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With so many different employee handbook software available, figuring out which is right for your company is tough. You know you want software to help you simplify the policy creation process and make future updates easier, but you need to figure out which tool is best. In this post, I'll help you make your choice simpler by sharing my insights on the best employee handbook software based on my personal experience managing and distributing numerous corporate policy documents for many years.

What is Employee Handbook Software?

Employee handbook software is a digital tool for creating, updating, and distributing company handbooks and policy documents to all employees. It replaces outdated manual processes, and ensures efficient and consistent communication of company policies, procedures, and updates, with integrated compliance tracking features to monitor when the information is read by staff.

Employee handbook software makes the process of creating new policies or updating existing policies much faster, increasing the efficiency of your HR department. It also provides a more consistent and accessible mode of transmitting corporate information to employees, creating a better experience. Depending on your industry, another big benefit is integrated compliance tracking and record keeping abilities that prove your employees have read and signed off on mandatory information: a very important feature for safety-sensitive industries.

Overviews of the 10 Best Employee Handbook Software

Here’s a brief description of each employee handbook software system that made my top 10 list, with an additional 10 software suggestions below. For my top 10 choices, I’ve highlighted each system’s noteworthy features, and pros & cons. I’ve also included some screenshots to give you a snapshot of their user interface too.

1

SixFifty Employee Handbook

Best employee handbook software for USA-based organizations in compliance heavy industries

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.9
21 reviews

Free demo available

From $100/month (unlimited users)

SixFifty Employee Handbook is an innovative document management platform that allows HR teams to quickly draft, customize, and distribute employee handbooks that are legally compliant without requiring legal expertise. It includes a comprehensive template library covering a wide range of HR policies, including anti-discrimination, harassment, workplace safety, paid time off, attendance, dress code, health, and many more.

The software automatically monitors for any changes in federal laws and industry regulations to ensure your policies are always up-to-date with any relevant legal changes, minimizing liability risks for your organization. You can also use their platform to track which employees have received the policy and which have read it, eliminating the need for mundane, manual compliance tracking.

SixFifty Employee Handbook Standout Features and Integrations

Features include customizable policies, intuitive policy creation tools, built-in legal compliance monitoring, and easy digital distribution tools. Their user interface is straightforward and easy to use, requiring no technical or legal expertise from the end user. Your HR professionals will be able to easily navigate the platform, access content, and customize your employee handbook using their guided question & answer workflow.

Integration details are currently not available.

SixFifty Plans and Pricing

Pricing for SixFifty Employee Handbooks starts at $100/month for unlimited users. You can also request a free demo through their website.

Pros

  • Includes a helpful Policy Comparison Chart so you can understand key differences between policies easier
  • Includes a State Addenda tool that generates a list of policy requirements if you expand your business into a new state
  • Large volume of HR policy and other templates, including employee agreements and other legal documents

Cons

  • Designed for USA-based organizations only
  • Software integration details are not transparent
2

Guru

Best employee handbook software for creating digital, wiki-style handbooks

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6
1289 reviews

30-day free trial/freemium version available

From $10/user/month

Guru is a knowledge management platform that centralizes company information, providing a single source of truth for teams. It offers expert-design templates and AI-powered features, helping organizations develop and maintain wiki-style digital employee handbooks that are accessible from anywhere.

While it can also be used as a company intranet or knowledge hub, from the HR and People Ops perspective, it includes several features that make it a good fit as a digital employee handbook too. HR can tag specific content with read-receipt style tracking, making it easier to monitor who has reviewed a new policy change, and who hasn't. Guru also offers AI-powered insights to identify knowledge gaps and usage patterns, helping your HR team hone in one any corporate policies that haven't been created yet, but likely should.

Guru's technology also assists HR professionals in creating engaging onboarding workflows, since getting acquainted with corporate policies plays a large role in many onboarding processes.

Guru Standout Features and Integrations

Features that make Guru stand out include its AI-powered instant answers and robust intranet capabilities, which are essential for maintaining an up-to-date and accessible employee handbook. Their Enterprise Search feature leverages AI to enable users to quickly find information across their company's knowledge base. The Intranet function acts as a central hub for employees to access and share knowledge, while the Wiki feature provides a verified platform for managing company knowledge.

Integrations include Google Chrome, Slack, Microsoft Teams, Google Drive, Gmail, Microsoft Outlook, SharePoint, Box, BambooHR, Workday, Gusto, Zendesk, Salesforce, and numerous other systems. Guru also supports single sign-on for secure access and offers the capability to connect with other applications through no-code solutions or its API.

Guru Plans and Pricing

Plans begin at $10/user/month. They also offer a 30-day free trial as well.

