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Seeking an HR software tool for your law firm? The right tool can manage employee records, track billable hours, cut down on administrative HR tasks, and carve back precious time. With years of experience in HR, I've used and evaluated many software and workplace management tools. I’ve put together my top software options with useful features like centralizing employee data, time tracking, and HR compliance to help you choose the best fit for your firm’s needs. Here are my picks for the best HR software for law firms. 

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Best HR Software for Law Firms: Pricing Comparison Chart

This comparison chart summarizes pricing details for my top Law Firm HR software selections to help you find the best software for your budget and business needs.

Tools Price
Deel Flat rate user pricing, with a free version for businesses with up to 200 people
HR Acuity From $7/user/month (billed annually)
Gusto From $40/user/month
Workday Pricing upon request
Litera Pricing upon request
vi by Aderant Pricing upon request
Clio From $39/user/month (billed annually)
The Access Group From $7/user/month (billed annually)
Rippling From $8/user/month (billed annually)
Paychex Flex Pricing upon request
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

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How to Choose HR Software for Law Firms

As you work through your unique software selection process, keep the following points in mind:

  • Compliance with Legal Regulations: Law firms must adhere to strict legal and regulatory requirements. HR software should ensure compliance with federal, state, and local laws, including confidentiality of employee records and legal compliance requirements. For example, the software should simplify tax compliance and protect the firm against undocumented termination incidents.
  • Integration with Time Tracking and Billing Systems: Law firms rely heavily on accurate time tracking and billing to manage their billable hours. HR software should seamlessly integrate with existing time tracking and billing systems to automate the billing process and reduce manual errors. This integration helps in producing ready-to-send invoices, thereby shortening the billing life cycle.
  • Robust Data Management and Reporting Capabilities: Effective data management is crucial for law firms to gain insights into employee engagement and performance. HR software should provide robust reporting capabilities, secure data management, and compliance with privacy laws. This ensures that sensitive employee information is protected while allowing for comprehensive analysis of key metrics such as turnover, headcount, and compensation.
  • User-Friendly Interface and Mobile Compatibility: The software should be easy to use for all employees, including those who may not be tech-savvy. A user-friendly interface and mobile compatibility are essential for busy law firm employees who often work long hours and need access to the system on the go. This ensures that the software does not bog down administrative staff or legal teams, thereby increasing overall productivity.
  • Automated Payroll and Benefits Administration: Law firms can save significant time and reduce inconsistencies by integrating HR and payroll systems. Automated payroll and benefits administration features, such as seamless integration between HR and payroll modules, customizable payroll codes, and online access to pay stubs and tax information, are essential. This integration helps in avoiding rekeying information and quickly identifying discrepancies.

Best HR Software for Law Firms Reviews

This in-depth analysis provides comprehensive overviews of each HR software tailored for law firms. I will walk through the pros and cons of each tool, their features, and their best use cases.

Best for global HR and compliance

  • Free demo available
  • Flat rate user pricing, with a free version for businesses with up to 200 people
Visit Website
Rating: 4.8/5

Deel is a global payroll and compliance platform designed to simplify hiring and managing remote employees. It enables businesses to hire workers from anywhere in the world while ensuring compliance with local labor laws and regulations. 

Why I Picked Deel:

As an HR software for law firms, Deel stands out for its comprehensive compliance management and HR features tailored to the needs of globally operating firms. Law firms often deal with complex regulations across different jurisdictions, making compliance a top priority. Deel's platform ensures that all hiring practices adhere to local laws, reducing the risk of legal issues. Additionally, its robust contract creation and management tools help law firms streamline the onboarding process.

Standout features & integrations:

Standout features include automated payroll, local benefits, multi-currency support, compliance documentation management, time off and expense reports, in-house visa support, tax handling, and EOR services.

Integrations include Outlook, QuickBooks, Xero, BambooHR, Slack, Brex, Google Workspace, Ashby, Carta, Confirm, Greenhouse, JazzHR, Jira, Okta, Pangea, and more.

