I 10 migliori software per il monitoraggio dell’occupazione nel 2026

Recensioni dei migliori software per il monitoraggio dell’occupazione

1. 

   1

   deskbird

   Best for flexible workspace booking

   • Free trial + free demo available
   • From $5/user/month (billed annually)

   Visit Website

   Customer Rating:4.6/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   deskbird is a hybrid workplace management platform that covers desk booking, meeting room booking, parking space reservations, visitor management, and real-time occupancy analytics across multiple office locations.

   Who is deskbird Best for?

   deskbird is a strong fit for mid-sized companies managing hybrid work schedules who need employees to self-manage desk and resource bookings.

   Why I Picked deskbird

   I've included deskbird on this list because its flexible booking system genuinely covers the full range of hybrid workspace scenarios. I particularly like that you can mix hot desking and assigned seating on the same interactive floor plan, so teams that use a neighbourhood model don't have to manage two separate systems. The auto-booking and smart desk recommendations, which suggest spots based on team schedules and past habits, make the booking experience low-effort for employees. And when occupancy data feeds directly into the analytics dashboard, I find it much easier to act on real utilization patterns rather than estimating from headcounts.

   deskbird Key Features

   • Meeting room booking: Reserve meeting rooms directly from the floor plan or calendar view, with real-time availability and capacity details visible before booking.
   • Week planning: Employees can map out their in-office and remote schedule for the week ahead, giving managers visibility into team attendance patterns.
   • Visitor management: Register and track guests with digital check-in, host notifications, and visitor logs tied to specific office locations.
   • Parking space booking: Employees can reserve parking spots alongside their desk, with the same booking and release logic applied to parking occupancy.

   deskbird Integrations

   deskbird offers a large catalogue of integrations spanning Microsoft Teams, Slack, Microsoft Outlook, Google Calendar, MS Entra ID, Google Workspace, Okta, BambooHR, Personio, and HiBob, plus dozens of additional HRIS, SSO, access control, and hardware integrations. An API is available for custom integrations.

   Pros and Cons

   Pros:

   • Auto-release frees no-show desk bookings
   • Employees can coordinate in-office days
   • Interactive floor plans with amenity filters

   Cons:

   • Per-user pricing scales up quickly
   • Analytics lack depth for larger teams
   Learn more about deskbird:

   • Check out deskbird on their website
   • Read my in-depth review of deskbird
   • Explore best alternatives to deskbird
2. 

   2

   Spacewell

   Best for actionable workplace utilization data

   • Free demo available
   • Pricing upon request

   Visit Website

   Customer Rating:4.6/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Spacewell is a smart building platform that combines workplace space management, IoT-based occupancy monitoring, indoor air quality tracking, desk and room reservations, and space utilization analytics across building portfolios.

   Who Is Spacewell Best For?

   Spacewell is a strong fit for facilities managers and corporate real estate teams in mid-to-large enterprises that rely on IoT sensor data to make space decisions.

   Why I Picked Spacewell

   I picked Spacewell as one of the best because it's one of the few occupancy tracking tools that turns raw IoT sensor data into genuinely actionable insights. I like that the Opportunity Simulator lets you benchmark space performance across your entire portfolio and run consolidation scenarios before committing to any changes. The timelapse feature also stands out to me: you can replay past occupancy trends to understand how space is actually used over time, not just in the moment. That combination of historical playback and multi-building benchmarking makes it unusually strong for data-driven real estate decisions.

   Spacewell Key Features

   • Sensor management console: Configure, monitor, and troubleshoot connected occupancy sensors across your building from a single interface.
   • Indoor environmental quality monitoring: Track CO2 levels, temperature, humidity, and noise in real time alongside occupancy data.
   • Desk and room reservations: Let employees book workspaces through a self-service portal, with occupancy data feeding directly into availability displays.
   • Workplace app: Employees can check space availability, navigate the office, and submit service requests from a mobile device.

   Spacewell Integrations

   Spacewell offers pre-built connectors for Microsoft 365, Google Workspace, SAP, Oracle, Microsoft Dynamics, ServiceNow, Jira, Freshservice, Workday, and SuccessFactors, and also supports connections to AutoCAD, Revit, and BMS platforms. REST APIs, SDKs, and webhook support are available for custom integrations.

