OfficeSpace Workplace Management Software Review for 2025
OfficeSpace provides users with a customizable platform that combines space management, room booking, visitor management, and desk hoteling into one integrated suite to manage the full workplace experience.
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In this review, I'll share my analysis and evaluation from my hands-on experience with OfficeSpace to help you understand how it works and why it's room booking feature stands against its competitors. But first, if you're just beginning your search for the best office & building software, check out my picks of the best office & building tech.
You probably already know OfficeSpace is among the most popular workplace management software out there, but you need to better understand what's good and not so good about it. This in-depth OfficeSpace review will walk you through the pros and cons, features, and functionality, to help guide you to better understand its capabilities and suitability for your scenario.
Summary: OfficeSpace
OfficeSpace is a comprehensive workplace management software solution, designed to optimize space utilization, streamline operations, and enhance employee experiences. It is generally used by office managers, facilities managers, and HR professionals to manage office space, assets, and visitor and employee access to the workspace, especially in hybrid work environments. It offers tools for space planning, move management, visitor management, employee directories, and asset tracking.
OfficeSpace addresses common pain points like managing hybrid workplace schedules, planning office moves, tracking company assets, and managing workspace access. Its best features are interactive floor plans, drag-and-drop space planning, and asset reservation capabilities.
Its room booking feature, in particular, offers an intuitive and user-friendly experience for employees reserving meeting rooms. It includes advanced capabilities like real-time availability, integration with interactive floor plans, and a mobile app for booking. This feature is especially beneficial for large organizations with complex space management needs, ensuring that meeting rooms are used efficiently and that employees can easily find and book spaces that meet their requirements.
OfficeSpace Pros
- Mobile accessibility: OfficeSpace offers a mobile app for iOS and Android devices, allowing users to manage bookings and access other features easily from anywhere.
- Advanced space management: The software provides sophisticated tools for managing office layouts, optimizing occupancy, and tracking utilization data.
- Desk booking: OfficeSpace helps employees easily reserve desks and meeting rooms, supporting hybrid work through desk hoteling or hot desk booking.
- Microsoft & Google integrations: You can connect the software to your calendar of choice. There’s even a smart plug-in for Microsoft Outlook calendars that can find the best room based on the attendee's location.
- Enterprise-Level features: The platform is designed with large organizations in mind, offering extensive customization and integration capabilities.
OfficeSpace Cons
- Limited customization: While powerful, the platform provides limited options to customize the software to fit specific organizational needs perfectly.
- Limited reporting without upgraded plan: The built-in reports cover the essentials but advanced filtering and customization capabilities require upgrading to their Pro package.
- Pricing transparency: OfficeSpace uses a quote-based pricing model, which may not be as transparent as other options on the market.
OfficeSpace Expert Opinion
In my view, OfficeSpace is a feature-rich platform for managing office spaces and enhancing the workplace experience, best suited for mid-sized to large enterprises looking for a scalable solution. Its room booking feature, combined with its broader workplace management tools, makes it a top contender for organizations that need to manage multiple locations or complex office environments. The mobile app is also a step above many competitors, allowing employees to easily find colleagues, reserve desks and rooms, and navigate the office.
However, OfficeSpace's quote-based pricing model is less transparent than some other providers that offer similar core features, sometimes at a lower price point. The extensive capabilities may also be overkill for small offices with basic space scheduling needs. Setup and support receive mixed reviews - while the UI is intuitive, fully leveraging the platform's more sophisticated features often requires additional training. The selection of pre-built integrations, while growing, trails leading SaaS competitors. Overall, OfficeSpace is a strong choice for larger organizations willing to invest in a premium, scalable solution, but smaller firms may find better value with simpler, more affordable alternatives.
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Are You a Good Fit for OfficeSpace?
Who Would Be a Good Fit for OfficeSpace?
OfficeSpace is best suited for companies with over 300 employees, especially those with hybrid work models. Its tools are designed to handle the complexities of large, agile workspaces, making it ideal for organizations that need to coordinate shared spaces across multiple floors or buildings. The software helps manage desk hoteling, meeting room booking, wayfinding, and space utilization analytics in one system.
Who Would Be a Bad Fit for OfficeSpace?
Small businesses with under 100 employees in a single office would likely not need OfficeSpace to configure their work environment. The feature set is too expansive for their needs and the pricing model is designed for larger organizations. Companies that have assigned seating for all employees and ample meeting rooms would also not see as much value in a tool designed for managing shared spaces and resources.
Best Use Cases for OfficeSpace
- Large corporations: OfficeSpace offers scalable solutions ideal for managing multiple building layouts and large workforce distributions effectively.
- Human resources: The software's room and resource booking systems make it a perfect tool for HR departments to iron out workspace allocations.
