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The Reclaim 2022 Task Management Productivity Trends Report defends the use of task management software, noting up to a 41% increase in productivity when the question "What to do next?" is already answered by your to-do list tool of choice.

Of course, if you aren’t a fan of high-tech solutions, you can always use a simple task management approach. You can rely on generic programs with note-taking and organization functions like Google Sheets, Google Docs, Microsoft Word, and Microsoft Excel. These require more manual input from the user, though.

Sophisticated task tracking tools can help you go beyond a simple to-do list. The best task planner apps will help you stay organized, provide micro and macro points of view of your workflow, identify delays and problem areas, and keep everyone on the same page.

This article will help you quickly compare and evaluate the 15 best task management software on the market today.

If you have questions about task management software, go to our FAQ at the bottom of the page. Or, you can jump right to the best task management software overviews if you're ready to start comparing.

How I Selected the Best Task Management Software

If you're wondering how I selected the best task management software, here's where I'll break it all down for you. First of all, I started with task management software that have high user review and satisfaction ratings. Then, using my experience in digital project management, I discerned what key criteria were most important for task management software and compared how each of them stacked up against the rest.

After careful consideration, I've determined that these are the most important criteria when selecting the best task management software.

User Interface

When it comes to task management software reviews, user interface (UI) and user experience (UX) play a major role in my decision-making process. A great UI should be intuitive and easy to use; not only does this create better customer experiences, but it can also drastically reduce onboarding and training costs for businesses. Additionally, UX design helps users navigate websites and apps quickly and accurately by using effective visual cues, making it easier for users to access information they need in order to do their jobs efficiently.


Usability is an important factor to consider when selecting task management software. It refers to how intuitive and user-friendly a software is and can be the deciding factor in whether or not it’s suitable for your needs. Task management software has become increasingly sophisticated over the years and some programs are more complex than others. It’s important to ensure that your choice of software is easy to navigate so that you can use all its features with ease. Not only will this save time but it will improve productivity as fewer mistakes are likely to be made if users don’t have to wrestle with complicated interfaces.

Software Integrations

Software integration allows programs and applications from different providers to work together seamlessly and efficiently. This provides businesses with easier access to data, faster workflow processes, improved scalability, and enhanced communication between systems – all of which are essential components of success for any organization. In each task management software review, I consider whether integration capabilities for each tool are available out-of-the-box or if they need to be added on as an extra cost or feature.


As you can see from my list below, task management software pricing ranges from totally free to $99+/month. This depends on what features you want, how many users you need, the types of integrations you require, and other considerations. If you just need a basic to-do list, there are tons of free task management software options.

Overviews Of The 15 Best Task Management Tools

Here are detailed overviews of the best task management tools available right now:

Best for visual project planning

  • 14-day free trial + free plan available
  • From $8/user/month (billed annually, min 3 seats)
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Rating: 4.7/5

I think is a great task management software because of the way it has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work for multiple tasks and tracking project progress. It provides a highly customizable interface that resembles a spreadsheet, but it includes a ton of additional features that I find make it much more interactive and visually appealing than a simple spreadsheet for task progress.

The software includes message boards, task management boards (for recurring tasks, task dependencies, and task progress), and some easy-to-read visualizations that allow you to display your project data and quickly get an idea of your progress. Members can collaborate by uploading and attaching files, and assigning deadlines and tagging members on tasks. @Mentions of team and individuals are available as well.

Why I picked monday: I chose this software because it's so customizable, it's easy to configure to plan your project timelines and organize schedules, and you can also keep all of your team conversations, briefs, and files in a single shared space. I appreciate how this encourages team collaboration.

In my opinion, is great for automating tasks as it has a drag-and-drop builder you can use to give instructions to the platform on how to act when a trigger occurs. As such, you can assign tasks to team members when statuses change, notify people, send emails, and more. Standout Features & Integrations

Features include project management, task scheduling/tracking, resource management, scheduling, budgeting, calendar management, file sharing, time management, email integration, third party plugins, and notifications. One thing that stands out above all is the multiple ways in which you can collaborate with the rest of the team. This includes comments, mentions, collaborative documents, and even whiteboards.

Integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, and Typeform. You can also access thousands of additional apps using the integration with Zapier (requires additional subscription). Finally, there is an API you can use to build custom integrations.

Pros and cons


  • Helpful visual/color coding customization
  • Long list of supported integrations
  • Huge focus on collaboration


  • Gantt charts locked to mid-level plan
  • Complex pricing rubric

Best for remote teams

  • 14-day free trial + free plan available
  • From $29/month for 30 users (paid annually)
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Rating: 4.3/5

Connecteam is an all-in-one employee app designed to assist businesses in managing their workforce. It provides a suite of tools for time tracking, staff scheduling, task management, and communication, including secure messaging and a company knowledge base. 

Why I picked Connecteam: Connecteam's task management app provides features for time tracking, staff scheduling, task delegation, and progress tracking, as well as communication tools like company newsfeeds and a centralized directory. The centralization of these features helps you see what everyone is working on, even for remote teams.

The software is available on desktop and mobile, allowing easy access from anywhere in the world. Aside from task management, Connecteam also facilitates payroll, recognition and rewards, and collaboration among team members.

Connecteam Standout Features & Integrations

Features include a time clock for smart time tracking with automated timesheets, and scheduling tools that allow managers to create and share schedules with employees who can view their shifts in real-time. It also offers a secure and compliant business messaging tool that enables employees to communicate with each other within the app.

Integrations include prominent payroll systems such as Gusto, Quickbooks, Xero, and Paychex.

Pros and cons


  • Various features for communication and collaboration
  • Task management for remote teams
  • All-in-one software for employee management


  • Limited integrations with other tools
  • Limited advanced reporting and analytics capabilities

Best for customizability

  • 30-day free trial
  • From $35/user/month with a 20 user minimum
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Rating: 4.4/5

QuickBase is a platform that facilitates the creation of custom business applications in a code-free environment. It can be used to design workflows, integrations, and automations within your task management system. By developing standardized workflows and automating tasks, you can alleviate your team's manual workload as well as ensure consistency and compliance with key best practices. In turn, this also reduces the risk of manual error.

Why I picked QuickBase: I chose to include Quickbase on my list because of how flexible and customizable of a solution it is. Unlike other task tracking tools that help you break projects down into smaller pieces to accomplish, this product takes a high-level approach to task management. You can outline your team's core processes, streamlining them for speed, efficiency, and accuracy.

The automation capabilities of the software are also notable. You can establish clear rules within your workflows to facilitate automated task completion with minimal intervention. This ensures tasks are completed in a timely manner, within the established framework for success.

QuickBase Standout Features & Integrations

Features include the templates available in the software to speed up app creation. There are both 'starter apps' and app 'components' included, allowing you to either apply a pre-configured app that's ready out of the box, or to piece together components into a bespoke solution for your team. This helps you create apps more quickly and gives a reference point for how to best set them up.

Integrations include Outlook, Microsoft Teams, Google Workspace, Slack, Box, Dropbox, OneDrive, Trello, Asana, Jira, Zendesk, and Docusign, among others.

Pros and cons


  • Highly customizable to suit various business contexts
  • Helpful and responsive customer support team
  • User-friendly and quick to learn


  • Some features come as paid add-ons
  • Not all integrations are available with all plans

Best for resource management

  • 10-day free trial + free plan available
  • From $5/user/month (min 6 users, billed annually)
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Rating: 4.2/5

Zoho Projects is a project management software with task management capabilities that enable teams to collaborate on tasks and projects in real time.

Why I picked Zoho Projects: Users can assign tasks to individual team members and set due dates, so everyone knows what they need to do and when. With its collaboration tools, such as message boards, chat rooms, group discussions, and comments sections, teams can effectively communicate with one another while working on projects. This ensures all stakeholders have access to the most up-to-date information about the project at any given time.

