20 Best Employee Handbook Software for HR Teams in 2023

Trainual helps organizations systemize and scale through software that helps with employee onboarding, training, process documents, standard operating procedures (SOPs), and employee handbooks. 

The app includes 140+ employee handbook templates, making it easy to update employees on every process, procedure, policy, or even the company’s mission. The resulting handbooks are instantly accessible, searchable, and trackable, eliminating the many hours wasted searching for information that’s hard to find. 

You can embed videos directly into handbooks or use the in-app screen recorder to capture processes. Plus, you can test knowledge and boost accountability using tests or track logins to monitor user progress and offer help when needed. 

Trainual Standout Features and Integrations

Features include an activity dashboard, news feed, tracking, notifications, and asynchronous learning. 

Integrations are available natively with Loom, Namely, Quickbooks Payroll, Slack, TriNet, and many other popular application providers. 

Trainual Plans and Pricing

Plans begin at $124 per month for 10 users. A 7-day free trial is also available.

Slite helps organizations collect all their documents in one place, making it easier for remote teams to work together. 

You can centralize your knowledge base, projects, and processes in Slite Docs, then use discussions to decide on subsequent actions. The connection between docs and discussions makes decision-making more efficient, transparent, and contextualized, regardless of where team members are located. 

Team members can start topics that connect key stakeholders, assign deadlines, and reach a consensus that the whole team shares. The software also includes templates to get you up and running quickly. 

Slite Standout Features and Integrations

Features include collaborative cursors, drag-and-drop editing, markdown, and inline comments.

Integrations natively available include Loom, Slack, Vimeo, and YouTube.

Slite Plans and Pricing

Plans begin at $8 per user, per month. A free plan with limited features is also available. 

AirMason is a digital employee handbook builder that helps you design manuals creatively, update them quickly, and distribute them to all your employees. 

You can auto-import your existing content or begin with one of their many existing templates. Then use their handbook creator to add images, GIFs, and videos to personalize the handbook. You can also invite colleagues to collaborate, giving them customized access and version control. 

Once you’ve published your handbook, AirMason helps you track electronic signatures, notify employees of updates, and download activity reports. If employees are slow to sign, you can send customized reminders at the frequency of your choice. 

AirMason Standout Features and Integrations

Features include easy handbook building, pre-built templates, instant updates with version control, and signature reporting. 

Integrations available natively include ADP Workforce Now, BambooHR, Microsoft Azure, Okta, Workday HCM, OneLogin, Paylocity, and UKG Pro.

AirMason Plans and Pricing

Plans begin at $149 per user, per month. A 7-day free trial is also available. 

Handbooks.io is an employee handbook creator that helps any organization create a company manual quickly and easily. Handbooks can be built with HR-approved language, ready to use in all 50 US states. 

Completed handbooks can be saved and edited as Word documents for easy distribution to employees wherever they’re located. The software includes a questionnaire to help tailor the handbook to your company’s needs. 

The acknowledgment page feature allows employees to sign their handbook. They can state that they understand and will comply with the policies.

Handbooks.io Standout Features and Integrations

Features include 28 pages of essential policies, guidelines, and standards, HR-vetted language, and a satisfaction guarantee.

Integrations are available through Zapier.

Handbooks.io Plans and Pricing

A comprehensive handbook can be built for a one-time fee of $39.95. A free option with limited features is also available. 

ProProfs has leveraged its expertise in knowledge base software to create a tool for building employee handbooks, all accessible on multiple devices. 

Thanks to their built-in template, you can quickly build an effective employee handbook that educates employees on your firm, vision, policies, mission statement, and functions. Each handbook can be customized to match your brand, using a variety of fonts and themes. Employees can access their handbooks anytime from any device, including mobiles and tablets. 

You can also use conditional content rules to make a page, paragraph, or folder accessible to specific users based on custom rules. It’s easy to manage IP access and keep your web-based guide private and secure. You can also create and manage employee groups and grant edit access to additional users.  

ProProfs Standout Features and Integrations

Features include a selection of themes, multiple fonts, on-the-go learning, and multi-device support.

Integrations natively available include Google Analytics, Olark, Salesforce, Tidio Chat, Wufoo, and Zendesk.

ProProfs Plans and Pricing

Plans begin at $40 per user, per month. A 15-day free trial is also available. 

