20 Best Workflow Automation Software To Use In 2025

monday.com is a work management platform that has an automation module that helps you be more productive at work. The workflow automation features cut out repetitive tasks and ensure that your processes become standardized. As Ken Sarmadi puts it, “It’s one of the few platforms that can handle complex workflows and build interconnected systems effectively.”

Why I picked monday.com: I like its visual workflow builder, known as monday workflows. This tool allows you to create standardized workflows using drag-and-drop blocks that represent triggers, conditions, and actions. For example, you can set up a workflow that automatically assigns tasks to team members when a new item is created, adds a delay before sending a follow-up notification, and updates the task status based on specific conditions. 

Another standout feature is the AI-powered workflow generator. By simply typing out a description of the workflow you want, such as "Manage and track incoming IT support requests," the AI can generate the entire workflow for you. 

monday.com Standout Features & Integrations

Features include time-based automations that allow you to schedule recurring tasks or notifications at specific intervals. monday.com also supports dependency-based workflows, where tasks are automatically updated or triggered based on the completion of preceding tasks. Additionally, the platform's formula column allows you to automate calculations within your boards, making data-driven workflows more efficient.

Integrations include project management apps like Slack, Google Drive, Gmail, Typeform, Trello, Twilio, Google Calendar, Jira, GitHub, Trello, Dropbox, and Typeform. There are also thousands of additional apps you can connect to using a paid Zapier account.

Adobe Workfront is an enterprise work management solution that helps teams plan, manage, and deliver projects and maintain visibility across the organization. It’s for teams handling complex workflows that need control over schedules, resources, and approvals in one connected space.

Why I picked Adobe Workfront: I chose Adobe Workfront primarily for its process management software, which prioritizes requests, assigns work to teams, and automates approvals. From onboarding to delivery, digital assets are automatically built, reviewed, approved, and tagged to associated projects.

I also love how Workfront simplifies digital reviews and approvals, as well as providing real-time status updates. It accelerates content delivery by surfacing the correct information and tying project information to assets and social media, which I think makes it a great tool for working on large, enterprise-level projects.

Adobe Workfront Standout Features & Integrations

Features include scenario planning capabilities that allow you to model and compare different project strategies before implementation. Additionally, Workfront's compliance-ready audit trails provide full visibility into workflow changes, supporting enterprise-level governance and accountability.

Integrations include Frame.io, Creative Cloud, Box, Dropbox, Google Workspace, Jira, Microsoft Calendars (Office 365/Outlook Live), Microsoft OneDrive, Microsoft Outlook, Microsoft Teams, and Salesforce.

Qntrl is an advanced workflow orchestration software that improves productivity and efficiency in the workplace. At its core, it automates processes across different applications to reduce manual data entry and speed up workflows.

Why I picked Qntrl: I chose Qntrl for its strength in managing cross-functional processes through features like Blueprint-based process modeling, form-based data capture, and role-based access controls that ensure the right people are involved at the right steps.

Its drag-and-drop workflow builder enables non-technical users to quickly configure and launch end-to-end processes, while parallel transitions and stage-wise approvals allow multiple teams to collaborate simultaneously without bottlenecks. With built-in audit trails and customizable notifications, Qntrl keeps cross-departmental stakeholders informed and accountable throughout the workflow lifecycle.

Qntrl Standout Features & Integrations

Features include advanced SLA management that allows you to define and monitor timelines for each workflow step to ensure tasks are completed on time. Additionally, Qntrl offers dynamic conditional workflows that automatically routs and assigns tasks based on real-time data and specified conditions.

Integrations include applications such as Salesforce, Dropbox, MS Teams, Harvest, Google Sheets, and Slack. You can also create as many custom integrations as you want using Webhooks and its API.

Miro is a collaborative online workspace that offers a visual platform for innovation, providing features such as visual project management, diagramming, process mapping, product development workflows, and more.

