Insperity vs. ADP Workforce Now: Comparison & Expert Reviews For 2025
If you're evaluating HRIS platforms, the Insperity vs ADP Workforce Now comparison often comes down to service model and scalability. Insperity combines technology with outsourced HR support, while ADP Workforce Now offers a flexible, self-managed platform built for in-house HR teams.
In this guide, we’ll break down the key differences—from integration capabilities to service delivery, so you can align your HR tech stack with your team’s goals and growth plans.
Insperity Vs. ADP Workforce Now: An Overview
Insperity
ADP Workforce Now
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Insperity Vs. ADP Workforce Now Pricing Comparison
| Insperity | ADP Workforce Now | |
|---|---|---|
| Free Trial | Trial options available | 30-day free trial |
| Pricing | Pricing upon request | From $62/month |
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Get Expert AdviceOpens new windowInsperity vs. ADP Workforce Now Pricing & Hidden Costs
Insperity pricing follows a per-employee, per-month model, often including additional fees for certain features or services that might not be immediately apparent. ADP Workforce Now pricing is also based on a per-employee, per-month structure but may vary depending on the specific services and modules selected. To select the right tool for your needs, evaluate the specific features you're likely to use, compare the overall value these features bring to your team, and consider the scalability of each tool as your organization grows.
Insperity Vs. ADP Workforce Now Feature Comparison
With Insperity's comprehensive benefits administration feature, you can easily manage employee benefits enrollment and compliance, making it invaluable during open enrollment periods. In contrast, ADP Workforce Now's robust payroll system is great for ensuring timely and accurate payroll processing, especially useful for companies with complex payroll needs. While Insperity excels in benefits management, ADP Workforce Now offers superior payroll capabilities, making each tool uniquely valuable depending on your specific HR focus.
| Insperity | ADP Workforce Now | |
|---|---|---|
| API | ||
| Application Tracking | ||
| Attendance Tracking | ||
| Budgeting | ||
| CRM Integration | ||
| Calendar Management | ||
| Database Search | ||
| Email Integration | ||
| Employee Database | ||
| Employee Engagement | ||
| Employee Incentive Management | ||
| Employee Onboarding | ||
| Employee Training | ||
| Expense Tracking | ||
| External Integrations | ||
| Feedback Management | ||
| Forecasting | ||
| Google Apps Integration | ||
| Payroll | ||
| Project Management | ||
| Report & Compliance | ||
| Time Management | ||
| Timesheets | ||
| Vacation & Absence Calendar |
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Get Expert AdviceOpens new windowInsperity vs. ADP Workforce Now Integrations
| Integration | Insperity | ADP Workforce Now |
| QuickBooks | ✅ | ✅ |
| Salesforce | ❌ | ✅ |
| Microsoft 365 | ✅ | ✅ |
| Google Workspace | ✅ | ✅ |
| Slack | ❌ | ✅ |
| Xero | ✅ | ❌ |
| Trello | ❌ | ✅ |
| Greenhouse | ✅ | ❌ |
| API | ✅ | ✅ |
| Zapier | ✅ | ✅ |
Insperity's integration with QuickBooks lets you streamline financial data management, especially valuable during budget planning periods. ADP Workforce Now's integration with Salesforce is great for aligning HR and sales teams, enhancing collaboration and efficiency. While Insperity focuses on financial integrations, ADP Workforce Now excels with CRM connectivity, each offering distinct benefits based on your department's needs.
Insperity vs. ADP Workforce Now Security, Compliance & Reliability
| Factor | Insperity | ADP Workforce Now |
| Data Privacy | Insperity uses role-based access controls to ensure sensitive data is protected from unauthorized access. | ADP Workforce Now employs encryption and multi-factor authentication to safeguard personal data. |
| Regulatory Compliance | Insperity provides tools to help you manage compliance with labor laws and regulations, including ACA and FMLA. | ADP Workforce Now offers compliance management features that support adherence to global labor laws and standards. |
| System Reliability | Insperity ensures reliability with regular system updates and 24/7 support to address any technical issues. | ADP Workforce Now maintains high uptime with robust infrastructure and proactive monitoring. |
Insperity and ADP Workforce Now both provide strong security and compliance measures, but the choice depends on the specific needs of your organization. To evaluate and prioritize these features, assess the specific regulatory requirements your industry faces, and ensure the tool you choose offers comprehensive support and resources to meet those needs.
Insperity vs. ADP Workforce Now Ease of Use
| Factor | Insperity | ADP Workforce Now |
| User Interface | Insperity offers a clean and intuitive interface, making navigation straightforward for HR tasks. | ADP Workforce Now provides a modern and customizable dashboard that enhances the user experience. |
| Onboarding Experience | Insperity provides guided onboarding with step-by-step instructions and support materials. | ADP Workforce Now offers a comprehensive onboarding process with tutorials and live support. |
| Setup | Insperity's setup is quick with minimal technical steps required, ideal for small to medium-sized businesses. | ADP Workforce Now's setup process is detailed and may require more time, but offers extensive customization options. |
Insperity is easier for those who prefer a straightforward setup and navigation, but it might lack some depth in customization. ADP Workforce Now can be more challenging to set up due to its extensive features, but it offers greater flexibility for a tailored experience.