The software's dashboard lets users quickly see which tasks are complete, which are in progress, and which need attention from team members. They can also customize the dashboard with widgets to get a detailed overview of any project at a glance. With its built-in time tracking feature, users can easily monitor how much time each team member spends on a particular task or project without manually recording hours worked every day. This feature helps teams manage resources and allocate them more efficiently to maximize productivity.

Zoho Projects Standout Features & Integrations

Features include Gantt charts, Kanban boards, reporting tools, and a resource planner so users can easily manage the workflow of their projects.

Integrations include popular apps like Dropbox and Google Drive for easy file sharing among team members across multiple devices. It also allows you to import data from Asana, Basecamp, ClickUp, and Trello, and has native integrations with Slack, Zoom, GitHub, Dropbox, Google Drive, and Google Calendar, while its Zapier integration connects Nifty with over 1000 additional apps.

Best for milestone tracking

  • 14-day free trial
  • From $8/user/month
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Rating: 4.7/5

Nifty's task management software can automate project updates, and allows users to create custom task lists to fit team workflow or import task boards.

Why I picked Nifty: Team members can define, assign, and track tasks based on milestones, while keeping task files and feedback all in one place. I chose to include the software because it also includes functionalities for automated project status reporting based on team task completion and progress. Plus, it has a built-in time tracker, which allows for tracking time across members, tasks, and projects.

I like that the software offers both a task list and Kanban view for added task management flexibility. Overall, I'd say Nifty is robust enough to manage development sprints while remaining flexible to a variety of workflows. A cross-organizational project overview tab can provide reports on everything from high-level timelines to a task-level deep-dive analysis of any project.

Nifty Standout Features & Integrations

Features include milestones management, forms, time tracking, project portfolios, file management, task lists, recurring tasks, task automation, and reporting. I particularly like the swimlane view as it lets you intersect project milestones and tasks and make decisions for your projects faster.

Integrations. Nifty allows you to import data from Asana, Basecamp, ClickUp, and Trello so you can quickly establish your workflow. Nifty has built-in native integrations such as Slack, Zoom, GitHub, Dropbox, Google Drive, GSuite, and Google Calendar, as well as over 1000 additional integrations through Zapier.

Pros and cons


  • Easy document storage, creation, and management
  • Multitude of integrations
  • Good chat feature within the system


  • Time tracking & reporting is available with paid account only
  • Guests & clients can only be invited on paid plans

Best for freelancers

  • 15-day free trial + free version available
  • From $5.9/user/month (billed annually)
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Rating: 4.6/5

Paymo is a complete workflow management tool for organizing tasks inside projects, with clear instructions on how, when, and whom to complete them. Apart from task management, it also includes other modules such as time tracking, resource management, scheduling, and invoicing, making it popular for both freelancers and teams. I find that tasks are really detailed, containing vital information such as hourly budgets, priorities, and statuses to track progress and track tasks in real time.

Planning-wise, Gantt charts make it easy to notice how tasks relate to each other and which of those are critical towards the project completion. Couple this up with project dashboards, and you’ve found a tangible way to tie performance metrics to actual business goals.

Why I Picked Paymo: This is an easy-to-use task management app, which is one of the main reasons I chose to include it on my list. I find that it's a great tool for organizing and tracking work, and it allows users to stay in control of their projects without becoming overwhelmed. It offers an intuitive user interface, with streamlined options that make it effortless to create and manage tasks.

I find the platform also makes it easy to monitor progress on any project, with notifications when deadlines are approaching or tasks have been completed. I like that it allows for detailed customization, which means users can tailor the app to their specific needs.

Paymo Standout Features & Integrations

Features include dashboard, data export, data import, data visualization, external integrations, Gantt charts, multi-user, notifications, project management, scheduling, task scheduling/tracking, time management, resource management, collaboration support, and workflow management. One feature I really like is the due date alerts. With a simple checkbox selection, you can have the platform notify you whenever a deadline is approaching, keeping you on top of things.

