10 Best Contact Management Software In 2023

Even though most companies use monday.com as a project management software, its contact management tool is top-notch. The tool’s contact management features are customizable. You can build your workplace from scratch, or you can start with a flexible template. And thanks to the tool’s drag-and-drop functionality, you can tailor its rows and columns to your needs.

One of the things I liked about monday sales CRM is that your team can attach a conversation panel to any row they create. This enables them to add notes, files, and other information that’s relevant to the contacts. You can set up custom notifications for status changes, customer interactions, pipeline management tasks, and other activities that can help your team track the contact’s activity and improve your lead generation efforts.

I recommend monday sales CRM to business owners and managers who want to build their own contact management solution. The platform’s customization options and drag-n-drop features enable you to tailor the solution to your needs without coding skills.

Monday CRM costs from $10/user/month billed annually with a minimum of 3 users per subscription. They offer a 14-day free trial. 

The Zoho CRM system is a good solution for startups and other businesses that use small sales teams but want to develop strong relationships with their customers. Thanks to its multichannel communication features, this tool enables a small group of people to manage huge contact lists across multiple online channels.

This software tracks your contacts’ activity on multiple platforms and enables your team to engage them via social media platforms like LinkedIn, live chat, calls, or emails. Every contact file is automatically updated with relevant information, so your customer-facing team can personalize every interaction without having to juggle multiple tools or windows.

One of the things I like about this solution is that it features gamification options, enabling you to reward your team with trophies and badges based on their performance. This can help drive their productivity and close more deals.

Zoho costs from $14/user/month. The platform also offers a free-forever plan for three users and a 15-day free trial.

Airtable is a flexible collaboration and project-planning platform that enables you to create and manage custom databases. Many businesses use Airtable as a workflow management tool, but you can create custom fields for your customers and use it as a contact management solution with great results.

With Airtable, you can create a database from scratch, use templates, or import your data from spreadsheets. Once you have your data, you can create pipelines and automations, leave notes for your collaborators, and segment your list with tags.

One of the things that make Airtable stand out is the fact that it’s very flexible. You can customize every aspect of it without any coding experience, and you can create a tool that’s tailored to your business. Every data field can be customized with character limitations, drop-down menus, icons, color coding, date inputs, and more. All changes made to an entry are logged right in the app for easy auditing.

Airtable costs from $10/user/month. The software also offers a free-forever plan with limited functionalities, but you can upgrade to a paid plan with ease.

Copper is a great solution for small businesses that rely on Google Workspace. The CRM looks and works like a Google tool, so those who are experienced with Workspace should navigate it with ease.

This tool offers some automation features that enable your team to save time on repetitive data entry tasks like populating contact entries or updating the contact information after an interaction.

Copper CRM helps your team set up custom triggers and reminders, so they can pick up where the conversation left off and move the contact through the service pipeline directly from their Gmail accounts.

I like the fact that Copper makes reporting seem easy. You can customize your dashboard using the drag-and-drop features so you can see the important information at a glance.

Copper costs from $29/user/month. You can also access a free 14-day trial.

Hubspot’s contact management solution is one of the best CRM tools out there. The software enables your team to manage their pipelines efficiently, track the activity of contacts to build better relationships, and ultimately close more deals.

This tool offers a wide range of communication features, from live chat to phone calls and conferencing tools. This helps your team connect with prospects, follow up on leads, and guide them through your service funnel.

Hubspot CRM also has good automation features. The tool automatically syncs your team’s calendar to the platform, so your contacts can only schedule appointments when someone’s available. The live chat conversations are automatically directed to the right salesperson, so your team can develop relationships with customers and prospects.

Hubspot offers a lot of helpful guides and it’s easy to use, so your team can create a great contact management process without prior experience. The tool integrates with Hubspot’s marketing and sales automation tools, creating a complex infrastructure for your team to work on.

Hubspot costs from $45/1,000 contacts per month. The platform also offers a free plan with limited functionalities.

