I 10 Migliori Software per la Gestione degli Spazi Ufficio del 2026

Tactic is a workspace management platform built for hybrid teams who need flexible desk booking, interactive floor plans, and tools to coordinate in-office collaboration and optimize shared office resources.

Who Is Tactic Best For?

Tactic is a strong fit for mid-sized companies managing hybrid work schedules who need a simple way to coordinate office attendance and desk availability across teams.

Why I Picked Tactic

Tactic earns its spot on my shortlist because of how well it handles the coordination side of hybrid work, not just the booking side. I like that team visibility is built directly into the desk booking flow—my team can see who's coming in on a given day and book a desk nearby in one click, which makes planning in-office collaboration feel intentional rather than accidental. Tactic's neighborhood zoning also lets me designate specific floor areas for departments, so teams naturally cluster together without anyone having to manually coordinate. The AI assistant, Tessa, adds another layer by letting employees find a spot near a specific colleague just by asking.

Tactic Key Features

• Interactive floor plans: View and interact with a visual map of your office to see desk availability and room layouts in real time.
• Room and resource booking: Reserve meeting rooms, parking spots, and shared resources alongside desk bookings from a single interface.
• Visitor management: Register and track visitors, send arrival notifications, and manage guest access directly within the platform.
• Workplace analytics: Access occupancy reports and attendance data to understand how your office space is actually being used.

Tactic Integrations

Integrations include Microsoft Teams, Slack, Google Calendar, Outlook, Zoom, Microsoft Entra ID, and Avigilon.

Skedda is a booking and scheduling platform designed for organizations that need to manage desks, meeting rooms, and shared office spaces, helping teams optimize workspace usage and simplify reservations.

Who Is Skedda Best For?

Skedda is a good fit for mid-sized businesses and enterprises managing hybrid workplaces that need a self-service booking system without heavy IT involvement.

Why I Picked Skedda

Skedda earns its spot as one of the best on my shortlist because getting it up and running takes days, not months. I like that the onboarding process doesn't require IT support or lengthy configuration—you can upload your floor plans, set booking rules, and open the system to employees almost immediately. The guided setup and pre-built templates mean my team isn't starting from scratch. I've also found that Skedda's self-service booking portal requires minimal training, so adoption is widespread across the organization.

Skedda Key Features

• Interactive floor maps: Visualize your office layout and let employees select and book specific desks or rooms directly from a live map view.
• Automated booking rules: Set custom conditions like time limits, advance booking windows, and user permissions to control how spaces get reserved.
• Usage analytics: Track desk and room occupancy data over time to identify underused spaces and inform workplace planning decisions.
• Microsoft 365 and Google Workspace calendar sync: Sync bookings directly with employees' existing calendars so reservations appear alongside their scheduled meetings.

Skedda Integrations

Integrations include Microsoft 365, Google Workspace, Slack, Zoom, Stripe, Xero, QuickBooks, ServiceNow, Okta, and Trello.

Kadence helps organizations manage hybrid workspaces by streamlining desk booking, coordinating team schedules, and optimizing office usage for businesses adapting to flexible work environments.

Who Is Kadence Best For?

Kadence is a strong fit for mid-sized to enterprise companies managing hybrid teams who need to coordinate office attendance, desk availability, and team schedules in one place.

Why I Picked Kadence

I picked Kadence as one of the best because it genuinely connects the three things that make hybrid offices hard to manage: projects, people, and spaces. What I find most useful is the Team Kadences feature, which lets managers suggest in-office days based on team schedules and company needs, so attendance actually aligns with collaboration rather than happening by chance. I also like the AI assistant, which lets you book desks, reserve meeting rooms, and check teammate availability via a single prompt in Slack or Microsoft Teams. The scenario planning tools let you model "what-if" situations—like headcount growth or policy shifts—before committing to any real estate changes.

Kadence Key Features

• Visitor management: Automate guest invitations, host notifications, and pre-arrival document signing directly within the platform.
• Interactive floor plans: View and forecast desk and room availability across floors to plan office usage ahead of time.
• Workplace analytics: Track space utilization by building, floor, desk, or room to monitor occupancy trends over time.
• Auto-release booking: Automatically free up no-show desk and room reservations to keep available space accurate in real time.

Kadence Integrations

Integrations include Microsoft Teams, Slack, Google Workspace, BambooHR, Gusto, Okta, Workday, Zendesk, Jira, and ServiceNow.

VergeSense is an AI-powered occupancy intelligence platform that combines workplace sensor technology, utilization analytics, and predictive space planning to help organizations manage and optimize their office portfolios.

Who Is VergeSense Best For?

VergeSense is a strong fit for enterprise real estate and workplace teams managing large, multi-site office portfolios who need data-driven insight into how their space is actually being used.

