29 Best Meeting Room Booking Software of 2025

OfficeSpace is a versatile workspace management and room booking platform that offers various features to enhance productivity and organization within a business.

Why I picked OfficeSpace: I chose OfficeSpace because it has a comprehensive suite of features that cater to the needs of hybrid work environments, including desk booking, move management, and room booking. What makes it stand out is its real-time desk booking and management capabilities, which allow employees to find, book, and check into desks using various devices, including mobile apps, desktops, and integrations with Slack and Teams.

Standout features & integrations:

Standout features include hot desking, desk hoteling, and free addressing, allowing employees to book desks in advance or use any available desk with real-time status updates. It also has reporting and analytics to measure usage and forecast demand.

Integrations include Active Directory, ADP, Azure Active Directory, BambooHR, Google Workspace, LDAP, Namely, Okta, OneLogin, Oracle, PeopleSoft, Rippling, SAP, Ultimate Software, and Workday. 

Othership is a platform that focuses on providing flexible and hybrid work solutions. Their offerings include on-demand workspaces, workplace scheduling, visitor management, meeting room booking, and desk booking software.

Why I picked Othership: As a meeting room booking software, Othership has a robust feature set that caters to the modern needs of hybrid and remote teams. It offers an intuitive interface that allows users to easily book meeting rooms on demand, manage bookings, and optimize workspace usage. Key features include real-time availability updates, integration with popular calendar systems, like Microsoft and Google, and advanced visitor management capabilities, ensuring a smooth and efficient scheduling process. The platform also supports real-time communication and booking updates, helping to synchronize schedules and resource allocation across various locations to foster better coworking connections.

Standout features & integrations:

Standout features include customizable booking rules, automated reminders and notifications, detailed analytics and reporting, user-friendly mobile access, support for multiple locations, integration with access control systems, personalized booking experiences, and efficient resource management. 

Integrations include major office and HR applications, scheduling, and video conference software like Microsoft Office, Outlook, Teams, Entra, Gmail, Google Calendar, Slack, Zoom, and Bamboo.

Tactic is a software solution designed to simplify office space management by allowing users to book desks and meeting rooms.

Why I picked Tactic: I like that Tactic offers real-time availability of meeting rooms, allowing users to quickly find and book spaces without the hassle of back-and-forth communications​. The interactive office maps provide a clear visual of available rooms and their amenities, while its integration with popular calendar tools like Google Calendar, Outlook, and Microsoft Teams ensures that all bookings are synchronized​. Furthermore, its mobile app enables team members to reserve rooms on the go, providing flexibility and convenience crucial for a hybrid workforce​. 

Standout features & integrations:

Standout features include customizable booking rules, instant notifications, capacity management, meeting agenda support, bulk editing of office maps, health check processes, visitor check-in automation, space planning analytics, desk booking, team schedule transparency, occupancy rate tracking, and customizable hybrid policies.

Integrations include Slack, Zoom, Microsoft Teams, Google Workspace, Google Calendar, and Outlook.

GemEx App is a workplace experience solution designed to simplify how you manage office spaces by helping you book meeting rooms, desks, and other resources efficiently. It combines booking capabilities with real-time analytics to improve workplace utilization.

Why I Picked GemEx App: I like that GemEx App offers real-time occupancy analytics, which makes it easier to quickly find and book available meeting rooms without guesswork. Its indoor navigation feature also helps you locate rooms within your building, saving time and reducing disruptions. Additionally, GemEx supports hybrid work environments by enabling flexible access to desks and meeting spaces, making it an excellent choice for teams managing dynamic office setups.

Standout Features & Integrations

Standout features include indoor navigation, resource booking for desks and meeting rooms, occupancy and environmental analytics, hybrid workspace support, self-service booking controls, and customizable modules tailored to organizational needs.

Integrations include Outlook Add-in, IoT, Digital Access, and Smart Lockers.

Archie is a meeting room booking software designed to simplify the process of reserving conference spaces for your team. With its cross-platform availability, Archie ensures that your team can book meeting rooms from anywhere, whether they're in the office or on the go. This flexibility helps maintain productivity and keeps everyone connected.

