20 Best Interview Scheduling Software For Hiring Support In 2025

Greenhouse is a comprehensive hiring platform designed to improve the recruitment process for organizations of all sizes, from early-stage businesses to scaling companies and enterprises. 

Why I picked Greenhouse: The platform allows you to set flexible working hours, simplifying the coordination of interviews across different time zones and schedules. It also provides a task overview feature that provides a view of scheduling tasks, enabling quick actions and minimizing scheduling conflicts.

Additionally, you can coordinate availability by marking calendar events as 'free,' facilitating the scheduling process across teams. The platform even supports candidate self-scheduling and rescheduling, which empowers candidates to manage their own interview timings. Greenhouse also includes RSVP tracking to monitor candidates' responses directly within the platform. 

Greenhouse Standout Features and Integrations

Features include automated email notifications, customizable job postings, interview kits, task automation, inclusivity features, employer branding customization, role requirements definition, evaluation consistency tools, and bias mitigation reminders.

Integrations include BambooHR, BrightHire, Calendly, Checkr, Codility, Crosschq Reference, DocuSign. GoodTime, Namely, Sterling, and Starred.

GoodTime is an interview scheduling platform that streamlines and automates the entire interview scheduling process. The AI-powered platform can fully automate interview scheduling for both corporate and high-volume roles, helping recruiters increase their scheduling output while minimizing errors. Basically, GoodTime intelligently coordinates complex interviews quickly, dynamically, and at scale.

Why I picked GoodTime: I was particularly impressed with the bulk scheduling feature that simplifies interviewing the same candidates for various positions. Moreover, GoodTime’s messaging feature is a breeze that allows recruiters to message candidates straight from a browser instantly. Finally, the tool offers an automated load balancer feature that reduces interviewer fatigue.

Candidates can self-reschedule, eliminating the need for unnecessary emails. Moreover, recruiters can send personalized and branded invites to candidates. 

GoodTime is helpful for organizations looking to increase engagement during the interview process to hire the best candidates. For example, GoodTime allows recruiters to add Uber vouchers to invites for ride credits to an interview. By striking an amazing first impression with potential employees, GoodTime also helps promote your perceived employer brand value and NPS score.

GoodTime Standout Features and Integrations

Features include AI-driven process recommendations; their AI automatically identifies bottlenecks, inefficiencies, and opportunities for optimization within hiring workflows by proactively analyzing millions of data points. This might include setting up templates to reduce administrative tasks or activating auto-replace for declined interviewers to accelerate the scheduling process.

Plus, they offer intelligent interviewer selection and replacement. Their AI intelligently selects the best-suited interviewer for each interview based on skill set, scheduling history, and preferences, balancing interview loads among interviewers. And when someone declines or cancels, it automatically replace them with the next best choice.

Integrations include Greenhouse, Lever, Workday, SmartRecruiters, Jobvite, iCIMS, SuccessFactors, Google Calendar, Microsoft (Office 365, Outlook & Teams), Zoom, Slack, DocuSign, and many others.

VidCruiter assists HR functions worldwide in improving hiring efficiency. The tool offers versatile video interviewing solutions and many digital screening features. Moreover, VidCruiter has many interview types that recruiters can experiment with depending on the job role.

Why I picked VidCruiter: I love VidCruiter’s attention to detail. The platform allows you to schedule different types of interviews, including 1-on-1, in-person, group, round-robin, hybrid, and even video proctoring. Post-pandemic, when video interviews are yesterday’s news, VidCruiter strives to add a flavor of innovation.

With VidCruiter, you can trigger automated emails during various stages of the interview process. Also, you can deal with geographic limitations with VidCruiter’s timezone automation to ensure no double booking or wrong time zone scheduling happens. As a result, you can reduce candidate no-shows and other time-wasting activities.

VidCruiter Standout Features and Integrations

Features include flexible interview types, automated SMS and email reminders, self-scheduling, and smart internal collaboration.

Integrations include ADP, Google, GreenHouse, iCIMS, iCloud, Lever, LinkedIn, Microsoft (Office 365, Exchange & Outlook), Njoyn, PageUp, Salesforce, SAP, SmartRecruiters, Workable, Workday, and about 5 others.