Integrations include Google Calendar and Slack to name a few, so you can shorten the feedback loop and focus on finishing tasks on time.

Pros and cons


  • View all projects on a single Kanban board
  • Easy to use project filters
  • Seamless time tracking


  • Some data export limitations
  • No way to invite collaborators/reviewers

Best for project forecasting

  • Free demo available
  • From $29/user/month.
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Rating: 4.7/5

Forecast is a task management software that unites your projects, resources, and financials in one AI-powered platform. Project managers can leverage its workflow automation capabilities to create smart schedules, estimate timeframes and budgets, and populate timesheets instantly.

I like how PMs can control the workflow by building out detailed task lists and flagging clear priorities. Task cards allow every team member to easily comment, share files, and register time spent. Everything related to the specific task appears in one place, including dependencies and subtasks, which I find super useful. You can put together projects for any type of work: fixed price, time and material, or retainer.

Why I Picked Forecast: Forecast’s AI learns from previous work and suggests the number of hours you normally register on similar tasks to help you log time faster. I like that you can monitor time registrations from a team perspective and notify each member if they forget to enter something in. Time tracking utilization on a company-wide level is calculated for you for easy alerts, estimates, and reporting.

Forecast Standout Features & Integrations

Features include batch permissions & access, API, budgeting, billing/invoicing, calendar management, contact management, customer management, dashboards, data export, data import, data visualization, expense tracking, external integrations, file transfer, forecasting, Gantt charts, multi-currency, notifications, password & access management, payroll, project management, scheduling, task scheduling/tracking, timesheets, time management, resource management, collaboration support, software integration, status notifications, and reports.

Integrations include Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.

Pros and cons


  • Easy to plan projects and timelines
  • Can manage resources across multiple projects
  • Predictive tasks for spreadsheets


  • Additional fee for onboarding/training
  • Milestone data is lumped together rather than separated

Best for custom workflows

  • 30-day free trial
  • From $24/user/month
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Rating: 4.6/5

Kintone is a customizable task management software used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets. I was impressed by how these apps can be used for data management, business processes, and workflows.

Why I picked Kintone: This software made it onto my list because it lets you build no-code task management apps by dragging and dropping elements that you want to see onto the page. These include rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

I also like how once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your project tracking solution can look and work however you want it to.

What makes Kintone particularly great for project tracking, in my opinion, are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows.

Kintone Standout Features & Integrations

Features include project management, dashboards, resource management, analytics, calendar management, conversion tracking, employee onboarding, forecasting, lead scoring, timesheets, collaboration support, reports, pipeline management, budgeting, and process modeling.

Kintone’s built-in communication features allow teams to discuss projects directly in the app and in topic or project-based threads. Dedicated “spaces” organize everything your team needs for your project, including task-tracking apps and searchable conversation threads.

Integrates with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blogWhat Can You Build with Kintone? or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Pros and cons


  • Data is easy to pull and manipulate into good looking reports
  • Admin accounts have access to tons of customization tools
  • Flexible pricing that includes special deals for schools and NPOs


  • Limited to 5GB/user storage on every pricing tier
  • No single-user plan available (minimum 5 users)

Best for developers

  • 30-day free trial
  • From $35/month for up to 30 users
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Rating: 4.5/5

Backlog is a task management tool for product and project managers, as well as developers on their teams. The tool is available both as a self-hosted solution and as a SaaS, which makes it scalable to fit small teams or enterprises with thousands of users. In my opinion, this makes it stand apart from other competitors that only offer cloud solutions. An app for both Android and iOS is also available, so clients and teams can access the tool from mobile devices.

Why I Picked Backlog: I chose this software because it has an intuitive interface. Users can view and make edits to projects and calendars using task updates, Kanban-style Boards, and Gantt charts. I also appreciate how it enables pull requests, merge requests, and branches, and it provides features for code review and collaboration (wiki, Git, and Subversion repositories).