Why I picked Miro: While most workflow automation features are only possible with third-party integrations, Miro offers some key in-platform automation capabilities. These include templates for different types of workflows with customizable drag-and-drop interfaces, such as project planning, brainstorming, and sprints. It also offers smart diagramming with features like auto-align and auto-layout that can help automate the organization of elements within a board.

With integrations, Miro offers workflow automation like syncing project cards, providing updates in communication channels, and automating other project management functions.

Miro Standout Features & Integrations

Features include interactive automation triggers within boards that help teams set up actions, such as assigning tasks or sending notifications, based on specific changes or updates. Miro also supports cross-board linking to connect workflows and streamline processes across multiple projects.

Integrations include Box, Airtable, Notion, Azure, Webex, Jira, Asana, Microsoft Teams, Google Drive, Slack, Monday.com, Confluence, Zoom, and Figma.  

Nanonets is an AI-driven platform that automates the processing of documents and manages workflows across sectors like finance, healthcare, and logistics. It efficiently handles tasks such as data extraction, invoice processing, and accounts payable, minimizing manual labor and reducing processing times. 

Why I picked Nanonets: I chose Nanonets for its AI-driven capabilities that can automate complex workflows using natural language processing, allowing you to manage workflows that interact with various apps and data sources. The platform supports custom Language Learning Models (LLMs) for tailored responses and actions, enhancing workflow customization to meet specific business needs. This lets you design workflows that are automated and adaptive to unique business environments.

Additionally, Nanonets offers a human-in-the-loop feature for manual approvals, providing an extra layer of accuracy in automated workflows. It's also a no-code platform, so you can automate these workflows without coding expertise.

Nanonets Standout Features & Integrations

Features include multi-step workflow automations that allow users to design end-to-end workflows that handle tasks such as data validation, approvals, and updates. Additionally, Nanonets offers real-time data monitoring to provide instant updates on workflow status.

Integrations include Quickbooks, Salesforce, Google Sheets, Dropbox, and Zapier.

Jotform Workflows is a no-code automation tool designed to improve workflow management and streamline approval processes within organizations. It allows users to build customized workflows that automate tasks and enhance collaboration through an intuitive drag-and-drop interface.

Why I picked Jotform Workflows: In my opinion, Jotform Workflows is standout option for workflow automation, primarily due to its intuitive no-code workflow builder. With this feature, you can design custom workflows with ease using a drag-and-drop interface, making it accessible for users without a technical background.

Additionally, I found Jotform Workflows' strong automation capabilities, including conditional logic, parallel processing, and automated approvals, highly valuable as they manage to effortlessly address diverse organizational needs such as employee onboarding and budget approvals.

Jotform Workflows Standout Features & Integrations

Features include real-time progress tracking that allows teams to monitor the status of workflows and approvals for improved transparency and accountability. Jotform Workflows also supports advanced task dependencies, enabling users to establish relationships between tasks to ensure processes are executed in the correct order.

Integrations include several top software, such as Microsoft Teams, Slack, Google Sheets, Zoom, Google Calendar, Zoho CRM, and Pipedrive. Jotform Workflows also connects to Zapier to help users connect to thousands of other software options.

Studio Creatio is a no-code platform that enables businesses to automate workflows and build applications without the need for extensive coding knowledge.

Why I picked Studio Creatio: The platform is highly customizable, featuring a No-Code Designer, which includes tools for creating and modifying pages, views, data models, workflows, and integrations within a single workspace. The platform also offers industry-specific solutions for sectors such as banking, credit unions, and insurance. 

Studio Creatio's workflow automation software is part of this no-code platform. Users can design, automate, and optimize workflows with an intuitive visual interface that requires no prior programming knowledge. This feature makes the technology accessible to a broad range of professionals to help contribute to the digital transformation of their business.

Studio Creatio Standout Features & Integrations

Features include case management capabilities that enable businesses to adapt workflows in real-time based on unique scenarios. Studio Creatio also supports AI-powered process recommendations that can help users identify opportunities to optimize and automate their workflows further.

