16 Best Kadence Alternatives Reviewed in 2025
Best Kadence Alternatives Shortlist
Here's my pick of the 10 best software from the 16 tools reviewed.
The best Kadence alternatives will help you manage hybrid work, optimize space usage, and simplify desk booking—while offering different features or pricing structures to better fit your organization’s needs.
Kadence is a respected workforce and space management platform, but it might not be the best fit for every team.
Drawing on my experience testing HR and workplace software, I’ve curated a list of the top Kadence alternatives that deliver smart scheduling, easy desk booking, and data-driven insights. In this guide, you’ll find reliable solutions to help you make hybrid work more efficient and worker-friendly.
What Is Kadence?
Kadence is a workplace management software designed to help teams organize their work environments efficiently.
It's often used by HR professionals and facility managers who need to manage office spaces, coordinate hybrid work schedules, and improve team collaboration. Desk booking, resource allocation, and real-time analytics help your team optimize space usage and enhance productivity. Overall, Kadence offers a valuable solution for improving workplace management and creating a more organized work environment.
Best Kadence Alternatives Summary
This comparison chart summarizes pricing details for my top Kadence alternative selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for team collaboration | Free trial available | From $109/month | Website | |
| 2 | Best for internal ticketing | Free demo available | From $2.25-$4/user/month | Website | |
| 3 | Best for AI-driven insights | Free demo available | Pricing upon request | Website | |
| 4 | Best for visitor management | 30-day free trial | From $99/month | Website | |
| 5 | Best for team collaboration | 14-day free trial | From $1.80/user/month | Website | |
| 6 | Best for hybrid models | 14-day free trial | From $3/desk/month | Website | |
| 7 | Best for deskless teams | 14-day free trial + free plan available | From $29/month (for up to 30 users, billed annually) + $0.5/user/month for each additional user | Website | |
| 8 | Best for quick bookings | Free plan available | From $16/month | Website | |
| 9 | Best for real-time tracking | Free demo available | Pricing upon request | Website | |
| 10 | Best for coworking spaces | Free version available | From $4/seat/month | Website |
Why Trust Our Software Reviews
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Kudoboard
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8 -
Rippling
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8 -
Paylocity
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Best Kadence Alternatives Reviews
Below are my detailed summaries of the best Kadence alternatives that made it onto my shortlist. My reviews offer a detailed look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
Archie is a space management software designed to enhance workplace efficiency for businesses and organizations. It serves teams needing flexible workspace solutions, such as desk and conference room booking.
Why it's a good Kadence alternative: Archie provides tools for booking desks and conference rooms, which are vital for team collaboration. Its visitor management and coworking software offer seamless operations and improved user experience.
With automation and real-time data insights, your team can make informed decisions quickly. Archie's focus on team collaboration ensures that your workspace is both efficient and adaptable to your needs.
Standout features & integrations:
Features include visitor management, which ensures a smooth check-in process for guests. The coworking software helps you manage shared spaces with ease. Real-time data insights allow your team to make informed decisions based on current workspace usage.
Integrations include Microsoft Teams, Slack, Google Calendar, Outlook, Zoom, Cisco Webex, Salesforce, QuickBooks, Xero, and Mailchimp.
Pros and cons
Pros:
- Automation features
- Flexible workspace options
- Real-time data insights
Cons:
- Limited mobile features
- Initial setup complexity
New Product Updates from Archie
Archie's Booking Approvals, Auto check-out, and SMS notifications
Archie's release brings three key updates: admin approval for bookings, automatic end-of-day visitor check-outs, and SMS notifications via Twilio for flexible communication. These features give you more control, accurate logs, and better engagement. Visit Archie’s website for more.
for more.
Eden is a workplace management software that helps businesses streamline office operations and enhance employee productivity. It's designed for companies looking to improve their workplace efficiency through tools like desk booking and visitor management.
Why it's a good Kadence alternative: Eden offers an internal ticketing system that simplifies issue tracking and resolution for your team. The platform's desk booking feature ensures efficient use of office space and enhances workplace flexibility.