Setmore belongs to the parent company Full Creative, which specializes in creating remote collaboration software. Setmore is best for companies looking to embed the interview scheduler functionality on their email signatures and company website; the tool supports popular website builders like WordPress, Wix, and Squarespace.

Why I picked Setmore: I’m excited about the ease of embedding an interviewer scheduler that Setmore promises. You can copy-paste a code snippet to have a fully functional scheduling widget on any page.

Setmore’s Instagram integration embeds a carousel of your latest post on the booking page, to give candidates a glimpse of your work culture. Additionally, Setmore allows candidates to book interviews through Instagram.

Setmore Standout Features and Integrations

Features include customized auto-reminders, social media integration, website embedding, and real-time notifications as and when interviews get booked.

Integrations include Facebook, Google Calendar, Google Meet, Instagram, Microsoft Office 365, Shopify, Wix, WordPress, and Zoom.

myInterview is a unique platform that uses innovative tools to refine the recruitment process. This platform not only simplifies interview scheduling but also enhances the evaluation of candidates through its integrated video interviewing capabilities, making it a holistic tool for modern hiring needs.

Why I picked myInterview: One of the key features that makes myInterview stand out is its AI virtual TA specialist, Taira. This AI assistant can analyze resumes and other information, pre-screen them with an automated chat, and shortlist them based on how they align with the job posting. This assistant also has features to evaluate the candidate's soft skills, personality, language, and other qualities.

Taira then handles the scheduling of interviews through a conversational chat. myInterview recognizes the tedious nature of the back-and-forth between candidates and recruiters and seeks to make this process easier. This automated feature can also handle re-scheduling and following up with no-shows.

myInterview Standout Features and Integrations

Features include collaborative review and annotation of candidate profiles, video interviewing, live interviewing, multi-language candidate experience, text responses, multiple choice responses, Kanban boards for candidate management, customized workflows, and automated shortlisting.

Integrations include SmartRecruiters, SAP, monday.com, Worday, JazzHR, Greenhouse, PageUp, Pinpoint, Zapier, and more. An API is also available for custom integrations.

TalentReef is a comprehensive talent management and HR platform that leverages cloud technology to help businesses effectively manage their hiring, onboarding, and employee lifecycle. With its user-friendly interface and powerful features, TalentReef enables organizations to attract, hire, and retain top talent, all while optimizing HR processes for greater efficiency and compliance.

Why I Picked TalentReef: Unlike many other talent management platforms, TalentReef caters not only to permanent employees but also specializes in managing the onboarding and compliance needs of a contingent or temporary workforce. This unique feature enables businesses in industries with high seasonal or temporary workforce demands, such as hospitality and retail, to efficiently manage the hiring, training, and compliance requirements of temporary staff, ensuring a smooth and compliant operation throughout the year.

TalentReef stands out by offering a mobile-first platform that empowers both applicants and employees with self-service capabilities. Candidates can easily apply for positions using their smartphones, and once hired, employees can access their schedules, view pay stubs, request time off, and update personal information conveniently through the mobile app. This emphasis on mobile accessibility and self-service streamlines communication and enhances the overall employee experience.

TalentReef goes beyond traditional talent management systems by providing an integrated performance tracking and employee development feature. Managers can set performance goals, track employee progress, and conduct performance evaluations efficiently within the platform.

TalentReef Standout Features and Integrations 

Features include talent management, conversational AI chatbot, text-to-apply, QR codes, text recruiting, branded career pages, automated, interview scheduling, job boards, applicant tracking, talent community, campaign communications, employee referral program, onboarding, I-9 compliance, reporting/analytics, employee self-service, goals-based performance management, virtual training & development, and employee communications.

Integrations include TAPSign, Adobe Sign, DocuSign, Namirial Group, and Secured Signing.

Jobvite is an ATS (applicant tracking system) with a built-in interview scheduler functionality. The tool imparts automation to your interview scheduling and features a Mobile Hiring Team App for accelerating recruiting velocity.

