UKG Pro vs. Workday HCM: Comparison & Expert Reviews for 2025
UKG Pro offers a comprehensive solution for managing your workforce, while Workday HCM focuses on providing a unified system for all your HR needs. Both are different in their approach to integration and user experience, which is crucial for anyone seeking HCM software.
In this article, we'll compare the tools and their features, pros and cons, pricing, and more to help you find the best HCM software for your specific requirements.
UKG vs. Workday: An Overview
UKG
Workday
Why Trust Our Software Reviews
UKG vs. Workday Pricing Comparison
| UKG | Workday | |
|---|---|---|
| Free Trial | Free demo available | Free demo available |
| Pricing | Pricing upon request | Pricing upon request |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowUKG Pro vs. Workday HCM Pricing & Hidden Costs
The UKG Pro’s pricing model is subscription-based, with costs varying depending on the number of users and additional features you choose, which could lead to unforeseen expenses.
On the other hand, Workday HCM’s pricing also follows a subscription model but may include extra charges for implementation and support services.
To select the HCM platform with the right pricing for your needs, assess the total cost of ownership by considering both upfront and long-term expenses, and evaluate how each system's features align with your team's specific requirements.
UKG vs. Workday Feature Comparison
With UKG Pro’s robust payroll management, you can efficiently handle complex payroll scenarios, making it a solid choice for organizations with diverse payroll needs.
Workday HCM’s advanced analytics capabilities are great for gaining actionable insights into workforce trends, providing essential data for strategic decision-making.
Both tools offer unique advantages, with UKG Pro excelling in payroll management and Workday HCM shining in analytics, helping you tackle different HR challenges effectively.
| UKG | Workday | |
|---|---|---|
| API | ||
| Application Tracking | ||
| Approval Workflows | ||
| Attendance Tracking | ||
| Budgeting | ||
| Calendar Management | ||
| Compliance Tracking | ||
| Employee Database | ||
| Employee Engagement | ||
| Employee Incentive Management | ||
| Employee Onboarding | ||
| Employee Training | ||
| Expense Tracking | ||
| External Integrations | ||
| Feedback Management | ||
| Forecasting | ||
| Payroll | ||
| Time Management | ||
| Timesheets | ||
| Vacation & Absence Calendar |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowUKG Pro vs. Workday HCM Integrations
| Integration | UKG Pro | Workday HCM |
| Salesforce | ✅ | ✅ |
| QuickBooks | ✅ | ❌ |
| Microsoft Teams | ✅ | ✅ |
| Slack | ✅ | ✅ |
| ADP | ❌ | ✅ |
| Google Workspace | ❌ | ✅ |
| iCIMS | ✅ | ✅ |
| NetSuite | ✅ | ❌ |
| API | ✅ | ✅ |
| Zapier | ✅ | ✅ |
UKG Pro's integration with QuickBooks lets you streamline payroll processing, making it ideal for managing complex payroll needs efficiently.
Workday HCM's integration with Google Workspace is great for enhancing team collaboration and productivity, offering seamless communication and document sharing.
Both tools have distinct strengths, with UKG Pro excelling in payroll integration and Workday HCM shining in collaboration tools, each aiding your HR tasks in unique ways.
UKG Pro vs. Workday HCM Security, Compliance & Reliability
| Factor | UKG Pro | Workday HCM |
| Data Privacy | UKG Pro uses advanced encryption to protect user data and complies with GDPR standards. | Workday HCM ensures data privacy through AES 256-bit encryption and GDPR compliance. |
| Regulatory Compliance | UKG Pro offers tools to manage compliance with industry regulations like FLSA and ACA. | Workday HCM provides comprehensive compliance management with support for SOX and HIPAA. |
| System Reliability | UKG Pro guarantees 99.9% uptime with robust cloud infrastructure. | Workday HCM maintains high reliability with continuous monitoring and 99.9% uptime. |
Both UKG Pro and Workday HCM offer strong security and compliance features, but UKG Pro's focus on regulatory tools gives it an edge for compliance-heavy industries.
To evaluate these features, consider the specific regulatory requirements of your industry and prioritize the vendor that provides tailored compliance tools and proven data protection measures that will satisfy your needs.
UKG Pro vs. Workday HCM Ease of Use
| Factor | UKG Pro | Workday HCM |
| User Interface | UKG Pro features a clean, intuitive dashboard with customizable widgets for quick access. | Workday HCM offers a modern interface with a focus on ease of navigation and visual consistency. |
| Onboarding Experience | UKG Pro provides step-by-step guides and tutorials for a smooth onboarding process. | Workday HCM offers interactive onboarding modules to help new users get up to speed quickly. |
| Setup | UKG Pro's setup is straightforward, with guided assistance for initial configuration. | Workday HCM requires a detailed setup process but offers comprehensive support along the way. |
UKG Pro excels in offering a user-friendly interface that's easy to navigate, but its setup can be a bit simplistic for complex configurations.