   Pros and Cons

   Pros:

   • Modular design scales across multiple buildings
   • Real-time air quality and occupancy combined
   • IoT sensor-agnostic platform supports any hardware

   Cons:

   • Mobile app lacks some advanced desktop features
   • Complex initial setup needs technical expertise
   Learn more about Spacewell:

   • Check out Spacewell on their website
3. 

   3

   Eptura Workplace

   Best for hybrid office coordination

   • Free demo available
   • Pricing upon request

   Visit Website

   

   Eptura Workplace is a workplace operations and space management platform that combines desk booking, room scheduling, occupancy analytics, space planning, and move management across single and multi-site office environments.

   Who Is Eptura Workplace Best For?

   Eptura Workplace is a strong fit for large enterprises managing complex, multi-site office portfolios where real estate decisions need to be backed by live occupancy and utilization data.

   Why I Picked Eptura Workplace

   I've included Eptura Workplace in my top picks because it handles hybrid office coordination better than most tools I've tested. The AI-powered Copilot lets employees book desks and rooms using natural language, and the team days feature lets coworkers see who's coming in and plan in-office time together. I also like that workplace analytics surface peak days, no-show rates, and utilization trends in one place, so space decisions are based on actual behaviour rather than assumptions.

   Eptura Workplace Key Features

   • Move management: Plan and execute employee moves end-to-end, from seat assignments to department relocations, with built-in tracking across each step.
   • Wayfinding: Let employees navigate the office and locate desks, rooms, and colleagues through interactive floor maps.
   • Service request tickets: Submit and track workplace maintenance or facilities requests directly within the platform.
   • Space planning: Redesign floor plans and model seating scenarios using live occupancy data and interactive layout tools.

   Eptura Workplace Integrations

   Eptura Workplace offers a broad tech partner ecosystem with integrations across categories like access control, sensors, calendars, collaboration, HR, and SSO. Native integrations include Microsoft Teams, Microsoft Outlook, Google Calendar, Slack, Okta, Power BI, and VergeSense, and the platform connects with access control providers like Brivo, Genetec, and Gallagher. An API is available for custom integrations.

   Pros and Cons

   Pros:

   • Per-office policy settings across multiple locations
   • Custom dashboards for occupancy reporting
   • Interactive floor plans show live desk availability

   Cons:

   • Outlook room bookings don't always sync back
   • Requires manual CAD imports
   Learn more about Eptura Workplace:

   • Check out Eptura Workplace on their website
4. 

   4

   Skedda

   Best for custom space access rules

   • 30-day free trial + free demo available
   • From $249/month (billed annually)

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   Customer Rating:4.8/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Skedda is a space booking and scheduling platform that covers desk reservations, meeting room bookings, visitor management, and space utilization tracking with a customizable rules and permissions engine.

   Who Is Skedda Best For?

   Skedda suits facilities and workplace teams at mid-size to enterprise organizations that need granular control over who can access and book shared spaces.

   Why I Picked Skedda

   I picked Skedda as one of the best because its rules and roles engine is the most granular I've seen in this space. I can set booking conditions by team (for example, only the marketing team can book desks between 9 AM and 5 PM), cap individual usage with quotas, and require admin approval for specific rooms. For organizations where not every space should be open to every employee, that level of access control is exactly what the tool is built around.

   Skedda Key Features

   • Interactive floor map: Browse a visual map of your space to see real-time desk and room availability before booking.
   • Visitor management: Register and track guests, send invitations, and log visitor activity alongside internal space bookings.
   • Recurring bookings: Set up repeat reservations on a daily or weekly schedule without recreating the booking each time.
   • Calendar sync: Connect bookings to Google Calendar or Microsoft 365 so reservations appear alongside existing schedules.

   Skedda Integrations

   Skedda offers native (direct) integrations with Microsoft 365, Microsoft Teams, Microsoft Entra ID, Google Workspace, Slack, Zoom, Stripe, Okta, OneLogin, and JumpCloud, along with third-party connections to ServiceNow, Kisi, QuickBooks, Xero, and Trello. It also connects with Zapier and supports webhooks for custom integrations.

