Choosing the right employee handbook software is an important decision for any organization. It’s essential that all workers are on the same page, understand your company’s core values, and work towards the same goals.
An employee handbook is a critical tool for achieving this, compiling all the necessary information into one document that can be shared with all stakeholders. But old-school handbooks have limitations. Whether paper-based or in PDF form, they become quickly outdated and are often forgotten and overlooked.
Employee handbook software solves that problem by making it much easier to create, update and share company manuals. For this article, I evaluated the top software tools in this niche to see which ones made the grade. I’ve also summarized their features and strengths to help you find the right software product for your organization.
Wondering how I selected the best employee handbook software for this list? Here’s a summary of my selection criteria:
- User Interface (UI): I selected employee handbook software with a modern user interface that people can use without special training.
- Usability: I chose tools that are easy to use and understand, even for non-technical employees.
- Integrations: I expect to see ready-made connections to other popular business tools.
- Price: I’ve prioritized employee handbook solutions that are affordable for organizations of all sizes.
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Overviews of the 10 Best Employee Handbook Software
Here’s a brief description of each employee handbook software system that showcases each system’s noteworthy features, and pros & cons. I've also included some screenshots to give you a snapshot of their user interface too.
Trainual helps organizations systemize and scale through software that helps with employee onboarding, training, process documents, standard operating procedures (SOPs), and employee handbooks.
The app includes 140+ employee handbook templates, making it easy to update employees on every process, procedure, policy, or even the company’s mission. The resulting handbooks are instantly accessible, searchable, and trackable, eliminating the many hours wasted searching for information that’s hard to find.
You can embed videos directly into handbooks or use the in-app screen recorder to capture processes. Plus, you can test knowledge and boost accountability using tests or track logins to monitor user progress and offer help when needed.
Trainual Standout Features and Integrations
Features include an activity dashboard, news feed, tracking, notifications, and asynchronous learning.
Integrations are available natively with Loom, Namely, Quickbooks Payroll, Slack, TriNet, and many other popular application providers.
Trainual Plans and Pricing
Plans begin at $124 per month for 10 users. A 7-day free trial is also available.
- Navigation is well-organized
- Tracking progress is simple
- Intuitive and easy to use
- Limited format flexibility
- Needs more levels of user access
Slite helps organizations collect all their documents in one place, making it easier for remote teams to work together.
You can centralize your knowledge base, projects, and processes in Slite Docs, then use discussions to decide on subsequent actions. The connection between docs and discussions makes decision-making more efficient, transparent, and contextualized, regardless of where team members are located.
Team members can start topics that connect key stakeholders, assign deadlines, and reach a consensus that the whole team shares. The software also includes templates to get you up and running quickly.
Slite Standout Features and Integrations
Features include collaborative cursors, drag-and-drop editing, markdown, and inline comments.
Integrations natively available include Loom, Slack, Vimeo, and YouTube.
Slite Plans and Pricing
Plans begin at $8 per user, per month. A free plan with limited features is also available.
- Taking notes is fluid and easy
- Large number of integrations
- Well organized and intuitive
- Occasional software glitches
- Limited range of features
Confluence, developed by Atlassian, creates software that helps teams work together more effectively wherever team members are located. Some of their other popular software systems include Confluence, Jira Software, and Trello.
For organizations that already use Atlassian software, using their employee handbook template is a natural fit. It helps you build an empowering work culture and communicate company policies effectively.
Using their template, you can create a great employee handbook that sets expectations, communicates company policies, and conveys a positive work culture. You have the option to add a welcome section that conveys your company’s culture and vision, as well as your organization’s history, values, and goals.
You can also use their template to communicate information to employees, such as your code of conduct, employee policies, and standard operating procedures. Their template also includes sections for employee benefits, payroll, and office perks. It’s also possible to @mention teammates to get feedback.
Confluence Standout Features and Integrations
Features include a flexible template and collaboration features, plus the ability to add policies covering employee benefits, payroll, and office perks.
Integrations available natively include Figma, Invision, Lucidchart, Miro, and Slack.
Confluence Plans and Pricing
Plans begin at $5.75 per user, per month. A free plan with limited features is also available.
- Clear user interface
- Simple handbook building
- Great for existing Atlassian users
- Limited options
- Only one template available
AirMason is a digital employee handbook builder that helps you design manuals creatively, update them quickly, and distribute them to all your employees.
You can auto-import your existing content or begin with one of their many existing templates. Then use their handbook creator to add images, GIFs, and videos to personalize the handbook. You can also invite colleagues to collaborate, giving them customized access and version control.
