40 ChatGPT Prompts For HR And How To Write Your Own

The first time I used ChatGPT, I was just playing around. I typed in something simple—"job description for a project manager working on a data center modernization project"—and watched it churn out a pretty solid draft in a few seconds.

Of course, it wasn’t perfect, but it was close enough to save me time. I adjusted a few things, put it in our company’s template, added some context, and sent it off. 

That’s when it clicked: This tool might actually work for us in HR.

Since then, I’ve used ChatGPT for team communications, policy refreshes, and training content. 

Not because I expect AI to do it all, but because sometimes I need a fast draft, a new way to frame something, or just a fresh place to start.

In a world where remote work impacts collaboration, budgets are tight, teams are lean, and expectations keep climbing, tools like this offer a practical edge and serve as a great partner to help brainstorm and get things going.

That said, it’s not magic. 

ChatGPT works best on structured, semi-predictable tasks. The more complex or sensitive the topic, the more you’ll need to actively steer. 

For those of you who are afraid that AI will replace you at work… give it a try and then let me know. 

What I’ve learned in my experience with AI tools is that AI won’t replace judgment, values, or empathy—and it definitely can’t build trust on your behalf. But it can help us move faster on the work that leads to those things.

I like to think of AI like a terribly paid, well-meaning intern.

It’ll pull ideas together, follow your lead, and offer a decent first draft—but you still have to shape the final outcome. 

Used well, it can make you more effective and more available for the work that matters most.

I recently facilitated a workshop about AI where participants were familiar with AI but had not yet begun including AI in their day-to-day work.

For many, the complaints about AI were about not knowing what to ask, how to ask or what to do to get an output that actually made sense and was useful. 

What we did next was game-changing.

With a little bit of additional information and changing the way we consider leveraging AI tools (think how we talk to them and what we ask for), I was able to not only equip the participants with the knowledge they needed to leverage AI well, but they also came up with over 40 ideas for how to use AI in their work.

I’ll share my tips, and some useful prompts, below.

What Can HR Use ChatGPT For?

Used thoughtfully, ChatGPT can save time, generate ideas, and lighten the lift on repetitive writing tasks.

Here are some of the areas where it’s most helpful in HR and people management:

Writing first drafts

As mentioned in the intro, ChatGPT gives you a starting point for writing things like job descriptions, onboarding plans, and performance review templates. 

Instead of beginning with a blank page, you can begin with something editable and formatted decently. 

You can even tell the AI tools what format or keywords you want included. You might even try dropping in a related document or example from another project to give it a sense of what you’re looking for. 

Reworking communications

You can ask it to simplify language, adjust tone, or translate formal content into something more human. 

This is especially helpful for internal messages, policy explanations, and sensitive updates.

If you’ve ever thought “does this email or chat sound too mean??” AI can help you soften or tone down a message without losing the core ideas. 

This is the gut-check I used to get from the colleague sitting next to me in the office, now I turn to AI for this type of help.

Sparking ideas

If you're stuck trying to name a program, build a training session, or outline a people strategy—ChatGPT can help brainstorm options. 

It won’t get you to the perfect answer, but it will surface directions you might not have considered. I’ve used this extensively to name companies, products and programs. 

Sure, you’ll get some ideas that are not so great, but you may also get some gems! The better your prompting, the better output you will get here. 

Organizing content

Dump in notes from a meeting, comments from an engagement survey, or rough ideas for a workshop, and AI can help organize them into themes, bullets, or a rough outline.

It can help organize brain dumps, meeting notes, transcripts and so much more! This can be so encouraging when you need to whip up a quick training or summarize information for different audiences. 

Building simple tools

If you provide a good amount of context, you can ask for relevant checklists, workflows, email templates, even pulse surveys or interview guides. 

The output still needs your review, but it gets you 60–80% of the way there in far less time. 

When in doubt, try it out! 

Ultimately, AI is here to assist—not to lead. Leave the human reasoning, feeling and reasoning tasks to the humans. Ask AI for help with what feels like busy work and that doesn’t require human reasoning.

How To Write A Good ChatGPT Prompt

The secret to getting useful results from ChatGPT isn’t about tricking the system. Instead, the secret is about being clear, intentional, and giving it the right context and framing to work from.

