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The best asset management software helps HR professionals take control of company assets by replacing messy spreadsheets and outdated systems with tools that automate tracking, streamline check-ins and checkouts, monitor maintenance schedules, and prevent costly losses.

If you’re frustrated by missing equipment, time-consuming manual updates, or uncertainty about what assets your team actually has, you’re not alone. Many HR leaders face these challenges, especially as their organizations scale or adopt hybrid work. With the right platform, you’ll gain clear visibility into every laptop, phone, and access card, reduce manual errors, and save valuable time.

After reviewing dozens of asset management solutions, I’ve selected the best options for HR operations based on ease of use, integration capabilities, reporting, and overall impact. In this guide, I’ll walk you through the top systems so you can confidently choose software that fits your team’s needs today—and grows with you tomorrow.

What is Asset Management Software?

Asset management software is a digital tool that helps businesses track, manage, and maintain their physical assets like laptops, equipment, and office devices. It’s commonly used by HR, IT, and operations teams to replace manual spreadsheets, reduce asset loss, and streamline equipment check-ins, audits, and maintenance tasks.

This software improves visibility, automates routine tracking, and helps teams make smarter purchasing and maintenance decisions—all while saving time and reducing operational costs.

Best Asset Management Software Reviews

Here are my detailed summaries of the best asset management software that made it into my top 10 list, including notes on their key features, integrations, and a snapshot of their user interface.

Best for global asset management in 130+ countries

  • Free trial + demo available
  • From $29/month
Visit Website
Rating: 4.8/5

Deel is a comprehensive platform that combines HR, payroll, and global workforce management tools, making it an ideal choice for businesses operating across multiple countries. Its IT suite provides businesses with a unified platform to manage IT operations, enabling them to procure, deploy, track, and support equipment.

Deel IT excels as an asset management software by offering extensive features that cater to the needs of global businesses. It provides end-to-end equipment management, covering everything from sourcing and setup to ongoing maintenance, repairs, replacements, and returns. Furthermore, its centralized device management system gives businesses real-time visibility and control over all IT assets.

What makes Deel IT particularly suited for global asset management in 130+ countries is its ability to automate and standardize IT processes across multiple locations. Companies can set up custom workflows for onboarding and offboarding, with pre-configured devices shipped directly to employees with all necessary apps, software, and security controls.

Deel IT also offers flexible procurement options, rapid deployment of devices, and support for both owned and leased equipment, allowing businesses to manage their IT assets efficiently.

Integrations include Slack, Google Workspace, Microsoft Teams, BambooHR, Greenhouse, SAP SuccessFactors, Okta, and Azure Active Directory.

New Product Updates from Deel

Introducing Deel AI Workforce
Dashboard displaying Deel's Hiring Guru performance.
August 24 2025
Introducing Deel AI Workforce

Deel has launched the AI Workforce, a set of specialized agents designed to handle repetitive HR, payroll, and compliance tasks with speed and accuracy. These AI agents don’t just assist—they execute tasks from start to finish. For more information, visit Deel's official site.

Best for hybrid asset lifecycle tracking

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4.7/5

OfficeSpace is a workplace operations platform built for managing physical assets, from IT hardware to office equipment. It gives you a centralized space to track, assign, and monitor workplace resources, with tools to support maintenance, reporting, and compliance needs.

I chose OfficeSpace because of how it helps IT, facilities, and operations teams maintain control over asset inventory and maintenance cycles.

You can view asset locations, condition, and value in one place and set up automated work orders tied to warranties or preventive schedules. It also supports depreciation tracking and audit prep, which helps finance stay in sync with facilities.

The platform connects teams and data across departments—letting you break down silos and track assets throughout their lifecycle, from procurement to decommissioning. Plus, it works well for hybrid environments where teams split time between remote and in-office work.

Notable features include mobile support for field teams, dashboards for financial and operational reporting, recurring maintenance triggers, and audit logs for compliance. You can also allocate assets to people, teams, or spaces, and monitor total cost of ownership over time.

Integrations include Microsoft Teams, Google Workspace, Slack, Zoom, Workday, Okta, Active Directory, and kiosks or digital signage tools.

Best for IT software that simplifies device and app management

  • Free trial available
  • From $8/user/month (billed annually)
Visit Website
Rating: 4.8/5

Rippling is an HR software provider with additional expertise in device and inventory management and app and identity management arenas.

Their IT Cloud works in tandem with their HR Cloud, simplifying the process of designating assets like computer hardware and software to new employees during their onboarding process, or similarly deactivating them if and when employees leave the company.