Why I Picked VergeSense

VergeSense is one of my top picks because I love how its Predictive Planning tool turns vague "what if" space questions into concrete, data-backed answers. I can upload a floor plan and model headcount growth or hybrid attendance shifts directly against real occupancy behavior—no guesswork involved. Its Large Spatial Model is trained on 200M+ sq ft of actual workplace data, so demand forecasts reflect how offices genuinely get used across enterprises, not broad industry averages.

VergeSense Key Features

• Occupancy sensors: Wireless and wired sensors capture real-time people count and space utilization data across floors, neighborhoods, and individual rooms.
• Utilization analytics dashboard: View occupancy trends broken down by building, floor, or zone across daily, weekly, and monthly time ranges.
• AI Workplace Assistant: Get AI-generated space recommendations based on your portfolio's actual usage patterns and stated planning goals.
• Portfolio benchmarking: Compare space utilization across multiple sites to identify underperforming locations within your office portfolio.

VergeSense Integrations

VergeSense offers dozens of native integrations across booking, IWMS, and building management categories, including Accruent EMS, Archibus by Eptura, Aruba, CBRE Host, Cisco Meraki, Cloudbooking, Comfy, Condeco by Eptura, Crestron, Microsoft Places, and ServiceNow. An open API is available for custom integrations.

Archie helps businesses and workplace teams manage hybrid offices with interactive floor plans, desk and room booking, and visitor management tools that simplify space allocation and scheduling.

Who Is Archie Best For?

Archie is a strong fit for mid-sized businesses and growing companies managing hybrid teams who need flexible, visual tools to coordinate office space across multiple locations.

Why I Picked Archie

Archie earns its spot on my shortlist because of how much control it gives you over your office maps. You can upload an existing floor plan as a PNG or JPG and Archie converts it into a fully interactive, editable map—no design team needed. From there, you can drag and drop desks, create team neighborhoods that restrict booking to specific groups, and add details like photos, amenities, and booking policies to individual workspaces. The map stays live: when a colleague books a desk, it updates in real time so everyone can coordinate hybrid office days.

Archie Key Features

• Visitor management: Log visitor check-ins, send host notifications, and capture digital signatures for NDAs or safety waivers at the front desk.
• Meeting room booking: Reserve conference rooms directly from the interactive map or a calendar view, with real-time availability and room capacity details.
• Workplace analytics: Track desk and room utilization rates over time to identify underused spaces and inform office layout decisions.
• Hybrid work scheduling: Let team members publish their in-office days so colleagues can coordinate and book desks on the same days.

Archie Integrations

Integrations include Microsoft Teams, Slack, Google Calendar, Microsoft Outlook, Zoom, Kisi, Stripe, QuickBooks, Xero, and HubSpot.

Whatspot is a booking platform designed for businesses and organizations that need a simple way to manage meeting rooms, desks, and shared office resources, helping teams avoid scheduling conflicts and streamline workspace reservations.

Who Is Whatspot Best For?

Whatspot is a good fit for small businesses, coworking spaces, and teams managing shared offices who need a lightweight booking system without complex setup.

Why I Picked Whatspot

Whatspot is one of my top picks because I love how well it handles the specific chaos that comes with small and shared workspaces. I use the interactive floorplan view to see exactly which desks are free and where teammates are sitting in real time, which removes the guesswork from hot desk booking entirely. The QR code feature is also something I rely on heavily—scanning a code posted on a room or desk and confirming a booking in two taps is genuinely faster than any other method I've tried. On top of that, the check-in system automatically releases no-show bookings, so spaces don't sit empty because someone forgot to cancel.

Whatspot Key Features

• Booking approvals: Admins can require approval before a reservation is confirmed, giving teams control over high-demand spaces.
• Recurring reservations: Set up repeating bookings for regular meetings or weekly desk assignments without re-booking each time.
• Multi-location management: Manage bookings across multiple offices or buildings from a single account.
• Booking rules and restrictions: Define time limits, advance booking windows, and access permissions per space or resource.

Whatspot Integrations

Integrations include Microsoft Outlook, Microsoft Teams, and Google Calendar.

Hybrid Hero helps businesses and facilities teams manage office space by offering digital tools for booking desks, meeting rooms, and shared resources, making it easier to optimize workspace usage and adapt to flexible work arrangements.

Who Is Hybrid Hero Best For?

Hybrid Hero is designed for mid-market to enterprise organisations managing hybrid workforces across multiple sites.

Why I Picked Hybrid Hero

HybridHero earns its place on this list because it combines workplace operations tools within a single platform. Desk booking, meeting room scheduling, visitor and contractor management, parking management, HR management, and compliance reporting are managed together rather than through separate systems. For enterprise teams that need occupancy reporting, audit trails, and multi-site visibility, this centralised approach supports workplace governance and operational oversight.

Hybrid Hero Key Features

• Multi-site space management: Centralised desk booking, room scheduling, and occupancy reporting across multiple office locations from a single admin dashboard.
• Visitor and contractor management: Native check-in workflows including pre-registration, host notifications, and access logging.
• Audit-ready reporting: Action logging and role-based access controls supporting governance and compliance reporting.
• Interactive floor plans: Real-time occupancy maps showing live desk and room availability across locations.

