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Employee time tracking software improves the present and future of project management. Let me elaborate. Currently, you are working with your team on a project. As part of your monitoring phase, you are keeping track of activities, your plan, and hopefully the hours being invested in each activity.

Knowing where your team is investing their time is informing your client conversations over budget spending, your talks with the team over time allocation, and even resource scheduling conversations with other DPMs wanting your resources.

Once this project is done, you will surely embark on another adventure and the cycle restarts. The time you and your team tracked will now inform future estimates for project activities and overall more accurate price and time-related conversations with the client.

Therefore, using time tracking tools is an essential part of a DPMs toolbox. Whether that is a best-of-breed or an all-in-one solution is up to you.

How We Picked The Best Time Tracking Software

I evaluated and compared the most popular time tracking software on the market, both for its reviews and user interface. Then I weighed factors that make software a good option for project management, such as the ones that follow.

  1. User Interface: The software needs to have a nice UI and be easy to use. A good interface will make it easier for your employees to clock in their work time. In contrast, a bad UI will deter them from it.
  1. Online time tracking variety: I look at all the ways in which a team can track accurate time. This could mean importing Excel timesheets, using a time clock or creating templates.
  1. Integrations: I looked at how you can expand the software's functionality. On the one hand, maybe some of these time tracking tools can be embedded into your existing tools. On the other hand, maybe the software can integrate other tools that enable invoicing like Quickbooks and Xero.
  2. Pricing: Your time tracking app should be a cheap addition to your current tech stack, especially if you are part of a small business. Therefore, I’ll point out the price and if there are available free versions or free trials.

Best Time Tracking Software Overviews

Here’s a brief overview of each tool.

Best for visual project planning

  • 14-day free trial + free plan available
  • From $8/user/month (billed annually, min 3 seats)
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Rating: 4.7/5

monday.com is a project management software with time tracking features that has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.

Why I picked monday.com: I think monday.com is great tool. You can use it to track project billable hours, employee productivity, and invoicing. More than being a time-tracking solution, you can also use it for your employee productivity needs. You can easily assign owners to new tasks, prioritize each item, set due dates and know exactly how every working hour is spent on each project and task. You can also keep track of time on their mobile app.

Overall, monday.com is a highly customizable software that I would definitely recommend using to help handle your projects, collaborate in real time, and track time so you can provide more accurate information to the client.

According to my research, time tracking is available on monday.com's Pro and Enterprise plans and has to be added to each board as a column.

monday.com Standout Features & Integrations

Features include dashboards, automation, file management, collaborative documents, resource management, forms, time-tracking, in-app chat, and reporting.

Integrations include business apps like Slack, Google Drive, Gmail, Google Calendar, Harvest, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible via Zapier.

Best for on-the-go mobile teams

  • 14-day free trial + free plan available
  • From $29/month for 30 users (paid annually)
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Rating: 4.3/5

Connecteam is a workplace software company that offers products for operational, communication, and skills management. The operational platform facilitates time tracking and employee scheduling.

Why I picked Connecteam: I am particularly impressed by Connecteam's operations management software, which offers a unique approach to time tracking, scheduling, and task management features. Employees can log their time in the system and it even provides GPS tracking to keep managers updated on the whereabouts of staff. You can also assign shifts and tasks to employees, and oversee their work with forms and checklists.

I also admire how the Connecteam's software can be connected with a payroll platform so you can easily use schedules and timesheets for pay administration. Additionally, I'm always on the lookout for customizable features, and Connecteam offers several customization tools for your team's unique tasks and timesheet needs.

Connecteam Standout Features & Integrations

Features include time tracking, scheduling, GPS tracking, Geo-fencing, schedule templates, shortcuts, task management, forms, and checklists.

Integrations include Paychex, Xero, Gusto, QuickBooks Payroll (online + desktop), Google Calendar and others.

Best for global time management

  • 14-day free trial
  • From $6/user/month
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Rating: 4.3/5

Replicon is a time tracking and timesheet software with a project time tracking product suite. This suite can help you manage project hours and costs, paid time off, and track billable hours and project expenses.