Why I picked Archie: I like the flexibility it offers when it comes to booking methods. Users can book a room in five different ways: mobile app, web, calendar apps, Microsoft Teams, or directly on screens placed outside of the meeting spaces. Archie also has a check-in system to avoid abandoned meetings. The software can be configured to require in-person or virtual check-ins, and if participants don't check in, the booking can be automatically canceled. 

Standout features & integrations:

Standout features include recurring bookings, allowing your team to set up daily, weekly, or monthly meetings without the need to rebook each time. The private mode feature lets you keep sensitive meetings confidential by controlling reservation visibility. Additionally, the search rooms function enables filtering by type, capacity, amenities, and availability, making it easy to find a space that fits your specific needs.

Integrations include Outlook, Google Calendar, Slack, Microsoft Teams, Zoom, Office 365, Quickbooks, Xero, Stripe, GoCardless, Kisi, Salto, and Tapkey.

Whatspot is an online booking system for small offices and shared spaces. It helps teams manage reservations for desks, meeting rooms, and parking spaces, with features like mobile apps, floor plans, and public booking pages. Designed for simplicity, it offers a straightforward alternative to spreadsheets and heavier enterprise tools, especially for small and shared workspaces.

Why I Picked Whatspot: I picked Whatspot because it balances simplicity and control—perfect for teams outgrowing spreadsheets but not ready for complex platforms. The interface supports fast, flexible bookings, including on-the-spot QR code scans and public reservation pages for external guests. I also liked the visual floorplans for hot desk management and the cross-device calendar view, which makes it easy to stay on top of bookings from anywhere. Support for 15+ languages and GDPR compliance make it a strong fit for distributed or international teams.

Standout features & integrations:

Standout features include rapid searching for available resources, which makes it easy for you to find and book the right space for your needs. The system also provides notifications for new bookings, keeping you informed and up-to-date with any changes. Lastly, Whatspot supports multiple languages, making it accessible for a diverse team and ensuring that language barriers don't get in the way of efficient room booking.

Integrations are presently not listed by Whatspot.

DeskFlex is a meeting room booking software designed to simplify workspace management for organizations with hybrid work environments. It provides tools to manage meeting rooms, workstations, and shared spaces while supporting safety, flexibility, and productivity.

Why I Picked DeskFlex: I chose DeskFlex because of its real-time occupancy tracking, which makes it easy to see which rooms and desks are available at a glance. I also like how it supports hybrid work setups with flexible desk booking and coworking space management. Additionally, its health and safety features, such as contact tracing and vaccine management, make it a practical choice for companies that want to ensure compliance and protect employees.

Standout Features & Integrations

Standout features include interactive 3D floor maps for better space visualization, touchscreen room displays for instant booking, and visitor management tools that help control guest access. DeskFlex also supports location-based booking using beacons and offers abandoned meeting protection to improve resource utilization.

Integrations include Microsoft Exchange, Office 365, Zapier, Okta, status board displays, check-in and check-out systems, desk booking, and resource reservation tools.

OfficeRnD Hybrid is designed to simplify the management of flexible workspaces. It stands out for its specialized features in flex space operations.

Why I picked OfficeRnD Hybrid: I selected OfficeRnD Hybrid because it effectively addresses the complexities of managing flex spaces. Its comprehensive approach to workspace scheduling and management differentiates it from other software. I judge it to be best for flex space operations due to its ability to centralize control over various workspace elements, which is crucial for the dynamic nature of flexible work environments.

Standout features & integrations:

Standout features include interactive floor plans for booking, detailed analytics for workspace usage, and a user-friendly interface. It also provides tools for managing memberships, events, and billing, which are integral to flex space operations.

Integrations include Microsoft 365, Google Workspace, Zoom, Slack, QuickBooks, Xero, Stripe, PayPal, Mailchimp, and Zapier, enabling a connected and efficient workspace ecosystem.

