15 Best Task Management Software Options For Work In 2024

I think monday.com is a great task management software because of the way it has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work for multiple tasks and tracking project progress. It provides a highly customizable interface that resembles a spreadsheet, but it includes a ton of additional features that I find make it much more interactive and visually appealing than a simple spreadsheet for task progress.

The software includes message boards, task management boards (for recurring tasks, task dependencies, and task progress), and some easy-to-read visualizations that allow you to display your project data and quickly get an idea of your progress. Members can collaborate by uploading and attaching files, and assigning deadlines and tagging members on tasks. @Mentions of team and individuals are available as well.

Why I picked monday: I chose this software because it's so customizable, it's easy to configure monday.com to plan your project timelines and organize schedules, and you can also keep all of your team conversations, briefs, and files in a single shared space. I appreciate how this encourages team collaboration.

In my opinion, monday.com is great for automating tasks as it has a drag-and-drop builder you can use to give instructions to the platform on how to act when a trigger occurs. As such, you can assign tasks to team members when statuses change, notify people, send emails, and more.

monday.com Standout Features & Integrations

Features include project management, task scheduling/tracking, resource management, scheduling, budgeting, calendar management, file sharing, time management, email integration, third party plugins, and notifications. One thing that stands out above all is the multiple ways in which you can collaborate with the rest of the team. This includes comments, mentions, collaborative documents, and even whiteboards.

Integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, and Typeform. You can also access thousands of additional apps using the integration with Zapier (requires additional subscription). Finally, there is an API you can use to build custom integrations.

Confluence by Atlassian is a team workspace tool that allows users to create, capture, and collaborate on projects and ideas. It offers dynamic pages for organizing content, as well as spaces for structuring and sharing work, making it suitable for teams of any size and type. Confluence is a versatile platform for knowledge management, with hosting options in the cloud or on the user's own infrastructure. Overall, the tool aims to eliminate silos and promote teamwork by providing a central source of truth for all teams, with user-level permissions to keep information secure.

Why I picked Confluence: Confluence is a task management software that facilitates project management by enabling organizations to create, collaborate, organize, and review project documents. The software includes features such as a robust editor for creating content like meeting notes and product requirements, a centralized repository for knowledge management, and the ability to restrict access to confidential data. Additionally, it includes features such as real-time editing, commenting, notifications, and sharing of information between teams, and offers different plans with varying features, including file storage, user limits, content permissions, analytics, and automation.

The tool also provides pages, spaces, and page trees to help users organize their content effectively. Users can collaborate in real-time, utilize version control, and integrate Confluence with other tools and systems, enhancing its utility in managing tasks and projects. Additionally, Confluence provides resources such as customer stories, video walkthroughs, and product guides to support users in utilizing the platform for collaboration.

Confluence Standout Features & Integrations

Features include whiteboards, databases, templates tailored for different use cases, an AI editor and Atlassian Intelligence, data protection features including user-level permissions, and advanced security and compliance features.

Integrations include Microsoft Teams, Slack, Custom Charts, SubSpace Navigation, Microsoft Office 365, Pulse, Aura, Balsamiq Wireframes, Optics, and Google Drive.

ClickUp is a task management software tool with powerful features for managing and completing all your team's projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and other collaborators.

Task management features include task checklists, subtasks, reminders, priorities, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks. ClickUp includes time tracking as well, both through integrations and natively.

ClickUp also features color-coding for further organization and clarity, as well as multiple task views such as lists, calendars, Gantt charts, Kanban boards, and more. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

Why I picked ClickUp: ClickUp calls itself 'one app to replace them all' and has an expansive feature set to back up that claim. This tool will be great for teams who want a little bit of everything and don't mind the learning curve/training required to master it all in one interface.

ClickUp Standout Features & Integrations

Features include task scheduling/tracking, project management, resource management, budgeting, contact management, data visualizations, employee database, expense tracking, file sharing, third-party plugins, collaboration support, timesheets, roadmapping, chat, customer management, email integration, feedback management, and process reporting.