Why I picked Replicon: I chose this tool for the list because of its intelligent time tracking feature, which leverages AI and machine learning to help populate timesheets for employees based on the apps they use. The app will track employee activity across different platforms and pre-fill timesheets for them. Additionally, it will reconstruct the work week across multiple projects. Based on my research, it seems like all your people will have to do is review and submit, which will save you both hours of administrative tasks and money.

Replicon also has a mobile app that you can use to track time from any device. This makes it easy to track time while you are away from your computer, but also makes use of mobile device capabilities to expand its functionality. For example, you can take a pic and add it to your expense report using the phone's camera. I think that this feature makes Replicon perfect for employees on-the-go, since it can help them track their time quickly, easily, and without needing access to a computer.

Replicon Standout Features & Integrations

Features include approval workflows and intelligent routing for time off requests. This ensures that employee requests get handled by the appropriate people and expedites the approval process. Another feature I like, especially for teams that work on the field, is its real-time GPS tracking and geofencing capabilities.

Integrations include SAP, ADP, Salesforce, Slack, Quickbooks, Jira, ServiceNow, Xero, Workday, Myob, Adobe XD, and Bamboo HR.

Best for resource management features

  • 30-day free trial
  • From $19/user/month (billed annually)
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Rating: 4.1/5

Kantata time tracking software is designed to help individuals and businesses efficiently manage and monitor their time and workload. The software can help users understand how their team's time is being utilized. These insights can be invaluable for optimizing workflows, identifying time-wasting activities, and improving overall efficiency.

Why I picked Kantata: I chose Kantata for this list because it goes beyond simple time tracking by offering time budgeting and forecasting capabilities. Users can set time budgets for specific tasks or projects, allowing them to allocate time and resources effectively. I also love how the software provides real-time updates on time spent, remaining time, and progress towards budgeted goals. In my experience, these types of features enable users to proactively manage their time, prioritize tasks, and more accurately meet deadlines.

Kantata Standout Features & Integrations

Features include intelligent time tracking, productivity analytics, focus mode, GPS tracking, and customizable privacy settings.

Integrations include Slack, Trello, Salesforce, Sage, Jira, Quickbooks, Xero, NetSuite, Genpact, and Google Calendar.

Best for attendance management

  • Free demo available
  • Pricing upon request

TimeClock Plus is a time and attendance software that's designed to help you manage your employees' time and attendance, leave and absence, and a whole lot more. It's a comprehensive solution that's designed to make your life easier, whether you're a small business owner or a manager in a large corporation.

Why I picked TimeClock Plus: This tool stood out to me because it's not just about tracking time, it's about managing your workforce in a way that's efficient and effective. I particularly admire how the tool lets you monitor time tracking, and attendance, see exactly where your employees are using geolocation, and handle time off requests such as vacation, sick time, FMLA, and others.

TimeClock Plus Standout Features & Integrations

Features include its advanced leave module that lets you enforce leave policies while automatically handling your processes with a fair and optimized system. Additionally, the overtime management module stands out to me because of the many customizations you can make to the conditions around overtime, including varied overtime thresholds and weighted overtime.

Integrations include over a hundred payroll solutions like ADP, BAI, Ascentis, Accra, Casamba, Cayenne, Ceridian, and Epicure. Also Quickbooks, Paychex, or even payroll modules from ERP systems like SAP, Sage, and NetSuite.

Best time tracking for customizable timesheets

  • 14-day free trial
  • From $12/user/month
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Rating: 4.3/5

ClickTime is a project time tracking software used by organizations that need to accurately account for employee costs. It has the ability to create project budgets, employee cost rates, and custom billing rates

Why I picked ClickTime: What I find to be unique about ClickTime is its timesheet customizability. Rather than providing a one-size-fit-all timesheet, ClickTime allows customers to configure timesheets in a way that best serves their needs. Each timesheet comes with three levels of hierarchy (such as “Client | Project | Task”) that customers can name anything they like. For example: a nonprofit - who doesn’t need to bill clients - might choose to track time against “Grants | Programs | Activities.” Additionally, ClickTime customers can create custom fields for specialized tracking and reporting, as well as add notes to any time entry to provide context and detail to ensure accurate reporting and billing.