Visitor management tools help maintain security and streamline guest check-ins. Eden's focus on optimizing internal processes makes it a strong alternative to Kadence for businesses needing comprehensive workplace solutions.
Standout features & integrations:
Features include a robust analytics dashboard that provides insights into office usage and trends. The platform's flexible booking options allow your team to reserve spaces according to their needs. Automated notifications keep everyone informed about bookings and changes in real-time.
Integrations include Slack, Microsoft Teams, Google Calendar, Outlook, Zoom, Cisco Webex, Salesforce, HubSpot, Trello, and Asana.
Pros and cons
Pros:
- Real-time notifications
- Flexible booking options
- Effective issue tracking
Cons:
- Limited customization
- Initial setup complexity
OfficeSpace is a workspace management tool designed to optimize office layouts and enhance productivity. It's targeted at businesses seeking to efficiently manage their office spaces and improve employee collaboration.
Why it's a good Kadence alternative: OfficeSpace offers AI-driven insights that help your team make data-informed decisions about space utilization. The platform includes features like desk booking and floor plan visualization, which are essential for efficient office management.
Its intuitive interface simplifies the process of managing complex office environments. OfficeSpace's focus on leveraging AI for space optimization makes it a strong alternative to Kadence.
Standout features & integrations:
Features include floor plan visualization that allows you to see and manage office layouts easily. The platform's scenario planning helps you prepare for changes in office space needs. AI-driven insights provide valuable data that guide your decisions about space utilization.
Integrations include Microsoft Outlook, Google Workspace, Slack, Zoom, Cisco Webex, Microsoft Teams, Salesforce, Trello, Asana, and HubSpot.
Pros and cons
Pros:
- Supports scenario planning
- Easy floor plan management
- AI-driven insights
Cons:
- No offline access
- Basic reporting features
Skedda is a cloud-based platform designed for scheduling and managing space bookings, primarily used by businesses and organizations that require efficient space management. It helps you manage bookings for rooms, desks, and other resources, making it ideal for coworking spaces, educational institutions, and community centers.
Why it's a good Kadence alternative: Skedda offers unique features like interactive floor plans and customizable booking rules, which can help streamline visitor management. These capabilities allow you to efficiently manage and visualize space usage, making it easy to coordinate and optimize resources. The platform also provides automated booking processes, reducing administrative tasks for your team. Skedda's focus on visitor management ensures that you can effectively handle foot traffic and resource allocation.
Standout features & integrations:
Features include interactive floor plans that allow you to visualize and manage your spaces with ease. Customizable booking rules let you tailor the system to fit your specific needs. Automated booking processes save you time by reducing manual tasks and ensuring smooth operations.
Integrations include Google Calendar, Office 365, Outlook, Slack, Zapier, iCal, Mailchimp, Xero, QuickBooks, and Salesforce.
Pros and cons
Pros:
- Strong focus on visitor management
- Automated booking processes
- Customizable booking rules
Cons:
- No mobile app
- Limited reporting capabilities
New Product Updates from Skedda
Skedda Introduces Check-In Push Notifications
Skedda adds push notifications to make mobile check-ins faster and more reliable. Users can now confirm bookings directly from a notification without searching through emails or links. For more information, visit Skedda's official site.
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Archie is a space management software designed to enhance workplace efficiency for businesses and organizations. It serves teams needing flexible workspace solutions, such as desk and conference room booking.
Why it's a good Kadence alternative: Archie provides tools for booking desks and conference rooms, which are vital for team collaboration. Its visitor management and coworking software offer seamless operations and improved user experience.
With automation and real-time data insights, your team can make informed decisions quickly. Archie's focus on team collaboration ensures that your workspace is both efficient and adaptable to your needs.
Standout features & integrations:
Features include visitor management, which ensures a smooth check-in process for guests. The coworking software helps you manage shared spaces with ease. Real-time data insights allow your team to make informed decisions based on current workspace usage.
Integrations include Microsoft Teams, Slack, Google Calendar, Outlook, Zoom, Cisco Webex, Salesforce, QuickBooks, Xero, and Mailchimp.