- Real estate management: With features tailored for space optimization, OfficeSpace is well-suited for real estate managers looking to maximize office layouts.
- Remote work support: The ability to visualize and manage office spaces remotely makes OfficeSpace an excellent choice for companies with hybrid work models or with multiple on-site locations.
- Tech startups: As startups scale rapidly, OfficeSpace helps them optimize limited office resources and floor space. This tool enables efficient coordination of desk space and hybrid work schedules, maximizing existing office space without the need for immediate upgrades.
- Event planning: Facilities managers can use OfficeSpace to arrange spaces efficiently for events and large meetings within corporate environments.
Worst Use Cases for OfficeSpace
- Small businesses: Small companies might find the cost prohibitive due to a limited budget for advanced office management tools.
- Low-tech industries: Industries with minimal reliance on technology might struggle with the implementation and ongoing use of a digital-first solution like OfficeSpace.
- Temporary offices: For businesses that operate in temporary or constantly changing locations, the static nature of OfficeSpace’s planning tools might not be flexible enough.
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OfficeSpace Evaluation Summary
- Core Functionality: ⭐⭐⭐⭐
- Standout Features: ⭐⭐⭐⭐
- Ease of Use: ⭐⭐⭐⭐
- Onboarding: ⭐⭐⭐⭐
- Customer Support: ⭐⭐⭐⭐
- Integrations: ⭐⭐⭐
- Customer Reviews: ⭐⭐⭐⭐
- Value for Money: ⭐⭐⭐⭐
Review Methodology
We're a team of software experts who obsess about the features and functionality of different platforms. We know how critical—yet difficult and confusing—software selection can be. We test and score software to find the best solutions, whatever the use case may be.
Using our objective, data driven testing methodology, we've tested 300+ software. We dedicate ourselves to being objective in fully and fairly testing software, to get beyond the marketing fluff and truly understand the platform.
We've developed in-depth testing scenarios to use the software in the same way you will. We leverage our own first-hand, practical experience of the tools, complemented by interviews with users, experts, and software vendors.
How We Test & Score Office & Building Tech
We've spent years building, refining, and improving our software testing and scoring system for office & building tech. The rubric is designed to capture the nuances of software selection, and what makes office & building tech effective, focusing on critical aspects of the decision-making process.
Below, you can see exactly how our testing and scoring work across eight criteria. It allows us to provide an unbiased evaluation of the software based on core functionality, standout features, ease of use, onboarding, customer support, integrations, customer reviews, and value for money.
Core Functionality (20% of final scoring)
For office & building tech, the core functionality we test and evaluate are:
- Scheduling: Easily book meeting rooms, desks, and manage office calendars.
- Desk booking: Reserve desks or workspaces for employees.
- Visitor management: Register, track, and manage visitors to the office.
- Space utilization: Monitor and optimize the usage of office spaces.
- Maintenance requests: Submit and track office maintenance and repair requests and receive notifications and reminders of upcoming appointments.
- Reporting & analytics: Generate insightful reports on office space usage and metrics.
Standout Features (20% of final scoring)
We evaluate uncommon, standout features that go above and beyond the core functionality defined and typically found in office & building tech. A high score reflects specialized or unique features that make the product faster, more efficient, or offer additional value to the user.
Ease of Use (10% of final scoring)
We consider how quick and easy it is to execute the tasks defined in the core functionality using the office & building tech. High-scoring software is well designed, intuitive to use, offers mobile apps, provides templates, and makes relatively complex tasks seem simple.
Onboarding (10% of final scoring)
We know how important rapid team adoption is for a new platform, so we evaluate how easy it is to learn and use the office & building tech with minimal training. We evaluate how quickly a team member can get set up and start using the software with no experience. High-scoring software indicates little or no support is required.
Customer Support (10% of final scoring)
We review how quick and easy it is to get unstuck and find help by phone, live chat, or knowledge base. Office & building tech that provides real-time support scores best, while chatbots score worst.
Integrations (10% of final scoring)
We evaluate how easy it is to integrate with other tools typically found in the tech stack to expand the functionality and utility of the software. Office & building tech offering plentiful native integrations, 3rd party connections, and API access to build custom integrations score best.
Customer Reviews (10% of final scoring)
Beyond our testing and evaluation, we consider the net promoter score from current and past customers. We review their likelihood, given the option, to choose the office & building tech again for the core functionality. A high-scoring software reflects a high net promoter score from current or past customers.
Value for Money (10% of final scoring)
Lastly, in consideration of all the other criteria, we review the average price of entry-level plans against the core features and consider the value of the other evaluation criteria. Software that delivers more, for less, will score higher.