ClickTime Standout Features & Integrations

Features include standard and custom reminders that are conveniently scheduled to automatically send, or send as needed, so that customers can stay on top of staff timesheet completion. The ClickTime mobile app gives teams the ability to manage time, expenses, and time off anytime, anywhere to stay connected and in control.

Integrations include Sage, NetSuite, QuickBooks, Jira, BambooHR, HiBob, ADP, Zenefits, Salesforce, Hubspot, Zoho, Box, Google Drive, Slack, and task management tools like ClickUp. ClickTime also boasts an award-winning API that makes any connection possible. And if you don’t have the resources on hand to build your own custom integrations, they have a Professional Services team who can do all the heavy lifting for you.

Best for customizable dashboards

  • 30-day free trial
  • From $6.99/user/month
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Rating: 4.5/5

BeeBole Timesheet is an employee time tracking software for organizations of all sizes. With it, you can efficiently measure the time spent on clients, projects, and tasks, as well as control budgets, costs, and leaves of absence. 

Why I picked BeeBole: According to my research, BeeBole offers a one-click timer to track time, as well as a drag-and-drop interface, which makes it easy to build dashboards and reports you need. For example, you can quickly generate, share, and print reports on employee time, budget, margin and profit, in addition to more than 30 customizable KPI reports.

In general, I've noticed that this tool is really flexible with a lot of useful features for larger organizations—you can choose how users can clock in, with daily, weekly or monthly timekeeping options. Managers can use the approval workflow to approve time entries, vacation (etc), and you can do it in bulk as well to save time.

This isn't on my list of criteria, but it's worth pointing out that BeeBole’s timesheets are DCAA and GDPR compliant. Another useful feature for international companies is that you can use BeeBole in multiple currencies, as well as multiple languages, including English, Spanish, French, German, Portuguese, Italian, Polish, Hungarian, Czech, and Dutch.

BeeBole Standout Features & Integrations

Features include approval workflow, budgeting, overtime and PTO, time tracking, and accurate time reports by employee, team, and department.

Integrations include a fully documented API for you to integrate your application or service. You can also simply export your reports to CSV, PDF or Google Drive, which makes creating a professional-looking report (complete with your logo and graphics) pretty simple. The tool also integrates with Google Suite so everyone in your org can log in using their Google credential. In fact, this tool was the first timesheet app to integrate with Google Apps and its one of the top-rated for Google users. It’s compatible with Office 365 and SSO, too.

Beebole Timesheet costs $5.99/user/month.

Best for automatic time tracking

  • 14-day free trial
  • From $7/user/month
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Rating: 4.7/5

TimeCamp is a great time-tracking software (with freemium upgrades) that includes manual and automatic timesheets, a time diary, and automatic task detection capabilities.

Why I picked TimeCamp: I chose TimeCamp for this list because it integrates well with invoicing and is able to automatically produce invoices based on billable hours. There is an integrated payment gateway, and you can get a notification when a client views an invoice.

One of my favorite features of TimeCamp is their unique time management tools which give great insights into what people are actually doing. For example, TimeCamp can show a team the most time-consuming websites and applications they’re using, with productivity analysis and detailed history on how people spend their time by using automatic computer usage tracking. This also enables you to evaluate time spent on documents, even tracking offline activity and the ability to approve or reject timesheets.

TimeCamp also offers an excellent free plan, which I think makes it a great choice for users trying to manage their time without breaking their budget.

Timecamp Standout Features & Integrations

Features include time entries, multi-platform tracking, tags, goals, idle time tracking, weekly timesheets, guest accounts, and PDF reporting exports.

Integrations include project management favorites like Jira, Wrike, Trello, Podio, Basecamp, and Asana – invoicing including Xero, Quickbooks, and Free Agent, as well as Insightly, Wunderlist, and Zapier.

Timecamp is a great option for teams with limited budgets, as the free version provides unlimited users, projects, and tasks.

Best time tracking software for small & medium teams

  • 15-day free trial + free version available
  • From $5.9/user/month (billed annually)
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Rating: 4.6/5

Paymo is a time tracking software for small or medium teams. I particularly admire how its in-built stopwatch, desktop widget, mobile app, and automatic time tracker make logging time helps teams easily see exactly how much time they spend on clients and projects.