Rippling simplifies the IT asset management process by allowing you to purchase computer equipment through Rippling and provision the device with all necessary apps. You can also enable single sign-on, enforce security policies, and update all relevant user groups.

Additional features within their platform include a device threat detection function, a remote lock and wipe feature, multi-factor authentication, and a team password management function.

Rippling’s IT Cloud integrates with password management programs like 1Password, LastPass, Dashlane Business, and Keeper, with compliance platforms like Drata, Laika, Secureframe, Tugboat Logic, Vanta, and VGS Control, and with other security platforms.

New Product Updates from Rippling IT

Assign Identity Providers by Team with Rippling IT
You can configure SAML settings in Rippling for identity providers.
June 29 2025
Assign Identity Providers by Team with Rippling IT

Rippling IT now allows assigning specific identity providers like Okta and Entra ID to different teams, with Rippling’s SSO as a backup for instant rollbacks. More details at Rippling Blog.

Best for scaling IT teams

  • 7-day free trial
  • From $29.99/user/month
Visit Website
Rating: 4.4/5

EZO AssetSonar is an IT Asset Management (ITAM) platform designed to support growing IT teams. It brings hardware, software, and SaaS management together in one system, helping organizations improve visibility, maintain control, and support compliance at scale.

I chose Ezo AssetSonar for its ability to offer real-time monitoring that ensures compliance and security within your IT environment. This feature allows you to stay ahead by identifying vulnerabilities and maintaining the integrity of your assets. Additionally, the software license optimization helps you manage your licenses effectively, ensuring you’re not overpaying for unused licenses and staying compliant with licensing agreements.

Another reason I picked Ezo AssetSonar is its focus on shadow IT management. This feature helps you identify unauthorized software within your network, reducing security risks. The asset dependency visibility feature is also noteworthy, as it aids in faster incident resolution by providing insights into asset relationships and dependencies, enhancing your team's productivity.

Features include a mobile app that allows on-the-go asset tracking, ensuring that you have full visibility and control wherever you are. The platform also offers IT service management, providing a service catalog that enhances the handling of IT requests and incidents. Furthermore, the hardware and software asset management features offer a structured approach to managing your IT assets, minimizing risks and improving operational efficiency.

Integrations include Zendesk, Jira Service Desk, G Suite, Okta, OneLogin, Centrify, Azure AD, Ping Identity, SCCM, Jamf Pro, Microsoft Intune, and Cisco Meraki.

Best for tracking software, hardware, SaaS subscriptions, and fixed assets

  • 14-day free trial + free demo available
  • From $19/user/month (billed annually)
Visit Website
Rating: 4.6/5

Freshservice is an ITAM (IT asset management) platform that was built to help organizations reduce IT costs and improve asset lifespan through proactively scheduled maintenance.

You can manage all phases of the typical asset lifecycle, including procurement, discovery, utilization, maintenance, and retirement. Their analytics also assist with forecasting future IT costs too.

Their software doubles as a configuration management database (CMDB) and can be used to track any sort of IT-related asset, including software, hardware, and software-as-a-service (SaaS) subscriptions. Asset managers will also appreciate the ability to automate common processes to save their IT teams time.

Other useful features that come with Freshservice include inventory and purchase order management modules, relationship mapping tools, and an automated asset discovery tool that catalogs all assets in your network at any given time.

Their mobile app also allows end-users to scan barcodes or QR codes to track non-IT, fixed assets too, making physical inventory management easy on any Android or iOS mobile device.

Integrations include Freshdesk, Freshbooks, Bomgar, CloudWatch, Dropbox, Jira, Google Suite, Microsoft Teams, Slack, Quickbooks, Zapier, Zoom, and other systems.

New Product Updates from Freshservice

Freshservice's Enhanced Azure DevOps plugin
Azure DevOps plugin integration interface within Freshservice.
July 27 2025
Freshservice's Enhanced Azure DevOps plugin

The Freshservice update enhances the Azure DevOps plugin, allowing for more actions within Freshservice, fostering better integration between ITSM tickets and DevOps workflows. For more details, visit Freshservice Product Updates.

Best for simplifying IT asset onboarding

  • Free trial available
  • From $0.21/node/month
Visit Website
Rating: 4.6/5

InvGate Asset Management is a comprehensive IT asset management platform that helps organizations monitor, organize, and maintain control over their hardware, software, and cloud-based assets. It provides a centralized dashboard that offers complete visibility into your asset inventory, supporting smarter decisions and improved asset governance.