Integrations include Slack, G Suite, Dropbox, and many more (natively), as well as over 1,000+ integrations through Zapier.

ClickUp Pricing & Plans

ClickUp's free plan is robust and includes all primary features. The unlimited plan starts at $5/user/monthand offers additional functionality.

Connecteam is an all-in-one employee app designed to assist businesses in managing their workforce. It provides a suite of tools for time tracking, staff scheduling, task management, and communication, including secure messaging and a company knowledge base. 

Why I picked Connecteam: Connecteam's task management app provides features for time tracking, staff scheduling, task delegation, and progress tracking, as well as communication tools like company newsfeeds and a centralized directory. The centralization of these features helps you see what everyone is working on, even for remote teams.

The software is available on desktop and mobile, allowing easy access from anywhere in the world. Aside from task management, Connecteam also facilitates payroll, recognition and rewards, and collaboration among team members.

Connecteam Standout Features & Integrations

Features include a time clock for smart time tracking with automated timesheets, and scheduling tools that allow managers to create and share schedules with employees who can view their shifts in real-time. It also offers a secure and compliant business messaging tool that enables employees to communicate with each other within the app.

Integrations include prominent payroll systems such as Gusto, Quickbooks, Xero, and Paychex.

QuickBase is a platform that facilitates the creation of custom business applications in a code-free environment. It can be used to design workflows, integrations, and automations within your task management system. By developing standardized workflows and automating tasks, you can alleviate your team's manual workload as well as ensure consistency and compliance with key best practices. In turn, this also reduces the risk of manual error.

Why I picked QuickBase: I chose to include Quickbase on my list because of how flexible and customizable of a solution it is. Unlike other task tracking tools that help you break projects down into smaller pieces to accomplish, this product takes a high-level approach to task management. You can outline your team's core processes, streamlining them for speed, efficiency, and accuracy.

The automation capabilities of the software are also notable. You can establish clear rules within your workflows to facilitate automated task completion with minimal intervention. This ensures tasks are completed in a timely manner, within the established framework for success.

QuickBase Standout Features & Integrations

Features include the templates available in the software to speed up app creation. There are both 'starter apps' and app 'components' included, allowing you to either apply a pre-configured app that's ready out of the box, or to piece together components into a bespoke solution for your team. This helps you create apps more quickly and gives a reference point for how to best set them up.

Integrations include Outlook, Microsoft Teams, Google Workspace, Slack, Box, Dropbox, OneDrive, Trello, Asana, Jira, Zendesk, and Docusign, among others.

Productive is an all-in-one agency management system designed to handle various aspects of agency operations, including project management, resource planning, financial tracking, and client engagement. The platform benefits users by enhancing project delivery efficiency, improving client billing processes, and centralizing communication.

Why I picked Productive: I like its robust resource planning and time-tracking capabilities. These tools allow agencies to allocate resources efficiently, monitor time spent on tasks, and ensure that projects stay on schedule. The integration of financial management features, such as budgeting and invoicing, further enhances its utility by providing real-time insights into project profitability. 

The platform also enables team members and clients to comment on projects, view budget statuses, and stay updated on project progress. This transparency fosters better communication and ensures all stakeholders are on the same page. Additionally, Productive's automation and AI capabilities help in automating repetitive tasks and generating AI-powered documentation.

Productive Standout Features & Integrations

Features include revenue forecasting that allows agencies to predict revenue through detailed reports, aiding in better financial planning. The profitability tracking feature enables agencies to assess project profitability using the reports library and create custom reports to analyze team performance.

Integrations include Slack, Jira, Google Calendar, MS Outlook, HubSpot CRM, ADP Workforce Now, Zapier, BambooHR, Xero, QuickBooks, Fortnox, Sage, Personio, CharlieHR, Factorial, and Humaans.io.

