30 Best Office Management Software of 2025

Deskbird is a desk booking and office management tool designed to support companies with hybrid work models. It allows employees to reserve workspaces, such as desks and meeting rooms, through a user-friendly interface accessible via mobile app, web, MS Teams, or Slack. 

Why I picked Deskbird: Deskbird helps office managers oversee the allocation and utilization of office space through features such as visual floor plans, zone management, and capacity management. By facilitating the coordination of flexible work arrangements, Deskbird aids in maintaining an organized and efficient office environment.

Deskbird Standout Features and Integrations:

Standout Features include a user-friendly mobile app, which provides a convenient way for employees to book desks and rooms, view floor plans, and manage their bookings on the go. Deskbird also provides analytics on office utilization, showing which desks and rooms are used most frequently and identifying attendance patterns. These features are designed to help companies manage their office space and resources effectively, accommodating the needs of a hybrid workforce.

Integrations include personal calendars, such as Outlook and Google Calendar, allowing users to sync bookings with employees' schedules to avoid conflicts. Other integrations include Microsoft Teams, Slack, HRIS, and Single-Sign On.

Skedda is a workplace management software designed to cater to the scheduling and booking needs of various spaces, including hybrid work environments, meeting rooms, and sports venues.

Why I picked Skedda: I selected Skedda for office management software after judging its comprehensive feature set and its capacity for app integration, which distinguishes it from competitors. What makes Skedda different is its tailored booking systems, interactive space booking capabilities, and efficient visitor management. I believe Skedda excels as a tool for interactive space booking due to its effective space utilization, detailed analytics, and smooth booking process for users.

Skedda Standout Features and Integrations:

Features include a booking calendar, mobile self-service, expert support, interactive floor plans, user management, automation rules, and data reporting.

Integrations are extensive and include FreshBooks, Google, MailChimp, Microsoft Teams, Slack, Stripe, Xero, and Zoho.

OfficeSpace is a comprehensive workplace management platform that provides solutions for desk booking, visitor management, and space planning and utilization. It's used by numerous organizations to help them offer a positive hybrid working arrangement and remain adaptable to changing workplace environments and employee trends.

Why I picked OfficeSpace: What sets OfficeSpace apart from other office management tools are its scenario planning tools, portfolio reports, and real-time analytics that support data-driven decisions for optimizing space utilization and maintaining an organized, accessible workplace. You can use their space utilization tools to analyze how often your employees are coming into the office to track usage trends for individuals, teams, or departments.

OfficeSpace Standout Features and Integrations:

Standout features include interactive floor plans for desk and room bookings, and a visual directory to locate colleagues within the office. It supports integration with Slack and Microsoft Teams for direct booking capabilities and offers a mobile app for managing reservations remotely. The platform is designed to assist in space planning, move management, and provides real-time updates on space availability, catering to the needs of a flexible and safety-conscious work environment.

Integrations are available with 35+ commonly used software systems, including Slack, Microsoft Teams, ADP, BambooHR, Google Workspace, SAP, Ultimate Software, and Workday.

Connecteam is an all-in-one employee management app designed to help you manage daily operations, enhance communication, and support HR functions. 

Why I picked Connecteam: The platform facilitates efficient team scheduling through tools that allow for quick and easy creation and dispatch of schedules, which is particularly beneficial for managing shifts and tasks within an office setting. Additionally, its time tracking and attendance management features help ensure accurate recording of work hours, crucial for both payroll and productivity analysis.

The communication capabilities of Connecteam, including secure messaging and centralized updates, foster improved team engagement and collaboration. Furthermore, Connecteam supports HR functions with features for onboarding, training, and employee documentation management.

Connecteam Standout Features and Integrations:

Standout Features include a company newsfeed that keeps your team informed with updates and announcements, fostering better communication. The chat function provides a secure platform for instant messaging, enabling quick and efficient communication among team members. Additionally, the knowledge base serves as a centralized repository for all your company's information, making it easy for employees to access important documents and resources whenever needed.

Integrations include Gusto, QuickBooks, Paychex, Xero, and Zapier.