Pros and cons

Pros:

  • Customizable reporting options
  • Automated invoicing features
  • Global compliance features

Cons:

  • No mobile app for on-the-go HR management
  • Initial learning curve to maximize the platform's features

Best for employee relations and HR case management

  • Free demo available
  • From $7/user/month (billed annually)
Visit Website
Rating: 4.6/5

HR Acuity is a comprehensive HR software designed to manage employee relations and HR case management. It is best for law firms needing a centralized platform to handle employee issues consistently and transparently.

Why I Picked HR Acuity:

I chose HR Acuity for its robust capabilities in managing employee relations and HR cases, which are critical for law firms. The software stands out for its focus on consistent and equitable handling of workplace issues, making it the best for employee relations and HR case management.

Standout features & integrations:

Standout features include anonymous workplace reporting, comprehensive HR case management, and detailed analytics and reports.

Integrations include HR and payroll systems, such as Workday, ServiceNow, SanctionCheck, NAVEXEngage, and PeoplogicaSkills.  

Pros and cons

Pros:

  • Anonymous reporting
  • Detailed analytics
  • Comprehensive case management

Cons:

  • Requires some training
  • Limited customization

Best for payroll and HR solutions for law firms

  • Free demo available
  • From $40/user/month
Visit Website
Rating: 4.3/5

Gusto offers comprehensive HR software solutions for law firms, including payroll, time tracking, and employee benefits. It is best for payroll and HR solutions due to its all-in-one platform that simplifies payroll processing, compliance, and HR management.

Why I Picked Gusto:

I chose Gusto for its robust payroll and HR capabilities tailored specifically for law firms. Gusto stands out for its intuitive features that reduce payroll administration and errors, ensure compliance, and speed up HR tasks, making it the best choice for law firms needing efficient payroll and HR solutions.

Standout features & integrations:

Standout features include automated payroll processing, compliance support, and employee benefits management. It integrates natively with QuickBooks, Xero, FreshBooks, TSheets, Homebase, WhenIWork, Expensify, Hubstaff, Clover, and ZipBooks.

Integrations include QuickBooks, Xero, FreshBooks, TSheets, Deputy, Clover, Shopify, Expensify, Zapier, and BambooHR.

Pros and cons

Pros:

  • Employee benefits management
  • Strong compliance support
  • Comprehensive payroll features

Cons:

  • Annual billing only
  • Base fee required

Best for enterprise finance and HR for law firms

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4/5

Workday is a comprehensive enterprise software solution that integrates finance, HR, and planning functionalities. It is best for law firms seeking a unified system to manage both financial and human resources efficiently.

Why I Picked Workday:

I chose Workday for its robust integration of finance and HR capabilities, which is crucial for law firms that need to manage complex financial transactions and a diverse workforce. Workday stands out for its ability to provide real-time insights and simplify operations, making it the best choice for enterprise finance and HR management.

Standout features & integrations:

Standout features include human capital management, financial management, spend management, and analytics & reporting. It also provides tools for workforce planning, talent management, and payroll.

Workday integrates natively with several tools including Salesforce, Microsoft Azure, Google Cloud, Slack, ServiceNow, Okta, Workday Adaptive Planning, Workday Peakon, Workday Extend, and Workday Prism Analytics.

Pros and cons

Pros:

  • Robust reporting capabilities
  • Real-time analytics
  • Comprehensive HR and finance integration

Cons:

  • Requires training for full utilization
  • Complex implementation

Best for legal talent and HR solutions

  • Pricing upon request

Litera offers a comprehensive range of HR software solutions for law firms, designed to streamline processes and improve efficiency. It is best for legal talent and HR solutions because it includes features such as applicant tracking, CLE tracking, learning management, and performance evaluations, all tailored specifically for law firms.

Why I Picked Litera:

I chose Litera for this list because it stands out with its specialized focus on the legal industry, offering tools that are purpose-built for law firms. I believe it is best for legal talent and HR solutions due to its comprehensive suite of features that address the unique needs of legal professionals.

Standout features & integrations:

Standout features include an applicant tracking system, CLE tracking software, a learning management system, and performance evaluation tools. These features are designed to improve the efficiency and precision of HR processes in law firms.