Nifty's task management software can automate project updates, and allows users to create custom task lists to fit team workflow or import task boards.

Why I picked Nifty: Team members can define, assign, and track tasks based on milestones, while keeping task files and feedback all in one place. I chose to include the software because it also includes functionalities for automated project status reporting based on team task completion and progress. Plus, it has a built-in time tracker, which allows for tracking time across members, tasks, and projects.

I like that the software offers both a task list and Kanban view for added task management flexibility. Overall, I'd say Nifty is robust enough to manage development sprints while remaining flexible to a variety of workflows. A cross-organizational project overview tab can provide reports on everything from high-level timelines to a task-level deep-dive analysis of any project.

Nifty Standout Features & Integrations

Features include milestones management, forms, time tracking, project portfolios, file management, task lists, recurring tasks, task automation, and reporting. I particularly like the swimlane view as it lets you intersect project milestones and tasks and make decisions for your projects faster.

Integrations. Nifty allows you to import data from Asana, Basecamp, ClickUp, and Trello so you can quickly establish your workflow. Nifty has built-in native integrations such as Slack, Zoom, GitHub, Dropbox, Google Drive, GSuite, and Google Calendar, as well as over 1000 additional integrations through Zapier.

Paymo is a complete workflow management tool for organizing tasks inside projects, with clear instructions on how, when, and whom to complete them. Apart from task management, it also includes other modules such as time tracking, resource management, scheduling, and invoicing, making it popular for both freelancers and teams. I find that tasks are really detailed, containing vital information such as hourly budgets, priorities, and statuses to track progress and track tasks in real time.

Planning-wise, Gantt charts make it easy to notice how tasks relate to each other and which of those are critical towards the project completion. Couple this up with project dashboards, and you’ve found a tangible way to tie performance metrics to actual business goals.

Why I Picked Paymo: This is an easy-to-use task management app, which is one of the main reasons I chose to include it on my list. I find that it's a great tool for organizing and tracking work, and it allows users to stay in control of their projects without becoming overwhelmed. It offers an intuitive user interface, with streamlined options that make it effortless to create and manage tasks.

I find the platform also makes it easy to monitor progress on any project, with notifications when deadlines are approaching or tasks have been completed. I like that it allows for detailed customization, which means users can tailor the app to their specific needs.

Paymo Standout Features & Integrations

Features include dashboard, data export, data import, data visualization, external integrations, Gantt charts, multi-user, notifications, project management, scheduling, task scheduling/tracking, time management, resource management, collaboration support, and workflow management. One feature I really like is the due date alerts. With a simple checkbox selection, you can have the platform notify you whenever a deadline is approaching, keeping you on top of things.

Integrations include Google Calendar and Slack to name a few, so you can shorten the feedback loop and focus on finishing tasks on time.

Kintone is a customizable task management software used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets. I was impressed by how these apps can be used for data management, business processes, and workflows.

Why I picked Kintone: This software made it onto my list because it lets you build no-code task management apps by dragging and dropping elements that you want to see onto the page. These include rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

I also like how once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your project tracking solution can look and work however you want it to.

What makes Kintone particularly great for project tracking, in my opinion, are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows.

Kintone Standout Features & Integrations

Features include project management, dashboards, resource management, analytics, calendar management, conversion tracking, employee onboarding, forecasting, lead scoring, timesheets, collaboration support, reports, pipeline management, budgeting, and process modeling.

Kintone’s built-in communication features allow teams to discuss projects directly in the app and in topic or project-based threads. Dedicated “spaces” organize everything your team needs for your project, including task-tracking apps and searchable conversation threads.

Integrates with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Backlog is a task management tool for product and project managers, as well as developers on their teams. The tool is available both as a self-hosted solution and as a SaaS, which makes it scalable to fit small teams or enterprises with thousands of users. In my opinion, this makes it stand apart from other competitors that only offer cloud solutions. An app for both Android and iOS is also available, so clients and teams can access the tool from mobile devices.