Hybrid Hero Integrations

Integrations include Microsoft 365, Microsoft Teams, Google Workspace, Slack, Okta, Azure Active Directory, SSO, Microsoft Outlook, Google Calendar, Microsoft Office 365, and Zoom (on request).

Floor Plan Mapper helps businesses of all sizes visualize, manage, and optimize their office layouts with interactive floor plans, making it easier for facilities teams and office managers to handle desk assignments, space utilization, and employee seating arrangements.

Who Is Floor Plan Mapper Best For?

Floor Plan Mapper is a strong fit for facilities managers and office administrators in small to mid-sized businesses who need a visual, map-based approach to managing workspace layouts and desk bookings.

Why I Picked Floor Plan Mapper

I picked Floor Plan Mapper as one of the best because its flat-rate pricing model includes unlimited users and unlimited desks at every tier—something most office space tools charge extra for as your headcount grows. I like that you can upload any floor plan format (PDF, CAD, JPG) and start assigning desks, tagging assets, and mapping departments without waiting days for vendor configuration. The "Find Available Desks" filter is useful: my team can pull up a live view of the floor plan filtered to only show open desks within a specific date range, which speeds coordination of hybrid schedules compared with using a spreadsheet. The area of interest mapping also lets you draw shapes directly on the floor plan to highlight departments or zones, which helps when onboarding new employees or planning a seating reshuffle.

Floor Plan Mapper Key Features

• Employee directory integration: Link employee profiles to desk assignments so you can search by name and see where someone sits on the floor plan.
• Desk booking system: Let employees reserve desks in advance through a self-service booking interface built directly into the interactive map.
• Occupancy reporting: Generate reports on desk usage and space occupancy to identify underused areas across your office layout.
• QR code check-in: Attach QR codes to desks or rooms so employees can check in on-site by scanning with a mobile device.

Floor Plan Mapper Integrations

Integrations include Microsoft Office 365, Microsoft Outlook, Microsoft Teams, OKTA, Google Calendar, Windows Active Directory, Microsoft Entra ID, and Microsoft SharePoint.

Envoy gives workplace teams a single platform to manage desks, meeting rooms, visitors, and workplace analytics, helping businesses of all sizes create flexible, efficient, and secure office environments.

Who Is Envoy Best For?

Envoy is a strong fit for workplace and facilities teams at mid-size to enterprise companies managing hybrid work across one or more office locations.

Why I Picked Envoy

Envoy earns its spot as one of the best on my shortlist because of how well its unified analytics dashboard pulls together data from every corner of the workplace. I love that you can view occupancy, desk utilization, room bookings, and visitor foot traffic all from a single dashboard—broken down by floor, neighborhood, team, or location. In practice, that means my team can spot which areas are consistently underused and make real estate decisions backed by actual data, not guesswork. The scheduled reports feature is also a standout for me: you can automatically email tailored reports to specific stakeholders on a set cadence, with visual charts and tables already embedded.

Envoy Key Features

• Desk booking: Employees can reserve desks in advance or on the spot using an interactive floor map that shows real-time availability.
• Room scheduling: Book meeting rooms directly from Envoy, with automatic release of no-show reservations to free up space.
• Visitor management: Register, check in, and badge visitors digitally, with host notifications and custom sign-in flows.
• Workplace neighborhoods: Assign teams to designated zones on a floor plan to coordinate seating and manage space allocation by group.

Envoy Integrations

Integrations include Microsoft Teams, Slack, Google Calendar, Okta, DocuSign, Greenhouse, Brivo Access, Box, ServiceNow, and Zoom.

Othership is a space management platform that caters to the evolving needs of modern businesses by offering solutions for hybrid working environments.

The platform facilitates office desk booking, meeting room booking, and visitor management. It also allows employees to set remote working and out-of-office statuses, which can help HR teams and admins plan for future work needs. You can even choose to buy or sell workspace through an adjacent platform, Othership On Demand.

Why I picked Othership: Othership's platform was designed with the input of thousands of hybrid organizations to help build a workplace scheduler with an intuitive, easy-to-use design. The solution can track events like new joiners and information like people's skills and points of interest to help facilitate more desirable workplace collaboration and promote optimal use of shared space.

Othership Standout Features & Integrations

Standout features include the ability to set your schedule in the office or at other workspaces. The platform also allows you to promote events, create groups, and set yourself open for collaboration. It also allows you to set up social media-style notifications to know who's working where.

In addition, Othership offers data and analytics based on in-office, remote, and hybrid utilization patterns to help make informed decisions about your spaces.

Tailored support is available for enterprises, start-ups, and freelancers, and users can try some features for free by logging into the platform.

Integrations include major office and HR applications, scheduling, and video conference software like Gmail, Google Calendar, Slack, Zoom, Bamboo, Microsoft Outlook, Teams, Entra, and Office.