Pros

  • Includes numerous templates to get you started
  • User-friendly interface makes it easy to use
  • Easy to search for information quickly

Cons

  • Enterprise pricing details are only available upon request
  • Not a dedicated employee handbook software
3

MyHub

Best for creating digital and downloadable employee handbooks

14-day free trial

From $1,300/year for 50 users

MyHub is an intranet platform that offers teams a centralized platform to access important information and resources, including employee handbook information. In addition to its information storage features, it also offers an integrated chat, newsfeeds, forums, blogs, calendars, and document storage, which collectively contribute to its reputation as a tool that facilitates easy access to team information.

MyHub addresses the critical need for instant access to important team information, which can often be a time-consuming challenge in the workplace. What makes MyHub different is its robust search function, mobile app accessibility, and the availability of support resources, which together create an environment where team members can quickly find the information they need.

MyHub Standout Features and Integrations

Features centralized document storage, automated forms for data collection, staff directories for employee connectivity, customizable templates, and mobile app access for remote engagement. These functionalities support the management of information and aim to improve efficiency and employee engagement.

Other useful features include real-time chat for quick conversations, newsfeeds for company updates, interactive forums, content creation through blogs, and calendars for event scheduling.

Integrations are available with Microsoft 365, Google Workspace, Salesforce, Microsoft Power B, Dropbox, Vimeo, YouTube, and single sign-on applications.

MyHub Plans and Pricing

Pricing for MyHub starts at $1,300/year for 50 users. If you have less than 50 employees or work for a non-profit organization, contact MyHub directly for custom pricing and available discounts.

Pros

  • Platform is scalable for small to large organizations
  • Allows customizations for company branding
  • Offers customizable templates to fit different company needs

Cons

  • Limited third-party software integrations
  • 50 user minimum may not work for smaller teams
4

Trainual

Best employee handbook software for a wide selection of templates

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7
419 reviews

7-day free trial

From $10/user/month

Trainual helps organizations systemize and scale through software that helps with employee onboarding, training, process documents, standard operating procedures (SOPs), and employee handbooks. 

The app includes 140+ employee handbook templates, making it easy to update employees on every process, procedure, policy, or even the company’s mission. The resulting handbooks are instantly accessible, searchable, and trackable, eliminating the many hours wasted searching for information that’s hard to find. 

You can embed videos directly into handbooks or use the in-app screen recorder to capture processes. Plus, you can test knowledge and boost accountability using tests or track logins to monitor user progress and offer help when needed. 

Trainual Standout Features and Integrations

Features include an activity dashboard, news feed, tracking, notifications, and asynchronous learning. 

Integrations are available natively with Loom, Namely, Quickbooks Payroll, Slack, TriNet, and many other popular application providers. 

Trainual Plans and Pricing

Plans begin at $124 per month for 10 users. A 7-day free trial is also available.

Pros

  • Intuitive and easy to use
  • Tracking progress is simple
  • Navigation is well-organized

Cons

  • Needs more levels of user access
  • Limited format flexibility
5

Slite

Best employee handbook software for remote team collaboration

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7
107 reviews

Freemium plan available (limited features)

From $8/user/month

Slite helps organizations collect all their documents in one place, making it easier for remote teams to work together. 

You can centralize your knowledge base, projects, and processes in Slite Docs, then use discussions to decide on subsequent actions. The connection between docs and discussions makes decision-making more efficient, transparent, and contextualized, regardless of where team members are located. 

Team members can start topics that connect key stakeholders, assign deadlines, and reach a consensus that the whole team shares. The software also includes templates to get you up and running quickly. 

Slite Standout Features and Integrations

Features include collaborative cursors, drag-and-drop editing, markdown, and inline comments.

Integrations natively available include Loom, Slack, Vimeo, and YouTube.

Slite Plans and Pricing

Plans begin at $8 per user, per month. A free plan with limited features is also available. 

Pros

  • Well organized and intuitive
  • Large number of integrations
  • Taking notes is fluid and easy

Cons

  • Limited range of features
  • Occasional software glitches
6

Confluence

Best employee handbook software for existing Atlassian users

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.1
3452 reviews

Free plan available

From $5.75/user/month

Confluence, developed by Atlassian, creates software that helps teams work together more effectively wherever team members are located. Some of their other popular software systems include Confluence, Jira Software, and Trello.

For organizations that already use Atlassian software, using their employee handbook template is a natural fit. It helps you build an empowering work culture and communicate company policies effectively. 

Using their template, you can create a great employee handbook that sets expectations, communicates company policies, and conveys a positive work culture. You have the option to add a welcome section that conveys your company’s culture and vision, as well as your organization’s history, values, and goals. 

You can also use their template to communicate information to employees, such as your code of conduct, employee policies, and standard operating procedures. Their template also includes sections for employee benefits, payroll, and office perks. It’s also possible to @mention teammates to get feedback.  