Why I Picked Backlog: I chose this software because it has an intuitive interface. Users can view and make edits to projects and calendars using task updates, Kanban-style Boards, and Gantt charts. I also appreciate how it enables pull requests, merge requests, and branches, and it provides features for code review and collaboration (wiki, Git, and Subversion repositories).

Backlog Standout Features & Integrations

Features include 2-factor authentication, API, batch & permissions access, dashboard, data export, data import, email integration, external integrations, file sharing, Gantt charts, notifications, project management, task scheduling/tracking, third-party plug-ins/add-ons, time management, and bug tracking.

Integrations include Typetalk, Cacoo, Redmine, Jira Importer, iCal, email, and Google Sheets. You can build additional custom integrations through Backlog’s API.

Todoist provides a simple interface for creating, sharing, and prioritizing tasks. You can collaborate by sharing out your lists and assigning tasks to others, and you can use labels and priority tags to bring organization to your task lists.

The software is available for macOS, Android, Windows, and iOS, so your team can use it wherever they work. I appreciate the “productivity goals” quiz on their website to help narrow down what task management features you will get the most out of.

Why I picked Todoist: I chose this software because it has a smart rescheduling feature that suggests an optimal time to schedule tasks that need to be pushed out to a future date. This is based upon past behavior and what you’ve already got on your plate, which I find super handy. Scheduling tasks using this extra data takes less planning for busy PMs.

Todoist Standout Features & Integrations

Features include task scheduling/tracking, project management, calendar management, email integration, third-party plugins, time mangement, campaign management, and notifications.

Integrations include Google Drive, Google Maps, Dropbox, Apple Maps, Calendar Sync, Slack, Zapier, and hundreds more apps. They also offer a developer API.

Hubstaff Tasks is a project management software with multiple task tracking and collaboration features. Its interface is based on the Kanban methodology; it lets you organize tasks in different project stages, which are represented by columns. I appreciate how each task can be categorized using color-coded labels. One of its notable features is custom workflows. These let you automate assigning tasks to team members at different project stages and moving them forward with one click.

Why I Picked Hubstaff Tasks: I chose this software because you can create checklists within each task and track them from the project view using progress bars. Files can also be attached to task cards, which I like, but the free plan only allows up to 100 MB of storage per user. Switching to the sprints view displays all your assigned tasks, organized by sprint. You can move tasks to current or future sprints or to the backlog with a drag-and-drop mechanism similar to Kanban.

Hubstaff Tasks Standout Features & Integrations

Features include task scheduling/tracking, project management, resource management, time management, dashboards, and multi-user. Hubstaff is particularly good at helping you find and filter through tasks. they have a command you can input in the search bar (assign:[user]) which automatically brings the results that match that criteria to the top.

Integrations include with Active Collab, Asana, Breeze, ClickUp, GitHub, GitLab, Insightly, JIRA, LiquidPlanner, Mavenlink, Paymo, PivotalTracker, Podio, Redbooth, Redmine, Teamwork Projects, Trello, Unfuddle, Wrike, Zoho Projects, Slack, Zendesk, Salesforce, QuickBooks, and other apps. You can boost your integration options with a paid plan through Zapier, unlocking hundreds of other possible connections.

Built by creative professionals for the creative industry, FunctionFox features user-friendly tools to help you manage projects effectively. You can create detailed project schedules, track your progress through interactive Gantt charts and calendars, manage your resources with action assignments and to-do lists, and communicate and collaborate through the project blog. It's also worth noting that the software is entirely web-based so it allows both in-office and remote users to work together seamlessly.

Why I Picked FunctionFox: The software's intuitive project scheduling tool stood out to me. It allows you to allocate work to your team through action assignments, mark out important dates within a project using milestones, and schedule project meetings.