Pros and cons
Pros:
- Automation features
- Flexible workspace options
- Real-time data insights
Cons:
- Limited mobile features
- Initial setup complexity
Tactic is a hybrid workplace management platform designed for desk and room booking, visitor management, and office insights. It's used by fast-growing companies that need a flexible solution for managing their workspaces efficiently.
Why it's a good Kadence alternative: Tactic provides advanced features like desk booking and room reservations, which are essential for hybrid work models. The platform includes a mobile app, making it easy for your team to manage bookings on the go. Its visitor management capabilities ensure a smooth experience for guests and employees alike. Tactic's ability to adapt to various workplace models makes it a strong alternative to Kadence.
Standout features & integrations:
Features include a mobile app that allows you to manage bookings from anywhere. Office insights provide valuable data on space usage and help optimize your work environment. Visitor management ensures that your guests have a seamless experience from start to finish.
Integrations include Google Calendar, Microsoft Outlook, Slack, Microsoft Teams, Zoom, Cisco Webex, Okta, G Suite, Microsoft 365, and Active Directory.
Pros and cons
Pros:
- Flexible workspace options
- Comprehensive visitor management
- Mobile app available
Cons:
- Requires stable internet connection
- No offline access
Connecteam is a workforce management software designed to streamline operations for deskless teams. It's aimed at businesses needing to manage remote or on-the-go employees effectively, offering tools for communication, scheduling, and task management.
Why it's a good Kadence alternative: Connecteam provides a mobile-first platform perfect for managing deskless employees, ensuring they stay connected and informed. The app includes features like task management and scheduling, which keep your team organized and efficient.
Its communication tools help maintain clear and consistent contact with all team members. Connecteam's focus on enhancing the productivity of deskless teams makes it a compelling alternative to Kadence.
Standout features & integrations:
Features include a digital time clock that tracks work hours accurately. The platform's training tools allow you to onboard and educate your team seamlessly. Customizable checklists and forms help ensure tasks are completed to your standards.
Integrations include QuickBooks, Gusto, Square, Xero, ADP, Zapier, PayPal, Google Calendar, Microsoft Outlook, and Slack.
Pros and cons
Pros:
- Accurate time tracking
- Effective task management
- Mobile-first approach
Cons:
- Customization can be complex
- Basic reporting tools
Whatspot is a booking management software designed to facilitate quick and efficient space reservations. It's targeted at small businesses and organizations that need a simple solution for managing their meeting rooms and shared spaces.
Why it's a good Kadence alternative: Whatspot offers a straightforward booking process that allows your team to reserve spaces quickly and efficiently. Its user-friendly interface ensures that anyone can make a booking without hassle.
The platform provides real-time availability, which helps your team plan meetings and events with ease. Whatspot's focus on simplicity and quick bookings makes it an appealing alternative to Kadence for businesses seeking a no-fuss solution.
Standout features & integrations:
Features include an intuitive interface that simplifies the booking process. The platform provides real-time notifications to keep your team updated on space availability. Customizable booking rules allow you to tailor the system to fit your organization's needs.
Integrations include Google Calendar, Microsoft Outlook, Slack, Microsoft Teams, Zoom, Cisco Webex, Trello, Asana, Salesforce, and HubSpot.
Pros and cons
Pros:
- Customizable booking rules
- Real-time availability updates
- Quick and easy booking process
Cons:
- Basic reporting tools
- Limited advanced features
DeskFlex is a hybrid workplace solution offering hoteling software for managing desks, rooms, and resources. It serves organizations looking to optimize space usage and improve workplace efficiency.
Why it's a good Kadence alternative: DeskFlex provides real-time occupancy tracking and room scheduling, which are essential for managing dynamic work environments. Its location-based beacons and 3D floor maps help your team visualize and manage spaces effectively.
The software's ability to integrate with existing systems enhances its flexibility and usability. DeskFlex's focus on real-time data ensures that your team can adapt quickly to changes in space requirements.
Standout features & integrations:
Features include workstation touchscreens that offer multi-touch capabilities and compatibility with various operating systems. The FlexCube solution allows for real-time workspace management and personalized office flexibility. Room scheduling provides centralized booking with customizable settings and digital signage integration.