Integrations include Chat Master, PandaDoc, SharePoint, Jira, Calendly, Zoom, Shopify, Asterisk, Microsoft Teams, Zapier, Quickbooks, SAP BusinessOne, and more.

Camunda is a workflow automation software that helps teams design, execute, and manage complex business processes.

Why I picked Camunda: Camunda's Zeebe engine is built for high-throughput, distributed environments, making it ideal for automating high-volume, mission-critical processes. It avoids traditional database bottlenecks by using an event-driven architecture, allowing you to process thousands of workflow instances per second with low latency. This is especially useful if you're orchestrating microservices, APIs, or systems that require fast, reliable automation.

I also like its ability to handle both automated and human tasks within the same process. You can assign user tasks, manage RPA bots, and automate decisions all in one flow. Its native support for BPMN and DMN ensures that what you model is exactly what runs, giving you full control and transparency over your workflows.

Camunda Standout Features & Integrations

Features include built-in tools for testing and deploying workflows, allowing you to simulate processes before they go live. This helps catch issues early and ensures smoother deployments. Camunda also provides real-time monitoring through its Operate component, so you can track running processes, identify bottlenecks, and resolve incidents quickly. 

Integrations include Salesforce, Microsoft Dynamics, SAP, Oracle, Microsoft SharePoint, Alfresco, Apache Kafka, RabbitMQ, MySQL, PostgreSQL, Microsoft SQL Server, Amazon Web Services (AWS), Microsoft Azure, Google Cloud Platform (GCP), Signavio, Bizagi, and ProcesMaker.

Kissflow Workflow is a no-code workflow management and automation software that can help teams track and improve their processes and identify bottlenecks.

Why I picked Kissflow Workflow: I chose Kissflow Workflow for this list because of the software's large bank of workflow templates that users can choose. You can can also opt to build your own. Additionally, the drag-and-drop form builder is accessible to people without coding experience, which I think makes it perfect for helping any type of team set up a standardized request process. Built with simplicity in mind, the software's visual workflows help give a high-level picture to spot opportunities to streamline or eliminate bottlenecks. I also like how Kissflow's pre-built reports can help teams track their productivity and efficiency over time.

Kissflow Workflow Standout Features & Integrations

Features include rule-based task assignments that automatically route tasks to the right team members based on predefined criteria. Kissflow Workflow also offers multi-level approval workflows that allow teams to set up sequential or parallel approval processes. Additionally, its built-in notifications and reminders help ensure that no tasks or deadlines are overlooked, keeping workflows on track.

Integrations includes many enterprise-friendly connectors like MailChimp, ActiveCampaign, DocuSign, Basecamp, Dropbox, Quickbooks, Google Workspace, and Slack. You can also build custom integrations using Kissflow APIs.

Pneumatic is a workflow management software that allows you to build and automate workflows for your business processes. You can organize your workflows into templates for easier reproduction and quicker creation in the future.

Why I picked Pneumatic Workflow: I selected Pneumatic Workflow for this list because its workflow builder can be used to create any task or workflow you need for your team. I'm particularly impressed by how users can establish pre-defined variables like names, assignees, descriptions, and required policies or standard operating procedures (SOPs) to apply to different workflows. Once you've built a workflow template, the dashboards help you track what's progress, started, and completed.

I also like how you can include external parties in your workflow and easily invite guests by email. Admins can also use the workflow management software to configure role-based access permissions for individual staff members and teams.

Pneumatic Workflow Standout Features & Integrations

Features include task prioritization capabilities that allow users to assign and reorder tasks within workflows based on urgency or importance. Pneumatic also supports multi-step workflows with branching logic, enabling task routing based on real-time decisions or conditions. You can even generate filtered and customized reports to understand your workflow performance and receive weekly process summaries.

Integrations can be built with the system's API, or configured by connecting either Zapier or Make.