Integrations include iManage, NetDocuments, Microsoft Office, Adobe Acrobat, Docusign, Salesforce, Workday, SAP, Oracle, and Clio.

Pros and cons

Pros:

  • Trusted by NLJ 500 firms
  • Purpose-built HR tools
  • Tailored for law firms

Cons:

  • Slight learning curve
  • Limited scalability functionality

Best for legal talent management

  • Pricing upon request

Vi by Aderant is a comprehensive software platform designed to manage legal talent effectively. It excels in recruitment, performance management, and career development tailored for law firms.

Why I Picked Vi by Aderant:

I chose Vi by Aderant for its specialized focus on legal talent management, which sets it apart from other HR tools. Its comprehensive suite of features, including recruitment, performance evaluation, and skills development, makes it the best for managing legal talent.

Standout features & integrations:

Standout features include helpful features such as applicant tracking, real-time feedback, performance evaluations, and skills management. It also includes tools for equitable work distribution and remote workforce management.

Integrations include Microsoft Outlook, Microsoft Teams, Zoom, Slack, ADP, Workday, SAP SuccessFactors, Oracle HCM, BambooHR, and LinkedIn.

Pros and cons

Pros:

  • Customizable workflows
  • Real-time feedback
  • Comprehensive talent management

Cons:

  • Setup may require additional support
  • Some integration challenges to other software

Best for comprehensive legal practice management

  • From $39/user/month (billed annually)
Visit Website
Rating: 4.5/5

Clio is a legal practice management software designed for law firms, offering features such as comprehensive case management, billing and payments, client intake, document management, and calendaring. It is best for comprehensive legal practice management because it integrates all essential law firm operations into one platform, enhancing efficiency and productivity.

Why I Picked Clio:

I chose Clio for its all-encompassing approach to legal practice management. It stands out from other tools by offering a wide range of features tailored specifically for law firms, making it a one-stop solution for managing various aspects of legal practice. I believe Clio is best for comprehensive legal practice management because it simplifies every aspect of running a law firm, from billing to communication and document management.

Standout features & integrations:

Standout features include personalized support, free on-demand training, and data migration support. It is approved by 90+ bar associations and law societies worldwide. Clio also offers case management, billing and payments, client intake, document management, and calendaring.

Clio integrates with over 250 tools, including Google Workspace, Microsoft 365, QuickBooks, Dropbox, Zoom, Slack, Xero, NetDocuments, LawPay, and Box.

Pros and cons

Pros:

  • Personalized support
  • Extensive integrations
  • Comprehensive case management

Cons:

  • Limited offline access
  • Slight learning curve for new users

Best for unified legal software solutions

  • From $7/user/month (billed annually)

The Access Group provides comprehensive legal software solutions designed to improve efficiency and productivity for law firms. It is best for unified legal software solutions because it integrates various aspects of legal practice management into one seamless platform.

Why I Picked The Access Group:

I chose The Access Group for its ability to offer a unified platform that covers all essential aspects of legal practice management. This tool stands out because it integrates case management, practice management, compliance, HR, and financial management into one cohesive system. I believe it is best for unified legal software solutions due to its comprehensive approach, which allows law firms to manage all their operations from a single platform.

Standout features & integrations:

Standout features include case management, practice management, compliance software, HR management, and financial management. It also offers cloud hosting, client portals, and document management.

Integrations include Microsoft Office, Docusign, iManage, NetDocuments, QuickBooks, Xero, Sage, Clio, LexisNexis, and Adobe Sign.

Pros and cons

Pros:

  • Strong compliance tools
  • Cloud hosting available
  • Comprehensive feature set

Cons:

  • Initial setup may have slight learning curve
  • May require training

Best for automating HR, IT, and finance processes

  • Free demo available
  • From $8/user/month (billed annually)
Visit Website
Rating: 4.8/5

Rippling is a comprehensive workforce management platform that automates HR, IT, and finance processes. It excels in automating these processes by integrating various functions into a single platform, reducing manual work and increasing efficiency.