In my experience, the process is fairly easy. You just create a task, assign a user (and maybe a deadline) and start the timer. If you forget to start your stopwatch, add the time entry via form or add time in bulk if you need to log time for several tasks and projects all at once. If you’re a project manager, you can manage the time entries of your team. There’s also a dedicated module called Timesheets where all your time entries are saved and laid out on a daily, weekly, and monthly view, or agenda and active timers for an outlined view. Then you can generate static or live reports (live reports get up to date when clicked on them) to keep clients in the loop.

Another feature I admire is Paymo's ability to generate invoices based on the time you and your team tracked, send them directly to your clients, and get paid through online payment gateways like Square, Stripe, and PayPal.

Free for freelancers and teams of up to 10 users. Paid plans start at $9.95/user/month. Paymo comes with a 15-day free trial.

Best for its AI capabilities

  • Free demo available
  • From $29/user/month.
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Rating: 4.7/5

Forecast is an AI project management software for professional services that takes advantage of Artificial Intelligence (AI) to support your estimates in becoming better and more accurate.

Why I picked Forecast: I chose Forecast for this list due to its ability to track time on the projects and tasks you are assigned, whether you're using the desktop app, on-the-go using mobile iOS and Android apps, or directly on the web. I particularly like how every working hour spent on tasks is automatically benchmarked against your estimates and the AI learns from this to improve future estimates, thereby reducing your risk of under or over-estimating your projects. This will have a significant impact on the effectiveness of your resource planning, enabling you to improve your delivery and profitability.

In my opinion, Forecast is great for distributed teams and has both daily and weekly timesheet views so you can track time the way that suits you. Set up weekly or daily reminders to ensure that everyone tracks every working hour correctly.

Forecast Standout Features & Integrations

Features include capacity planning, workload view, task approvals, portfolio management, planned vs actual reporting, non-billable projects, auto-timer, timesheet management, manual time entries, approvals, and automated timesheets to invoices.

Integrations include Asana, BambooHR, GoSimplo, Google Drive, Hubspot, Okta, Report, Salesforce, and Xero.

Forecast's functionality covers a large spectrum of the capabilities needed to run and manage projects and people effectively, with as little overhead as possible.

Best Time Tracking Software Summary

Here is a convenient list with all the highlights you need from what we covered above.

Tools Price
monday.com From $8/user/month (billed annually, min 3 seats)
Connecteam From $29/month for 30 users (paid annually)
Replicon From $6/user/month
Kantata From $19/user/month (billed annually)
TimeClock Plus Pricing upon request
ClickTime From $12/user/month
Beebole From $6.99/user/month
TimeCamp From $7/user/month
Paymo From $5.9/user/month (billed annually)
Forecast From $29/user/month.
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

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Other time tracking software:

Check out the list below for additional time tracking software tools we selected but couldn’t make the best 10.

  1. TMetric

    Best for its 7-day activity tracking storage

  2. My Hours

    Best for small teams and freelancers

  3. Traqq

    Best for its free version with premium features

  4. BigTime

    Best for invoicing and billing

  5. ProjectManager.com

    Best for real-time monitoring of tracked time.

  6. Hubstaff

    Best employee time tracking for managing remote and field teams

  7. Toggl Track

    Best for its workload balancing

  8. FunctionFox

    Best time tracking software for creative teams and agencies

  9. Projectworks

    Best for professional service providers

  10. Apploye

    Best Time Tracking for Remote teams and Freelancers

  11. GoodDay

    Best for its flexible folder structure with unlimited levels

  12. Monitask

    Simple employee time and task monitoring well-suite to remote and distributed teams.

  13. Actually

    Simple time tracking for companies working with projects

  14. Harvest

    Best for agencies

  15. Bill4time

    Best for reporting features

  16. ClickUp

    Best for its billable time tag

  17. Insightful

    Best for remote team monitoring

  18. Buddy Punch

    Best online time clock for GPS and image tracking

  19. Smartsheet

    Best for mobile time tracking

  20. Factorial

    Best for creating timesheets to integrate with payroll

Time Tracking Software FAQs

Find the answers to common questions about this topic.

What's Next?

Since we are on the subject of time tracking, here's a useful article on project budgeting that explains what analogous estimation is and other estimation techniques used in project management.

 
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