Uber, and Lyft, facilitating a seamless workflow.

Pros and cons


  • Integration with a wide range of business tools
  • Real-time expense approval and processing
  • Mobile app for capturing expenses on the go


  • Minimum user requirements could be a barrier for tiny teams
  • Annual billing may not be flexible for all businesses

Best for project tracking

  • Pricing upon request

NetSuite Expense Management is a tool that simplifies and automates expense reporting. It excels in project tracking by offering detailed insights into project-related expenses, which enhances budgeting and cost management.

Why I picked NetSuite Expense Management: I selected NetSuite Expense Management for its comprehensive approach to expense management, particularly its strong project-tracking capabilities. This tool provides in-depth visibility into how expenses affect project financials. I determined it to be best for project tracking because it allows for meticulous monitoring of project costs, which is crucial for maintaining budget control and ensuring project profitability.

Standout features & integrations:

NetSuite Expense Management stands out with features such as automated expense report creation, multi-currency support, and real-time access to expense data. These functionalities facilitate efficient expenses management and provide valuable insights into spending patterns. 

Native integrations are available with other NetSuite modules and services, although a comprehensive list of ten specific tools was not provided.

Pros and cons


  • Real-time expense data access
  • Automated expense report creation
  • Detailed project cost tracking


  • Limited details on native integrations
  • Lack of transparent pricing information

Best for integrated travel

  • Pricing upon request

SAP Concur Expense is an automated expense management solution that simplifies managing employee spending.

Why I picked SAP Concur Expense: I chose SAP Concur Expense for its robust capabilities in handling complex travel expenses and its reputation as a long-standing leader in the expense management industry. Its ability to automate spend management systems and integrate with travel expenses makes it a standout choice. 

Standout features & integrations:

SAP Concur Expense offers a mobile-friendly, cloud-based tool that utilizes the latest AI technology to manage company spending and improve policy compliance. It provides industry-leading security to protect data and customizes settings based on individual business needs.

Integrations include SAP, NetSuite, and a variety of partner apps available through their app center, extending the spending solution's capabilities.

Pros and cons


  • Utilizes AI technology for improved efficiency and compliance
  • Mobile-friendly and cloud-based for accessibility and convenience
  • Comprehensive management of travel, expense, and invoice spending


  • Learning curve for new users
  • Pricing information is not readily available on the website

Best for real-time data syncing

  • Free demo + free plan available
  • From $5/user/month

Expensify simplifies expense management with its automated features and real-time data synchronization. It is best for real-time data sync because it ensures that expense data is consistently updated across all integrated platforms, providing up-to-date financial insights.

Why I picked Expensify: I selected Expensify because of its ability to provide immediate updates to expense data, which is critical for maintaining accurate financial records. I judged Expensify to be best for real-time data syncing due to its robust feature set that supports instantaneous communication between the software and connected accounting systems, ensuring users access the most current financial information.

Standout features & integrations:

Expensify's key features include SmartScan for receipt tracking, corporate card reconciliation, and automated approval workflows. These tools are designed to save time and reduce errors in expense reporting. Additionally, Expensify offers integrations with major accounting software, enhancing its utility for various business needs.

Integrations are available natively with QuickBooks, NetSuite, Xero, Sage Intacct, Oracle, Microsoft Dynamics, FinancialForce,, Zenefits, and Slack.