Backlog Standout Features & Integrations

Features include 2-factor authentication, API, batch & permissions access, dashboard, data export, data import, email integration, external integrations, file sharing, Gantt charts, notifications, project management, task scheduling/tracking, third-party plug-ins/add-ons, time management, and bug tracking.

Integrations include Typetalk, Cacoo, Redmine, Jira Importer, iCal, email, and Google Sheets. You can build additional custom integrations through Backlog’s API.

Pros and cons


  • Easy bug identification and logging
  • Can customize the issue characteristics for each project
  • Easily separate tasks through projects and milestones


  • Difficult to backup all contents and versioning
  • Can’t sort using multiple filters at the same time

Best for personal task management

  • 30-day free trial + free plan available
  • From $4/user/month (billed annually)
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Rating: 4.4/5

Todoist provides a simple interface for creating, sharing, and prioritizing tasks. You can collaborate by sharing out your lists and assigning tasks to others, and you can use labels and priority tags to bring organization to your task lists.

The software is available for macOS, Android, Windows, and iOS, so your team can use it wherever they work. I appreciate the “productivity goals” quiz on their website to help narrow down what task management features you will get the most out of.

Why I picked Todoist: I chose this software because it has a smart rescheduling feature that suggests an optimal time to schedule tasks that need to be pushed out to a future date. This is based upon past behavior and what you’ve already got on your plate, which I find super handy. Scheduling tasks using this extra data takes less planning for busy PMs.

Todoist Standout Features & Integrations

Features include task scheduling/tracking, project management, calendar management, email integration, third-party plugins, time mangement, campaign management, and notifications.

Integrations include Google Drive, Google Maps, Dropbox, Apple Maps, Calendar Sync, Slack, Zapier, and hundreds more apps. They also offer a developer API.

Pros and cons


  • User-friendly interface
  • Generous free plan
  • Cross-device sync


  • Unlocking task duration requires a business workspace add-on
  • Does not have features to support complex task management

Best for project tracking

  • 30-day free trial
  • From $10/user/month (billed annually)
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Rating: 4.4/5

Teamwork is a task and project management software that helps in-house teams and agencies improve collaboration, visibility, and accountability. It's a flexible task management solution that helps you to manage the entire project lifecycle from start to finish.

Teamwork has a wealth of features designed to make project management quicker and more efficient. Use Teamwork to help add structure to your work with projects and milestones: create task lists, tasks, and subtasks to break down the work into action items for your team. You can add due dates and other important info like priority, description, supporting documents, or tags., and you can also keep comms in context with comments on each task. There's also a helpful big picture view of capacity in the Workload feature.

Teamwork is more than a simple task tracking tool—it comes with a big feature set, so it does take a little while to get up to speed. There's a lot of support for learning, including ongoing webinars and access to help docs, an online resource center, and a dedicated customer support team.

Teamwork integrates easily with other tools including Gmail, Harvest, HubSpot, QuickBooks, Slack, Dropbox and more.

Teamwork costs from $10/user/month. They also offer a 30-day free trial.

Best for task visualization

  • 14-day free trial + free plan available
  • From $10.99/user/month (billed annually)
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Rating: 4.3/5

Asana is a task management solution with automation tools, a rule builder, and other workplace management items. The Timeline lets users create a plan that shows how the pieces of a project fit together and help keep work on track as things change.

Why I picked Asana: This software made my list because it has a colorful, rich, and inviting user interface. I like that it offers everything from compartmentalized productivity items to playful cartoon animations that “zoom” across the screen to celebrate finishing a task. This scored the platform very well in the UX category of my evaluation criteria.

Asana lets you view your data in the following views: board, list, timeline, and calendar. I appreciate that you can store and visualize information on your projects including tasks, subtasks, milestones, task assignees, sections, custom fields, and so much more.

Asana Standout Features & Integrations

Features include resource, project, and task management, automations, reporting, and a workflow builder. Asana's task organization capabilities are versatile, allowing users to create detailed task lists, set due dates, assign responsibilities, and establish dependencies between tasks. This level of granularity helps teams keep track of complex projects and ensures everyone knows their role and deadlines.

