The 20 Best Resource Management Software & Tools Of 2025

Adobe Workfront is a cloud-based work management platform that enhances project management and resource management across teams. It's designed to centralize workflows, making it easier for teams to collaborate and manage their tasks.

Why I picked Adobe Workfront: The platform offers a resource planner that supports the initial stage of resource management by budgeting project time for your resources according to scheduled availability. You can organize users into resource pools and assign multiple pools to a project in the planning stage. This feature allows for strategic allocation and utilization of your organization's resources, ensuring that the right people are assigned to the right work at the right time. Additionally, Workfront's workload balancer enables you to schedule or assign resources to tasks based on the number of hours needed to complete tasks and resource availability. 

Adobe Workfront Standout Features & Integrations

Features include a scenario planner that serves as a high-level planning tool to help you manage resources across multiple initiatives, which can span several years and encompass multiple projects. Workfront also provides a utilization report that allows you to analyze budgeted, planned, and actual resource allocations across projects, helping you understand their impact on the project's cost and revenue.

Integrations include Frame.io, Creative Cloud, Box, Dropbox, Google Workspace, Jira, Microsoft Calendars (Office 365/Outlook Live), Microsoft OneDrive, Microsoft Outlook, Microsoft Teams, and Salesforce.

Kantata is a well-rounded tool that bridges the core planning, execution, project accounting, and analysis systems in a single operating environment. It has modules for project management, accounting, resource management, business intelligence, and team collaboration for services teams and agencies.

Why I picked Kantata: What appeals to me about Kantata is their system of dashboards, live time and expense tracking features, and their great documenting system. The resource management module offers real-time utilization and margins at the project and even the task level. From what I've seen, Kantata truly offers a comprehensive RM suite that even includes accounting tools like project costing, budget management, and invoicing. Despite requiring time to really master, Kantata has been widely recognized as being easy to use and learn and I believe that Kantata's benefits are worth the time.

Kantata Standout Features & Integrations

Features include dynamic margin tracking at both project and task levels that provide granular insights into profitability and allow businesses to optimize resources for maximum financial impact. Additionally, Kantata offers access to its BI Consultants, a team of experts who can design custom reports and provide tailored training to ensure your business can maximize the platform’s value while reducing implementation risks.

Integrations include pre-built integrations with tools like Expensify, G Suite, Netsuite, Jira, Hubspot, Xero, Salesforce, Slack, Concur, Qualtrics, Dynamics 365, and Quickbooks. They also provide an integration platform called M-Bridge to help you build your own integrations.

Float is a resource management software that helps professional services teams allocate, scope, and report on client work to improve their profitability. You get the context and data you need to match the right people to the right projects when resourcing client work.

Why I picked Float: Float offers a visual setup to help you make smarter resourcing decisions by tracking profitability implications of your resourcing as you go. This means utilization, cost, and billable rates are all captured and tracked at the project or person level, making it easy to report on them live.

Scheduling resources in Float is also easy with color-coded drag-and-drop allocations, keyboard shortcuts, and the option to switch between hours or percentages. Plus, it lays in elements of capacity management, so you get instant feedback when resourcing. It shows you everything from open time slots to conflicts like over-allocations, tentative work, planned time off, or regional holidays. Overall, Float is perfect for professional services teams who don’t need the complexity and extra overhead of traditional PSA software.

Float Standout Features and Integrations

Features include a centralized resource schedule, capacity management, project scoping, actuals tracking, advanced reporting, cost and profitability tracking, rates, and placeholders (for contractors or new hires). While the Schedule is the center of the platform, the project plan is a great place to align client work expectations with current availability and budgets. When combined with the Rates features, Float’s Reporting allows you to forecast utilization, track the cost of your people, and anticipate project margins in real-time. And with time tracking that auto-fills based on scheduled work, capturing actuals is simple.