Tactic is a workplace management tool tailored for hybrid teams, providing a suite of features to manage office space and resources. Tactic allows users to view office maps, locate colleagues, and schedule in-person meetings, addressing the needs of organizations adapting to hybrid work models. 

Why I picked Tactic: Tactic provides a platform for managing desk bookings and room reservations within a hybrid workplace. Tactic's mobile app also allows employees to make on-the-go reservations, ensuring they have the necessary workspace when they come to the office.

By centralizing these functions, Tactic aids office managers and HR professionals in maintaining an organized and functional office environment, accommodating the dynamic needs of a hybrid workforce.

Tactic Standout Features and Integrations:

Standout Features include setting capacity limits, creating desk zones, and establishing booking policies to manage office space usage effectively. The software also includes tools for leave management and office insights, which help in understanding space utilization and employee attendance patterns. 

Tactic also includes tools to manage office visitors, including check-in and check-out processes, visitor logs, and the ability to pre-register guests for a smoother visit.

Integrations include Slack, Zoom, Microsoft Teams, and Google Workspace.

Archie is a hybrid office management software designed to facilitate room and desk bookings for modern workplaces. It offers an intuitive platform that helps teams coordinate their in-office schedules and resources efficiently.

Why I picked Archie: I like that it caters to both coworking and hybrid office environments, providing a range of features designed to simplify and enhance workspace management. Essential functionalities include room and desk management, which allows users to seamlessly book meeting spaces and workstations, ensuring efficient use of office resources. The platform also supports visitor management, offering automated notifications and secure visitor logs to enhance guest experiences.

Archie Standout Features and Integrations:

Standout features include community engagement through features such as in-app messaging and event management, fostering better communication and collaboration among members. It also has ghost reservation protection, which automatically frees up unused meeting rooms if no one checks in within a set timeframe, preventing wasted space. It even allows for neighborhood and zone creation for dedicating specific areas for different teams or activities

Integrations include Google Calendar, Slack, Microsoft Teams, Zoom, Office 365, Quickbooks, Xero, Stripe, GoCardless, Kisi, Salto, and Tapkey.

Whatspot is a lightweight yet powerful booking system for small and shared workspaces in Europe. It helps teams reserve desks, meeting rooms, parking spaces, and guest-accessible areas through one centralized platform.

Why I Picked Whatspot: I picked Whatspot because it replaces scattered booking tools—like calendars, spreadsheets, and chat threads—with a clear, unified system. Employees can reserve spaces by scanning QR codes, while admins manage availability, set rules, and review usage from a shared calendar. The visual floorplan makes it easy to find and book the right spot, and multilingual support ensures smooth adoption across international teams.

Whatspot Standout Features and Integrations

Features include instant booking via QR code, interactive floorplans, visitor booking with no login required, mobile apps for iOS and Android, and real-time visibility into desk and room usage. Admins can approve reservations, set booking rules, and track usage data by space or team.

Integrations are presently not listed by Whatspot.

Othership offers a comprehensive suite of tools designed to enhance hybrid work environments, promoting cooperation and connectivity. It has features like desk booking, visitor management, and meeting room bookings, and facilitates remote working and out-of-office statuses. Admins and HR can use data and insights from the platform to help plan for future work and capacity needs.

Why I picked Othership: Othership stands out because it was built on the input of thousands of hybrid organizations. Its Workplace Scheduler is particularly easy to use and facilitates better use of office space and collaboration by tracking new joiners, people's skills, and places of work. These features allow employees to book spaces with people who bring out the best interactions. Furthermore, I like Othership's social media-style notifications that let you know where others are working.

Othership Standout Features and Integrations:

Standout features include space utilization functions, the ability to set your schedule in the office or other workspaces, and the ability to promote events, create groups, or set yourself as open for collaboration. It also offers robust data and analytics based on remote, hybrid, and in-office utilization patterns. You can even buy additional or sell empty space on Othership’s complimentary on-demand workspace solution. 

Tailored support is available for enterprises, start-ups, and freelancers, and users can try some features for free by logging into the platform.

Integrations can be accessed from within the tool's settings and include all major office and HR applications, scheduling, and video conference software like Microsoft Office, Microsoft Outlook, Microsoft Teams, Entra, Gmail, Google Calendar, Slack, Zoom, and Bamboo.