Integrations include Jira Cloud, Salesforce, Adobe Creative Cloud, Tableau, Slack, Microsoft Office 365, Gmail, CSV Importer, JotForm, EverHour, OneDrive, Zoho Cliq, Box, Mailbird, Instabug, DRopbox, Gitlab, Trello, VElocity, Tick, and many more per their website. Additionally, users can connect Asana to Zapier,, and others to integrate with hundreds of more available apps.

Pros and cons


  • Good free forever plan
  • User-friendly with lots of knowledge resources
  • Ready-made workflow templates


  • Timeline view limited to paid plans
  • External contributor access is very limited

Best for real-time dashboard

  • 30-day free trial
  • From $13/user/month (billed annually)
Visit Website
Rating: 4.4/5 is a cloud-based task management software for project teams. It has robust features for planning projects, assigning tasks, tracking progress, and collaboration. But what stood out to me about it is that you can also manage timesheets, expenses, and workloads. On top of that, it includes a Gantt chart feature, as well as the ability to switch between Gantt chart, task list, and Kanban board views.

Why I Picked I added this software to my list because it provides time management and tracking for easy timesheet creation. I like that you can set up your own custom reports for task progress, timesheets, and expenses across multiple projects. Use the real-time dashboard to see an overview of current project stats to prepare for invoicing or payroll. Standout Features & Integrations

Features include 2-factor authentication, analytics, API, batch permissions & access, budgeting, calendar management, customer management, dashboard, data export, data import, data visualization, email integration, expense tracking, external integrations, forecasting, Gantt charts, multi-user, notifications, project management, scheduling, task scheduling/tracking, third-party plugins/add-ons, timesheets, time management, resource management, collaboration support, and workflow management.

Integrations include Google Drive, Gmail, Google Calendar, and other Google Apps, as well as Microsoft Office and Microsoft Project. For all other integrations, you can use Zapier to sync with other tools.

Pros and cons


  • Relatively flat learning curve
  • Detailed project planning and budgeting
  • Highly customizable


  • Business plan only includes 5 guest licenses
  • Might be too complex for simple projects

Best for task reporting & analytics

  • 14-day free trial
  • From $7/user/month
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Rating: 4.3/5

Hubstaff Tasks is a project management software with multiple task tracking and collaboration features. Its interface is based on the Kanban methodology; it lets you organize tasks in different project stages, which are represented by columns. I appreciate how each task can be categorized using color-coded labels. One of its notable features is custom workflows. These let you automate assigning tasks to team members at different project stages and moving them forward with one click.

Why I Picked Hubstaff Tasks: I chose this software because you can create checklists within each task and track them from the project view using progress bars. Files can also be attached to task cards, which I like, but the free plan only allows up to 100 MB of storage per user. Switching to the sprints view displays all your assigned tasks, organized by sprint. You can move tasks to current or future sprints or to the backlog with a drag-and-drop mechanism similar to Kanban.

Hubstaff Tasks Standout Features & Integrations

Features include task scheduling/tracking, project management, resource management, time management, dashboards, and multi-user. Hubstaff is particularly good at helping you find and filter through tasks. they have a command you can input in the search bar (assign:[user]) which automatically brings the results that match that criteria to the top.

Integrations include with Active Collab, Asana, Breeze, ClickUp, GitHub, GitLab, Insightly, JIRA, LiquidPlanner, Mavenlink, Paymo, PivotalTracker, Podio, Redbooth, Redmine, Teamwork Projects, Trello, Unfuddle, Wrike, Zoho Projects, Slack, Zendesk, Salesforce, QuickBooks, and other apps. You can boost your integration options with a paid plan through Zapier, unlocking hundreds of other possible connections.

