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10 Best Workflow Automation Software To Use In 2023

Best Workflow Automation Software List

Here’s my list of the best workflow automation software:

  1. monday.com

    Workflow automation built into a popular project management platform

  2. Wrike

    Best workflow enhancement driven by a powerful automation engine

  3. Integrify

    Best workflow automation software that helps you scale easily

  4. Jira Software

    Workflow solutions for agile teams

  5. Height

    Best no-code workflow automations to help with repetitive & time-consuming tasks

  6. Jotform Enterprise

    Best complete enterprise workflow automation with approval & esignature tools

  7. Qntrl

    Best for creating workflow automations that integrate with complex tech stacks

  8. Hive

    Build your workflow recipes by dragging items in a no-code environment

  9. Adobe Workfront

    Workflow automation built for enterprise-scale organizations

  10. Camunda Platform

    Best for modeling and deploying diagrams with BPMN & DMN

Managing complex projects manually soon becomes overwhelming. You make mistakes, miss necessary steps, and your team members get lost and confused in the resulting mess. That’s no way to run a business. Fortunately, workflow automation software is here to help. 

Workflow automation software uses rule-based logic to run sequences of tasks without human intervention. You set up the rules once, and then the software takes care of getting things done. All you have to do is sit back, monitor progress, and hope you didn't mess up any of the steps, or it will need your intervention.

How I Picked The Best Workflow Automation Software

In picking the best workflow automation tool, I first researched the most popular software on the market for its reviews and user interface. Then I shortlisted based on factors that make software a good automation tool for any team. Finally, I used my experience in project automation to select the criteria by which I would evaluate the tools and inform my overviews.

Here’s a summary of my evaluation criteria: 

User Interface (UI)

I look for workflow management tools that are visually attractive. Building workflow automations requires concentration, and you don't need a tool that requires brain power to figure it out.

Usability

I focus on all the ways in which the software helps you automate a manual process. This includes the use of a drag-and-drop builder 

Integrations

I look for integrations with popular productivity apps and business tools. This includes built-in integrations with common apps like Google Drive or Slack, integrations through 3rd party software like Zapier, and custom integrations.

Pricing

I look for workflow automation that’s affordable, even for smaller organizations. Therefore, I include information on tool pricing based on monthly payments, free trials, demos and any information I find useful for you.

Overviews of the Best Workflow Automation Software

Here’s a brief description of each workflow automation system to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the user interface.

1

monday.com

Workflow automation built into a popular project management platform

monday.com is a work management platform that has an automation module that helps you be more productive at work. he workflow automation features cut out repetitive tasks and ensure that priority matters get the most attention.

Why I picked monday.com: The automations builder is extremely easy to use. You can either build automations from scratch or select one of the many automation templates available in the platform. There is even automations built for some of monday.com's pre-built automations, like Clearbit and Slack.

Automatic due-date notifications can be added to tasks to ensure that deadlines are hit. Team members can easily confirm that they are on track. Alternatively, they can update the schedule in line with recent developments.

monday.com Standout Features & Integrations

Features include resource and project management, time tracking, collaboration, file management, collaborative docs and reporting dashboards.

Integrations include project management apps like Slack, Google Drive, Gmail, Typeform, Trello, Twilio, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7 6745

14-day free trial + freemium plan available

From $8/user/month (billed annually, min 3 seats)

2

Wrike

Best workflow enhancement driven by a powerful automation engine

Wrike is a proven work management platform that includes advanced workflow improvement features. The automation engine puts everyday business processes on autopilot, cutting out time-wasting busywork.

Why I picked Wrike: The software alerts team members of potential blocking issues that jeopardize timelines. Custom messaging, reminders, notifications, and @mentions keep everyone on track.

The automation engine uses rules, triggers, and actions to determine flow and required steps. Stakeholders are informed of task status changes, new projects, and potential risks.

Wrike Standout Features & Integrations

Features include pre-built templates, custom request forms, interactive Gantt charts, visual proofing, workflow automations, time tracking, project portfolio management, and dashboards.

Integrations include over 400 cloud and on-premises apps, including CRM, email, chat, file storage, and business intelligence.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2 2544

Freemium version available

From $9.80/user/month

3

Integrify

Best workflow automation software that helps you scale easily

Integrify is a workflow management and automation software that helps you automate any business process without the use of code.