Integrations include Microsoft Outlook, Zapier, Okta, Google Calendar, Microsoft Office 365, Slack, Zoom, Cisco Webex, Salesforce, and Trello.
Pros and cons
Pros:
- User-friendly interface
- Centralized booking system
- Real-time occupancy tracking
Cons:
- Basic reporting tools
- Limited customization
Othership is a platform designed to manage coworking spaces and flexible work environments. It's ideal for businesses and freelancers looking to optimize their workspace usage and enhance collaboration.
Why it's a good kadence alternative: Othership offers features like flexible booking and workspace management, which are essential for coworking environments. The platform provides real-time availability and booking options, making it easy for your team to find and reserve spaces.
With tools that support community engagement, Othership fosters a collaborative environment. Its focus on flexibility and adaptability makes it a suitable alternative to Kadence for coworking needs.
Standout features & integrations:
Features include flexible booking options that let you reserve spaces as needed. Real-time availability ensures that your team can easily find open workspaces. Community engagement tools help foster connections and collaboration among users.
Integrations include Google Calendar, Slack, Microsoft Outlook, Zoom, Microsoft Teams, Asana, Trello, Salesforce, HubSpot, and QuickBooks.
Pros and cons
Pros:
- Enhances collaboration
- Ideal for coworking spaces
- Flexible booking options
Cons:
- Initial learning curve
- Limited customization
Other Kadence Alternatives
Here are some additional Kadence alternatives that didn’t make it onto my shortlist, but are still worth checking out:
Selection Criteria
When selecting the best Kadence alternatives to include in this list, I considered common buyer needs and pain points related to workplace management software products, like flexible workspace options and efficient resource allocation. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Desk booking
- Meeting room scheduling
- Visitor management
- Space utilization tracking
- Resource allocation
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- AI-driven insights
- Real-time occupancy tracking
- Customizable floor plans
- Integrated communication tools
- Advanced analytics
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive interface
- Ease of navigation
- Accessibility on mobile devices
- Customization options
- Speed of task completion
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Interactive product tours
- Access to templates
- Webinars and live demos
- Chatbots for immediate assistance
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- 24/7 availability
- Multiple support channels
- Response time
- Quality of assistance
- Availability of a knowledge base
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Pricing transparency
- Range of features offered
- Flexibility in pricing plans
- Discounts for annual billing
- ROI based on feature set
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall satisfaction rating
- Frequency of positive feedback
- Commonly mentioned issues
- Recommendations by users
- Comparison with competitors
Why Look For A Kadence Alternative?
While Kadence is a good choice of workplace management software, there are a number of reasons why some users seek out alternative solutions. You might be looking for a Kadence alternative because…
- You need more customization options
- Your team requires mobile access
- You want better integration with existing tools
- You need a solution for a larger organization
- Your team operates in multiple locations
- You seek advanced analytics features
If any of these sound like you, you’ve come to the right place. My list contains several workplace management software options that are better suited for teams facing these challenges with Kadence and looking for alternative solutions.
Features
Here are some of the key features of Kadence, to help you contrast and compare what alternative solutions offer:
- Workplace management: Provides tools for space management, occupancy tracking, and visitor management to keep your office running smoothly.
- Employee engagement: Enhances collaboration with AI assistants and helps organize workplace events, keeping your team connected.
- Hybrid work solutions: Offers desk and room booking systems, along with work schedule management to accommodate flexible work arrangements.
- Real estate optimization: Delivers insights that improve space utilization and help maximize your real estate investments.
- Coordination tools: Uses smart scheduling and policy compliance to enhance collaboration and workplace culture.
- Seamless integrations: Compatible with platforms like Microsoft Teams and Slack, ensuring smooth operations across your tech stack.
- Customer success: Trusted by over 300,000 users, with reported real estate savings and improved workplace experiences.
What’s Next:
If you're in the process of researching workplace management software, connect with a SoftwareSelect advisor for free recommendations.
You fill out a form and have a quick chat where they get into the specifics of your needs. Then you'll get a shortlist of software to review. They'll even support you through the entire buying process, including price negotiations.