Integrations include Google Calendar, Outlook Calendar, Slack, Jira, Asana, Teamwork, and Trello. Float also has a Zapier app, which allows you to connect to a library of 1,000+ apps like your favorite project management systems or your CRM. 

monday.com is a flexible work platform to help teams communicate in context and get a big picture of outstanding projects, available resources, and projected timelines.

Why I picked monday.com: I chose monday.com primarily for its smart design and straightforward interface. In my opinion, even team members who are lacking resource management experience can quickly get started planning timelines, assigning project ownership, and managing projects. The monday.com app also gives you the flexibility and power to run your team on the go, which I think is a great feature for busy managers. You can organize your daily work, projects, and teams as well as establish workflow automations, share documents, and create Gantt charts for further clarity.

monday.com Standout Features & Integrations

Features include a dependency tracking feature that ensures task assignments and timelines are automatically adjusted when project dependencies shift. Additionally, monday.com’s time estimation column allows teams to compare planned vs. actual time spent on tasks, which can help improve forecasting accuracy and enable data-driven resource planning.

Integrations include apps like Slack, Google Calendar, Jira, GitHub, Excel, Google Drive, Gmail, Trello, Dropbox, Typeform, and thousands more accessible via Zapier.

Saviom is a configurable and scalable resource management software built to combat the resourcing challenges across all industries. It can align resource capacity to changing demands for current and future projects in the pipeline.

Why I picked Saviom: I chose Saviom for its suite of advanced features, such as multidimensional scheduling, capacity planning, real-time optimization, talent planning, time management, and business intelligence reports. Its configurable software architecture can be customized and scaled up to meet the specific business requirements. Role-specific dashboards also enable various stakeholders to fast-track decision-making across matrix boundaries.

Saviom Standout Features & Integrations

Features include an all-in-one resource planner, which offers a host of advanced functionalities such as multi-dimensional analysis, heat mapping, intelligent matchmaking, early warning, and KPI forecaster. All these features collectively help boost billable utilization of every resource, bridge skills gaps proactively, reduce burnout, and minimize hiring/firing costs. The tool also provides scenario-based modeling and simulation that helps create the best resource plan with the existing constraints.

Integrations are available with popular business applications, although specific ones aren't mentioned.

Resource Guru is a dedicated resource management software that aims to make resource management user-friendly with quick scheduling tools.

Why I picked Resource Guru: I chose Resource Guru for this list because of its conflict resolution capabilities. Resource management and team collaboration are built in to make resource booking more straightforward, with clash management, leave management, and a waiting list to prevent over-booking. It helps project managers make bookings simultaneously with no chance of stepping on each other’s toes. Clashes are automatically prevented, which I hope will save you a huge headache.

Resource Guru Standout Features & Integrations

Features include individual resource dashboards that allow team members to log in and view their specific tasks, bookings, and priorities in real time. The platform's 'availability bar' also visually displays resource capacity across the team, preventing overallocation and maintaining balanced workloads.

Integrations include calendar apps like Outlook calendar, Calendly, and Google calendar. Thousands of additional apps are accessible through Zapier.

Hub Planner is a versatile solution designed for managing resources and projects at scale. It caters to companies with complex resource needs by helping teams allocate workloads and track time effectively. This software is particularly well-suited for organizations handling multiple projects and requiring detailed oversight.

Why I picked Hub Planner: Hub Planner offers advanced scheduling tools that allow you to assign tasks and visualize resource allocation effortlessly. Its timesheets feature integrates seamlessly with scheduling, helping your team track hours and analyze productivity. Additionally, the built-in reporting functionality provides actionable insights for improving project performance. These features are ideal for midsize and large companies managing diverse resources and complex projects.

Standout features & integrations:

Features include a vacation and leave management functionality that enables teams to plan around availability gaps without disrupting project timelines. The platform's resource utilization heatmaps also provide a quick visual overview of under- or over-utilized resources to ensure optimal workload distribution.

Integrations include Microsoft Outlook, Google Calendar, Slack, Zapier, Jira, Trello, Asana, Salesforce, Harvest, and Basecamp.