Why I Picked Rippling:

I chose Rippling for its ability to seamlessly integrate HR, IT, and finance functions into one platform, making it a standout choice for law firms looking to automate their processes. Rippling's automation capabilities are particularly strong, allowing firms to manage everything from payroll to IT security with minimal manual intervention.

Standout features & integrations:

Standout features include employee lifecycle management, payroll, onboarding automation, time and attendance tracking, expense management, and analytics. It also provides robust security and compliance features, ensuring that sensitive data is protected.

Integrations include Google Workspace, Checkr, Slack, Zoom, Microsoft 365, Jira, AWS, Github, Brex, Carta, Paypal, and Salesforce.

Pros and cons

Pros:

  • Wide range of integrations
  • Strong security features
  • Automated HR, IT, and finance processes

Cons:

  • Limited customization
  • Slight learning curve

Best for hiring and employee lifecycle management

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4.2/5

Paychex Flex is a comprehensive HR and payroll solution designed to alleviate administrative tasks for businesses. It excels in providing an all-in-one platform that integrates HR, payroll, and benefits administration.

Why I Picked Paychex Flex:

I chose Paychex Flex for its extensive range of features that cover the entire employee lifecycle, from hiring to retirement. I believe it is the best for all-in-one HR and payroll administration because it offers seamless integration of various HR functions, making it easier for law firms to manage their workforce efficiently. 

Standout features & integrations:

Standout features include Payroll processing in as few as two clicks, Electronic onboarding to streamline new-hire paperwork, Comprehensive reporting, and analytics for labor cost assessment, Compliance support to reduce penalties and fines, and Integration with top job sites like Indeed.

Integrations include Indeed, QuickBooks, Xero, Sage Intacct, Microsoft Dynamics, NetSuite, BambooHR, TSheets, Deputy, and When I Work.

Pros and cons

Pros:

  • Strong compliance support
  • Easy payroll processing
  • Comprehensive HR features

Cons:

  • Requires annual billing
  • May be cost-prohibitive for small firms

Other HR Software For Law Firms

If you still haven’t found what you’re looking for here, check out these other related tools that we’ve tested and evaluated:

If you still haven't found what you're looking for here, check out these other related tools that we've tested and evaluated:

HR Software for Law Firms Selection Criteria

Selecting HR software for law firms requires a focus on functionality and meeting specific use cases that matter most. The criteria relate to specific software buyer needs, addressing pain points, and ensuring the software is used effectively. Here are the key features to consider:

Core HR Software Functionalities (25% of total score): To be considered for inclusion in this list, each solution had to fulfill these common use cases first:

  • Efficiently store and manage employee information.
  • Monitor employee hours and attendance.
  • Handle payroll calculations and disbursements.
  • Ensure adherence to legal and regulatory requirements.
  • Track and evaluate employee performance.

Additional Standout Features (25% of total score): To help me find the best software out of numerous available options, I also kept a keen eye out for unique features, including the following:

  • Tools that offer deep insights and customizable reports.
  • Seamless integration with other legal and business software.
  • Access HR functions on the go via mobile apps.
  • Features that leverage AI for predictive analytics and automate routine tasks.
  • Tailor workflows to fit specific firm processes.

Usability (10% of total score): To evaluate the usability of each system, I considered the following:

  • User-friendly design that minimizes the learning curve.
  • Simplifies the process of managing employee schedules.
  • Easy configuration of access levels for different user roles.
  • Real-time data visualization for quick decision-making.

Onboarding (10% of total score): To get a sense of each software provider's customer onboarding process, I considered the following factors:

  • Availability of comprehensive training resources.
  • Guided tours to help users understand features.
  • Pre-built templates to speed up initial setup.
  • Instant support for common queries during onboarding.

Customer Support (10% of total score): To evaluate the level of customer support each vendor offered, I considered the following:

  • Round-the-clock assistance for urgent issues.
  • Personalized support for complex needs.
  • Extensive documentation and FAQs.
  • Immediate help through live chat options.