Through this comprehensive approach, focusing on core functionalities, standout features, usability, onboarding, customer support, value, and customer reviews, I aim to identify office & building tech that not only meets but exceeds expectations, ensuring teams have the tools they need to succeed.
OfficeSpace Review
Core Office & Building Tech Functionality
Wayfinding: OfficeSpace offers indoor navigation to assist employees and visitors in finding their way around the office. This feature is accessible through the Visual Directory®, where users can locate various 'Space Types' that can be assigned custom colors for easy identification on the floor plan. This function is particularly useful in large or complex buildings.
Space Management: OfficeSpace allows companies to manage their office space and facilities. It provides tools for space allocation, move management, desk booking, and more.
Desk Booking: Employees can easily reserve desks or workspaces through OfficeSpace. The software shows real-time desk and room availability so those “hot spots” are easily bookable for rotating meetings or scoring the best window seat. You can even see who is in the office that day so you can swing by their desk.
Visitor Management: OfficeSpace enables contactless visitor check-in and screening. It prints visitor badges, notifies hosts when guests arrive, and is able to track and log visitors. OfficeSpace also allows you to easily book desks for guests and coworkers.
Maintenance Management: Companies can manage work orders and maintenance requests with OfficeSpace. It allows these tasks to be assigned to team members.
Health & Safety Compliance: The system helps ensure compliance with health and safety regulations by monitoring occupancy levels and environmental conditions. It includes features such as desk booking restrictions and a shift planner tool for health and safety regulations and occupancy limits.
OfficeSpace Standout Features
Scenario Planning: OfficeSpace's scenario planning tools let companies model different office configurations. This helps optimize office layouts for headcount and space usage.
Workplace Analytics: Detailed analytics provide insights into office space utilization. Companies can see how desks, meeting rooms, and amenities are being used.
Ease of Use
I find OfficeSpace has an intuitive interface and is relatively easy to use compared to some other office management systems. Core functions like desk booking, visitor check-in, and space allocation are straightforward for end users and administrators. The mobile app also provides a simple way for employees to access key features.
Onboarding
When implementing OfficeSpace, companies can expect a guided onboarding process. The OfficeSpace team provides consultation on configuring the system for the company's specific needs. Training sessions are available to get administrators and end users up to speed. How-to guides and a knowledge base supplement the live training. This level of onboarding support stands out compared to many competitors especially in covering both the technical setup and end-user enablement.
Customer Support
OfficeSpace has both a dedicated customer service team that provides customer support through email and an online knowledge base with articles and how-to guides. A dedicated customer success manager is available for enterprise clients.
Integrations
OfficeSpace integrates natively with Slack, Microsoft Teams, Microsoft Active Directory, Microsoft Exchange, Google Calendar, Okta, OneLogin, Kisi, and Brivo.
An API is available for custom integrations and data syncing with other workplace systems.
Value for Money
OfficeSpace does not provide pricing information publicly, however, they do include feature details for their pricing plans. Based on my research, OfficeSpace is generally considered to be on the more expensive side compared to other office & building tech software. I estimate the starting cost to be in the range of $500 per month for the lite plan, which some reviewers find to be quite high.
However, most agree that the features and capabilities of the software justify the cost for larger organizations that need a comprehensive facility management solution. Since there is no trial or free version, it does require a financial commitment before trying out the software, which can be deterring for some organizations. Prospective buyers are encouraged to request a quote directly from the company.
While specific prices require you to reach out for a quote, here are the main features included in each pricing plan tier for OfficeSpace:
- Lite: Includes simple tools for teams to manage sites & moves, check in visitors, and enable employees to book desks with a real-time mobile app. Lite includes basic reporting & 4 standard integrations.
- Essentials: Everything in Lite, plus robust space planning and 30+ out-of-the-box reports, room booking, visitor & mailroom management, calendar & video conferencing integrations, & facility request management. Multi-lingual support, visitor desk booking, and an employee portal are also included.
- Pro: Everything in Essentials, plus the industry’s most powerful solution for workplace intelligence, with real-time presence insights from badge, WiFi, & desk booking data. This leading solution includes advanced integrations with webhooks, sensors, & presence data sources, and AI assistance.
While it's difficult to judge without clear advertised pricing, I've found OfficeSpace delivers strong value through its features with its ability to handle the full lifecycle of facility management in one centralized platform. The visual dashboards, automation features, and mobile functionality streamline many tasks. For companies with complex space needs, it may be worth reaching provide a solid return on investment.