When I’m writing a prompt, I treat it like giving instructions to a new team member who’s bright but unfamiliar with our work.

If I just say, “Write a feedback message,” I’ll get something generic. But if I say, “You’re an experienced HR business partner helping a first-time manager write constructive feedback for an employee who’s missing deadlines.” 

I find, when I approach AI tools in this way I’ll get something much closer to what I actually need.

Here’s how to get ChatGPT into the right frame of mind:

1. Start with identity: Tell it who it's acting as. Giving it a role helps set the tone and scope. This could be:
   1. “You are a senior HR professional with 10-years experience…”
   2. “You are a leadership development coach focusing on people-centric solutions…”
   3. “You are a people manager writing a review in an organization that values (xyz)…”
2. Add context: Where will this content live? Who’s going to read it? What’s the tone you want—direct, empathetic, upbeat, professional? The more detail you give upfront, the less cleanup you’ll have to do later.
3. State your intent: Be clear about what you’re trying to achieve. Are you informing, persuading, coaching, documenting, or solving a problem? ChatGPT can adjust structure and word choice based on what you’re trying to accomplish.
4. Be specific about the format: Ask for a bulleted list, a draft email, a one-pager, a slide outline—whatever you need. It’s better at following instructions than guessing what you want. You can even provide a format from an example item, even if it’s not the same content of what you’re asking for help on.
5. Give it something to work with: If you have existing text, notes, or a few rough ideas, include them. Even a paragraph of raw material can be enough to steer the output in the right direction. Don’t worry too much about prettying it up, raw notes and thoughts are enough to give the AI an idea of what you are trying to convey. 
6. Collaborate with the tool: One of the best things about using ChatGPT is that you don’t need to get it right the first time. You can treat the interaction like a conversation. Start with a decent prompt, then refine together:
   1. “Can you simplify this for a frontline manager?”
   2. “Make this sound more encouraging.”
   3. “What’s missing here?”
   4. “Add examples that fit a remote-first team.”

Bonus Tip: Ask it to cite or align with trusted sources. If you're working on something that requires consistency or professional standards, tell the AI where to look and to include links to the resources.

You can say:

• “Base your response on guidance from PeopleManagingPeople.com and include the link”
• “Use best practices aligned with SHRM or CIPD and include the link”
• “Include current thinking from the HBR article on psychological safety and include the link”

When you direct an AI tool to do research and include citations or links, prepare for it to synthesize or take specific quotes from the source text. 

IMPORTANT!! Always validate the resources are real and the stats are accurate. This is one of the areas in which AI is actively improving, but it does have a tendency to make things up if it doesn’t have solid information to draw upon. 

Example before and after fine-tuning with my tips

Generic prompt: “Write a performance improvement plan for someone who’s underperforming.”

Example Output:

Performance Improvement Plan (PIP)

Employee Name: [Employee Name]
Job Title: [Job Title]
Department: [Department]
Manager Name: [Manager Name]
Date Issued: [Date]
Review Period: [Start Date] – [End Date]

1. Purpose of the Plan
This Performance Improvement Plan is intended to address performance concerns in a structured and supportive manner. The goal is to clarify expectations, identify areas of improvement, and provide resources to help the employee succeed in their role.

2. Performance Concerns
The following areas have been identified as not meeting expectations:
Quality of Work: [Example: Frequent errors in reports, missing key details.]
Timeliness: [Example: Deadlines consistently missed.]
Communication: [Example: Delayed responses to team emails and lack of follow-through.]
Collaboration: [Example: Limited participation in team meetings.]

3. Performance Expectations and Goals
The employee is expected to meet the following performance goals during the review period:

Area of Focus	Specific Expectations	Success Measure
Quality	Submit error-free reports	95% accuracy rate
Timeliness	Meet all project deadlines	100% on-time delivery
Communication	Respond to internal emails within 24 hours	Timely, professional communication
Collaboration	Participate actively in weekly meetings	Attend and contribute meaningfully

4. Support and Resources
The following support will be provided:
Regular 1:1 meetings with your manager (weekly)
Peer mentoring from [colleague name, if applicable]
Training or workshops on [specific tools or skills, if needed]
Access to written performance standards and templates

5. Timeline and Check-ins
Weekly check-in meetings: [e.g., Every Monday at 10 AM]
Midpoint review: [e.g., 30 days after start of plan]
Final review: [e.g., 60 days after start of plan]

6. Consequences of Not Meeting Expectations
Failure to demonstrate consistent improvement or meet the performance goals outlined above may result in further disciplinary action, up to and including termination of employment.