Value for Price (10% of total score): To gauge the value of each software, I considered the following factors:

  • Clear and upfront pricing without hidden costs.
  • Various pricing tiers to suit different firm sizes and needs.
  • Opportunity to test the software before committing.
  • Evaluation of features offered relative to the price.

Customer Reviews (10% of total score): Evaluating customer reviews is the final element of my selection process, which helps me understand how well a product performs in the hands of real users. Here are the factors I considered:

  • High ratings and positive feedback from users.
  • Specific feedback on the most valued features.
  • Reviews highlighting the quality of customer support.
  • User comments on the software's usability and interface.

Using this assessment framework helped me identify the software that goes beyond basic requirements to offer additional value through unique features, intuitive usability, smooth onboarding, effective support, and overall value for price.

HR software for law firms is evolving rapidly. Here are some key trends to watch in the near future as you consider your software options for your law firm:

  • AI-Powered Recruitment Tools: AI is being used to screen resumes and match candidates to job descriptions. This reduces the time spent on manual sorting. It also helps in identifying the best talent more efficiently.
  • Cloud-Based HR Systems: Cloud-based systems offer flexibility and remote access. They allow HR teams to manage tasks from anywhere. This is crucial for law firms with multiple locations.
  • Employee Wellness Programs: HR software now includes features for mental health and wellness. These programs are important for maintaining employee morale. They also help in reducing burnout and turnover.
  • Data Analytics for Performance Management: Advanced analytics are being used to track employee performance. This helps in making informed decisions about promotions and training. It also provides insights into workforce productivity.
  • Mobile Accessibility: HR software is increasingly mobile-friendly. This allows employees to access HR services on their smartphones. It is particularly useful for on-the-go legal professionals.

HR software for law firms is evolving in notable ways. AI-powered recruitment tools enhance efficiency, while cloud-based systems offer flexibility and remote access. Integrated employee wellness programs help maintain morale and reduce turnover. Advanced analytics provide valuable insights into performance, aiding informed decision-making. Mobile accessibility enables legal professionals to access HR services on the go. Keep an eye on these trends to stay ahead in the competitive landscape of law firm management.

What Is HR Software for Law Firms?

HR software for law firms is a specialized tool designed to manage human resources tasks within legal practices. It is used by HR professionals, office managers, and firm administrators to handle recruitment, employee records, payroll, compliance, and performance management. This software helps ensure that the firm operates smoothly by managing staff efficiently and adhering to legal industry standards.

Components of HR software for law firms include modules for applicant tracking, employee onboarding, time and attendance tracking, benefits administration, and legal compliance management. These features allow firms to improve HR processes, maintain accurate records, and ensure compliance with employment laws specific to the legal industry.

Features of HR Software for Law Firms

When selecting HR software for law firms, it's crucial to focus on features that cater to the unique needs of the legal industry. The right software can help manage the complexities of legal HR tasks efficiently and ensure compliance with industry standards.

  • Compliance Management: Ensures the firm adheres to legal regulations and industry standards, reducing the risk of legal issues.
  • Document Management: Centralizes storage and management of employee documents, making it easier to access and maintain records.
  • Time and Attendance Tracking: Monitors employee hours and attendance, which is essential for accurate billing and payroll.
  • Performance Management: Tracks and evaluates employee performance, helping to identify areas for improvement and development.
  • Recruitment and Onboarding: Streamlines the hiring process and ensures new hires are integrated smoothly into the firm.
  • Payroll Management: Automates payroll processing, ensuring employees are paid accurately and on time.
  • Employee Self-Service: Allows employees to access and manage their own HR information, reducing administrative workload.
  • Benefits Administration: Manages employee benefits programs, ensuring employees receive the benefits they are entitled to.
  • Training and Development: Provides tools for employee training and professional development, which is crucial for maintaining a skilled workforce.
  • Reporting and Analytics: Generate reports and analytics to help make informed HR decisions and track key metrics.

Choosing HR software with these features will help law firms manage their HR tasks more effectively and ensure they remain compliant with industry standards.