Insperity vs ADP Workforce Now: Pros & Cons
Insperity
- Insperity's compliance assistance helps you navigate complex employment regulations smoothly.
- It offers a dedicated team to assist with HR tasks, enhancing your team's efficiency.
- Insperity provides comprehensive HR support that lets you focus on strategic business goals.
- Larger enterprises may find it lacks advanced features needed for complex HR needs.
- The platform may not offer as much customization as some other PEO solutions.
- Some users find the initial setup process time-consuming and complex.
ADP Workforce Now
- It provides excellent recruiting tools with integration to major job boards.
- It offers a user-friendly self-service portal for employees to manage their details.
- It simplifies payroll with efficient processing and error prevention alerts.
- Advanced HR functions require add-ons, which can increase costs.
- Performance management features are scattered and less cohesive.
- It lacks advanced customization options for workflows and reports.
Best Use Cases For Insperity And ADP Workforce Now
Insperity
- Small Businesses Insperity helps small businesses manage HR tasks efficiently, so you can focus on growth.
- Healthcare Industry Healthcare teams benefit from Insperity’s compliance support, ensuring you meet strict regulations.
- Retail Companies Retail businesses can enhance HR efficiency with Insperity’s dedicated support team.
- Financial Services Finance firms appreciate Insperity’s comprehensive HR services to manage complex employment needs.
- HR Departments HR departments gain from Insperity’s streamlined processes and dedicated assistance in managing tasks.
- Startups Startups can leverage Insperity’s support to handle HR tasks while focusing on innovation and expansion.
ADP Workforce Now
- Retail Companies ADP Workforce Now handles high employee turnover and scheduling needs effectively.
- Healthcare Providers It manages complex compliance requirements and diverse staffing needs seamlessly.
- Finance Departments It offers robust payroll solutions that ensure accuracy and compliance.
- Recruitment Teams Its excellent recruiting tools simplify job posting and candidate management.
- Human Resources HR teams benefit from its user-friendly interface and efficient onboarding features.
- Small Businesses It provides essential HR functions without overwhelming smaller teams with unnecessary complexity.
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Get Expert AdviceOpens new windowWho Should Use Insperity, and Who Should Use ADP Workforce Now?
In my opinion, Insperity is best suited for small to medium-sized businesses that need a straightforward, user-friendly HR solution with strong benefits management. If your team values simplicity and quick setup without needing extensive customization, Insperity could be the right fit. On the other hand, ADP Workforce Now is ideal for larger organizations or those with complex HR needs that require robust payroll and CRM integrations. If you need a highly customizable system and have the resources to handle a more detailed setup, ADP Workforce Now might be the better choice for your team.
Differences Between Insperity And ADP Workforce Now
The table below outlines key differences in service model, customization, and scalability between the two platforms.
| Insperity | ADP Workforce Now | |
|---|---|---|
| Automation | Insperity focuses on automating benefits management tasks. | ADP Workforce Now excels in automating payroll and compliance processes. |
| Integrations | Insperity integrates well with financial tools like QuickBooks. | ADP Workforce Now offers extensive CRM integrations, such as Salesforce. |
| Pricing | Insperity uses a per-employee, per-month pricing model with potential extra fees. | ADP Workforce Now also uses a per-employee, per-month model, but varies by services. |
| Setup Complexity | Insperity offers a quick setup with minimal customization needed. | ADP Workforce Now involves a detailed setup, allowing for extensive customization. |
| User Interface | Insperity provides a clean, simple interface ideal for quick navigation. | ADP Workforce Now offers a customizable dashboard with a modern design. |
| Visit InsperityOpens new window | Visit ADP Workforce NowOpens new window |
Similarities Between Insperity And ADP Workforce Now
Here’s a quick look at what Insperity and ADP Workforce Now have in common when it comes to core HR functions.
| Compliance | Both solutions provide features to assist you in maintaining compliance with labor laws, with Insperity focusing on U.S. regulations and ADP supporting global standards. |
|---|---|
| Customer Service | Both offer strong customer support, with Insperity providing 24/7 assistance and ADP offering live support and tutorials for your convenience. |
| Employee Management | Both Insperity and ADP Workforce Now offer comprehensive HR management tools that help you streamline employee records and tasks. |
| Employee Self-Service | Insperity and ADP Workforce Now both provide employee self-service portals, allowing your staff to manage their own information and benefits. |
| Payroll | Each platform offers robust payroll processing capabilities, ensuring timely and accurate payroll for your team. |
| Visit InsperityOpens new window Visit ADP Workforce NowOpens new window | |