Why I picked Jobvite: Jobvite made my cut because it’s an all-in-one ATS and interview scheduler tool. With AI-driven insights, Jobvite recognizes patterns from your recruiting data to optimize hiring strategies. Moreover, the machine learning algorithm also recommends new jobs to old candidates.

The tool also has an intelligent scheduling capability that allows candidates to self-schedule interviews. The Mobile Hiring Team App — available on iOS and Android — has powerful capabilities like real-time interview updates to find out which interviewer is interviewing whom. 

Jobvite Standout Features and Integrations

Features include the Mobile Team Hiring App, easy feedback capturing, AI-driven insights, smart job recommendations, and real-time reporting.

Integrations include Accurate, Appcast, BambooHR, Bryq, Cangrade, Cisive, Criteria, daXtra, ExponentHR, Glassdoor, GoodTime, HackerRank, LinkedIn, and about 5 others.

Rooster is an interview logistics tool explicitly created to work in tandem with Workday HCM (human capital management system). Rooster offers complete bi-directional integration with Workday and uses AI to automate interview scheduling. If you’re a recruiter looking to onboard candidates in different countries, Rooster has your back with an automatic translation feature that supports 109 languages.

Why I picked Rooster: I find Rooster’s expertise in the automated reminder domain quite interesting. Rooster has customizable template-centric reminders via email and SMS. Even more fascinating is the auto-translation capability that detects candidates’ countries and defaults to the correct language.

The analytics module offers actionable insights to resolve recruiting bottlenecks. The analytics dashboard visually represents the top-performing talent acquisition members and their interview response rates.

Rooster Standout Features and Integrations

Features include customizable templates, auto language changes, automated reminders, actionable insights, and a playful Rooster “Wall of Shame” leaderboard that captures KPIs like interviewers’ response times and their invitation acceptance trends.

Integrations include Azure, Google Calendar, Google Meet, Microsoft (Office 365, Outlook, Teams), Okta, Ping, Webex, Workday, Zoom and about 5 others.

Sense helps automate the recruiter-candidate engagement process. Sense’s flagship — the Scheduling Bot — helps create tailored hiring workflows. The result is a highly streamlined recruiting process that allows recruiters to achieve their hiring goals quickly.

Why I picked Scheduling Bot by Sense: I’m in love with Sense’s emphasis on engagement. Scheduling Bot helps you create and automate welcome messages, surveys and reminders. Moreover, the texting functionality is two-way, enabling recruiters to connect directly with candidates. 

Additionally, you can schedule one-on-one texts using templates, images, and GIFs. Sense has also rolled out their iOS and Android applications for recruiters on the go.

Scheduling Bot by Sense Standout Features and Integrations

Features include text recruiting, conversational AI, administrative task automation, automated feedback prompts, automated interview scheduling and screening, an easy drag-and-drop bot builder, and referral automation.

Integrations include ADP, Bullhorn, Checkr, Greenhouse, iCIMS, Taleo, Salesforce, Workday, TargetRecruit, and standard calendar integrations.

Paradox offers an AI conversational tool called Olivia (which is, interestingly, the name of the founder’s wife). Olivia automates all your mundane tasks and chats with candidates on your behalf. 

Why I picked Paradox: I picked Paradox because I’m a massive fan of the AI revolution, and Paradox is making inroads with Olivia — a next-generation recruiting assistant bot. You can embed Olivia into your career page, and when a candidate clicks to Apply, Olivia pops up to spark an initial engagement.

Using Paradox, you can automate interview scheduling for complex, multi-location, and multi-type scenarios. Olivia also sends automated text reminders to candidates. The best part about Paradox is the in-built NLP (natural language processing) that makes conversations so natural.

Paradox Standout Features and Integrations

Features include automated workflows (for screening, text sequences, rescheduling, candidate onboarding), and multi language support.

Integrations include ADP, ApplicantStack, Beamery, Bullhorn, Greenhouse, iCIMS, Indeed, Microsoft (Office 365, Exchange & Outlook), Microsoft Teams, Taleo, Workday, Zoom, and 10 others.