   Pros and Cons

   Pros:

   • No-show auto-release frees unused spaces
   • Granular booking rules per team and role
   • Wi-Fi-based occupancy tracking needs no hardware

   Cons:

   • No native HRIS integration via aggregator
   • Visitor management costs extra as add-on
   Learn more about Skedda:

   • Check out Skedda on their website
   • Read my in-depth review of Skedda
   • Explore best alternatives to Skedda
5. 

   5

   Kadence

   Best for team attendance planning

   • Free demo available
   • Pricing upon request

   Visit Website

   Customer Rating:4.6/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Kadence is a workplace management platform that combines desk and space booking, team scheduling, occupancy analytics, visitor management, and AI-driven space planning into a single system.

   Who Is Kadence Best For?

   Kadence is a strong fit for mid-sized and enterprise companies managing hybrid teams across multiple office locations.

   Why I Picked Kadence

   I picked Kadence as one of the best because of how well it handles team attendance planning alongside occupancy tracking. The Team Kadences feature lets managers suggest and coordinate in-office days across their teams, so you can see real attendance intent before the day even starts. I also like the office activity view, which shows team bookings across the week and gives you a live read on how occupied your space will actually be.

   Kadence Key Features

   • Desk booking: Reserve individual desks by date, location, or floor directly within the platform, with auto-release for no-show bookings.
   • Capacity limits: Set occupancy thresholds per floor or area on any given day to prevent overcrowding across your office.
   • Kadence Sense: Tracks real workplace occupancy data without physical sensors, giving you accurate usage insights from booking behaviour alone.
   • Scenario planning: Models "what-if" situations like headcount growth or policy changes to evaluate the impact on space and costs before making decisions.

   Kadence Integrations

   Kadence offers native integrations with Microsoft Teams, Slack, Google Calendar, Microsoft Outlook, Google Workspace, Microsoft Azure, BambooHR, Rippling, Workday, and Okta, among others, including SSO providers like OneLogin, JumpCloud, and Ping Identity, plus ticketing tools like Zendesk, Jira, ServiceNow, and Freshdesk. A public API is also available for custom integrations.

   Pros and Cons

   Pros:

   • Multi-location management from one dashboard
   • AI suggests the best days to commute
   • Sensorless occupancy tracking via booking data

   Cons:

   • Advanced support limited to enterprise plans
   • Floor plan setup requires manual effort
   Learn more about Kadence:

   • Check out Kadence on their website
   • Read my in-depth review of Kadence
   • Explore best alternatives to Kadence
6. 

   6

   Robin

   Best for real-time desk availability insights

   • Free demo available
   • Pricing upon request

   Visit Website

   Customer Rating:4.5/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Robin is a hybrid workplace platform that covers desk booking, meeting room scheduling, visitor management, and space utilization analytics across office environments.

   Who Is Robin Best For?

   Robin is a strong fit for mid-size to enterprise companies managing hybrid work schedules across multi-floor office environments.

   Why I Picked Robin

   Robin earns its spot on my shortlist because of how it handles real-time desk availability. Its interactive floor maps update live, showing which desks are booked, checked in, or open across every floor. I also like the AI-powered auto-booking, which reads past behaviour and preferences to reserve the right desk automatically. On top of that, the real-time "who's in the office" view lets employees see where teammates are sitting before they even arrive.

   Robin Key Features

   • In-office policies: Set and communicate hybrid work policies, and let employees track their own in-office attendance progress
   • Visitor management: Handle pre-registration, check-in, and visit logs for office guests in one place
   • Access control data: Connect your access control system to trigger automatic check-ins and pull badge data into occupancy reports
   • Wayfinding: Let employees and visitors navigate office floors and locate available resources on a live map display

   Robin Integrations

   Integrations include Microsoft, Outlook, Teams, Exchange, Google, Slack, Zoom, Okta, OneLogin, and Rippling.