YAROOMS is a meeting room booking platform designed to simplify complex scheduling for hybrid workplaces. It focuses on giving you tight control over room availability, user permissions, and occupancy limits, so you can manage your spaces with confidence even as team needs shift.

Why I picked YAROOMS: I picked YAROOMS because it handles many of the nuanced scheduling challenges that come with hybrid work. You can set capacity limits by room, floor, or building, and add time buffers between bookings to avoid back-to-back conflicts or cleaning gaps. If privacy is important, YAROOMS lets you create incognito bookings, keeping meeting details private from other users. Plus, its hybrid meeting options make it easier to attach Microsoft Teams, Zoom, or Google Meet links directly to room reservations, keeping both in-office and remote attendees connected.

Standout features & integrations:

Standout features include granular user permissions to control which rooms different groups can access, people flow controls that require users to indicate headcount when booking, and built-in issue reporting for facilities management. It also offers employee satisfaction surveys to collect feedback on meeting room experiences and usage reports to help you adjust space planning over time.

Integrations include Microsoft Teams, Microsoft 365, Outlook Add-in, Google Calendar, Azure AD, Zoom Meetings, Google Meet, SAML 2.0, OneLogin, Okta, Google Workspace, and AD FS.

CalendarHero automates the scheduling of meetings, making it easier to coordinate times and manage calendars. It stands out for its ability to streamline the process of finding suitable meeting times across different time zones and schedules.

Why I picked CalendarHero: I chose CalendarHero because it excels in automating the tedious task of scheduling meetings, which can often consume valuable time. Its AI-driven system is adept at coordinating across various calendars and finding optimal meeting times, which is why it's the best choice for automated meeting scheduling. The tool's capacity to learn users' preferences and adapt to their scheduling needs sets it apart from other scheduling software.

Standout features & integrations:

Standout features include its robust AI that assists in finding the best meeting times, its intuitive interface that simplifies the scheduling process, and its comprehensive integrations that enhance productivity. 

CalendarHero integrates natively with a variety of platforms, including Zoom, Microsoft Teams, Google Meet, Slack, Salesforce, HubSpot, Google Calendar, Office 365, Outlook, and Trello.

Meetio simplifies the process of booking meeting rooms, making it accessible and straightforward, even on mobile devices. It stands out as the best choice for room booking simplicity due to its user-friendly interface and efficient booking system.

Why I picked Meetio: I selected Meetio for its uncomplicated approach to room booking, which differentiates it from other software by its ease of use and straightforward design. I believe Meetio is best for room booking simplicity because it addresses common booking issues effectively, offering a hassle-free solution that minimizes the typical complications of meeting room management.

Standout features & integrations:

Standout features that facilitate an effortless room booking experience include a visual traffic light system for room availability, mobile app scheduling, and a centralized management platform. The system also provides valuable room usage data and allows for customization to align with company branding.

Meetio integrates natively with several widely-used calendar systems, enhancing its usability by allowing users to work with familiar tools.

Smartway2 is a workplace scheduling tool that assists employees in booking desks, meeting rooms, parking, and other amenities, aiming to enhance face-to-face connections and coordinate hybrid work schedules.

Why I picked Smartway2: I picked Smartway2 because of its comprehensive feature set geared towards a more efficient booking experience. One feature that stands out is its digital booking concierge, which intelligently recommends and books meeting rooms based on your specific needs, ensuring you have the right space for your tasks​​. Additionally, the mobile app enhances flexibility, enabling users to book rooms, desks, and other resources on the go.

Standout features & integrations:

Standout features include individual desk booking, parking and locker booking, workspace analytics to measure the performance of spaces, digital signage solutions, space management, visitor management, and workplace scheduling.

Integrations include Gmail, Microsoft 365, Google Calendar, Tableau, Microsoft Outlook, Microsoft Power BI, Workday HCM, Okta, Proxyclick, Cisco Meraki, Ping Identity, Brivo Access, and more.