7. Acknowledgment
I acknowledge that I have reviewed this Performance Improvement Plan and understand the expectations and timeline outlined above.

Employee Signature: ____________________ Date: ___________
Manager Signature: _____________________ Date: ___________
HR Representative Signature: ____________ Date: ___________

This output is a template and assumes the issues are in quality, timeliness, communication or collaboration. It also asks you to add a bunch of information. So as a template, it’s helpful, but you can get a much more complete output that gets you closer to done with a better prompt.

Better prompt: “You are an HR business partner supporting a manager who needs to put a mid-level marketing specialist on a 60-day performance improvement plan. The employee has been missing deadlines and not following through on feedback. Please write a clear, supportive draft that outlines expectations, timelines, and resources available.”

Example Output:

Performance Improvement Plan
Employee Name: [Employee Name]
Position: Marketing Specialist
Department: Marketing
Manager: [Manager Name]
Plan Duration: 60 Days (Start: [Date], End: [Date])

Purpose of This Plan
This Performance Improvement Plan (PIP) is intended to support your success in the Marketing Specialist role. Over the past several weeks, concerns have been raised about your ability to meet deadlines and incorporate feedback into your work. This plan outlines clear expectations, timelines for improvement, and the support available to help you succeed.

Areas of Concern
1. Missed Deadlines: Several projects have been submitted late, impacting campaign timelines and team coordination.
2. Lack of Follow-Through on Feedback: Feedback has been provided consistently on project drafts, yet revisions are often incomplete or not implemented as requested.

Expectations and Goals

Area	Expectation	How Success Is Measured
Deadlines	Submit all assigned work by agreed-upon deadlines	100% on-time completion
Responsiveness to Feedback	Implement feedback fully and accurately in revisions	At least 90% of requested changes incorporated with clear tracking
Communication	Proactively flag risks to deadlines; ask for clarity	Regular updates and timely responses to feedback

Timeline
Weekly check-ins with [Manager Name] to review progress, offer guidance, and answer questions
Midpoint review at the 30-day mark
Final review at 60 days to assess overall progress

Resources Available
Weekly 1:1s with your manager
Access to project planning templates and editorial calendars
Peer support from [Colleague Name]
Optional training resources on time management or editing best practices

Next Steps
We are committed to your success and believe this plan provides a clear path forward. If consistent improvement is not demonstrated by the end of the plan, further employment action may be considered, up to and including termination.

Please review and sign below to acknowledge that this plan has been shared and discussed.

Employee Signature: _____________________ Date: __________
Manager Signature: _____________________ Date: __________
HR Representative: _____________________ Date: __________

The second version gives it purpose, tone, and framing—and the results are night and day in terms of completeness and helpfulness. 

The first output with the generic prompt was not specific to the role, the timing or the issues that were causing the action to create the PIP. 

By using the more detailed prompt, AI generated the second example which was much more specific, measurable, actionable, reasonable and timely (SMART).

When the goal is to use AI to shorten the path to having something that is ready to be used in the real world, it’s best to give as much information as possible to help the AI develop something that is tailored to your specific situation and use case rather than just producing a generic template.

The best way to get good at using AI is to practice, practice, practice! Next time you are looking at writing a document or summarizing something in a new way, see if AI might be helpful. 

Once you’re comfortable writing effective prompts, the real value comes from applying them to your daily work. In the next section, I’ll share practical, ready-to-use prompts organized by core HR focus areas—so you can get started right away.

40 ChatGPT Prompts for HR and People Management

Once you’ve got the hang of writing a good prompt, it’s just a matter of putting it into practice. 

These prompts are grouped by real-life HR use cases—from recruitment to change management (because HR does SO MUCH)—and are written the way you'd talk to an intern who’s smart, but needs your guidance.