Airtable is a great, flexible, low-code platform that’s ideal for databases, project management, and workflows. It helps small businesses customize or create apps that accelerate their business growth. 

Why I picked Airtable: I chose this tool on the basis of its friendly user interface, along with the ability to create and customize powerful tools, all without coding. Airtable allows anyone to build solutions that perfectly fit their needs, using dynamic AI functionality.

Airtable Standout Features and Integrations:

Standout features include a flexible, low-code platform that empowers anyone to build customized solutions and workflows for a range of applications. Airtable provides an intuitive drag-and-drop interface that makes it easy to manage databases, projects, documents, and schedules. This no-code tool helps you tailor advanced tools to specific use cases, even without coding expertise.

Integrations include official connections with tools like Slack, Dropbox, Google Sheets, Google Workspace, MailChimp, and Salesforce. Airtable also provides ready-built APIs, so you can build custom connections as necessary. These capabilities ensure that the software can integrate with any tech stack.

Dropbox is a file hosting service for businesses to share, store, and collaborate. It’s easy to use, reliable, private, and secure, keeping files synced and accessible across all your devices.  

Why I picked Dropbox: I selected Dropbox because it’s become the standard for simple, reliable file sharing. You can store files as large as 2TB each, sync fast, and allow previews of nearly 200 file types. The extensive integrations also make it easy to use with other apps. 

Dropbox Standout Features and Integrations:

Standout features include reliable and intuitive file sharing capabilities that make collaborating on documents seamless. Dropbox enables rapid syncing of files across devices and sharing with internal or external stakeholders. These capabilities have made Dropbox the standard for digital document management, making it easy to share files.

Integrations are offered with productivity suites, cloud storage, CRM tools, Slack, Zoom, and more. Dropbox provides robust API access to build custom connections as well. These integrations enable this platform to fit seamlessly into existing tech ecosystems.

ProofHub is a project management software that’s designed to centralize communication and organize documents, tasks, or projects. This tool helps teams track progress and keeps everyone on the same page. 

Why I picked ProofHub: I selected ProofHub for its breadth of features that help you manage all aspects of team projects in one place. This boosts productivity by cutting down on switching between apps. The software makes it easy to plan, track, and manage projects of any size across your team, all from one easy-to-use platform.

ProofHub Standout Features and Integrations: 

Standout features include the ability to manage all aspects of team projects and collaboration in one place. ProofHub offers a wide range of tools for organizing tasks, workflows, communications, documents, schedules, and more. This unified approach eliminates the time-consuming task of switching between different apps and platforms to coordinate work.

Integrations are available through Zapier, allowing you to connect with hundreds of other software tools. ProofHub also provides an API to build custom connections and workflows as needed. These integrations help this platform fit within existing tech stacks.  

YAROOMS is a workplace management platform with built-in AI that helps you handle meeting room bookings, desk reservations, visitor check-ins, and hybrid schedules in one system.

Why I picked YAROOMS: I included YAROOMS because of its AI-powered approach to booking management. Its assistant, Yarvis, can help you reserve rooms, find available spaces with specific amenities, and locate colleagues. That kind of AI-driven support reduces manual booking conflicts and makes coordination easier, especially in busy hybrid offices. I also like that YAROOMS tracks Scope 2 and 3 emissions with its carbon dashboard, giving you data on sustainability metrics alongside space usage. Its visitor management system adds another layer, offering guest self-registration, NDAs, and check-in dashboards.

YAROOMS Standout Features and Integrations:

Standout features include office wayfinding tools that help employees and visitors navigate your space, usage reports that analyze how rooms are being used, and post-visit satisfaction surveys for continuous feedback. The mobile app allows for quick bookings on the go, while lobby displays and room panels show real-time availability to reduce double bookings.

Integrations include Microsoft Teams, Microsoft 365, Outlook Add-in, Google Calendar, Azure AD, Google Analytics, HubSpot, Loom, Slack, Zoom, Reddit, TikTok, and more.

PandaDoc is a document management platform built for streamlining proposals, quotes, contracts, and workflows. It helps you create, manage, and e-sign documents easily and efficiently. 

