Visas and Work Permits in Colombia: A Quick Guide for Employers
Whether you’re relocating an existing employee to Colombia or hiring someone new, navigating the complexities of Colombian immigration and labor compliance is no small feat.
Colombia’s labor laws and immigration processes are robust, designed to ensure fair treatment for both local and foreign workers. However, for employers, this also means tackling significant legal requirements to secure work authorization. Missteps can lead to compliance risks, legal penalties, and disruptions in workforce planning.
This is where a Colombian Employer of Record (EOR) service can make all the difference. An EOR acts as a trusted partner, handling the intricacies of local labor compliance, work permits, and payroll on your behalf. By leveraging their expertise, you can mitigate risks and streamline the hiring or relocation process for non-native employees in Colombia.
In this guide, I’ll cover everything employers need to know about hiring or relocating foreign talent to Colombia, including the types of visas available, the steps to obtain work permits, and how an EOR can help you navigate this process with ease.
Why is Compliance with Immigration Rules Important in Colombia?
Compliance with immigration rules in Colombia is not just a legal obligation—it’s a vital aspect of protecting your business and your employees. The Colombian government enforces strict regulations to ensure that foreign workers are legally authorized to work in the country and that employers adhere to local labor laws.
Non-compliance with immigration requirements can result in hefty fines or other legal penalties for your business. Employers found in violation may also face temporary or permanent bans on hiring foreign nationals, severely limiting access to global talent.
Companies that fail to follow the proper procedures often find themselves under ongoing scrutiny from labor and immigration authorities. This can lead to audits, delays in processing future work permits, and heightened administrative burdens.
Beyond the financial and operational risks, non-compliance can damage your organization’s reputation. Being associated with unethical hiring practices or labor law violations can impact your ability to attract top talent and foster trust with stakeholders, including employees, partners, and clients.
By prioritizing compliance with Colombia’s immigration laws, employers can avoid these risks while creating a secure and legally sound foundation for their operations in the country.
Who Can Legally Work in Colombia?
Native Colombian citizens are free to work without any restrictions, as their right to employment is automatically guaranteed under Colombian law. However, for non-nationals, the process is more complex and requires careful attention to legal requirements.
All foreign individuals seeking employment in Colombia must secure a valid work visa and undergo a work authorization process to ensure they meet the legal criteria to work in the country. This includes not only obtaining the appropriate visa type but also ensuring that the terms of employment comply with Colombia’s labor and immigration regulations.
Employers are responsible for verifying the work authorization status of non-native employees before they begin working. Failure to do so can lead to significant compliance risks, including penalties and legal complications.
Who Needs a Work Authorization Check in Colombia?
In Colombia, all non-national citizens are required to undergo a Work Authorization check before they can legally be employed. This process is mandatory regardless of the individual’s residency status, and it applies to permanent residents, temporary residents, and work permit holders equally.
The responsibility for completing these checks typically falls on the employer. The process includes validating the employee’s visa, ensuring it aligns with their job role, and confirming compliance with Colombia’s legal framework.
Understanding Work Visas and Permits in Colombia
For non-national citizens, obtaining a work visa is an essential step to legally live and work in Colombia. While the terms “work visa” and “work permit” are often used interchangeably, they have distinct meanings in the context of Colombian immigration law.
In Colombia:
- A work visa is an official document issued by the Colombian government that grants foreign nationals the legal right to enter and reside in the country for the purpose of employment. This visa is typically tied to a specific job role or employer, meaning that if the individual changes jobs, a new visa application may be required.
- A work permit, on the other hand, refers to the authorization that validates the individual’s eligibility to perform a specific job while in Colombia. The work permit is often a component of the work visa process, ensuring that the individual’s employment aligns with the terms of their visa and Colombia’s labor laws.
In Colombia, both a valid work visa and corresponding work authorization are mandatory for all foreign nationals seeking employment.
Types of Work Visas in Colombia
Colombia offers several visa options for foreign nationals seeking employment while residing in the country. Below are the primary types of work visas that allow non-national employees to legally work and live in Colombia.
Work Visitor Visa (V Visa)
The Work Visitor Visa (V Visa) is designed for foreign nationals engaging in short-term work assignments or specific projects in Colombia. It is typically issued for temporary stays of up to two years and is suitable for contractors, consultants, or specialists.
Applicants must provide proof of their professional qualifications and a formal contract or invitation letter from a Colombian entity.
Digital Nomad Visa (V Visa Category)
The Digital Nomad Visa under the V Visa category is tailored for remote workers who are employed by foreign companies but wish to reside in Colombia. It permits remote work for up to two years without a local employment contract.
Eligibility criteria include proof of remote employment, sufficient income, and health insurance coverage.
Migrant Visa (M Visa)
The Migrant Visa (M Visa) is suitable for foreign nationals intending to live and work in Colombia for an extended period. This visa applies to individuals with a job offer from a Colombian employer or those engaged in long-term business activities.