   Pros and Cons

   Pros:

   • Predictive analytics forecast future space usage
   • Auto-cancels ghost meetings to free rooms
   • Visualizes live seat vacancy

   Cons:

   • Per-headcount pricing penalizes low attendance
   • Floor plan edits require vendor assistance
   Learn more about Robin:

   • Check out Robin on their website
   • Read my in-depth review of Robin
7. 

   7

   Envoy

   Best for visitor and employee flow management

   • Free plan + free demo available
   • From $362/location/month (billed annually)

   Visit Website

   Customer Rating:4.9/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Envoy is a workplace management platform that combines visitor management, desk and room booking, occupancy analytics, emergency notifications, and digital signage into a single connected system.

   Who Is Envoy Best For?

   Envoy is a strong fit for mid-size to large companies managing hybrid workplaces where tracking both visitor check-ins and employee desk usage matters daily.

   Why I Picked Envoy

   Envoy earns its spot on my shortlist because no other tool I've tested handles the intersection of visitor check-in and employee desk booking with this level of live visibility. I particularly like the interactive live map, which lets my team see in real time which desks are occupied and where specific coworkers are sitting. Envoy's presence signals also feed directly into occupancy analytics, so I can see actual attendance patterns rather than just booking data.

   Envoy Key Features

   • Room booking: Reserve conference rooms directly through Envoy, with real-time availability visible across the workplace.
   • Neighbourhood management: Group desks into zones assigned to specific teams, making it easier to manage seating arrangements at scale.
   • Capacity limits: Set maximum occupancy thresholds per space and prevent bookings from exceeding defined limits.
   • Emergency headcount: Trigger alerts during safety events and track who has confirmed their status in real time.

   Envoy Integrations

   Envoy offers over 100 integrations through its app directory, including Slack, Microsoft Teams, Google Calendar, Microsoft Outlook, Okta, Salesforce, Brivo Access, Verkada, Kisi, and Butlr. It also connects with Zapier and provides an API for custom integrations.

   Pros and Cons

   Pros:

   • Multi-channel emergency alerts tied to headcounts
   • Visitor and employee tracking in one view
   • Live map shows real-time desk occupancy

   Cons:

   • Add-on modules increase total cost quickly
   • Require iPad hardware setups in the kiosk operations
   Learn more about Envoy:

   • Check out Envoy on their website
   • Read my in-depth review of Envoy
8. 

   8

   IBM Maximo

   Best for enterprise-grade facility integration

   • 14-day free trial + free demo available
   • From $3,315.15

   Visit Website

   

   IBM Maximo is an enterprise asset management platform that tracks space utilization, manages work orders, monitors facility assets, and connects with IoT-enabled building systems across large-scale operations.

   Who Is IBM Maximo Best For?

   IBM Maximo is purpose-built for large enterprises and public sector organizations managing complex, multi-site facility and infrastructure portfolios.

   Why I Picked IBM Maximo

   I picked IBM Maximo because no other tool on this list connects occupancy data to the physical infrastructure of a building the way it does. Maximo's asset topology maps link space utilization data directly to the equipment, systems, and maintenance records within that space. I also like that it pulls live sensor data from BMS and IoT-connected devices into a single asset record, so facility teams aren't toggling between platforms to understand what's happening across a campus or multi-site portfolio.

   IBM Maximo Key Features

   • Space management: Track room assignments, area classifications, and occupancy allocations across an entire location hierarchy
   • Work order automation: Automatically generate maintenance work orders when occupancy thresholds or asset conditions trigger predefined rules
   • AI-powered health scoring: Use built-in AI to assess asset and facility conditions based on real-time utilization and sensor data
   • Inspection management: Schedule and log facility inspections tied directly to specific locations and assets within the system

   IBM Maximo Integrations

   IBM Maximo integrates with enterprise systems like SAP, Oracle, Microsoft Dynamics, ServiceNow, Workday, and Esri GIS platforms through its built-in Maximo Integration Framework (MIF) and dedicated connectors. IBM App Connect extends connectivity further to tools like Jira, Salesforce, and Slack, and a REST API is available for custom integrations.