Confluence Standout Features and Integrations

Features include a flexible template and collaboration features, plus the ability to add policies covering employee benefits, payroll, and office perks.

Integrations available natively include Figma, Invision, Lucidchart, Miro, and Slack.

Confluence Plans and Pricing

Plans begin at $5.75 per user, per month. A free plan with limited features is also available.  

Pros

  • Great for existing Atlassian users
  • Simple handbook building
  • Clear user interface

Cons

  • Only one template available
  • Limited options
7

AirMason

Best employee handbook software for automatically importing your existing policies

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
5
1 review

7-day free trial

From $149/user/month

AirMason is a digital employee handbook builder that helps you design manuals creatively, update them quickly, and distribute them to all your employees. 

You can auto-import your existing content or begin with one of their many existing templates. Then use their handbook creator to add images, GIFs, and videos to personalize the handbook. You can also invite colleagues to collaborate, giving them customized access and version control. 

Once you’ve published your handbook, AirMason helps you track electronic signatures, notify employees of updates, and download activity reports. If employees are slow to sign, you can send customized reminders at the frequency of your choice. 

AirMason Standout Features and Integrations

Features include easy handbook building, pre-built templates, instant updates with version control, and signature reporting. 

Integrations available natively include ADP Workforce Now, BambooHR, Microsoft Azure, Okta, Workday HCM, OneLogin, Paylocity, and UKG Pro.

AirMason Plans and Pricing

Plans begin at $149 per user, per month. A 7-day free trial is also available. 

Pros

  • Creates great employee engagement
  • Visually compelling
  • Completely customizable

Cons

  • Limited frame design options
  • No export-to-PDF option
8

Employee Manual Builder

Best employee handbook software for incorporating state-specific policies

14-day free trial

From $24.75/user/month

Employee Manual Builder, from Business Power Tools, aims to help you create a comprehensive employee policies and procedures handbook. 

Their software includes over 200 standard policies and procedures. These are based on 30 years of experience, incorporating feedback from employees in many different workplaces. All the policies have a purpose and have been edited to address how to handle a given situation today. 

Each handbook is designed to be compliant, socially-conscious, and transparent. Handbooks can be easily customized for an individual state, then assembled with the proper state-specific policies in place. 

Employee Manual Builder Standout Features and Integrations

Features include support for office policies, job candidate evaluation forms, job offer/rejection letters, inter-office correspondence, sick leave polices, and confidentiality/non-disclosure agreements. 

Integrations with popular business tools are available through Zapier.

Employee Manual Builder  Plans and Pricing

Plans begin at $24.75 per user, per month. A 14-day free trial is also available. 

Pros

  • Covers all 50 US states
  • 100% customizable
  • Includes a manager’s procedures guide

Cons

  • Dated interface
  • No collaboration tools
9

ProProfs

Best employee handbook software for on-the-go access

15-day free trial

From $40/user/month

ProProfs has leveraged its expertise in knowledge base software to create a tool for building employee handbooks, all accessible on multiple devices. 

Thanks to their built-in template, you can quickly build an effective employee handbook that educates employees on your firm, vision, policies, mission statement, and functions. Each handbook can be customized to match your brand, using a variety of fonts and themes. Employees can access their handbooks anytime from any device, including mobiles and tablets. 

You can also use conditional content rules to make a page, paragraph, or folder accessible to specific users based on custom rules. It’s easy to manage IP access and keep your web-based guide private and secure. You can also create and manage employee groups and grant edit access to additional users.  

ProProfs Standout Features and Integrations

Features include a selection of themes, multiple fonts, on-the-go learning, and multi-device support.

Integrations natively available include Google Analytics, Olark, Salesforce, Tidio Chat, Wufoo, and Zendesk.

ProProfs Plans and Pricing

Plans begin at $40 per user, per month. A 15-day free trial is also available. 

Pros

  • Multi-device support
  • Designed for usage on the go
  • Private and secure

Cons

  • Offers only one template
  • Limited design features
10

Adobe Express

Best employee handbook software with high-quality design features

30-day free trial

From $9.99/user/month

Adobe is the #1 choice for professional design software, so using Adobe Express to build employee handbooks is an obvious choice.  

This software tool includes dozens of professionally-designed templates that you can easily update with your brand colors, logo, and company information. All designs can be resized to make either a pocketbook or a full letter-size manual. This can be read online or printed and bound for physical distribution. 

You can search through templates by platform, task, aesthetic, mood, or color. Add animated stickers from GIPHY or apply text animations for short-form graphic videos. Then add collaborators to your project to get input from the whole team. You can also duplicate designs to create consistency across multiple types of assets.

Adobe Express Standout Features and Integrations

Features include thousands of templates, advanced editing abilities, multimedia options, and collaboration tools.