Why I picked PandaDoc: I chose PandaDoc because it makes creating, executing, and tracking documents much easier. This saves a huge amount of time for teams collaborating on closing deals.

PandaDoc Standout Features and Integrations:

Standout features include management and collaboration tools you can use to create, manage, execute, and track proposals, contracts, and other sales documents. PandaDoc makes it easy to build customized templates, collaborate with stakeholders, obtain e-signatures, and view analytics. These end-to-end capabilities help teams shorten sales cycles and close deals faster.

Integrations include connections with tools like Salesforce, HubSpot, Marketo, and Microsoft Power BI via Zapier. PandaDoc also provides APIs to connect with other systems as needed, making it possible to create custom solutions for specific purposes.

Smartway2 is a workplace scheduling solution that enables organizations to manage the booking of shared resources such as meeting rooms, desks, and parking spaces. The tool is designed to support hybrid work environments by allowing employees to reserve the resources they need, when they need them.

Why I picked Smartway2: I selected Smartway2 for this list because it supports hybrid working models by allowing employees to schedule their in-office time and resources, such as desks, meeting rooms, parking spaces, and lockers, as needed. The tool also includes features for visitor management, which can be particularly useful for companies that have frequent guests and need to maintain control over their office space. The software additionally offers analytics and reporting tools, which can help businesses make data-driven decisions about their office space utilization and management. 

Smartway2 Standout Features and Integrations:

Standout Features include a hub of resources, including guides, tips, trends, blog posts, webinars, and case studies related to hybrid and the future of work, features to ensure that the booking system adheres to security standards and compliance requirements, and room booking tools to avoid double bookings and manage room availability.

Integrations include Gmail, Microsoft 365, Google Calendar, Tableau, Workday HCM, Okta, Cisco Meraki, TDS Visitor, Freespace, and Microsoft Power BI.

HubStar is a dynamic workplace management platform that offers comprehensive tools to help hybrid teams coordinate schedules, predict occupancy, and facilitate a positive employee experience, which are critical for the success of modern, flexible workspaces.

Why I picked HubStar: I included HubStar in this list because of their modular design that combines several distinct products into their all-in-one platform, HubStarOne, which manages several common office processes within one user interface.

HubStar Utilization leverages patented algorithms to measure and predict occupancy, integrating data from badge swipes, booking systems, sensors, and Wi-Fi to offer comprehensive analytics for space management.

HubStar Scheduling facilitates resource management, including meeting rooms and desks, by integrating with existing calendars and providing analytics to support decision-making.

HubStar Space offers next-generation space management tools to right-size offices and assign spaces to hybrid workers, enhancing productivity and collaboration.

HubStar Connect helps teams bring their employees together to connect and collaborate with purpose.

HubStar Standout Features and Integrations:

Features include tools to optimize office attendance, coordinate schedules, predict occupancy, and provide decision-making metrics. The platform also offers interoperability with existing tech and hardware independence, making it a valuable tool for workplace innovators creating a hybrid workplace.

HubStar is also compliant with ISO 9001, ISO 27001, and ISO 27701 standards, is GDPR compliant, and meets WCAG 2.1 AA accessibility standards.

Integrations are available with systems covering WiFi infrastructure, occupancy sensors, and access control systems to provide comprehensive data for workplace management. HubStar also supports integration with BI platforms, authentication & user provisioning systems, and productivity tools such as Outlook, Zoom, and Teams.

Clearooms is a meeting room and hot desk booking solution designed to assist businesses in managing both their physical and virtual workspaces. It provides a set of features that support scheduling, communication, and collaboration, tailored for organizations that combine remote and in-person work.

Why I picked Clearooms: I selected Clearooms after evaluating its capabilities to manage both physical and virtual workspaces, which is essential for today's hybrid work environments. What distinguishes Clearooms is its user-friendly interface and its ability to integrate smoothly with other office software, which is crucial for maintaining a cohesive digital ecosystem.

Additionally, the platform supports recurring bookings, integrates with calendar systems for scheduling visibility, and provides usage reports for informed office space management.

Clearooms Standout Features and Integrations

Standout features include an interactive floor plan for desk booking, allowing users to reserve workspaces for full or partial days and select preferred locations. Meeting room booking is facilitated with details on room capacity and equipment, and a check-in feature releases unconfirmed reservations to improve space utilization.