   Pros and Cons

   Pros:

   • AI flags asset issues before failures occur
   • Covers multi-site portfolios in one platform
   • IoT sensor data tied to individual assets

   Cons:

   • Adding assets to the hierarchy is slow
   • Initial setup demands significant IT resources
   Learn more about IBM Maximo:

   • Check out IBM Maximo on their website
9. 

   9

   Density Waffle

   Best for privacy-first people counting

   • Free demo available
   • From $229/unit

   Visit Website

   

   Density Waffle is a plug-and-play radar sensor paired with occupancy software that delivers real-time and historical people count data for meeting rooms, phone booths, open spaces, and desks.

   Who Is Density Waffle Best For?

   Density Waffle is a particularly good fit for workplace teams at mid-sized companies that need accurate room and desk occupancy data without the cost or complexity of enterprise-grade sensor systems.

   Why I Picked Density Waffle

   I picked Density Waffle as one of the best because its radar-based sensor counts people without capturing any images or biometric data, which removes the privacy review process that camera-based sensors typically trigger. In practice, that means my team can deploy it across sensitive spaces like private offices and phone booths without compliance pushback. I also like that Waffle counts in three discrete tiers (0, 1, 2, or 3+ people) with under one second of data latency, giving genuinely actionable real-time occupancy data.

   Density Waffle Key Features

   • Flexible mounting options: Waffle supports three mounting configurations, so you can install it on ceilings, walls, or furniture without structural changes.
   • Historical occupancy data: Alongside real-time counts, Waffle stores historical usage data can be queried to analyze space trends over time.
   • Mobile access: View live and historical occupancy data directly from a mobile device, without needing to log into a desktop dashboard.
   • Real-time and historical API: Access raw occupancy data through a dual-mode API, enabling custom reporting, wayfinding displays, or third-party system connections.

   Density Waffle Integrations

   Density Waffle relies on a real-time and historical API with WebSocket support, which you can use to pipe occupancy data into your existing tools, dashboards, or building management systems.

   Pros and Cons

   Pros:

   • Sub-one-second real-time data latency
   • Self-installable with no professional help needed
   • Radar sensors ensure complete occupant anonymity

   Cons:

   • iOS is required for initial sensor setup
   • Counts max three people per sensor
   Learn more about Density Waffle:

   • Check out Density Waffle on their website
10. 

    10

    XY Sense

    Best wireless sensor accuracy for workplaces

    • Free demo available
    • Pricing upon request

    Visit Website

    

    XY Sense is an occupancy intelligence platform that combines wireless sensors, a real-time insights dashboard, and an API to track how meeting rooms, open areas, small spaces, and building entries are used throughout the workday.

    Who Is XY Sense Best For?

    XY Sense is a strong fit for enterprise workplace teams and corporate real estate managers who need precise, floor-level occupancy data across large, multi-zone office environments.

    Why I Picked XY Sense

    I picked XY Sense as one of the best because its Area Pro Sensor covers up to 3,000 sq ft per unit and tracks people to within one foot, updating every two seconds. That level of precision means I can map real movement patterns across large open floors, not just detect whether a zone is occupied. I also like that the sensors run on wired PoE, so there's no battery maintenance, degrading data quality over time across a large deployment.

    XY Sense Key Features

    • Occupancy replays: Review a visual, time-stamped playback of how desks, rooms, and floors were used throughout the day
    • Predictive forecasting: View projected demand and capacity trends before they become visible in real-time data
    • Neighbourhood and department balancing: See how specific teams use zones across a floor to inform space allocation decisions
    • Customizable alerts: Set occupancy thresholds for specific spaces and get notified the moment those thresholds are crossed

    XY Sense Integrations

    Integrations include Microsoft, Google, Appspace, Calven, Entrak, GoSpace, Habitap, HubStar, NHance, and Nura.

    Pros and Cons

    Pros:

    • Real-time desk-level occupancy detection available
    • Thermal sensing avoids collecting identifiable data
    • Battery-powered sensors need no wired infrastructure

    Cons:

    • Dashboard reporting could offer deeper granularity
    • Limited booking features compared to competitors
    Learn more about XY Sense:

    • Check out XY Sense on their website