Why I picked Integrify: This workflow solution allows organizations to build automated processes, design dynamic forms, and create self-service portals. Integrify also helps track performance via reports and dashboards. Audit trails make it easy to review activity and analyze problems.

This platform is designed for large and small businesses that need to implement rapidly and scale. It delivers better workflow process visibility in business areas such as IT, HR, sales, operations, and finance. The software is available in cloud, private cloud and on-premise configurations.

Integrify Standout Features & Integrations

Features include a process builder with a drag-and-drop environment, notes, comments, task dependency previews, multi-tiered approvals, reminders, and timeouts.

Integrations. Thanks to an open API, Integrify connects easily to ERP, CRM, and HRIS systems. This allows data to be moved freely between systems as part of any automated workflow.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.4 31

Free demo available

Pricing upon request

4

Jira Software

Workflow solutions for agile teams

In the world of agile software development, Jira is a leading project management tool. Jira Automation is a no-code builder that helps you build 'if-this-then-that' rules based on events within the system. Any task or process can be automated with a few clicks. Hundreds of automation templates are available to get you up to speed faster.

The global automation feature allows you to create one rule that automates across many or all projects. Additional features include advanced roadmaps, a sandbox, and admin insights.

Through the Atlassian marketplace, Jira integrates with platforms such as Slack, Zoom, GitHub, and Zendesk.

Jira costs from $7/user/month. A ‘forever free’ trial plan is also offered.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2 4682

7-day free trial

$10/user/month

5

Height

Best no-code workflow automations to help with repetitive & time-consuming tasks

Height is a flexible and inclusive project management tool that can be shared across the entire organization. It enables users to effectively centralize their workspace, allowing every team member and stakeholder to work together, share information, submit work requests, and keep track of tasks together.

Why I picked Height: Height offers no-code automations to help with repetitive and time-consuming tasks. While it’s still in beta release, the automations feature is tailored to facilitate robust multi-step workflows. Users can use the tool to create complex workflows with as many triggers, actions, and filters as they want.

The task management solution allows users to plan, organize, and manage their tasks and projects in one location. It will serve as a hub for team members working on the same project, where they will find their assigned tasks, share documents, and work together as a productive unit. The roadmaps feature enables project heads to plan, visualize, and share their vision for their product or upcoming project over a period of time.

Height app users can also run live brainstorming sessions with team members, key stakeholders, and clients to cook up and record new ideas, solutions, project proposals for key products and services. The app also offers reusable templates or premade to-do lists that can be used for marketing events, product launches, and new hire onboarding with just a few clicks.

Height Standout Features & Integrations

Features include customizable workflows, task forms to collect user data, multiple task views, real-time chat, and smart lists with dynamically pulled filters.

Integrations include GitHub, GitLab, Notion, Sentry, Zendesk, Slack, Discord, Figma, Slab, and Fivetran.

A 30-day free trial is available, as well as a completely free version with a few restrictions.

30-day free trial

From $8.50/user/month

6

Jotform Enterprise

Best complete enterprise workflow automation with approval & esignature tools

Jotform Enterprise provides a powerful, easy-to-use data collection process for businesses of all kinds who are looking to optimize their workflow automation processes. With Jotform, businesses will have access to offline forms, surveys for product feedback and reviews, collaboration tools, approvals for automated workflows, and conditional logic for a personalized customer form experience. They specialize in B2B businesses but can be adapted to a wide range of customer markets and industries.

Why I picked Jotform: Jotform Enterprise's flexibility allows users to build complex systems that are tailored specifically to their needs. Jotform offers an easy-to-use form builder that allows organizations to quickly create forms for any purpose, from collecting customer information to helping employees to track their progress on projects. The form builder includes hundreds of customizable templates that can be used as a starting point for creating your forms. Users can create an order form that integrates with their payment processing service or set up an automated system that sends out email notifications when someone fills out a form.

Jotform also provides powerful analytics tools that allow users to monitor how customers interact with forms in real time. This includes tracking page views, submission times, and abandonment rates. With this data, users can identify areas where customers are dropping off or struggling with the form process so they can make improvements accordingly. The platform also integrates with Google Analytics so they can get even deeper insights into user behavior on their website. All data collected through forms is encrypted and stored in the cloud for added security. This ensures that all sensitive information remains safe from potential threats or malicious activity.