Pros and cons


  • Customizable policy rules and approval workflows
  • Direct integrations with popular accounting software
  • Automated receipt scanning and expense entry


  • Additional cost for Expensify Card to unlock entire savings
  • Annual billing may not be flexible for all businesses

Other Expense Management Software To Consider

Below is a list of additional expense management software that I shortlisted. Even though they didn’t make it into my top 10 list, they’re still worth checking out:

  1. Xero

    Best for small businesses

  2. Emburse

    Best for policy compliance

  3. Paylocity

    Best for payroll integration

  4. Sage Intacct

    Best for robust financial reporting

  5. Float

    Best for real-time budget tracking

  6. Happay

    Best for integrated corporate cards

  7. Freshbooks

    Best for streamlined invoicing

  8. Airwallex

    Best for multi-currency expenses

  9. Pleo

    Best for smart company cards

  10. ExpensePoint

    Best for global expense management

Selection Criteria for Expense Management Software

Selecting expense management software requires a thorough understanding of the functionality and specific use cases most critical for businesses. The criteria for choosing this software should align with buyer needs, addressing common pain points such as tracking expenses efficiently, ensuring compliance with company policies, and integrating with existing financial systems. As an HR expert with extensive experience using and researching these tools, I’ve developed a set of essential criteria when evaluating expense management solutions.

Core Expense Management Software Functionalities (25% of total score): To be considered for inclusion in my list of the best expense management software, each solution had to fulfill these common use cases first:

  • Real-time expense tracking
  • Receipt capture and storage
  • Expense report submission and approval workflow
  • Policy compliance management
  • Integration with accounting and payroll systems

Additional Standout Features (25% of total score): To help me find the best expense management software out of numerous available options, I also kept a keen eye out for unique features, including the following:

  • Innovative dashboard and analytics tools for better expense visibility
  • Mobile app capabilities (for Android and iOS devices) that enhance on-the-go expense reporting
  • AI-powered features for automatic categorization and fraud detection
  • Multi-currency and multi-language support for global businesses
  • Integration with travel booking systems for streamlined travel expense management

Usability (10% of total score): To evaluate the usability of each system, I considered the following:

  • Intuitive navigation and user interface that minimizes the learning curve
  • A clear and concise layout that facilitates quick data entry and retrieval
  • Responsive design that ensures functionality across various devices and platforms
  • Visual cues and guidance that help users perform tasks more efficiently

Onboarding (10% of total score): To get a sense of each software provider's customer onboarding process, I considered the following factors:

  • Comprehensive training materials such as videos and user guides
  • Interactive product tours that demonstrate key features and workflows
  • Template libraries that help new users get started quickly
  • Support channels like chatbots and webinars that provide real-time assistance

Customer Support (10% of total score): To evaluate the level of customer support each vendor offered, I considered the following:

  • Availability of 24/7 support through multiple channels (phone, email, chat)
  • A knowledgeable and responsive support team that resolves issues promptly
  • Community forums where users can share solutions and best practices
  • Regular updates and clear communication about new features and fixes

Value for Price (10% of total score): To gauge the value of each software, I considered the following factors:

  • Transparent pricing models that align with the features offered
  • Flexible plans that cater to businesses of different sizes and needs
  • Free trials or demos that allow for hands-on evaluation before purchase
  • Cost-benefit analysis comparing the software's efficiency gains against its price

Customer Reviews (10% of total score): Evaluating customer reviews is the final element of my selection process, which helps me understand how well a product performs in the hands of real users. Here are the factors I considered:

  • Consistent positive feedback across various user demographics
  • High ratings for specific features that are critical to expense management
  • Testimonials that highlight the software's impact on business processes
  • Constructive criticism and how the company addresses user concerns

Expense management software is evolving rapidly. Here are the key trends shaping its future:

  • Integration with AI for Predictive Analytics: Artificial intelligence is integrated into expense management software to provide predictive analytics. This trend allows for better budget forecasting and fraud detection. It's important because it helps businesses proactively manage their spending.
  • Real-Time Expense Tracking: Real-time expense tracking is becoming a standard feature. This allows for immediate visibility and control over expenditures. It's interesting as it enables quicker decision-making and policy enforcement.
  • Enhanced Mobile Experience: The mobile experience for expense management is significantly enhanced. Users can now manage expenses anytime, anywhere, with greater ease. This is important for the growing mobile workforce that relies on convenience and accessibility.
  • Automated Compliance Checks: Expense management software is increasingly incorporating automated compliance checks. This ensures that expense claims adhere to company policies and external regulations. It's progressive because it reduces the risk of non-compliance and associated penalties.
  • Personalized User Dashboards: Personalized dashboards are being offered by expense management tools. These dashboards provide tailored insights and a user-friendly interface. This unique trend improves user engagement and the overall expense management process.