This platform stands out for its flexible onboarding options, which include agent-based setups, agentless network scans, manual asset entry, and integration with external systems like Lansweeper and FileWave.

It streamlines the entire asset lifecycle, from acquisition through disposal, while leveraging automation to apply asset policies and organize items. You can also customize asset records with fields tailored to your business needs, such as tracking usage, procurement data, or compliance statuses.

Other features include a configuration management database (CMDB) that visually represents asset relationships, helping teams understand how systems interact and depend on one another.

InvGate also automates recurring asset management tasks through customizable rules, reducing time spent on manual work. Furthermore, its inventory creation methods—from agent installations to third-party syncs—ensure compatibility with different organizational workflows.

Integrations with tools like Lansweeper, FileWave, Microsoft Active Directory, and Okta streamline onboarding by automatically importing existing asset data.

Best asset management solution for tracking maintenance requests and work orders

  • Free trial or free demo through their website
  • From $8.33/user/month
Visit Website
Rating: 4.8/5

MaintainX is an equipment and asset management software system with a strong focus on tracking the operating status of physical assets and equipment. You can use their software to determine which equipment is active or inactive, track time between equipment failures, or create work orders for maintenance.

To reduce your overall downtime, they have a preventive maintenance autopilot feature that automatically schedules equipment servicing proactively, before you experience a breakdown. Users will also appreciate MaintainX’s detailed metrics, which cover everything from asset locations to maintenance records, and work history to time vs. cost reports.

MaintainX integrates with enterprise resource planning (ERP) systems like Infor, Microsoft Dynamics 365, Oracle and SAP, with data management programs like MachineMetrics, Tableau and Zapier, and other popular accounting and fleet management tools.

Pricing for MaintainX starts at $8.33/user/month. You can also request a free trial or free demo through their website. In addition, they have a basic freemium plan with limited features for small teams.

Best scalable asset management platform for automated preventative maintenance

  • Free plan available
  • From $28/user/month
Visit Website
Rating: 4.9/5

Limble is a CMMS and asset management platform designed to support businesses and industries of all scales, with a focus on reducing downtime, improving productivity, and ensuring compliance with industry regulations. 

Its asset management capabilities include functionalities such as preventive maintenance, work orders, advanced reporting, parts inventory, downtime tracking, and workflow automation. I especially like that it allows you to track assets associated with different work orders, vendors, parts, and even preventative maintenance tasks.

Furthermore, it offers the ability to automate preventive maintenance scheduling. Users can create preventive maintenance (PM) templates, add standard operating procedures (SOPs) and checklists, and optimize PM schedules based on asset history. This helps in reducing unexpected breakdowns and extending the life of assets.

Limble offers a free plan with essential features. Paid plans begin at $28/user/month.

Versatile asset tracking software with a wide range of use cases

  • 14-day free trial
  • From $1,500/month (billed annually)
Visit Website
Rating: 4.2/5

Asset Panda is a flexible and versatile asset management system that works for any type of asset tracking, including fixed assets, IT assets, tool tracking, maintenance tracking, leased equipment, and reservations. Their system is used across a range of industries including government, healthcare, construction, education, and non-profit.

You can easily shape the software to meet your unique needs using their unlimited fields and configuration options. Their application also supports role-based permissions, giving you control over who can perform specific tasks within the system, or access sensitive data.

Advanced features within Asset Panda include asset kitting (bundling related equipment together to save time), a barcode generator (using custom barcodes or QR codes), and full asset lifecycle history (including repair tracking and forecasting).

You can also attach supporting material to asset records, including photos, user manuals, or warranty documents. This helpful feature leads to faster troubleshooting and less reliance on paper documents with everything digitized in your system.

Another feature I appreciate is the ROI calculator available on their website. If you’re on the fence on whether you need asset tracking software or not, plug your numbers into their calculator to get a sense of how much money you could save per year.

Integrations include Azure Active Directory, Lansweeper, Jira Service Management, Google Workspace, Meraki, Microsoft Active Directory, Microsoft Intune, Okta, OneLogin, Servicenow, Zendesk and other systems.

Fixed asset management software that tracks the full asset lifecycle from purchase to disposal

  • Free demo available
  • From $130/month

Asset Infinity is a cloud-based asset management system that tracks the entire lifecycle of your assets, from the initial purchase to transferring between locations, departments or users, all the way up to the eventual asset disposal. You can use a variety of tracking methods within their software, including barcodes, QR codes, or RFIDs and NFC tags.