Zendesk’s contact management software is included in their Zendesk Sell platform. This sales CRM is a great option for businesses of all sizes that want to expand their lead management efforts. From the communication hub, you can track basic contact details, conversation duration, contact response to offers, and even save copies of each communication interaction.

One of the things that make Zendesk stand out from its competitors is the tool’s ease of use. The software has a smooth learning curve. It’s easy to navigate, and your sales team can access most of the features it relies on directly from the dashboard. The pre-defined reports cover most of your business needs, so you don’t have to waste a lot of time customizing them.

I like the fact that Zendesk helps you define your lists and segment them based on the number of leads, companies, phone numbers, contracts, and deals. This allows you to create different automated pipelines to collect customer information and engage with each audience without creating friction.

Zendesk costs from $19/user/month. You can also access a free 14-day trial that includes all the platform’s features.

Keap’s CRM is a powerful solution for small to medium businesses. This solution stores and organizes contact data in neat files, so you can keep track of how they interact with your business, guide their customer journey, and create predictable sales pipelines.

The software comes with a useful mobile app that works well on Android and iOS, enabling your team to keep in touch with contacts remotely.

Keap offers some good automation features. I love that you can create automated communication flows and send personalized follow-ups based on existing customer data and recent activity. You can also apply tags to your contacts and transfer them in bulk from one pipeline to another if you want to.

Keap integrates with a lot of applications, such as Microsoft’s Outlook and Excel, Gmail, sales management solutions, or popular e-commerce platforms like Shopify and Woocommerce.

Keap costs from $40/month for 500 contacts and one user. You can access a free 14-day trial.

Salesforce is a popular CRM solution that’s easy to scale as your contact list grows. Even though this contact management software is suitable for all businesses, its complex features make it ideal for medium and large people-centric organizations.

This solution offers a lot of features, more than other CRM tools that made my list. These features help you create and implement an advanced contact management process. With Salesforce, you can view and update contact data with ease, check their activity and communication history, and collaborate with other members of your team to close gaps in the people operations pipeline.

One of the highlights of this platform is that it offers a lot of integrations. Salesforce’s dedicated marketplace is full of apps that can help you achieve different things, such as building forms, creating marketing presentations for your contacts, signing documents, connecting customers to your support team, or collecting customer feedback. With all this, you can connect your contact management solution directly to your hiring, onboarding, training, and 360-feedback systems.

Salesforce costs from $400/month and offers a free trial.

Creatio’s contact management solution is part of their sales platform. Even though this software’s contact management features and current pricing make it a better fit for medium and large enterprises, its low-code build makes it suitable for small businesses as well.

Creatio is easy to configure and use. You can customize the solution to your business needs and create your own dashboards, panels, and graphs without any coding experience. The tool enables you to build comprehensive contact profiles, segment your list, and track the leads as they move through the sales pipeline.

I like the fact that Creatio enables you to simplify your sales process using automation templates. And if you can’t find a suitable template for your business, you can create your own automation process with a click-and-drag builder.

Creatio costs from $30/user/month. There’s also a 14-day free trial available.

Pipedrive is a sales-focused customer relationship management (CRM) software that stands out because it's designed for salespeople, by salespeople. It has all the features necessary to help you keep track of your business contacts and manage your sales pipeline effectively.

The software's visual sales pipeline lets you see exactly where each deal is in the sales process. You can drag and drop deals between stages, add notes, and schedule follow-up activities right from your pipeline view. The smart data feature grabs web data about your contacts to add to their profiles, keeping your records up to date and helping you qualify leads.

You can sync your email account with Pipedrive and have all your emails automatically linked to the relevant contacts and deals. The software's reporting and analytics tools also give you a ton of data about your sales performance, like which deals are most likely to close, how long it takes to close a deal, and more.

Pipedrive integrates with other software like Google Meet, Gmail, Xero, Trello, and more. Plans start at $12.50/user/month, and a 14-day free trial is available.