Eligibility criteria include a signed employment contract and compliance with Colombia’s labor and immigration requirements.
Resident Visa (R Visa)
The Resident Visa (R Visa) is granted to individuals who have lived in Colombia on a Migrant Visa for an extended period or have special eligibility, such as being a parent of a Colombian citizen.
This visa allows permanent residence and work rights without the need for additional permits. Applicants must demonstrate financial stability and fulfill residency duration requirements.
Working Holiday Visa
The Working Holiday Visa is available to citizens of certain countries with bilateral agreements with Colombia. It allows young adults to work and travel in Colombia for up to a year, providing opportunities for cultural exchange and temporary employment.
Applicants must meet age restrictions (usually 18-30) and other eligibility criteria specific to their country of origin.
Intra-Company Transfer Visa
The Intra-Company Transfer Visa is for employees transferring within the same multinational company to a Colombian branch or affiliate. This visa facilitates temporary work assignments and is typically valid for up to three years.
Applicants must provide proof of intra-company transfer, employment continuity, and a clear connection between the parent and host companies.
What are the Eligibility Requirements for Work Visas in Colombia?
To obtain a work visa in Colombia, foreign nationals must meet specific eligibility requirements set by Colombian immigration authorities. While the exact criteria may vary depending on the type of visa, the following are general requirements applicable to most work visas:
- Valid Passport: Applicants must possess a passport with at least six months of validity beyond the intended stay in Colombia.
- Job Offer or Contract: Proof of employment, such as a signed job offer or formal contract from a Colombian employer, is required.
- Proof of Qualifications: Depending on the role, applicants may need to provide evidence of relevant qualifications, certifications, or professional licenses.
- Financial Stability: Applicants must demonstrate the ability to support themselves financially while in Colombia, either through income or employer sponsorship.
- Health Insurance Coverage: Proof of valid health insurance that provides coverage in Colombia is mandatory.
- Clean Criminal Record: A police clearance certificate or criminal background check from the applicant’s home country may be required.
- Visa-Specific Documents: Additional documentation, such as letters of invitation, business incorporation certificates, or proof of intra-company transfer, may be needed based on the visa type.
By meeting these requirements and submitting the necessary documentation, foreign nationals can increase their chances of securing a work visa in Colombia.
How to Apply for a Work Visa in Colombia
Applying for a work visa in Colombia involves several steps, and understanding the process can help streamline the application. Below is a step-by-step summary of the application process:
- Determine the Appropriate Visa Type: Identify the type of work visa that aligns with the applicant’s employment and residency goals (e.g., V Visa, M Visa, etc.).
- Prepare Required Documents: Collect all necessary documents, including a valid passport, job contract, proof of qualifications, and additional visa-specific paperwork.
- Complete the Online Application Form: Submit the application through the official website of the Colombian Ministry of Foreign Affairs, attaching scanned copies of all required documents.
- Pay the Visa Fees: Pay the applicable visa processing fee online, ensuring the payment confirmation is saved for reference.
- Attend the Interview (if required): Some applicants may be asked to attend an interview at the Colombian consulate or embassy in their home country or in Colombia.
- Wait for Processing: Visa processing times vary but typically take 5–10 business days. Applicants will be notified via email of the decision.
- Receive the Visa: Once approved, the Colombian work visa will be issued electronically. Print and keep a copy for entry into Colombia.
- Register with Migración Colombia: After arriving in Colombia, register the visa with Migración Colombia and obtain a Foreign ID Card (Cedula de Extranjería) within 15 days.
Following these steps ensures compliance with Colombian immigration laws and a smoother process for obtaining the necessary work authorization.
How Can a Company Sponsor a Work Visa Application in Colombia?
To sponsor a work visa application in Colombia, employers must meet specific legal and administrative requirements. These sponsorship requirements ensure compliance with Colombian labor and immigration laws:
- Authorization to Hire Foreign Workers: The sponsoring company must be registered with Migración Colombia as an employer eligible to hire foreign nationals.
- Valid Employment Contract: A formal employment contract must be drafted, clearly outlining the role, salary, duration, and other terms of employment. The contract must comply with Colombian labor laws.
- Proof of Business Legitimacy: Employers must provide evidence of the company’s legal registration in Colombia, such as a certificate of incorporation and a tax identification number.
- Justification for Hiring a Foreign Worker: Companies must demonstrate why the role cannot be filled by a local candidate and how the foreign employee meets the requirements.
- Financial Stability: Employers must show that they have the financial capacity to support the employee’s salary and other employment costs.
- Compliance with Immigration Regulations: The employer must ensure that the job role and the employee’s visa application adhere to Colombian immigration laws and policies.
Meeting these requirements is essential for companies to sponsor a foreign employee’s work visa successfully.