Benefits of HR Software for Law Firms

Implementing HR software in law firms can significantly improve efficiency, accuracy, and overall management of human resources. Here are five primary benefits that law firms can gain from using HR software:

  • Improved Time Management: HR software automates routine tasks, allowing HR professionals to focus on more strategic activities, thus saving time and increasing productivity.
  • Enhanced Compliance: The software helps ensure that the firm adheres to legal and regulatory requirements by keeping track of necessary documentation and deadlines.
  • Centralized Data Management: All employee information is stored in a single, easily accessible location, reducing the risk of data loss and making it easier to manage and retrieve information.
  • Improved Recruitment Process: HR software simplifies the recruitment process by automating job postings, applicant tracking, and communication, making it easier to find and hire the best talent.
  • Employee Self-Service: Employees can access and update their personal information, request time off, and view benefits, reducing the administrative burden on HR staff.

Adopting HR software can lead to significant improvements in the management of human resources within law firms, ultimately contributing to a more efficient and compliant workplace.

Costs and Pricing of HR Software for Law Firms

When considering HR software for law firms, it's essential to understand the various pricing models and features available. HR software can streamline many administrative tasks, such as payroll, employee onboarding, and compliance management, making it a valuable tool for law firms of all sizes. Here are the different plan options and their pricing to help you make an informed decision.

Plan Comparison Table for HR Software for Law Firms

Plan TypeAverage PriceCommon Features
Free Plan$0Basic employee management, limited user access, basic reporting, self-service portal
Basic Plan$40/month + $6/userAutomated payroll, tax filings, employee self-service, basic HR tools, integrations with accounting software
Standard Plan$99/month + $8/userAdvanced HR management, performance tracking, onboarding tools, compliance management, time and attendance tracking
Premium Plan$150/month + $10/userFull HR suite, advanced analytics, custom workflows, dedicated support, benefits administration, multi-state payroll
A breakdown of plan types, costs, and features for HR software for the legal industry.

When selecting an HR software plan, consider the size of your firm, the complexity of your HR needs, and your budget. Free plans can be a good starting point, but as your firm grows, investing in more comprehensive plans can provide significant benefits in terms of efficiency and compliance.

HR Software for Law Firms FAQs

Here are some commonly asked questions about HR software for law firms.

How does HR software help with compliance in law firms?

HR software helps law firms stay compliant by automating the tracking of employee certifications, managing legal documents, and ensuring adherence to labor laws. It can also provide audit trails and reporting features that make it easier to demonstrate compliance during audits.

Can HR software integrate with other tools used in law firms?

Yes, many HR software solutions offer integration capabilities with other tools commonly used in law firms, such as case management systems, billing software, and document management systems. This integration helps line up workflows and ensures that all systems work together efficiently.

Is it possible to customize HR software to fit the specific needs of a law firm?

Many HR software solutions offer customization options to fit the unique needs of a law firm. This can include custom workflows, tailored reporting, and specific compliance features. Customization ensures that the software aligns with the firm’s processes and requirements.

How does HR software improve employee management in law firms?

HR software improves employee management by centralizing employee information, automating routine tasks, and providing tools for performance management and development. This helps HR professionals and managers focus on strategic initiatives rather than administrative tasks, leading to better employee engagement and productivity.

What should law firms consider when choosing an HR software vendor?

When choosing an HR software vendor, law firms should consider factors such as the vendor’s experience in the legal industry, customer support quality, scalability of the software, and the availability of training resources. It’s also important to evaluate the vendor’s reputation and read reviews from other law firms to ensure they have a track record of reliability and customer satisfaction.

How can HR software assist with recruitment in law firms?

HR software can assist with recruitment by automating job postings, tracking applicants, and managing the hiring process. It can also provide tools for screening candidates, scheduling interviews, and onboarding new hires. This helps law firms attract and retain top talent while reducing the time and effort required for recruitment.

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David Rice
By David Rice

David Rice is a long time journalist and editor who specializes in covering human resources and leadership topics. His career has seen him focus on a variety of industries for both print and digital publications in the United States and UK.