The 20 Best Resource Management Software & Tools Of 2025

Kantata is a well-rounded tool that bridges the core planning, execution, project accounting, and analysis systems in a single operating environment. It has modules for project management, accounting, resource management, business intelligence, and team collaboration for services teams and agencies.

Why I picked Kantata: What appeals to me about Kantata is their system of dashboards, live time and expense tracking features, and their great documenting system. The resource management module offers real-time utilization and margins at the project and even the task level. From what I've seen, Kantata truly offers a comprehensive RM suite that even includes accounting tools like project costing, budget management, and invoicing. Despite requiring time to really master, Kantata has been widely recognized as being easy to use and learn and I believe that Kantata's benefits are worth the time.

Kantata Standout Features & Integrations

Features include dynamic margin tracking at both project and task levels that provide granular insights into profitability and allow businesses to optimize resources for maximum financial impact. Additionally, Kantata offers access to its BI Consultants, a team of experts who can design custom reports and provide tailored training to ensure your business can maximize the platform’s value while reducing implementation risks.

Integrations include pre-built integrations with tools like Expensify, G Suite, Netsuite, Jira, Hubspot, Xero, Salesforce, Slack, Concur, Qualtrics, Dynamics 365, and Quickbooks. They also provide an integration platform called M-Bridge to help you build your own integrations.

Parallax is a resource planning and forecasting solution that is designed to help increase utilization and is natively built for integrations. In my opinion, it is best suited for marketing agencies, digital services firms, and software development teams looking to take full advantage of modern predictive resourcing and active forecasting to discover measured growth, higher revenue rates, and stronger margins.

Why I picked Parallax: Parallax gained a spot on my list because it does such a great job facilitating resource optimization for digital services companies. The tool gives you the ability to balance workloads, analyze utilization, and match the best available resources to the most suitable projects. I believe that this approach can definitely help optimize team performance and improve overall productivity. Extensive integration capabilities can further extend the platform's functionality.

Parallax Standout Features & Integrations

Features include dynamic demand forecasting that provides real-time insights into future resource needs, allowing teams to proactively address capacity gaps before they become critical. The platform's skills-matching engine also integrates with an advanced database search to pair team members with projects based on expertise, availability, and alignment with project goals.

Integrations include Hubspot, Slack, Tempo, Salesforce, Jira, Harvest, Microsoft Teams, Asana, and Oracle NetSuite. The integrations approach of the platform ensures you can aggregate the best features of each tool in your current tech stack under one roof.

Float is a resource management software that helps professional services teams allocate, scope, and report on client work to improve their profitability. You get the context and data you need to match the right people to the right projects when resourcing client work.

Why I picked Float: Float offers a visual setup to help you make smarter resourcing decisions by tracking profitability implications of your resourcing as you go. This means utilization, cost, and billable rates are all captured and tracked at the project or person level, making it easy to report on them live.

Scheduling resources in Float is also easy with color-coded drag-and-drop allocations, keyboard shortcuts, and the option to switch between hours or percentages. Plus, it lays in elements of capacity management, so you get instant feedback when resourcing. It shows you everything from open time slots to conflicts like over-allocations, tentative work, planned time off, or regional holidays. Overall, Float is perfect for professional services teams who don’t need the complexity and extra overhead of traditional PSA software.

Float Standout Features and Integrations

Features include a centralized resource schedule, capacity management, project scoping, actuals tracking, advanced reporting, cost and profitability tracking, rates, and placeholders (for contractors or new hires). While the Schedule is the center of the platform, the project plan is a great place to align client work expectations with current availability and budgets. When combined with the Rates features, Float’s Reporting allows you to forecast utilization, track the cost of your people, and anticipate project margins in real-time. And with time tracking that auto-fills based on scheduled work, capturing actuals is simple.

Integrations include Google Calendar, Outlook Calendar, Slack, Jira, Asana, Teamwork, and Trello. Float also has a Zapier app, which allows you to connect to a library of 1,000+ apps like your favorite project management systems or your CRM. 

Resource Guru is a dedicated resource management software that aims to make resource management user-friendly with quick scheduling tools.

Why I picked Resource Guru: I chose Resource Guru for this list because of its conflict resolution capabilities. Resource management and team collaboration are built in to make resource booking more straightforward, with clash management, leave management, and a waiting list to prevent over-booking. It helps project managers make bookings simultaneously with no chance of stepping on each other’s toes. Clashes are automatically prevented, which I hope will save you a huge headache.

Resource Guru Standout Features & Integrations

Features include individual resource dashboards that allow team members to log in and view their specific tasks, bookings, and priorities in real time. The platform's 'availability bar' also visually displays resource capacity across the team, preventing overallocation and maintaining balanced workloads.

Integrations include calendar apps like Outlook calendar, Calendly, and Google calendar. Thousands of additional apps are accessible through Zapier.

monday.com is a flexible work platform to help teams communicate in context and get a big picture of outstanding projects, available resources, and projected timelines.

Why I picked monday.com: I chose monday.com primarily for its smart design and straightforward interface. In my opinion, even team members who are lacking resource management experience can quickly get started planning timelines, assigning project ownership, and managing projects. The monday.com app also gives you the flexibility and power to run your team on the go, which I think is a great feature for busy managers. You can organize your daily work, projects, and teams as well as establish workflow automations, share documents, and create Gantt charts for further clarity.

monday.com Standout Features & Integrations

Features include a dependency tracking feature that ensures task assignments and timelines are automatically adjusted when project dependencies shift. Additionally, monday.com’s time estimation column allows teams to compare planned vs. actual time spent on tasks, which can help improve forecasting accuracy and enable data-driven resource planning.