Integrations include Azure, Google Workspaces, and Jumpcloud for identity management, as well as Microsoft AD FS, Okta, and OneLogin for secure authentication. The system also works with Google Calendar and Office 365 for calendar synchronization, and Microsoft Teams for communication. Finally, it provides an API for compatibility with other systems.

Tango Analytics optimizes office space and desks for hybrid teams. It provides data to improve space planning and desk booking.

Why I picked Tango Analytics: I chose Tango Analytics because it gives unprecedented visibility into how workspace areas are actually being used. This allows organizations to make data-driven decisions to optimize their real estate.

Tango Analytics Standout Features and Integrations:

Standout features include powerful utilization analytics that provide unparalleled visibility into how office spaces and desks are actually being used. The software tracks detailed usage data across locations, generates heat maps and seating charts, and provides robust reporting on trends. This data-driven approach enables organizations to make optimized, strategic decisions about their real estate and prioritize tasks.

Integrations include API integration capabilities to connect with other workplace tools. Tango Analytics provides options to embed visual map and utilization dashboards into existing portals. The platform also allows importing desk reservation data from office calendar systems.

Expensify aims to be your financial management ‘super app’ for managing expenses, and corporate cards. It simplifies expense management by automating reporting, approvals, reimbursement, and invoicing. 

Why I picked Expensify: I chose Expensify for this list because it makes the entire expense process extremely simple for team members. From receipt capture to reimbursement, it saves employees time, while giving managers an easy way to manage company expenditure, from receipt scanning and expense oversight to paying bills and booking travel.

Expensify Standout Features and Integrations: 

Standout features include automated expense report creation and seamless integration with accounting software. Expensify provides productivity tools to easily capture receipts, create reports, configure approval workflows, and reimburse employees. Designed to be easy to use, the platform aims to completely streamline time and expense tracking from submission to reimbursement.

Integrations include direct connections with popular accounting software like QuickBooks and Xero for seamless syncing. Expensify also offers integration with corporate cards, banks, and other expense management tools. These deep connections allow organizations to build complete expense workflows between platforms.  

Deel offers a global IT platform that helps you manage equipment and assets for your team no matter where they are. It integrates with Deel’s existing suite of tools for payroll, HR, and compliance, so you can take care of IT needs alongside other key business operations. 

Why I picked Deel: If your team works in different locations or is fully remote, Deel is a solid option for managing office operations related to equipment. With features that help you procure, deploy, and track equipment globally, it lets you send laptops or other devices to new hires quickly. You can also set up custom allowances for different teams, so each department gets the devices they need to get their specific jobs done. Everything can be managed from one place, with real-time visibility into your IT assets.

Deel Standout Features and Integrations:

Standout features include the ability to automatically refresh and upgrade devices based on preset rules. This helps you stay on top of your inventory without needing to manually track everything. You can also pre-configure devices with the apps, software, and security settings your team needs before they even arrive. If something goes wrong, Deel IT’s 24/7 global support team can handle repairs or send loaner devices so your team stays online. 

Integrations include Deel HR, Apple Business Manager, Windows Autopilot, Slack, Microsoft Teams, Okta, BambooHR, Workday, Zenefits, and Greenhouse.

1Password offers industry-leading password management for individuals and businesses, securing logins and passwords across devices. It helps you protect your company, workforce, and assets with simple security.

Why I picked 1Password: I chose 1Password for its best-in-class security, ease of use, and robust enterprise features. Managing passwords securely is crucial for any office, and 1Password helps you mitigate risks such as potential breaches.

1Password Standout Features and Integrations:

Standout features include powerful encryption and security capabilities that provide strong protection for logins and passwords. 1Password makes password management effortless through features like auto-fill, password generation and health checking, secure sharing, emergency access, and more. This tool aims to be the safest and most user-friendly solution for managing sensitive company credentials.

Integrations include SCIM provisioning along with robust REST APIs to enable integrating with existing company directories and apps. It also provides standalone integrations with apps like Slack, Figma, and Zoom. These capabilities allow 1Password to fit securely within an organization's tech stack.