Use them as-is, or tweak them to reflect your organization’s tone, industry, or culture. The goal is to give you a jumpstart—so you can spend less time writing from scratch, and more time doing the work that really matters.

Recruitment

1. Writing a job description that attracts the right candidates

Prompt: You are a talent acquisition partner at a fast-paced healthcare tech company. Please write a compelling job description for a mid-level data analyst that highlights flexible work, opportunities for growth, and our mission-driven culture (you can also upload any benefits or culture documents for context).

The tone should be inclusive and energetic. Format it for a job description that is ready to be uploaded to my ATS.

Tip: If you have a past job description that worked well, paste it in as an example and ask the tool to mirror the tone and structure for formatting. Also, include any existing responsibilities, requirements and salary info if you have it—don’t worry about formatting–AI will do that.

2. Creating interview questions for soft skills

Prompt: You are an experienced HR business partner designing structured interview questions for a team lead role on the customer support team. 

The hiring manager wants to assess emotional intelligence, adaptability, and conflict resolution skills. Provide 5 behavior-based questions, formatted for use in a panel interview.

Tip: Add “include a rating rubric for each question” to help standardize evaluation across interviewers. You could even ask the AI to create the evaluation worksheet! 

3. Writing a rejection email that keeps the door open

Prompt: You are a recruiter at a mid-sized marketing agency. Write a polite and appreciative rejection email for a candidate who made it to the final interview stage. 

Keep the tone encouraging and let them know we’d like to consider them for future roles. The email should be no more than 150 words.

Tip: Ask for tone variations if you want it warmer, more formal, or more conversational. You can include notes about what you liked about your interview with them if you want it to be even more tailored. 

4. Summarizing the hiring process for candidates

Prompt: You are an HR coordinator preparing a summary of our hiring process for candidates applying to remote roles. 

Please write a short overview (under 200 words) that includes what they can expect after applying, who they’ll meet during interviews, and the average timeline for decisions. Make it friendly and transparent.

Tip: Use this to create both email copy and a visual version for your careers page or slide deck. You can even ask AI to create an image showing the workflow or process visually! 

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5. Helping managers write better intake notes

Prompt: You’re a recruiter coaching a first-time hiring manager through writing a job summary for a software engineer role description.

Write a checklist of what they should include, such as must-have skills, behaviors, and success measures in the first 6 months. Format as a one-page worksheet or form they can complete and return.

Tip: Save this as a reusable template in your ATS or shared drive for faster kickoff.

Onboarding

1. Create a 30-60-90 day plan for a new hire

Prompt: You are an HR business partner supporting a new remote employee onboarding into a senior customer success role. 

Create a 30-60-90 day plan that includes key learning milestones, relationship-building goals, and performance expectations. Format it as a bulleted new hire checklist that the manager can review with the new hire.

Tip: Adjust the prompt based on role seniority—new grads may need more orientation; executives may need more strategic ramp-up goals.

2. Drafting a welcome email from the manager

Prompt: You are a people manager welcoming a new team member who starts next week. Write a warm, personal email that introduces yourself, shares what they can expect on their first day, and lets them know how excited the team is. Keep it under 200 words and use a friendly, approachable tone.

Tip: Include a quick sentence about team culture or what makes the team unique to help set the tone early. You might even consider including a snapshot of your Org Chart or letting them know what their first couple days of schedule looks like to help build confidence. PMP has a welcome letter guide you can use.

3. Outlining an onboarding buddy program

Prompt: You’re a learning and development specialist creating a buddy program for new hires. Write a simple one-pager that explains what a buddy does, how long the relationship lasts, and what a successful buddy pairing looks like. Format it in three sections: purpose, expectations, and tips for both parties.

Tip: Ask ChatGPT to rewrite this in first-person voice to use in templates sent directly to buddies and new hires. You can even use AI throughout the buddy pairing and evaluation process. 

4. Summarizing day one logistics for a remote new hire

Prompt: You’re an HR coordinator preparing an onboarding email for a new remote employee. Write a concise message that includes when to log in, how to access systems, who they’ll meet, and where to find help. The tone should be welcoming but clear and professional.