Workday HCM, while slightly more complex to set up, provides a seamless user experience with its consistent design and thorough onboarding support.
UKG vs Workday: Pros & Cons
UKG
- UKG Pro has an intuitive, modern user interface that is easy for employees and managers to navigate.
- UKG Pro offers strong talent management features, including succession planning, career development, and performance reviews.
- UKG Pro's payroll module is flexible and can handle complex payroll scenarios for large enterprises.
- The initial implementation and setup of UKG Pro can be lengthy and complex.
- While UKG Pro offers a variety of built-in reports, the custom reporting tools are not as advanced as some competitors.
- UKG Pro's benefits module lacks some of the automation and decision support tools offered by the leading vendors in this space.
Workday
- The user-friendly interface makes it easy for your team to navigate and manage HR tasks efficiently.
- It offers advanced talent management tools that enhance your team's capabilities.
- Workday HCM is highly configurable, allowing you to tailor HR processes to fit your needs.
- Mid-market companies might find the premium pricing challenging due to high costs.
- Its Applicant Tracking System and Payroll modules might not match specialized third-party solutions.
- The implementation process can be complex and may require full-time consultants.
Best Use Cases for UKG and Workday
UKG
- Large Enterprises UKG Pro offers a detailed suite of HCM functionalities that can handle the complex needs of organizations with thousands of employees across many locations.
- Healthcare Features like position control and credential scheduling align well with the unique workforce demands in healthcare, improving management efficiency and maintaining compliance with labor regulations.
- Retail UKG Pro's scheduling, time tracking, and payroll capabilities can handle the variable shifts and seasonal staffing fluctuations common in retail.
- Manufacturing UKG Pro’s job and pay rate features support the range of roles and compensation structures often found in manufacturing, while performance management tools help develop the skilled workforce needed.
- Rapid growth The ability to configure HR processes without IT involvement and easily add new hires/locations makes UKG Pro good for fast-growing midsize companies.
- Talent Management Focus Companies making talent a key priority can take advantage of UKG Pro's full suite of recruiting, onboarding, performance, learning and succession planning tools. With these features, organizations can compete for high-demand engineers by improving candidate experience.
Workday
- Large Enterprises Workday HCM’s scalability and robust features support your complex HR needs across global locations.
- Healthcare Organizations The system’s compliance tools help you manage regulatory requirements in your HR processes.
- Finance Sector Workday HCM’s analytical tools can enhance your workforce planning and decision-making.
- Technology Companies Its talent management features can help you attract and retain top tech talent in a competitive market.
- Human Resources Departments The intuitive interface and comprehensive tools streamline HR tasks for your team.
- Multinational Corporations Workday HCM supports multi-currency and multi-language capabilities, crucial for your global operations.
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowWho Should Use UKG Pro, and Who Should Use Workday HCM?
In my opinion, UKG Pro is best suited for mid-sized to large organizations that need robust payroll and compliance management, especially in industries with complex regulatory requirements.
I believe Workday HCM is ideal for companies that prioritize advanced analytics and seamless integration with existing systems, making it a great choice for tech-savvy teams in dynamic industries.
If your team values ease of use and straightforward setup, UKG Pro might be the better fit, while Workday HCM could benefit those who appreciate detailed insights and comprehensive support.
Differences Between UKG and Workday
| UKG | Workday | |
|---|---|---|
| Integrations | UKG Pro integrates with QuickBooks and Salesforce for streamlined operations. | Workday HCM connects well with Google Workspace for enhanced collaboration. |
| Onboarding | UKG Pro includes step-by-step guides for a smooth start. | Workday HCM offers interactive modules to quickly onboard new users. |
| Payroll | UKG Pro excels in complex payroll scenarios with comprehensive tools. | Workday HCM offers payroll solutions but focuses more on analytics and insights. |
| Pricing | UKG Pro offers a subscription-based model that varies with user count and features. | Workday HCM follows a subscription model with additional costs for implementation. |
| User Interface | UKG Pro provides a clean dashboard with customizable widgets for easy access. | Workday HCM features a modern interface with a focus on navigation and consistency. |
| Visit UKGOpens new window | Visit WorkdayOpens new window |
Similarities Between UKG and Workday
| API Integration | UKG Pro and Workday HCM both offer robust API capabilities for seamless integration with other tools. |
|---|---|
| Customization | Both solutions allow customizable dashboards to tailor the user experience to your team's needs. |
| Data Security | Each platform prioritizes data security with strong encryption and compliance with GDPR standards. |
| Subscription Model | Both UKG Pro and Workday HCM use a subscription-based pricing model, offering flexibility based on user needs. |
| User Support | Both platforms provide comprehensive support, including tutorials and guides, to ensure successful implementation and use. |
| Visit UKGOpens new window Visit WorkdayOpens new window | |