I like how you can keep a close eye on your team’s capacity through to-do lists and the availability tool, and monitor project timelines with interactive gantt charts and project calendars. The tool’s project blog feature allows teams to communicate in real time, and the tool also offers flexible, comprehensive reports that can be exported in an Excel format.

I found the software easy to use, and made even easier with the tutorials and support provided. All customer support is unlimited, ongoing, and included in the subscription cost. The tool is web-based and compatible with all up-to-date browsers, and you can manage projects while on the go using the mobile site, an iPhone/iPad, or Android apps.

Pricing for FunctionFox's Premier plan starts at $50 per month.

Basecamp Personal, the free-forever Basecamp solution, offers 3 projects, up to 20 users, and 1GB of storage space. This version of their tool is great for personal projects, students, and freelancers, so I wanted to include it on my list.

Startup creative and technical teams can leverage the software for real-time chat, to-do lists, file storage, and documents/calendars. It has two features that make stand-ups easier: “campfires” (AKA quick real-time group chats) and automatic check-ins (pre-scheduled Q&As). I find the campfires are a great way to meet with targeted team members for conversations, brainstorming, and file sharing.

Automated check-ins can replace or enhance the stand-up process, asking things like: What are you working on today? What is impacting your work? Are there any roadblocks you want to address?

Why I picked Basecamp: I chose it because it offers an insane amount of integrations, marking it as one of their specialties. They also work with many connectivity-specific apps, like Zapier and Zoho Flow, to reach tools they may not natively interact with.

Basecamp Standout Features & Integrations

Features include task scheduling/tracking, project management, data import, email integration, calendar management, API, notifications, chat, time management, and data import/export.

Integrations include Calamari, Time Doctor, Hubstaff, MinterAp, Everhour, Timesheet, Clockify, Timecamp, Toggl, Timely, DNS check, Ganttify, Slickplan, Bridge24, Recur, ClicData, TestLodge, User back, Instabug, Scrumdo, Ziflow, Doorbell.io, Akita, Jitbit Helpdesk, Proposify, and others. Basecamp also integrates with other software through Zapier.

Basecamp Pricing & Plans

Basecamp Personal is a bit feature-lite, so many will feel compelled to update to the professional paid plan. At $99/month, the Basecamp subscription is quite a bit higher than many others on this list.

Basecamp Personal is free to use.

ProWorkflow is an online project and task management solution that allows users to track and manage projects throughout the project life cycle. Project managers can also report on all activity that happens during the project.

The software allows users to specify task start and finish dates, task assignees, hour allocations, and rates. It can then determine which of your staff might be available based on how many tasks they’re assigned to, when all of those tasks will be active, and how much time was allocated to those tasks, which I find pretty cool. An extra bonus, in my opinion, is that tasks include file sharing and messaging, so team members can stay informed and up to date on deliverable and project progression.

Why I picked ProWorkflow: The tool lets users edit project aspects throughout the lifecycle, including dates, assignments, categories and more, which is what landed it its spot on my list. Users can also move specific time records to a task belonging to a different project. I like the click-and-drag functionality, which is available to use for Gantt charts, Kanban board, and assigning users to tasks. The tool is also fairly straightforward with its layout, and active projects and associated data can be found on the projects page, information related to timesheets can be found on the time page, and so on.

ProWorkflow Standout Features and Integrations

Features include project management, task scheduling/tracking, customer management, scheduling, third-party plugins, contact management, dashboards, data visualizations, Gantt charts, notifications, budgeting, and expense tracking.

Integrations include Xero, QuickBooks Online, QuickBooks Desktop, FreshBooks, MYOB AccountRight, MYOB Essentials, Kashflow, Box, Dropbox, Google Drive, Google Workspace, Microsoft OneDrive, Microsoft Sharepoint, and thousands of more with a paid plan through Zapier. Plus, the ProWorkflow API lets you build your own reports, apps and integrations.

ProWorkflow Plans and Pricing

Pricing starts at $20/user/month.