Bonsai is a comprehensive business management platform that offers all-in-one solutions for managing various aspects of a business. It consolidates projects, clients, and teams into one easy-to-use platform, and is ideal for businesses, like agencies, consultancies, and professional services firms, looking for integrated resource and business management.

Why I picked Bonsai: What I like about Bonsai is their all-in-one approach to managing a business. On the resource management side, the platform offers workload charts and planning functionalities. You can set daily limits for team members, schedule multiple projects, and log time off. Its dashboard gives you a comprehensive overview of current resource allocations, so you can see who is over and under-utilized. Bonsai's analytics also allow you to forecast future project needs, whether it's budget or human resources.

Bonsai Standout Features & Integrations

Features include an automated project prioritization feature that dynamically adjusts task order and resource allocation based on deadlines and project importance to ensure critical work is always on track. Its time-off impact analysis tool also allows managers to visualize how planned absences will affect team capacity and project timelines, which makes proactive adjustments easier.

Integrations include Zapier, Slack, QuickBooks Online, Gmail, Google Calendar, Calendly, ClickUp, Trello, Google Drive, Google Sheets, Xero, HubSpot, and more.

Silverbucket is a project resource planning software that helps businesses manage their project allocations effectively. Silverbucket is easy to use and allows users to view and compare resource plans and actual hours to get insights into the success of resource management activities, which I think makes it a great tool for those managing resources for projects

Why I picked Silverbucket: I chose Silverbucket because it not only helps you schedule your projects but also helps you delegate work to the right people. The software offers a clear view of your company’s resource allocations, including conflicts, workloads, and capacity levels. Its Gantt chart visualization can help you plan and view project timelines easily while skill management offers a way to find the right competencies for your project team.

With Silverbucket, the drag-and-drop functionality makes it easy to move allocations from a role to a person or vice versa. Additionally, allocation features such as the max function help prevent overbooking by ensuring you can reserve a person’s capacity ahead of time. Employees can also log their hours in the system, giving you the opportunity to compare actual hours to planned hours.

Silverbucket Standout Features & Integrations

Features include a soft booking functionality that enables tentative resource assignments, which can help teams plan ahead without committing fully until project details are confirmed. Additionally, the platform’s risk and conflict management tools proactively flag scheduling conflicts and potential resource shortages to ensure smoother project execution and better team efficiency.

Integrations include HubSpot, Microsoft Azure, Deltek, ValueFrame, PlanMill, Millnet, Power BI, Visma Severa, Marathon, Parm AG, and more.

Polaris PSA is a cutting-edge professional services automation (PSA) software that revolutionizes project management for service-based businesses. With AI-driven resource allocation, real-time project monitoring, and predictive analytics, Polaris PSA optimizes project efficiency, enhances resource utilization, and enables data-driven decision-making, ultimately leading to improved project success and profitability.

Why I Picked Polaris PSA: Polaris PSA excels in project portfolio management by offering a holistic view of an organization's projects, resources, and financials. The platform's AI-driven resource allocation and scheduling capabilities ensure that resources are optimally utilized across multiple projects, preventing over-allocation and enabling efficient workload distribution. With real-time project monitoring and predictive analytics, stakeholders can gain valuable insights into project health, identify potential risks, and make data-driven decisions to prioritize and allocate resources effectively.

Polaris PSA Standout Features & Integrations 

Features include continuous capacity vs. demand analysis, which provides real-time insights into resource gaps to help managers proactively address shortages or optimize underutilized capacity. The platform also features configurable dashboards tailored to various roles, giving executives, project managers, and team members personalized views of resource metrics, project health, and financial performance.

Integrations include SAP, ADP, Salesforce, Quickbooks, Atlassian, Microsoft Dynamics, Sage, Servicenow, Zero, Zoom, Outlook Calendar, Microsoft Teams, Microsoft Azure DevOps, Google Meet, Google Calendar, and other popular business software.