Integrations include apps like Slack, Google Calendar, Jira, GitHub, Excel, Google Drive, Gmail, Trello, Dropbox, Typeform, and thousands more accessible via Zapier.

Hub Planner is a versatile solution designed for managing resources and projects at scale. It caters to companies with complex resource needs by helping teams allocate workloads and track time effectively. This software is particularly well-suited for organizations handling multiple projects and requiring detailed oversight.

Why I picked Hub Planner: Hub Planner offers advanced scheduling tools that allow you to assign tasks and visualize resource allocation effortlessly. Its timesheets feature integrates seamlessly with scheduling, helping your team track hours and analyze productivity. Additionally, the built-in reporting functionality provides actionable insights for improving project performance. These features are ideal for midsize and large companies managing diverse resources and complex projects.

Standout features & integrations:

Features include a vacation and leave management functionality that enables teams to plan around availability gaps without disrupting project timelines. The platform's resource utilization heatmaps also provide a quick visual overview of under- or over-utilized resources to ensure optimal workload distribution.

Integrations include Microsoft Outlook, Google Calendar, Slack, Zapier, Jira, Trello, Asana, Salesforce, Harvest, and Basecamp.

Acuity PPM is a project portfolio management tool designed to help organizations track and manage their project portfolio with ease. It simplifies reporting, supports strategic planning, and assists with resource management, project scoring, and prioritization.

Why I picked Acuity PPM: Unlike many other project portfolio management (PPM) tools, Acuity PPM offers real-time adjustments and forecasting of resource allocation, which helps prevent overallocation and underutilization. This feature is particularly beneficial for organizations that manage multiple projects simultaneously, as it ensures that resources are optimally utilized. The strategic alignment scorecards further add value by helping organizations evaluate how well their projects align with strategic objectives. 

Acuity PPM Standout Features & Integrations

Features include a portfolio tracking capability that centralizes all status reports to provide real-time reporting and improved visibility. The portfolio roadmap feature also supports strategic planning by visualizing the timing and sequencing of projects, helping to identify dependencies and avoid organizational conflicts. Additionally, the platform offers work intake capabilities for managing new project requests.

Integrations include Trello, Google Sheets, Asana, monday.com, and Smartsheet.

Saviom is a resource management software that I believe is best suited to large enterprises. It's equipped to provide a visual overview of complex team needs and scheduling for projects with multiple moving pieces.

Why I picked Saviom: I chose Saviom for this list because it allows you to quickly identify which resources should be allocated where, based on factors like cost, availability, location, and competency, across the enterprise. You can easily gain high level visibility even in the presence of complicated matrices (for example, when you have verticals like domains, regions, teams, and departments, in addition to individual projects). Their project forecasting functionality helps to identify future vacancies, while keeping an eye on financials like profit margin, revenue, and costs.

Saviom Standout Features & Integrations

Features include a multidimensional resource scheduler that accommodates complex organizational structures, such as multiple verticals, regions, and departments, while maintaining a clear view of resource availability and allocation. Saviom’s highly configurable business intelligence tools can also help enterprises tailor dashboards, reports, and analytics to their unique requirements.

Integrations include Outlook, Google, Salesforce, Jira, and custom integrations you can build using its data exchange framework.

Microsoft Project includes familiar management tools for assigning project tasks to team members and using different views like Grid, Board, and Timeline (Gantt chart) to oversee the resource planning. Users can view and compare how resources are used across projects to optimize assignments.

In my experience, most people have used a Microsoft platform before. If you are familiar with other Microsoft programs, in particular Excel, then the interface and navigation will be familiar to you. I believe that this can help teams on a Usability level, as familiar software makes for easier training.

However, you probably know as well as I do that Microsoft isn't always perfect. A few critiques that would make this solution better for resource management is that you can’t open different projects across different windows (for, say, easily comparing resources between the two) and PDF exports look messy, so if you use them for reports or printable projects you will need some manual design intervention.

Integrations include other Microsoft software, like Outlook, Excel, Skype, and more.

MS Projects costs from $7/user/month and has a free 30-day trial.

Anaplan is one of the best resource planning tools out there, and it’s great for project managers who love strategizing and planning to the smallest detail.

Why I picked Anaplan: The software's planning features enable you to create different scenarios based on forecasts, which are then updated automatically in real-time as information becomes available. With Anaplan, it’s easy to prepare for multiple scenarios with different outcomes. You can quickly generate reports for your stakeholders as each scenario unfolds.

Anaplan is a flexible project management software. You can tailor its interface to suit your needs, create custom fields and eliminate the sections you don’t use.

Anaplan Standout Features & Integrations

Features include skill gap analysis, which allows managers to identify discrepancies between current team capabilities and project requirements to enable targeted upskilling or recruitment strategies. Furthermore, Anaplan’s workforce demand forecasting integrates with financial and operational data to provide a holistic view of resource needs to support strategic decision-making.

Integrations include Microsoft Office, DocuSign, and CloudWorks. You can integrate with HyperConnect for an additional cost.