Product Specifications
| Feature | OfficeSpace |
| Space planning & floor plan management | ✅ |
| Desk booking | ✅ |
| Room scheduling | ✅ |
| Visitor management | ✅ |
| Wayfinding & interactive floor plans | ✅ |
| Mobile app | ✅ |
| Maintenance management | ✅ |
| Occupancy sensors | ✅ |
| Space utilization analytics | ✅ |
| Move management | ✅ |
| Asset tracking | ✅ |
| Mailroom management | ✅ |
| Delivery management | ✅ |
| Inventory management | ❌ |
| Project management | ✅ |
| Lease management | ✅ |
| Scenario planning | ✅ |
| Real estate forecasting | ✅ |
OfficeSpace Alternatives
If you're looking for alternative office and building tech options to OfficeSpace, here are a few worth checking out:
- OfficeRnD: Cloud-based platform with robust access control and meeting room booking capabilities, well-suited for coworking spaces and hybrid teams.
- Robin: Workplace experience solution focusing on employee-facing tools like interactive maps, room displays, and advanced analytics. Targets midsize to large corporate offices.
- SpaceIQ: Comprehensive system with strong space planning, move management, and facilities maintenance functionality. Geared towards larger enterprises.
- Teem: Mobile-first app enabling hot-desking, colleague location, service requests, and sensor integrations. Ideal for companies emphasizing agile seating and employee experience.
OfficeSpace Frequently Asked Questions
What is OfficeSpace?
OfficeSpace is a cloud-based workplace management software that helps companies optimize their office space usage, seating arrangements, and hybrid work schedules. It provides tools for managing moves, tracking assets, planning office layouts, booking meeting rooms and desks, and analyzing space utilization data. OfficeSpace aims to help companies reduce real estate costs while improving employee productivity and collaboration.
Is there a mobile app for OfficeSpace?
Yes, OfficeSpace offers native mobile apps for iOS and Android devices. The apps allow employees to easily book desks and meeting rooms, view office floor plans, locate colleagues, and submit service requests while on the go. Workplace leaders can also access key dashboards and reports from their mobile devices to track important metrics.
Is OfficeSpace HIPAA compliant?
Yes, OfficeSpace is HIPAA compliant. It has implemented the required administrative, physical, and technical safeguards to protect sensitive health information. OfficeSpace signs Business Associate Agreements (BAAs) with covered entities to ensure compliance. However, customers are responsible for using OfficeSpace in a HIPAA-compliant manner based on their own policies and procedures.
Is OfficeSpace SOC 2 compliant?
Yes, OfficeSpace has achieved SOC 2 Type II compliance. This means an independent auditor has examined the company’s security controls and validated they are operating effectively over time to protect customer data. The SOC 2 report covers the security, availability, and confidentiality trust service categories. Customers can request a copy of the report for their compliance needs.
Is OfficeSpace secure?
Yes, OfficeSpace takes security very seriously and employs a variety of measures to protect customer data:
- All data is encrypted in transit and at rest
- Regular vulnerability scanning and penetration testing
- Secure coding practices and third-party security audits
- Granular role-based access controls for admins
- Audit logs to monitor system activities
- Compliance with GDPR, HIPAA, SOC 2 and other standards
Is OfficeSpace FedRAMP certified?
No, OfficeSpace is not currently FedRAMP certified. The Federal Risk and Authorization Management Program (FedRAMP) is a government-wide program that provides a standardized approach to security assessment, authorization, and continuous monitoring for cloud products and services used by federal agencies. While OfficeSpace is not FedRAMP certified, it does maintain industry-standard security practices that may meet the needs of some government customers.
Is OfficeSpace GDPR compliant?
Yes, OfficeSpace is fully compliant with the EU’s General Data Protection Regulation (GDPR). It acts as a data processor and has implemented the necessary technical and organizational measures to meet GDPR requirements. These include:
- Data processing agreements with customers
- Secure data transfer mechanisms for EU data
- The ability for customers to fulfill data subject requests
- Data protection impact assessments
- Designated DPO and EU representative OfficeSpace aims to ensure its customers can use its platform in a privacy-compliant manner.
OfficeSpace Company Overview & History
OfficeSpace is a workplace planning software company that provides a cloud-based platform for managing office spaces and real estate portfolios. The company is headquartered in Atlanta, GA. OfficeSpace's software offers tools for space management, move management, seating arrangements, and scenario planning.
OfficeSpace Major Milestones
- 2004: OfficeSpace was founded.
- 2021: OfficeSpace Software brought in $5.6M in annual revenue
- 2022: Ranked in top 50 for 2022 Pacesetter Award by the Atlanta Business Chronicle.
- 2022: Opened new headquarters in Atlanta, Georgia and received a strategic investment of $150 million from Vista Equity Partners.
- 2023: OfficeSpace reaches $6.8M in annual revenue with 10% YOY growth.
Want to learn more about OfficeSpace? Check out their site for additional information.
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