In conclusion, these trends are setting the stage for a more efficient and user-centric approach to expense management in 2024.

What is Expense Management Software?

Expense management software is a digital tool designed to streamline the tracking, approving, and reimbursing of employee-incurred expenses. Businesses of all sizes use it to manage and control their spending, ensuring that expenses are legitimate, necessary, and within company policy.

The software typically includes expense reporting, policy enforcement, receipt tracking, and reimbursement processing features. It simplifies financial record-keeping and provides insights into spending patterns, helping companies to make informed budgeting decisions.

Features of Expense Management Software

When selecting expense management software, it's essential to consider the features that will streamline and enhance the financial operations of your business. The right features can simplify the expense reporting process, ensure compliance with company policies, and provide valuable insights into spending patterns. Here are the most important features to look for:

  • Receipt Capture: This feature allows users to capture receipts using their mobile devices digitally. It's crucial for reducing paperwork and making the expense reporting process more efficient.
  • Multi-Currency Support: With this, the software can handle transactions in different currencies. It is important for businesses with global operations to accurately track and reimburse expenses in the local currency of their employees.
  • Mileage Tracking: This feature automates the calculation of mileage reimbursement. It is essential for companies with employees who travel frequently to ensure accurate expense reporting for travel.
  • Policy Compliance: This feature is important to prevent fraudulent claims and ensure all expenses are legitimate and within company guidelines.
  • Approval Workflow: This establishes a clear expense report submissions and approvals process. It is important for maintaining control over expenses and ensuring timely reimbursements.
  • Integration Capabilities: The ability to integrate with other financial systems and software is important for a seamless data flow across different business platforms, reducing manual data entry and errors.
  • Real-Time Analytics: This feature provides insights into spending patterns and trends, which is important for making informed decisions about company finances and budgeting.
  • Mobile Accessibility: Allows users to submit and manage expenses on the go. This is important for convenience and ensuring that expense reporting can happen anytime, anywhere.
  • Customizable Reports: The software can generate tailored reports for different needs. This is important for providing stakeholders with relevant financial data and strategic planning.
  • Data Security: Ensures that all financial data is securely stored and managed. This is crucial for protecting sensitive information and maintaining trust in the expense management process.

These features collectively create a robust expense management system that simplifies the expense reporting process and provides strategic value to the organization. They ensure the business can manage its expenses effectively while maintaining transparency and control over its financial operations.

Benefits of Expense Management Software

Expense management software is a powerful tool that can transform how organizations handle their financial processes. By automating and streamlining expense reporting, tracking, and reimbursement, these systems offer a range of benefits that can lead to cost savings, compliance, and improved operational efficiency. Here are several benefits that users and organizations can expect from implementing expense management software:

  • Streamlined Expense Reporting: Simplifies the submission process. Expense management software allows employees to easily submit expenses, often through mobile apps, which can significantly reduce the time and effort required compared to manual methods.
  • Real-Time Expense Tracking: Offers visibility into spending. Users can monitor expenses as they occur, providing businesses with immediate insights into their financial outgoings and helping to manage budgets more effectively.
  • Enhanced Policy Compliance: Enforces company spending policies. The software can be configured to flag or reject expenses that don't comply with company policies, reducing the risk of fraudulent claims and ensuring budget adherence.
  • Efficient Reimbursement Process: Accelerates employee reimbursements. By automating the approval workflow, expense management software speeds up the reimbursement process, increasing employee satisfaction and reducing administrative workload.
  • Data-Driven Decision Making: Facilitates strategic planning. The analytics and reporting features of expense management software provide valuable data that can inform strategic business decisions, helping to identify cost-saving opportunities and optimize spending patterns.