This software also includes inventory management features to avoid stock-out issues and maintain full visibility and control over inventory levels. To simplify this process, you can even automate inventory re-orders based on specific stock level metrics, or set up alerts to notify specific team members whenever inventory levels dip down to predetermined levels.

If you need it, Asset Infinity also offers integrated modules for purchases and requests, as well as maintenance and helpdesk support requests. However, those modules are priced separately from their core asset management software.

Asset Infinity integrates with ERP software, many handheld devices from equipment providers like Zebra, Honeywell and Chainway, and single sign-on (SSO) applications like Azure Active Directory, Okta, OneLogin, NetIQ and more.

Pricing for Asset Infinity starts at $130/month for up to 500 assets. You can also request a 14-day free trial or a free demo through their website.

Best Asset Management Software: Comparison Chart

This comparison chart summarizes pricing, trial, and demo details for my top asset management software selections to help you find the best option for your budget and business needs.

Other Asset Management Systems

Here are a few more options that didn’t make the best asset management software list:

  1. AssetTiger

    User-friendly asset management system with a mobile app for inventory scanning and check in/out

  2. ManageEngine Mobile Device Manager Plus

    For managing your corporate mobile devices at scale

  3. HxGN EAM

    Enterprise asset management tool designed to improve productivity and extend asset lifecycles through prescriptive maintenance

  4. AssetCloud

    Flexible asset management software with efficient tools for managing identical items

  5. MediaValet

    With AI-powered categorization and search tools

  6. 4ALLPORTAL

    Enterprise asset management with advanced search capabilities, including OCR text recognition

  7. Issuetrak

    For omnichannel support management

  8. Fiix

    Physical asset maintenance management software that tracks repair histories, maintenance costs, parts consumption, and equipment hierarchies.

  9. NinjaOne

    Modern IT asset management software including IT service help desk capabilities like patching.

  10. ServiceNow

    End-to-end IT asset management for the full asset lifecycle for hardware, software, and cloud-based subscriptions.

Comparison Criteria

Wondering how I selected the best asset management software for this list? Here’s a summary of my evaluation criteria: 

  1. User Interface (UI): I selected systems that have user-friendly interfaces with a gentle learning curve that won’t overcomplicate things. 
  2. Usability: I choose systems that work across different operating systems, with mobile apps for any sort of device to make information accessible from anywhere. 
  3. Software Integrations: I picked systems that offer integrations with other related software systems, such as enterprise resource planning (ERP) software and business intelligence platforms. 
  4. Value for Price: I always prefer software with transparent pricing. Most of the software platforms in this list do provide baseline pricing, but some systems are modular in design, and only provide customized pricing based on the volume of assets you need to track.

Asset Management Software: Key Features

Here’s a summary of the main features you can expect to find within the best asset management software: 

  • Asset tagging & tracking: Individual item tagging using a combination of tracking methods, including barcodes, QR codes, bluetooth tracking, RFID (radio-frequency identification) and NFC (near field communication) tracking. Each asset is assigned a unique identifier using one of these methods, and has a corresponding entry in your inventory database.
  • Asset lifecycle history: A comprehensive record of an asset’s lifespan covering procurement, installation, ongoing usage and maintenance, location transfers, lease or warranty information, and eventually decommissioning and disposal. 
  • Real-time inventory reporting: Once you’ve populated your system with all your inventory and assets, you can sit back and let the system summarize asset data updates for you as items are moved around between your employees.
  • Maintenance module: An integrated solution for tracking and scheduling maintenance activities and work orders, often proactively or preventatively rather than only once something breaks down. Some systems can automatically schedule maintenance based on previous asset performance history.
  • Role-based permissions: The ability to set permissions for individual users or groups of users, and reserve high-level system functions for key members only to maintain control over who can access sensitive information or run financial reports. 
  • Notifications and alerts: These are customizable system flags that you can set up, as needed, to notify key stakeholders of certain actions, such as maintenance requests, low stock levels, or items due for replacement.
  • Mobile-friendly features: Since nearly everyone owns a smartphone these days, it’s crucial that asset management software is mobile accessible. Most software systems have mobile apps that transform mobile devices into digital scanners, enabling easy check-in and check-out of your assets from anywhere. This is a really important feature as you don’t want to get stuck with a system that only works with proprietary scanning technology, as that will only lead to higher implementation costs. 
  • Financial reporting tools: Depreciation is a normal part of the asset lifecycle and needs to be considered in order to aid proper forecasting efforts. The best systems include flexible depreciation modules, and other financial tools to help you determine where to draw the line between repairing equipment or replacing it entirely. 

Are There Different Types of Asset Management Software? 