Tip: You can also ask the tool to create a checklist version of the email that the new hire can reference later.

5. Rewriting the employee handbook overview

Prompt: You are an internal communications manager refreshing the overview page of your digital employee handbook. Upload the handbook to the AI for reference. 

Summarize what the handbook covers—org policies, benefits, culture—and explain how to navigate it. Keep the tone employee-friendly and avoid legal jargon.

Tip: You can also drop in your existing text and ask ChatGPT to rewrite it with plain language and headings to improve readability.

Performance Management

1. Writing balanced performance review comments

Prompt: You are a manager writing a performance review for a high-performing team member who consistently exceeds targets but struggles with collaboration.

Create a balanced, strengths-based summary that celebrates achievements while addressing the development opportunity with care. Keep the tone constructive and professional.

Tip: Ask ChatGPT to generate multiple phrasing options so you can choose the one that fits your voice best. Add examples manually to be sure you have a well-documented performance review.

2. Creating SMART goals for a mid-level role

Prompt: You are an HR generalist supporting a marketing team. Write 3–5 SMART goals for a content strategist focused on improving brand awareness and lead generation. The goals should be specific, measurable, and realistic for the next quarter.

Tip: If you know the company’s strategic priorities, add them to the prompt to align goals more closely.

3. Drafting talking points for a difficult feedback conversation

Prompt: You are a people manager preparing for a one-on-one conversation with a direct report who has missed several deadlines. 

Draft 3–4 talking points that address the issue directly, invite the employee to reflect, and open a path toward improvement. Keep the tone respectful and solution-oriented.

Tip: Include “suggest a few open-ended questions I can ask during the conversation” to make the prompt even more actionable.

4. Creating a performance calibration meeting agenda

Prompt: You are an HR business partner supporting an upcoming performance calibration session with senior leaders. 

Draft a 60-minute meeting agenda that includes a clear objective, pre-work reminders, discussion guidelines, and a closing step for finalizing ratings. Format as a simple bulleted outline.

Tip: Add “include a facilitation tip for each section” to support a smoother discussion. Consider having the AI review and reference People Managing People’s content on performance calibration.

5. Writing a performance improvement plan (PIP)

Prompt: You are an HR manager guiding a supervisor through a performance improvement plan for a warehouse employee with recurring attendance issues. Write a respectful and specific 60-day plan that includes expectations, check-in dates, and available support resources.

Tip: Ask ChatGPT to include a tone check—“keep it formal but encouraging”—so the message stays clear without sounding punitive.

Learning and development

1. Designing a development plan for a new manager

Prompt: You are an HR business partner creating a 6-month development plan for a first-time people manager in a remote tech company. 

Include skill-building goals, recommended learning formats (like mentorship, self-paced courses, and peer discussions), and key milestones. Format as a bulleted outline. Find some relevant courses to suggest.

Tip: Add “tie learning goals to our leadership principles” if your organization has published values or competencies.

2. Outlining a workshop on psychological safety

Prompt: You are a learning and development specialist designing a 90-minute workshop for team leads on psychological safety.

Create a session outline that includes a brief intro, one group activity, a case study discussion, and a takeaway tool they can apply with their teams. Include relevant resources and citations.

Tip: Ask ChatGPT to include facilitation notes or sample reflection questions if you're building a slide deck next.

3. Summarizing post-training feedback

Prompt: You’re an L&D manager reviewing open-text feedback from a recent skills training. Summarize the responses into 3–5 key themes, and suggest 2 action items based on what participants found most valuable or missing.

Tip: Paste in raw feedback and include “ignore neutral comments and focus on strong opinions” to get a sharper summary.

4. Creating a peer learning guide

Prompt: You’re an HR leader building a peer learning initiative for high-potential employees. Write a one-page guide that explains how the peer learning process works, what’s expected from participants, and how it connects to their development goals. Use plain, conversational language.

Tip: Add “format it for use in an email announcement” if you’re preparing internal comms to promote the program.

5. Generating discussion questions for a leadership program

Prompt: You’re a leadership development facilitator preparing for a workshop with mid-level managers. 

Write 5 open-ended discussion questions based on the topics of adaptability, communication, and trust-building. Keep the tone reflective and practical.