Once you’ve published your handbook, AirMason helps you track electronic signatures, notify employees of updates, and download activity reports. If employees are slow to sign, you can send customized reminders at the frequency of your choice.
AirMason Standout Features and Integrations
Features include easy handbook building, pre-built templates, instant updates with version control, and signature reporting.
Integrations available natively include ADP Workforce Now, BambooHR, Microsoft Azure, Okta, Workday HCM, OneLogin, Paylocity, and UKG Pro.
AirMason Plans and Pricing
Plans begin at $149 per user, per month. A 7-day free trial is also available.
- Completely customizable
- Visually compelling
- Creates great employee engagement
- No export-to-PDF option
- Limited frame design options
Employee Manual Builder, from Business Power Tools, aims to help you create a comprehensive employee policies and procedures handbook.
Their software includes over 200 standard policies and procedures. These are based on 30 years of experience, incorporating feedback from employees in many different workplaces. All the policies have a purpose and have been edited to address how to handle a given situation today.
Each handbook is designed to be compliant, socially-conscious, and transparent. Handbooks can be easily customized for an individual state, then assembled with the proper state-specific policies in place.
Employee Manual Builder Standout Features and Integrations
Features include support for office policies, job candidate evaluation forms, job offer/rejection letters, inter-office correspondence, sick leave polices, and confidentiality/non-disclosure agreements.
Integrations with popular business tools are available through Zapier.
Employee Manual Builder Plans and Pricing
Plans begin at $24.75 per user, per month. A 14-day free trial is also available.
- Includes a manager’s procedures guide
- 100% customizable
- Covers all 50 US states
- No collaboration tools
- Dated interface
SHRM, the Society for Human Resource Management, aims to create better workplaces where employers and employees thrive together. It also provides tools for organizations to build comprehensive employee handbooks.
The SHRM Employee Handbook Builder simplifies the task of creating and maintaining an employee reference manual. Their drag-and-drop editor tool helps managers build a complete handbook quickly, no matter how complex their organization is. Employees can access their handbooks either digitally or in print form.
The step-by-step builder includes state-specific builders and customizable fields, plus pre-populated staff policies and procedures. All standard policies, vetted by a legal partner, reflect the latest federal and state workplace compliance guidance. In addition, customers receive alerts when relevant state or federal employment laws change.
SHRM Standout Features and Integrations
Features include the ability to add logos and custom policies, online access to handbooks, and browser-based handbook building.
Integrations are available through Zapier.
SHRM Plans and Pricing
You can build a customized employee handbook for a one-time fee of $400. A free sample version is also available.
- Always up-to-date with current laws
- Covers all 50 US states
- No subscription required
- More expensive than many competitors
- No native integrations with HR tools
Waybook helps you keep all your employee policies, training, onboarding, and best practices information in one place, acting as a single source of truth for employees.
You can create a centralized, searchable, and tracked employee manual that helps you share company values, increase engagement, and gauge sentiment. You can import your existing policies and SOPs or create an entirely new handbook using their extensive range of templates. Upload images, GIFs, and videos to personalize the manual, then invite your team to collaborate.
Keep your team updated with automatic notifications of changes and track employees’ progress on new information. They can search the employee handbook from anywhere to quickly get the information they need. The software also offers customizable branding, royalty-free images, and the ability to embed maps, documents, and spreadsheets.
Waybook Standout Features and Integrations
Features include revision history, drag-and-drop functionality, built-in reporting, screen recording, and a robust content editor.
Integrations available natively include Dropbox, Giphy, Google Drive, Loom, Unsplash, and Zoom.
Waybook Plans and Pricing
Plans begin at $99 per user, per month. A 7-day free trial is also available.
- Gamification features
- Employee usage tracking
- Feature-rich with many options
- No library of Standard Operating Procedures
- Limited security features
Visme is on a mission to help non-designers create quality employee handbooks with visual impact. Using the Visme builder, anyone can create a compelling and appealing document quickly and easily.
Starting with a professionally-designed presentation template, creators can select the principal elements and adjust them as they need. All components may be customized to fit the organization in question. It’s easy to upload and add brand fonts, colors, images and logos.
The builder includes a selection of animated characters and icons that enrich the information and bring the handbook to life. Creators can visualize their company culture by customizing the characters in different poses alongside text boxes and data visualizations.
Visme Standout Features and Integrations
Features include flowcharts, a social scheduler, interactivity, and a professional presenter studio.
Integrations available natively include Dropbox, GIPHY, Google Drive, HubSpot, JotForm, Salesforce, Typeform, Unsplash, Vimeo, and YouTube.
Visme Plans and Pricing
Plans begin at $29 per user, per month. A free plan with limited features is also available.