Adopting expense management software can be a game-changer for businesses looking to enhance their financial operations. With these benefits, organizations can expect to save time and money and gain valuable insights that drive smarter spending decisions.

Costs & Pricing of Expense Management Software

Expense management software is critical for businesses of all sizes to track and manage their spending efficiently. These software solutions come in various plans to cater to different business needs and budgets. 

Understanding the plan options and their pricing is essential for software buyers new to this type of software, as it helps them make an informed decision that aligns with their financial capabilities and business requirements.

Plan Comparison Table for Expense Management Software 

Plan TypeAverage PriceCommon Features
Free$0- Basic expense tracking- Receipt scanning- Mobile app access- Limited reporting features
Standard$8 - $15 per user/month- Advanced expense tracking- Integration with accounting software- Multi-level approvals- Customizable policies and controls
Professional$15 - $30 per user/month- Everything in Standard- Corporate card reconciliation- Advanced reporting and analytics- Increased data storage and security features
EnterpriseCustom pricing- Everything in Professional- VIP support- Custom integrations and workflows- Dedicated account management
A breakdown of plan types, costs, and features for expense management software.

When considering which plan to choose, software buyers should evaluate the specific needs of their business and the level of support and customization they require. Scalability and integration capabilities are also important factors to consider as the business grows.

Expense Management Software FAQs

Here are some answers to frequently asked questions you may have about expense management software and how it works:

How can expense management software improve financial processes for businesses?

Expense management software streamlines the process of tracking, submitting, and reimbursing employee expenses, reducing the need for manual data entry and minimizing errors. This can lead to faster reimbursement times and improved spending patterns visibility, helping businesses manage their budgets better.

What are the key features to look for in expense management software?

Key features include automated receipt capture, integration with accounting software, real-time expense reporting, policy compliance checks, multi-currency support, and mobile accessibility. These features help ensure the software can handle various aspects of expense management efficiently.

Can expense management software help with tax compliance?

Yes, many expense management tools include features that assist with tax compliance, such as tracking deductible expenses, managing VAT or GST, and preparing reports that can be used for tax filing purposes. This helps businesses maintain accurate records and potentially reduce their tax liabilities.

Is cloud-based expense management software secure?

Cloud-based expense management solutions typically offer strong security measures, including data encryption, secure data centers, and compliance with regulations like GDPR. However, reviewing the provider’s security policies is important to ensure they meet your company’s standards.

How does expense management software handle different currencies and international travel expenses?

Most expense management software supports multiple currencies and automatically converts transactions to a home currency. They also allow for custom rules for different countries, making it easier for businesses with international operations to manage travel expenses accurately.

What kind of support can I expect with expense management software?

Support options vary by provider but often include online help centers, live chat support, phone support, and email. Some providers also offer dedicated account managers and onboarding assistance to help companies set up and optimize their use of the software.

How does expense management software integrate with other business systems?

Expense management software typically integrates with various business systems, including ERP, HR, payroll, and accounting. These integrations allow for seamless data flow across platforms, improving efficiency and data accuracy.

What is the average cost of expense management software?

Pricing for expense management software can vary widely based on features, the number of users, and additional services offered. Some providers offer a basic service for a monthly fee per user, while others may have tiers or custom pricing based on the scale and specific needs of the business.

What’s Next?

To remain up to date on all the latest in people management, subscribe to our newsletter for leaders and managers. You'll receive insights and offerings tailored to leaders and HR professionals straight to your inbox.

By Faye Wai

Faye Wai is a HR Technology Analyst and contributor to People Managing People, with a background in branding, public relations, and content marketing. She has vet vendors as an end-user in both consultancy and in-house capacities, providing her with a unique perspective on the challenges and opportunities within the people operations sector.