Tip: Ask ChatGPT to suggest follow-up prompts or breakout group formats to deepen the discussion.

Employee engagement

1. Drafting a pulse survey to measure team morale

Prompt: You’re an HR leader designing a short employee survey to measure employee morale during a busy quarter. Write 5 questions that can be answered using a 5-point scale, along with one optional open-ended question. Focus on workload, connection to team, and recognition.

Tip: You can ask ChatGPT to reword survey questions to remove bias or make them more inclusive if needed.

2. Writing a recognition message from a leader

Prompt: You’re an executive assistant drafting a message from the CEO to recognize employees for their resilience during a challenging period. Write a short, authentic message that avoids clichés, includes a specific example of effort, and expresses sincere appreciation.

Tip: Ask for a version tailored to hybrid or remote teams if not everyone is on site.

3. Creating monthly engagement themes

Prompt: You are an internal communications manager planning a year of engagement campaigns. Suggest 12 monthly themes that focus on culture, well-being, and connection. Each theme should include a one-line description and a suggested activity or campaign.

Tip: Ask ChatGPT to align themes with national awareness months, company values, or key business milestones.

4. Summarizing exit interview feedback for a leadership team

Prompt: You are an HR business partner preparing a summary of exit interviews for Q2 (upload the interviews or notes from them). 

Create a short slide outline that includes top reasons for departure, repeated themes, and recommendations. Focus on clarity and tone it for an executive audience.

Tip: Include “highlight what’s working well, too” in the prompt so the summary doesn’t skew negative.

5. Writing a team engagement action plan

Prompt: You are a people manager who just received low engagement scores in the areas of communication and recognition. Create a 3-month action plan with small, achievable changes you can implement, and include how you’ll check in with the team for feedback.

Tip: Ask ChatGPT to structure it in a table format with columns for action, owner, timing, and success indicator.

Internal communications

1. Writing a clear, supportive change announcement

Prompt: You are an internal communications manager preparing an announcement about a department restructuring.

Write a message for employees that explains the what and why, reassures them about next steps, and invites questions. Keep the tone transparent, supportive, and under 300 words.

Tip: Ask ChatGPT to include a short FAQ section if you anticipate common questions or confusion.

2. Rewriting a policy update in plain language

Prompt: You are a communications partner rewriting a legal-sounding update about changes to the time-off policy. Convert it into a friendly internal memo that employees will understand and actually read. Keep it simple, accurate, and under 250 words.

Tip: Include “format with clear headers and a call to action” to improve scan-ability.

3. Creating a weekly all-hands recap

Prompt: You are a communications specialist writing a quick internal summary of this week’s all-hands meeting. Include major updates, key decisions, and links to watch the recording or view the deck. Use a casual but professional tone and keep it under 200 words.

Tip: Ask ChatGPT to generate both Slack and email versions so you can use them in multiple channels.

4. Drafting a message from a leader for a milestone

Prompt: You are supporting a VP who wants to send a message recognizing the one-year anniversary of the company’s rebrand. Draft a short message that reflects on progress, thanks the team, and builds energy for what’s ahead. Keep it under 150 words and in the VP’s voice.

Tip: If the leader is known for a particular style (humble, visionary, witty), include that in the prompt to tailor the tone.

5. Creating an internal comms calendar

Prompt: You are an internal communications lead planning content for the next quarter. Create a sample communications calendar that includes at least one message per week across various topics like people news, strategy updates, and culture moments. Format it as a simple table with columns for date, topic, audience, and owner.

Tip: Ask ChatGPT to suggest ways to repurpose content across email, intranet, and chat platforms. You can also tell ChatGPT to leave out the #hashtags or emojis if it better fits your culture. 

Change management

1. Announcing an organizational change

Prompt: You are a senior HR leader preparing a message to announce a change in reporting structure that impacts multiple departments. 

Write a clear, respectful announcement that outlines what’s changing, why it matters, and what support is available. Keep it under 300 words and use a calm, confident tone.

Tip: Ask ChatGPT to include a sample follow-up message for managers to send to their teams for consistency and clarity. You might even consider creating some partner or customer-facing talking points about the change.