HubStar is a dynamic workplace platform designed to optimize hybrid occupancy and enhance employee experiences. It offers tools to manage meeting room bookings, desk reservations, and overall space utilization, ensuring your team can collaborate effectively in a hybrid work environment.

Why I picked HubStar: The platform allows employees to check room availability, book spaces, and add necessary amenities, all from one convenient place. This simplifies organizing meetings and ensures that the selected room meets your team's needs. Additionally, HubStar's real-time space utilization feature aggregates data from various sources into a single view. This provides valuable insights into how your meeting rooms are used. It also has an AI digital assistant that helps employees find the ideal space to do their best work, whether it's booking a desk or a meeting room. 

Standout features & integrations:

Standout features include hybrid data management, booking rules, notifications, advertising your office, occupancy sensors, conference room displays, team collaboration, purposeful attendance, employee wellbeing, and space design and retrofit.

HubStar integrates natively with Microsoft Teams, Microsoft Outlook, Google Play Store, Microsoft AppSource, Apple App Store, Microsoft Exchange User Availability, Zoom, iCalendar, Azure Active Directory, and Okta SSO.

Clearooms is a desk and meeting room booking software tailored for hybrid working environments. It serves organizations seeking efficient workspace management solutions to enhance productivity and collaboration.

Why I picked Clearooms:I chose Clearooms for its practical features that enhance meeting room management. The software provides a visual floor plan, allowing you to see room availability at a glance. This feature helps you quickly identify and reserve suitable spaces for your meetings. Additionally, Clearooms includes a health questionnaire option before booking, promoting a safer work environment. Additionally, Clearooms includes a check-in feature that requires attendees to confirm their meeting within a set timeframe. If no one checks in, the room becomes available for others, reducing unused reservations.

Standout features & integrations:

Standout features include team spaces, mobile app, analytics, desk lock, single sign-on, user provisioning, cross-platform support, no-touch booking, battery warning, eco-friendly mode, and privacy mode.

Integrations include Google Calendar, Office 365, Microsoft Teams, Paxton Access, Azure, Google Workspaces, JumpCloud, Microsoft AD FS, Okta, OneLogin, Stripe, and Calendly.

Optix simplifies meeting room bookings for mobile-first workplaces with an intuitive app.

Why I picked Optix: I selected Optix for its strong emphasis on mobile usability, which is increasingly important in modern work environments. Its mobile app sets it apart by enabling users to manage bookings anywhere, anytime. I judge Optix to be best for mobile-first workplaces because it caters to the needs of professionals who rely on their smartphones for efficient workplace management.

Standout features & integrations:

Standout features that facilitate the booking process include real-time availability, easy check-ins, and user-friendly interfaces. The software also offers analytics for space management and customizable booking rules. 

Integrations include Stripe, Google Calendar, Office 365, Slack, Zapier, Mailchimp, QuickBooks, Zoom, Salesforce, and Trello.

Wayleadr offers a comprehensive conference room booking and parking management solution. It is best for optimizing parking spaces due to its ability to automate parking distribution and increase parking availability.

Why I picked Wayleadr: I chose Wayleadr for its innovative approach to parking management, which stands out in the realm of room reservation tools. Its focus on optimizing parking spaces makes it a unique and valuable asset for companies looking to improve their parking logistics. I believe Wayleadr is best for parking space optimization because it leverages technology to automate parking distribution and track parking capacity, which can significantly increase parking availability and reduce administrative burdens.

Standout features & integrations:

Standout features include real-time tracking of meeting room reservations and parking capacity, automated parking distribution, and the elimination of manual administrative tasks. The platform also supports flexible work arrangements by adapting to the needs of a fluid hybrid workforce. 

Wayleadr integrates with various technologies such as sensors, barriers, and cameras, making it a versatile solution for any office setup. 

Nexudus is a comprehensive management platform designed to help automate operations in coworking and flexible workspaces. It is recognized as the best tool for scaling coworking spaces due to its extensive features and scalability.