Adobe is the #1 choice for professional design software, so using Adobe Express to build employee handbooks is an obvious choice.  

This software tool includes dozens of professionally-designed templates that you can easily update with your brand colors, logo, and company information. All designs can be resized to make either a pocketbook or a full letter-size manual. This can be read online or printed and bound for physical distribution. 

You can search through templates by platform, task, aesthetic, mood, or color. Add animated stickers from GIPHY or apply text animations for short-form graphic videos. Then add collaborators to your project to get input from the whole team. You can also duplicate designs to create consistency across multiple types of assets.

Adobe Express Standout Features and Integrations

Features include thousands of templates, advanced editing abilities, multimedia options, and collaboration tools.

Integrations natively available include Flipgrid, Google Drive, OneNote, and Wakelet.

Adobe Express Plans and Pricing

Plans begin at $9.99 per user, per month. A 30-day free trial is also available.

Employee Manual Builder, from Business Power Tools, aims to help you create a comprehensive employee policies and procedures handbook. 

Their software includes over 200 standard policies and procedures. These are based on 30 years of experience, incorporating feedback from employees in many different workplaces. All the policies have a purpose and have been edited to address how to handle a given situation today. 

Each handbook is designed to be compliant, socially-conscious, and transparent. Handbooks can be easily customized for an individual state, then assembled with the proper state-specific policies in place. 

Employee Manual Builder Standout Features and Integrations

Features include support for office policies, job candidate evaluation forms, job offer/rejection letters, inter-office correspondence, sick leave polices, and confidentiality/non-disclosure agreements. 

Integrations with popular business tools are available through Zapier.

Employee Manual Builder  Plans and Pricing

Plans begin at $24.75 per user, per month. A 14-day free trial is also available. 

Waybook helps you keep all your employee policies, training, onboarding, and best practices information in one place, acting as a single source of truth for employees. 

You can create a centralized, searchable, and tracked employee manual that helps you share company values, increase engagement, and gauge sentiment. You can import your existing policies and SOPs or create an entirely new handbook using their extensive range of templates. Upload images, GIFs, and videos to personalize the manual, then invite your team to collaborate. 

Keep your team updated with automatic notifications of changes and track employees’ progress on new information. They can search the employee handbook from anywhere to quickly get the information they need. The software also offers customizable branding, royalty-free images, and the ability to embed maps, documents, and spreadsheets.

Waybook Standout Features and Integrations

Features include revision history, drag-and-drop functionality, built-in reporting, screen recording, and a robust content editor.  

Integrations available natively include Dropbox, Giphy, Google Drive, Loom, Unsplash, and Zoom. 

Waybook Plans and Pricing

Plans begin at $99 per user, per month. A 7-day free trial is also available. 

Blissbook aims to provide everything organizations need to create, distribute, and project manage an online employee handbook.

You can design and assemble your handbook using their mobile-friendly template or have Blissbook experts create it for you. The built-in project management features help you launch your digital employee handbook quickly and easily. Changes can be made anytime and communicated automatically to employees and other stakeholders. 

Blissbook Standout Features and Integrations

Features include legally binding e-signatures, approval process control, confirmation of acceptance, audit trails, policy creation, and policy metadata management. 

Integrations available natively include a direct connection with BambooHR.

Blissbook Plans and Pricing

Blissbook offers customized pricing upon request. 

Visme is on a mission to help non-designers create quality employee handbooks with visual impact. Using the Visme builder, anyone can create a compelling and appealing document quickly and easily. 

Starting with a professionally-designed presentation template, creators can select the principal elements and adjust them as they need. All components may be customized to fit the organization in question. It’s easy to upload and add brand fonts, colors, images and logos.

The builder includes a selection of animated characters and icons that enrich the information and bring the handbook to life. Creators can visualize their company culture by customizing the characters in different poses alongside text boxes and data visualizations. 

Visme Standout Features and Integrations

Features include flowcharts, a social scheduler, interactivity, and a professional presenter studio.

Integrations available natively include Dropbox, GIPHY, Google Drive, HubSpot, JotForm, Salesforce, Typeform, Unsplash, Vimeo, and YouTube.

Visme Plans and Pricing

Plans begin at $29 per user, per month. A free plan with limited features is also available.