Jotform's Enterprise plan is particularly a good deal because you get all of their workflow management tools on top of all of their other solutions. These include an app builder, form builder, an ecommerce store builder, proofing & approvals, and e-signature collection. 

Jotform Enterprise Standout Features & Integrations

Features include form building tools, mobile responsiveness, payment integration, conditional logic, data collection and management, form branding, multi-language support, SSL encryption, and integration with third-party apps. 

Integrations include Google Drive, Google Sheets, Slack, Dropbox, PayPal, Stripe, Salesforce, Mailchimp, and Airtable. It also can integrate with Zapier to automate workflows and connect JotForm with over 1,000 other apps and services but this requires a Zapier account and may incur additional costs. 

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2 27

Free plan available

From $34/user/month

7

Qntrl

Best for creating workflow automations that integrate with complex tech stacks

Qntrl is an advanced orchestration and workflow automation software that improves productivity and efficiency in the workplace. At its core, it automates processes across different applications to reduce manual data entry and speed up workflows.

Why I picked Qntrl: The software provides a unified platform that can integrate with existing systems, eliminating the need for multiple tools or applications to create automation. It allows you to create automated processes quickly and easily without extensive technical expertise or coding knowledge. You can create workflows that are triggered by events or conditions, making it easy to customize the process based on preferences. You can even set up automated responses when certain conditions are met, or an event occurs.

Businesses can gain better insights into their operations via native data collection and analysis capabilities. The software collects data from various sources, such as web forms, customer feedback, and social media posts, and then analyzes it using machine learning algorithms that automatically populate the system to use within workflows.

Qntrl Standout Features & Integrations

Features include centralized requests, granular controls over the process, an in-app chat, automated workflow steps and task assignment, intuitive process mapping, reporting, and dashboards.

Integrations include applications such as Salesforce, Dropbox, MS Teams, Harvest, Google Sheets, and Slack. You can also create as many custom integrations as you want using Webhooks and its API.

15-day free trial

$8/user/month

8

Hive

Build your workflow recipes by dragging items in a no-code environment

Hive is a project management platform that is constantly making improvements based on user feedback. The platform lets you see your information in different views, whether you are handling a single project or an entire portfolio.

Why I picked Hive: Automations within Hive are known as recipes, and they are created through the use of actions and triggers. The automation builder is a drag-and-drop interface where you can build recipes that involve either project information from Hive or import information from other software, known as apps.

Among the automations you can build are assigning tasks, creating tasks, changing statuses, and basically anything you can think of. Plus, you are not limited to actions within Hive. Thanks to integrations, you can update information on other tools as well.

Hive Standout Features & Integrations

Features include customizable dashboards, task management, collaboration, resource management, time tracking, mobile app, Agile methodologies, reporting & analytics, file sharing, and third-party integrations.

Integrations include over a thousand different apps. These include Zoom, Jira, Slack, Google Drive, Microsoft Teams, and many more through a Zapier (third-party) integration.

A free version of the software is available for individuals.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6 414

14-day free trial

From $16/user/month

9

Adobe Workfront

Workflow automation built for enterprise-scale organizations

Now an Adobe company, Workfront aims to unlock organizational productivity at the enterprise level.

Why I picked Adobe Workfront: The process management software prioritizes requests, assigns work to teams, and automates approvals. From onboarding to delivery, digital assets are automatically built, reviewed, approved, and tagged to associated projects.

Workfront simplifies digital reviews and approvals, as well as providing real-time status updates. It accelerates content delivery by surfacing the correct information and tying project information to assets and social media.

Wrike Standout Features & Integrations

Features include pre-built templates, custom request forms, interactive Gantt charts, visual proofing, workflow automations, time tracking, project portfolio management, and dashboards.

Integrations. Wrike offers 400+ pre-built native integrations, including the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo, and creative apps from Adobe.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.1 896

Free demo available

Pricing upon request

10

Camunda Platform

Best for modeling and deploying diagrams with BPMN & DMN

Camunda is a process orchestration solution that is mainly designed for end-to-end automation. It is an open-source workflow automation software solution that provides users with a simple yet highly intuitive drag-and-drop process builder. This feature makes the platform flexible enough for a wide variety of use cases.