Why I picked Nexudus: I chose Nexudus for this list because it offers a robust set of tools tailored for coworking spaces that are looking to grow. Its ability to handle a wide range of operational tasks from a single platform makes it stand out from other workspace management software. I believe Nexudus is best for scaling coworking spaces because it provides the necessary infrastructure to support expansion while maintaining efficiency in daily operations.

Standout features & integrations:

Standout features that make it easier to manage coworking spaces include automatic billing, meeting room bookings, a CRM, and digital signage. The platform's integrations are also particularly noteworthy, offering connections with access control systems, accounting software, and over 100 payment gateways. This extensive integration capability allows for a highly customizable and efficient workspace management experience.

Integrations include Doorflow, Doordeck, OpenPath, Xero, Quickbooks Online, Stripe, GoCardless, Authorize.net, Paypal, Square Point of Sale, Tevalis, Cisco Meraki, Zoom, Jitsi, Google Calendar, Tapirx, Humly, Outlook/Office 365, Microsoft Teams, Calendly, Tally Workspace, Upflex, CloudVO, Syncaroo, NearU, Valve Space, Looker Studio, Dropbox Sign, Zapier, Slack, HubSpot, Dropbox, Mailchimp, Trello, Google Drive, and numerous others. 

anny offers a comprehensive platform to manage meeting rooms, workspaces, and other resources in a digital office. It emphasizes simplicity, safety, and productivity optimization through its all-in-one system​.

Why I picked anny: I chose anny for this list because of its ability to integrate with external display systems to provide a smooth workplace experience. You can connect any tablet or device to anny to show reservations and availability directly in key physical locations, as needed.

Standout features & integrations:

Standout features include interactive visual space maps, e-commerce abilities if you want to rent office spaces, QR codes cor check-ins, real-time data insights, and a full-feature mobile app. 

Integrations include Microsoft Teams, Zoom, Microsoft 365, Stripe, Kleverkey, Custom SAML2, Tapkey, Google Calendar, Apple Kiosk Mode, Weclapp, Intercom, Slack, Unsplash, Cisco WebEx, and others.

Condeco is a comprehensive workspace management software that enables businesses to schedule, book, and manage spaces and services efficiently. It stands out as the best for workspace scheduling due to its robust features that cater to the needs of modern, flexible work environments.

Why I picked Condeco: I chose Condeco for this list because of its enterprise-grade technology and the fact that it's trusted by over 2000 enterprise-level businesses globally. Its ability to integrate with existing systems and workflows makes it a versatile solution for workspace management. I believe Condeco is best for workspace scheduling because it offers a centralized system for managing meeting rooms, desks, and other resources, which is essential for managing an efficient hybrid workplace.

Standout features & integrations:

Standout features include tools for planning flexible workweeks and coordinating with teams, since Condeco's workspace booking software is designed to help employees collaborate effectively. Other key features include easy re-booking and rescheduling of meetings, booking desks and meeting rooms through the app or Outlook, and managing visitor and employee access. The software also provides workspace and usage reports for better decision-making.

Condeco integrates with a variety of tools and systems, including calendar applications, Microsoft Teams, mobile and web platforms, and offers workplace analytics and visitor management features. The integrations marketplace on their website suggests that they have a range of native integrations, but specific tools are not listed in the provided data.

AskCody simplifies meeting room booking and management within Microsoft ecosystems.

Why I picked AskCody: I chose AskCody because it integrates deeply with Microsoft Outlook, making it a natural extension for organizations already using Microsoft products. It stands out for its ability to leverage existing Microsoft infrastructure to manage meetings, services, and visitors efficiently. I believe AskCody is best for Microsoft Office users due to its comprehensive features that cater specifically to the needs of meeting coordination within the Microsoft environment.

Standout features & integrations:

Standout features include direct booking through Microsoft Outlook, centralized management of meeting rooms, and real-time updates on room availability. It also provides detailed analytics on space utilization and integrates with visitor management systems for a complete meeting management solution.

Integrations include Microsoft Outlook, Microsoft 365, Microsoft Exchange, Microsoft Azure, Microsoft Teams, Active Directory, Power BI, and more.