Integrations natively available include Flipgrid, Google Drive, OneNote, and Wakelet.

Adobe Express Plans and Pricing

Plans begin at $9.99 per user, per month. A 30-day free trial is also available.

Pros

  • Professional-level designs
  • Huge range of templates
  • Very customizable

Cons

  • Less intuitive than other tools
  • Mobile app is slow

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Other Options

Here are a few more options that didn’t make the best employee handbook software list:

  1. SHRM Employee Handbook Builder

    Best employee handbook software with a drag-and-drop policy builder tool

  2. Handbooks.io

    Best employee handbook software for pre-loaded policies using HR-approved language

  3. Blissbook

    Best employee handbook software with built-in project management

  4. Visme

    Best employee handbook software with professional presentation features

  5. Waybook

    Best employee handbook software for managing policies, training, and onboarding in one place

  6. Igloo

    Best employee handbook software for an intranet-based handbook model

  7. Nuclino

    Best employee handbook software for real-time handbook collaboration

  8. Tettra

    Best employee handbook software for answering employee questions in Slack

  9. MyEmployeeHandbook

    Best employee handbook software for secure, cloud-based HR and Health & Safety handbooks

  10. Mineral

    Best employee handbook software with a questionnaire-based handbook builder

Selection Criteria for Employee Handbook Software

Wondering how I selected the best employee handbook software for this list? Here’s a summary of my selection criteria: 

  • User Interface (UI): I selected employee handbook software with a modern user interface that people can use without special training.
  • Usability: I chose tools that are easy to use and understand, even for non-technical employees.
  • Integrations: I expect to see ready-made connections to other popular business tools.
  • Price: I’ve prioritized employee handbook solutions that are affordable for organizations of all sizes.

How to Select the Best Employee Handbook Software

To select the best company handbook tool for your needs, you must determine the needs of your organization and seek a system that offers all the necessary features and benefits. 

Also, when you consider the fact that 60% of employees avoid reading their employee handbook altogether, you’ll want to pick a system with tools to help you present the information in a more fun and engaging way. 

Why is employee handbook software important?

Choosing the right employee handbook software is an important decision for any organization. It’s essential that all workers are on the same page, understand your company’s core values, and work towards the same goals. 

An employee handbook is a critical tool for achieving this, compiling all the necessary information into one document that can be shared with all stakeholders. But old-school handbooks have limitations. Whether paper-based or in PDF form, they become quickly outdated and are often forgotten and overlooked.

Employee handbook software solves that problem by making it much easier to create, update and share company manuals.

What are the main features you should look for when evaluating employee handbook software? 

A good employee handbook should offer a range of features such as:

  • A handbook builder: Users should find it easy to create an employee handbook from scratch using a built-in wizard. 
  • Templates: To save time building a handbook from scratch, the tool should offer customizable templates.
  • Editing: Any employee handbook software tool should allow information to be updated quickly and easily.
  • Sharing: There should be multiple ways to share the handbook with employees, including through social media.
  • Notifications: All employees need to receive notifications when the handbook is updated. 

What are the main benefits of an employee handbook? 

A well-maintained employee handbook offers many advantages, including:

  • Improved onboarding: faster, more efficient induction and briefing of all new hires
  • A single source of truth: a shared source of company information that eliminates confusion
  • Reference: all employees should have quick access to critical information when they need it
  • Compliance: confirming precise details on essential matters such as policies and standard operating procedures
  • Protection: a well thought out employee handbook reduces the risk of litigation due to ill-informed employees

What sections or key topics should an employee handbook include? 

A good employee handbook will include sections covering:

  • Employment basics
  • Workplace expectations
  • Code of conduct
  • Equal employment opportunity
  • Compensation and development
  • Benefits and perks
  • Working hours, paid time-off and vacation
  • Health insurance and medical leave
  • Dress code
  • Remote work policies
  • Employee resignation and termination

To help you get started, take a look at our articles featuring a List of Essential HR Policies & Procedures and other examples of HR policies. 

Other Resources

With the right employee handbook software, you can unite your team and work together towards your common goals. So take a closer look at the tools reviewed here to find the perfect fit for your organization. 

If you found this article helpful, you might also like to read similar articles on our website, such as The Case for a New Employee Handbook (and What to Include) and the Ultimate Guide to Employee Handbooks (+ a Free Template)

In addition, I also recommend familiarizing yourself with these Employee Handbook Best Practices too. 

Also, before you go, don’t forget to sign up for our newsletter to stay up-to-date with all the latest news from the world of People Managing People.

By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication, and recently completed a Certified Digital HR Specialist program through the Academy to Innovate HR. When away from her desk, she can usually be found outside tending to her ever-expanding garden.