- Helpful video tutorials
- Extensive media library
- Excellent graphics
- Expensive compared to alternatives
- Image editing is limited
Handbooks.io is an employee handbook creator that helps any organization create a company manual quickly and easily. Handbooks can be built with HR-approved language, ready to use in all 50 US states.
Completed handbooks can be saved and edited as Word documents for easy distribution to employees wherever they’re located. The software includes a questionnaire to help tailor the handbook to your company’s needs.
The acknowledgment page feature allows employees to sign their handbook. They can state that they understand and will comply with the policies.
Handbooks.io Standout Features and Integrations
Features include 28 pages of essential policies, guidelines, and standards, HR-vetted language, and a satisfaction guarantee.
Integrations are available through Zapier.
Handbooks.io Plans and Pricing
A comprehensive handbook can be built for a one-time fee of $39.95. A free option with limited features is also available.
- HR-vetted language
- Employees can download in Word format
- No subscription required
- Not interactive
- Limited integration options
Blissbook aims to provide everything organizations need to create, distribute, and project manage an online employee handbook.
You can design and assemble your handbook using their mobile-friendly template or have Blissbook experts create it for you. The built-in project management features help you launch your digital employee handbook quickly and easily. Changes can be made anytime and communicated automatically to employees and other stakeholders.
Blissbook Standout Features and Integrations
Features include legally binding e-signatures, approval process control, confirmation of acceptance, audit trails, policy creation, and policy metadata management.
Integrations available natively include a direct connection with BambooHR.
Blissbook Plans and Pricing
Blissbook offers customized pricing upon request.
- Responsive customer support
- Updating content is easy
- Enables good governance
- No capabilities beyond employee handbooks
- Not suitable for small businesses
7-day free trial
|From $124/month for 10 users||Visit Website|
Freemium plan available (limited features)
|From $8/user/month||Visit Website|
Free plan with limited features
|From $5.75/user/month||Visit Website|
7-day free trial
|From $149/user/month||Visit Website|
14-day free trial
|From $24.75/user/month||Visit Website|
SHRM Employee Handbook Builder
Best employee handbook software with a drag-and-drop policy builder tool
Free sample version available
|$400 one-time fee||Visit Website|
Best employee handbook software for managing policies, training, and onboarding in one place
7-day free trial
|From $99/user/month||Visit Website|
Freemium plan available (limited features)
|From $29/user/month||Visit Website|
Freemium version available (limited features)
|$39.95 one-time fee||Visit Website|
|Pricing upon request||Visit Website|
Here are a few more options that didn’t make the best employee handbook software list:
How to Select the Best Employee Handbook Software
To select the best company handbook tool for your needs, you must determine the needs of your organization and seek a system that offers all the necessary features and benefits.
Also, when you consider the fact that 60% of employees avoid reading their employee handbook altogether, you’ll want to pick a system with tools to help you present the information in a more fun and engaging way.
What are the main features you should look for when evaluating employee handbook software?
A good employee handbook should offer a range of features such as:
- A handbook builder: Users should find it easy to create an employee handbook from scratch using a built-in wizard.
- Templates: To save time building a handbook from scratch, the tool should offer customizable templates.
- Editing: Any employee handbook software tool should allow information to be updated quickly and easily.
- Sharing: There should be multiple ways to share the handbook with employees, including through social media.
- Notifications: All employees need to receive notifications when the handbook is updated.
What are the main benefits of an employee handbook?
A well-maintained employee handbook offers many advantages, including:
- Improved onboarding: faster, more efficient induction and briefing of all new hires
- A single source of truth: a shared source of company information that eliminates confusion
- Reference: all employees should have quick access to critical information when they need it
- Compliance: confirming precise details on essential matters such as policies and standard operating procedures
- Protection: a well thought out employee handbook reduces the risk of litigation due to ill-informed employees
What sections or key topics should an employee handbook include?
A good employee handbook will include sections covering:
- Employment basics
- Workplace expectations
- Code of conduct
- Equal employment opportunity
- Compensation and development
- Benefits and perks
- Working hours, paid time-off and vacation
- Health insurance and medical leave
- Dress code
- Remote work policies
- Employee resignation and termination
With the right employee handbook software, you can unite your team and work together towards your common goals. So take a closer look at the tools reviewed here to find the perfect fit for your organization.
If you found this article helpful, you might also like to read similar articles on our website, such as The Case for a New Employee Handbook (and What to Include) and the Ultimate Guide to Employee Handbooks (+ a Free Template).
In addition, I also recommend familiarizing yourself with these Employee Handbook Best Practices too.
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