Use an EOR to Avoid Immigration Compliance Stress
Navigating Colombia’s immigration and labor laws can be overwhelming for employers, especially when managing work permits, visas, and compliance requirements for foreign hires. This is where an Employer of Record (EOR) can provide valuable support.
An EOR is a third-party organization that acts as the legal employer for your international employees while you maintain full control over their day-to-day work. They handle a range of administrative and legal tasks, including:
- Immigration and Labor Compliance: Ensuring all work permits and visas meet Colombia’s strict legal standards.
- Work Permit and Visa Assistance: Managing the application and renewal process for foreign employees’ work authorization.
- Global Payroll Processing: Handling payroll, tax filings, and benefits administration in full compliance with local regulations.
Benefits of Using an EOR
Partnering with an EOR offers numerous advantages for businesses expanding into Colombia:
- Compliance Monitoring: The EOR ensures all employment practices adhere to Colombian immigration and labor laws, reducing the risk of fines or legal disputes.
- Misclassification Insurance Coverage: EORs minimize the risk of worker misclassification by managing employee contracts and adhering to local definitions of employment status.
- Global Hiring Expertise: With experience in international labor markets, EORs simplify the complexities of global hiring and help employers onboard talent quickly and efficiently.
- Peace of Mind: By outsourcing administrative burdens to an EOR, companies can focus on their core business activities, knowing their international hiring processes are compliant and secure.
An EOR is an ideal solution for companies looking to avoid the stress of immigration compliance while tapping into the skilled talent pool in Colombia.
Best Employer of Record Services in Colombia
If you’re ready to use an EOR service in Colombia, these are my top 10 recommendations:
Frequently Asked Questions
Here are some answers to common questions about work permits and visas in Colombia.
Does Colombia offer a digital nomad visa?
Yes, Colombia offers a digital nomad visa under the V Visa category. This visa allows remote workers employed by foreign companies to live and work in Colombia for up to two years, provided they meet income and health insurance requirements.
How long does it take to get a work visa in Colombia?
The processing time for a work visa in Colombia typically ranges from 5 to 10 business days after submitting a complete application, though it may vary depending on the visa type and additional requirements.
What documents are required for a work visa application in Colombia?
Documents required for a work visa application in Colombia generally include a valid passport, a signed employment contract, proof of qualifications, a police clearance certificate, health insurance coverage, and any visa-specific documents such as a letter of invitation or company registration details.
How much does it cost to get a work visa in Colombia?
The cost of a work visa in Colombia varies depending on the type of visa and the applicant’s nationality but typically ranges from $200 to $300 USD. Additional fees may apply for document translations or notarization.
How do you renew a work visa in Colombia?
To renew a Colombia work visa, submit a renewal application through the Colombian Ministry of Foreign Affairs before the visa expires. Provide updated documentation, such as a valid passport, employment contract, and proof of continued eligibility, along with payment of the renewal fee.
Are family members included in work visa applications in Colombia?
No, family members are not automatically included in work visa applications in Colombia. However, dependents can apply for a beneficiary visa, which allows them to reside in Colombia alongside the primary visa holder.
Additional documentation, such as proof of relationship and financial support, is required.
How much does an Employer of Record charge in Colombia?
The cost of an Employer of Record (EOR) in Colombia varies based on the complexity of services, the number of employees, and the specific needs of the employer.
In general, EOR services in Colombia cost between $599 to $2,000 per employee, per month or 10% to 20% of the employee’s monthly salary.
Some EOR service providers, like Skuad and Remofirst, offer services starting at $199 USD per employee per month, whereas others, like Remote, charge between $599 and $699 USD per employee per month, depending on your payment frequency (monthly or annually).
Other EOR companies, such as Globalization Partners, don’t actually disclose their EOR prices publicly, requiring you to request a personalized quote instead.
I recommend consulting directly with several providers to request EOR pricing details tailored to your specific needs.
What are the risks of using an Employer of Record service?
While EOR services are generally reliable, potential risks include reliance on a third party for compliance, limited control over employment contracts, and the possibility of hidden fees.
Choosing a reputable EOR with a strong track record and transparent pricing can help mitigate these risks.
The Bottom Line
Expanding your workforce into Colombia or relocating talent requires careful navigation of the country’s immigration and labor laws. From understanding work visas and permits to ensure compliance, the process can be complex—but it’s manageable with the right preparation and support.
For employers, partnering with an Employer of Record can simplify hiring and compliance, offering peace of mind and freeing up time to focus on growing your business. Whether you’re applying for work visas or managing payroll for foreign employees, an EOR can be your trusted partner in Colombia.
As you plan your next steps, consider your specific workforce needs, compliance risks, and the resources you’ll need to manage international hiring effectively.
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This content is for informational purposes only, and should not be relied upon as legal advice. We recommend always following the advice of an employment lawyer or EOR partner before making any decisions to hire employees in Colombia.