Why I picked Camunda: This software is used by different types of businesses, ranging from media and entertainment to financial services. The solution is also robust enough to facilitate endpoint diversity, meaning it can be utilized to implement various automation solutions across multiple possible endpoints. This includes different devices and systems, as well as key human resources.

In addition, Camunda is designed to handle complex logic with branching. It features advanced workflow patterns that enable technical and non-technical users to collaborate and design complex business processes and automated workflows.

Camunda has dynamic parallel execution as well, which allows for the organization and optimization of multiple tasks simultaneously. Camunda is powered by Zeebe’s cloud-native workflow and decision engine. This enables dev teams to automate workflows and processes at scale with efficiency and speed. Zeebe is the workflow and decision engine that powers the latest iteration of the software; i.e., the Camunda Platform 8.

Camunda Standout Features & Integrations

Features include workflow management, BPMN modeling, automations, task management, process monitoring, user management, and third-party integrations/add-ons. 

Integrations include Salesforce, Microsoft Dynamics, SAP, Oracle, Microsoft SharePoint, Alfresco, Apache Kafka, RabbitMQ, MySQL, PostgreSQL, Microsoft SQL Server, Amazon Web Services (AWS), Microsoft Azure, Google Cloud Platform (GCP), Signavio, Bizagi, and ProcesMaker.

Camunda is free for up to five modeling users.

30-day free trial

From $49/month

Need expert help selecting the right Workflow Automation Software?

We’ve joined up with Crozdesk.com to give all our readers (yes, you!) access to Crozdesk’s software advisors. Just use the form below to share your needs, and they will contact you at no cost or commitment. You will then be matched and connected to a shortlist of vendors that best fit your company, and you can access exclusive software discounts!

The 10 Best Workflow Automation Software Comparison Chart

This comparison chart summarizes basic details about each of my top workflow automation software selections. You can view pricing details and the availability of free trials or demos side-by-side to help you find the best platform that works for your budget.

Tool Free Option Price
1
monday.com

Workflow automation built into a popular project management platform

14-day free trial + freemium plan available

From $8/user/month (billed annually, min 3 seats) Visit Website
2
Wrike

Best workflow enhancement driven by a powerful automation engine

Freemium version available

From $9.80/user/month Visit Website
3
Integrify

Best workflow automation software that helps you scale easily

Free demo available

Pricing upon request Visit Website
4
Jira Software

Workflow solutions for agile teams

7-day free trial

$10/user/month Visit Website
5
Height

Best no-code workflow automations to help with repetitive & time-consuming tasks

30-day free trial

From $8.50/user/month Visit Website
6
Jotform Enterprise

Best complete enterprise workflow automation with approval & esignature tools

Free plan available

From $34/user/month Visit Website
7
Qntrl

Best for creating workflow automations that integrate with complex tech stacks

15-day free trial

$8/user/month Visit Website
8
Hive

Build your workflow recipes by dragging items in a no-code environment

14-day free trial

From $16/user/month Visit Website
9
Adobe Workfront

Workflow automation built for enterprise-scale organizations

Free demo available

Pricing upon request Visit Website
10
Camunda Platform

Best for modeling and deploying diagrams with BPMN & DMN

30-day free trial

From $49/month Visit Website

Other Tools

  1. Boomi Flow

    Low-code workflow automation

  2. Assembly

    Save time with 100s of customizable templates, automate any task, and get real-time insights

  3. ClickUp

    Workflow automation with hundreds of pre-built templates

  4. Smartsheet

    A dynamic workspace with advanced workflow automation features

  5. DocuWare

    Powerful workflow automation software that streamlines document storage & management

  6. Kantata

    Workflow automation tools for professional services organizations

  7. Kissflow

    An end-to-end workflow platform offering painless inter-process integrations

Workflow Automation FAQs

Find answers to common questions about this topic.

What's Next?

If you want to dig deeper into the logic behind workflow automation tools, I suggest you read our ultimate guide on workflows and workflow diagrams for project managers.

Also, make sure you subscribe to the Digital Project Manager newsletter. You’ll get fascinating insights into this fast-moving world, together with the information you need to stay on top of your professional game. 

Related tool lists:

By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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