Every organization will have their own unique needs when it comes to tracking their business assets. The best asset management software is flexible enough to accommodate multiple styles of asset tracking. However, depending on your industry or business set up, you may benefit from a specific type of asset management software. 

Here are a few common niches when it comes to asset tracking software:

  • Physical assets (also known as fixed assets): These are long-term, tangible assets that won’t be consumed immediately (e.g., company equipment, furniture, etc.).
  • IT assets: This includes both physical computer equipment (e.g., hardware like computers, printers, scanners), and other less tangible assets (e.g., software licenses and subscriptions). Sometimes these specialty asset trackers are referred to as IT asset management software or ITAM software.
  • Digital assets: Digital assets could be considered a sub-type of IT assets, but it can also relate to digital inventory, such as digital files, photos, fonts or other items that exist in the digital landscape only. This type of specialty software is often described as digital asset management software or DAM software. 
  • Enterprise-level assets: This involves asset management at a larger scale, including fixed assets like industrial equipment, fleets of vehicles or boats, facilities or operational plants, and other infrastructure. Software geared for this specific purpose is often referred to as enterprise asset management software or EAM software.

What are the Main Benefits of Asset Management Software? 

It never hurts to arm yourself with information. Asset management software will consolidate your inventory, maintenance and other data into one place, making it easier to analyze and track over time. 

Here are some of the main benefits you can expect to gain from using this type of asset tracking software: 

  • You’ll gain data to drive effective decision-making. Having consolidated data makes it easier to spot any trends.
  • You can monitor the cost of owning assets over time and decide if it’s better to lease, outsource, or repair and replace items.
  • You can maintain compliance through proper record-keeping for tax purposes. 
  • You’ll save your teams a lot of manual data entry, reducing administrative burden and saving your company time and money.
  • Over time, you’ll be able to optimize your maintenance programs to minimize repair expenses and maximize your asset’s lifespan.
  • With data at your fingertips, it will ensure smooth internal and external audits of asset-related information. 

FAQs About Asset Management Software

Here are some answers to frequently asked questions you may still have about asset management software and how it works:

How do I choose the right asset management software for my company’s needs?

Start by identifying the asset types you need to track, like office equipment, hardware, software, and digital assets. Look for a platform that supports those categories, offers an intuitive interface, and fits your team’s workflow. Consider integration with your current systems and check for user-friendly reporting, compliance features, and customization options. Reading reviews and test-driving demos can make your choice easier.

Can asset management software integrate with my existing accounting or ERP systems?

Yes, many asset management tools offer integrations with popular accounting platforms and ERP systems. This streamlines data flow, reduces manual entry, and helps keep asset records aligned across departments. Always check if your shortlisted software provides out-of-the-box connectors or flexible APIs, so you get seamless integration with your current tech stack.

What’s the typical implementation timeline for asset management software?

Implementation timelines usually range from a few days to several weeks. This depends on the complexity of your asset data, how many users need access, and integration requirements. Cloud-based solutions are often quicker to roll out than on-premises systems. You can speed up setup by preparing your asset data and involving key team members early in the process.

How can asset management software help track asset depreciation and compliance?

Asset management software typically automates depreciation calculations and generates reports to support financial audits. You can set up asset classes, apply depreciation methods, and keep documentation in one place. This simplifies compliance with accounting standards and ensures your records are always up to date, reducing the risk of errors during audits.

What should I consider when calculating return on investment (ROI) for asset management software?

Focus on the time saved by automating manual tracking, fewer lost or unaccounted assets, and reductions in administrative workload. Compare costs against benefits like better decision-making through reporting, minimized compliance risks, and longer asset life spans through improved maintenance. Start with a trial or pilot to measure tangible process improvements before full rollout.

What Do You Think About This List?

I hope this summary of the best asset management software helped you get one step closer to finding the right software for your business. 

I also encourage you to subscribe to our free People Managing People newsletter. By joining us for our weekly update, you’ll gain access to our latest content covering a whole range of HR-related topics, including trending topics, podcasts, and more tool recommendations. 

Kim Behnke
By Kim Behnke

Kim Behnke is an HR software writer and analyst for People Managing People, drawing on nearly a decade of hands-on experience in human resources. With a background spanning recruitment, onboarding, performance management, training, policy development, and HR analytics, she brings a deep understanding of the challenges HR teams face and how technology can solve them. Kim holds degrees in psychology, writing, and technical communication, and is a Certified Digital HR Specialist through the Academy to Innovate HR. Her work is driven by a passion for streamlining systems and optimizing workflows to help HR teams work smarter.