2. Creating a change FAQ for employees

Prompt: You are an internal communications specialist building an FAQ to support a major system implementation. 

Generate 8–10 FAQ questions and answers that cover timing, training, impact on workflows, and who to contact for help. Use plain language and group the questions by theme.

Tip: Include “add a short intro paragraph to the FAQ” if you want something ready to drop into an intranet post or PDF.

3. Writing a script for a change kickoff meeting

Prompt: You are a change management consultant preparing speaking points for a leader who will introduce a new initiative during a town hall. Write a short script that explains the purpose of the change, sets the tone for openness, and invites feedback.

Tip: Ask for two versions—one for a more formal setting and one for a conversational Q&A format.

4. Outlining a stakeholder communication plan

Prompt: You are a HR manager leading a cross-functional change effort. Create a stakeholder communication plan that outlines key messages, channels, timing, and owners for each group (executives, managers, employees). Format it as a table.

Tip: Add “include a column for preferred communication style or channel” to make it more actionable.

5. Rewriting a change resistance response

Prompt: You are an HR partner responding to an employee who expressed frustration about a recent change. Write a response that acknowledges their concern, reinforces the reasoning behind the decision, and invites continued dialogue. Keep it empathetic and under 200 words.

Tip: If it’s a message you’ll reuse often, ask ChatGPT to convert it into a flexible template with placeholders.

BONUS: My book, The Change Cheat Code comes with a custom-tailored AI tool to help lead change more effectively. You get the AI for FREE when you buy the book.

Other helpful use cases

1. Writing a LinkedIn post to celebrate a team win

Prompt: You’re a people leader writing a LinkedIn post to celebrate your team completing a major system rollout ahead of schedule. Draft a short post that acknowledges the team’s effort, shares what was achieved, and reflects your organization’s values. Keep the tone upbeat and professional, and include a note of thanks.

Tip: Ask ChatGPT to include a few hashtags and a variation that tags the team or partners involved.

2. Summarizing a policy for a leadership briefing

Prompt: You are an HR analyst preparing a 1-page summary of the revised parental leave policy for your leadership team (upload the policy, or you can upload both the old and new ones). 

Write a concise overview that includes the main changes, the rationale behind them, and any immediate action needed from managers.

Tip: Add “write this in the style of a leadership briefing memo” to match the audience and format expectations.

3. Creating a template for stay interviews

Prompt: You are an HRBP developing a stay interview guide for frontline managers. Write a short introduction to the concept, and include 6–8 open-ended questions that help uncover what keeps employees engaged—and what might push them to leave.

Tip: Ask ChatGPT to include a section on how to close the conversation and follow up on themes that emerge.

4. Turning raw notes into talking points

Prompt: You are a Chief People Officer preparing for a board presentation. Turn these rough notes into 3–5 clear talking points about HR’s priorities for the next quarter. Make them sound executive-ready and aligned with business strategy.

Tip: Include “use plain language and keep each point under 40 words” to make them punchy and presentation-friendly.

5. Drafting a professional bio for an internal speaker

Prompt: You are a learning program coordinator writing a short bio for an employee leading a lunch-and-learn session on cross-functional collaboration. 

Include their current role, a few relevant accomplishments, and why they’re leading this session. Keep it under 100 words.

Tip: Ask for a casual version and a formal one—you’ll often need both. Consider adding the person’s LinkedIn or resume content for an even more rich summary.

Your Turn!

You don’t have to be a tech expert to start using AI in your HR work. You just have to be curious—and willing to try.

It’s okay if your first prompt doesn’t land. That’s part of the process. The more you experiment, the better you’ll get at shaping what comes back. Before long, you’ll find yourself saving time, gaining clarity, and maybe even having a little fun with it.

The goal isn’t to be perfect. The goal is to make your work a little easier so you can focus more on the human side of HR—the conversations, the decisions, and the impact.

Try a prompt. See what happens. You might be surprised by how helpful your “AI intern” can be.

What’s next? There is a ton of opportunity to use AI for analytical tasks in HR.

Subscribe to the People Managing People newsletter and stay tuned for more as AI capabilities develop and we test many methods to make the analysis, leveling, calibration and data part of your HR job easier. 😀