Pros and cons


  • Invoicing is available in free plan
  • Intuitive and easy to navigate interface
  • Team notifications make collaboration simpler


  • Only 1 integration available in low-mid tier plans
  • HIPAA only available in Enterprise tier

Best task management software for creative teams and agencies

  • Free plan available
  • Starts from $35/month
Visit Website
Rating: 4.4/5

Built by creative professionals for the creative industry, FunctionFox features user-friendly tools to help you manage projects effectively. You can create detailed project schedules, track your progress through interactive Gantt charts and calendars, manage your resources with action assignments and to-do lists, and communicate and collaborate through the project blog. It's also worth noting that the software is entirely web-based so it allows both in-office and remote users to work together seamlessly.

Why I Picked FunctionFox: The software's intuitive project scheduling tool stood out to me. It allows you to allocate work to your team through action assignments, mark out important dates within a project using milestones, and schedule project meetings.

I like how you can keep a close eye on your team’s capacity through to-do lists and the availability tool, and monitor project timelines with interactive gantt charts and project calendars. The tool’s project blog feature allows teams to communicate in real time, and the tool also offers flexible, comprehensive reports that can be exported in an Excel format.

I found the software easy to use, and made even easier with the tutorials and support provided. All customer support is unlimited, ongoing, and included in the subscription cost. The tool is web-based and compatible with all up-to-date browsers, and you can manage projects while on the go using the mobile site, an iPhone/iPad, or Android apps.

Pricing for FunctionFox's Premier plan starts at $50 per month.

Pros and cons


  • Project blogs keep communication in one central location
  • Built-in time tracking to capture billable and non-billable work
  • Actionable task assignments and to-do lists


  • Gantt charts and to-do lists are only available with the Premier and In-house plans
  • Does not integrate with external programs like QuickBooks

The Best Task Management Software Summary Chart

Tools Price From $8/user/month (billed annually, min 3 seats)
Connecteam From $29/month for 30 users (paid annually)
QuickBase From $35/user/month with a 20 user minimum
Zoho Projects From $5/user/month (min 6 users, billed annually)
Nifty From $8/user/month
Paymo From $5.9/user/month (billed annually)
Forecast From $29/user/month.
Kintone From $24/user/month
Backlog From $35/month for up to 30 users
Todoist From $4/user/month (billed annually) From $10/user/month (billed annually)
Asana From $10.99/user/month (billed annually) From $13/user/month (billed annually)
Hubstaff From $7/user/month
FunctionFox Starts from $35/month
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

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Other Task Software

Here’s a few more that didn’t make the top list. If you need additional suggestions for handy task management software, check these out.

  1. Basecamp

    Best free task management software for personal use

  2. ProWorkflow

    Best for task and project flexibility

  3. beSlick

    Best task management software for process improvement

  4. Swit

    Best task management tool for built-in chat and collaboration capabilities

  5. TeamGantt

    Best online task management software for teams

  6. Height

    Best for complex and cross-functional task management

  7. GanttPRO

    Best task management software with intuitive Gantt chart timelines

  8. ClickUp

    Best free task management software for teams

  9. MeisterTask

    Best for team collaboration

  10. Smartsheet

    Best task management software for scaling organizations

  11. Quire

    Best task management software for nested task lists

  12. Celoxis

    Best for real-time project insights and visibility

  13. Ayoa

    Best complete work management tool

  14. Hive

    Best task management tool for agencies and digital marketing teams

  15. Jira

    Best for IT & customer service task management

  16. Yanado

    Best task management tool for Gmail

  17. Sendtask

    Best tool for helping clients manage tasks

  18. Things

    Best task management tool for iOS

  19. Casual

    Best simple task management software for beginners

  20. Tasklog

    Best task management software for productivity

Task Management Software FAQs

Here are a few questions I get a lot about task management tools.

What's Next?

To-do lists online are not just for project managers and their teams. We all need some sort of task organizer to help us get by. However, if you are ready to go to the next step in task management, you can read about how to create a Gantt chart.

We also have a very interesting article on what tasks a project manager is responsible. It explores the ways that you can start building your own systems and best practices for effective task management.

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