20 Best HR Compliance Software
Here my shortlist of the 20 best compliance software systems that I’ve covered in detail in this article:
Navigating HR compliance software can be overwhelming, especially when each tool promises to keep your organization aligned with complex laws and regulations.
This guide will simplify your search, showcasing the best solutions for reducing compliance risks and easing the burden of staying audit-ready.
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Best HR Compliance Software: Pricing Comparison Chart
This comparison chart summarizes pricing details about my top HR compliance software selections to help you find the best software for your budget and business needs.
Tool | Best For | Trial Info | Price | ||
---|---|---|---|---|---|
1 | Best for compliance training and an anonymous compliance hotline | Not available | Pricing upon request | Website | |
2 | Best for workplace investigations | Free demo available | Pricing upon request | Website | |
3 | Best for creating compliant HR documents across all 50 US States | Free demo available | Pricing upon request | Website | |
4 | Best HR compliance software for its global coverage | Free trial + demo available | From $29/month | Website | |
5 | Best software for compliance dashboard efficiency | Free demo available | Pricing upon request | Website | |
6 | Best for SCORM-compliant compliance training | Free demo available | Pricing upon request | Website | |
7 | Best for compliant international expansion | Free demo available | Pricing upon request | Website | |
8 | Best for managing payroll and benefits compliance | Free demo available | Pricing upon request | Website | |
9 | Best for helping new hires adapt to the workplace quickly | Free trial + demo available | From $3.70/user/month (billed annually) | Website | |
10 | Best compliance and workforce management software for global teams | Free demo available | From $25 - $199/user/month | Website | |
11 | Best HR compliance software for small businesses | Free plan available | From $20/location/month | Website | |
12 | Best for using HR data to identify and mitigate risk | Free demo available | Pricing upon request | Website | |
13 | Best for certifications and training compliance | Free demo available | From $4.50-$11.70/employee/month | Website | |
14 | Best for contractor compliance | Free demo available | Pricing upon request | Website | |
15 | Best for compliance training | Free demo available | Pricing upon request | Website | |
16 | Best HR compliance solution for smart I-9 verification | Free demo available | Pricing upon request | Website | |
17 | Best for global hiring compliance | Not available | From $29/contractor/month to $499/EOR employee/month | Website | |
18 | Best for employee management | Free demo available | Pricing upon request | Website | |
19 | Best for employee wage and leave compliance | Not available | Upon request | Website | |
20 | Best for global businesses | Not available | Upon request | Website |
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Rippling
This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8 -
Native Teams
This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.9 -
Willo
This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8
Best HR Compliance Software Reviews
Here are my detailed summaries of each compliance management platform that made it into my top 20 list. Below, I’ve summarized each tool’s best use case, described some noteworthy features, and included screenshots to give a snapshot of the user interface.
Mitratech provides compliance training and ethics reporting services designed to foster workplace safety and ethical behavior. They offer an array of services, including anonymous reporting hotlines and a diverse range of training courses on critical topics such as harassment prevention, workplace violence, and code of conduct, all crafted by legal experts.
Why I picked Mitratech: The platform offers a 24/7 anonymous employee hotline, which is vital for fostering a speak-up culture within an organization. This hotline enables employees to report unethical behavior confidentially, ensuring that issues are addressed promptly and discreetly.
Additionally, the software includes a secure case management system that tracks and manages all reports, providing a formal structure for resolving cases while maintaining confidentiality. Overall, this system helps organizations remain compliant and mitigate compliance risks.
Mitratech Standout Features and Integrations:
Features include an extensive library of training courses that cover crucial topics such as employment law, harassment prevention, and diversity, equity, and inclusion (DEI). The training modules are developed by legal experts and educators, ensuring that the content is both relevant and up-to-date with current compliance standards. This not only helps organizations meet regulatory requirements but also promotes a more inclusive and respectful workplace culture.
Additionally, the software's learning management system (LMS) makes it easy to track employees' progress and ensure that everyone completes the necessary training.
Integrations are not listed on Mitratech's website.
HR Acuity is a cloud-based platform designed to help organizations manage employee relations and conduct workplace investigations. It provides tools for documenting, tracking, and analyzing employee issues, ensuring consistent and fair handling of cases.
Why I picked HR Acuity: HR Acuity offers a structured approach to documenting and investigating employee relations and compliance issues. Its built-in templates and standardized processes help ensure that all cases are handled consistently, which is crucial for maintaining compliance with HR laws and regulations. Additionally, it allows you to generate detailed reports on employee relations trends, helping you identify patterns and address potential issues proactively. This data-driven approach enables better decision-making and helps in creating a healthier workplace environment.
HR Acuity Standout Features and Integrations:
Features include a centralized database that securely stores all employee relations data, ensuring easy access and retrieval when needed. The platform also offers customizable workflows, allowing you to tailor processes to fit your organization's specific needs. Additionally, HR Acuity provides benchmarking dashboards that highlight areas requiring improvement.
Integrations include Workday, Oracle, ADP, Ultipro, other HRIS systems, and ComplianceLine. It also offers its REST-based API for integration with ticketing systems and compliance solutions.
SixFifty
Best for creating compliant HR documents across all 50 US States
SixFifty Employment Docs is a SaaS product that's designed to help HR departments with compliance surrounding their legal documents for hiring employees, managing employees, and terminating employees. They offer a 50-state hiring kit that covers all the key documents you'd expect, including offer letters, employee agreements, NDAs, separation agreements, and more.
Why I picked SixFifty Employment Docs: I included SixFifty in this list because their software fills a unique niche that I haven't seen serviced by many other platforms: legally compliant HR documentation, including employee handbooks.
It's best suited for small to medium-sized businesses US-based organizations that don't have a dedicated legal team, or organizations that are just starting out and need to get their HR compliance in order. It's also great for HR professionals who want to streamline their processes and make sure they're always in compliance.
To me, SixFifty Employment Docs stands out for its simplicity. It's not bogged down with jargon or complicated processes. Plus, it's always up to date so you don't have to worry about outdated information or missing a crucial update. It's all taken care of for you. It's like having a team of legal experts on hand to help you navigate the tricky world of employment law. Plus, it's super easy to use. You don't need a law degree to understand it.
SixFifty Standout Features and Integrations:
Features include customizable templates, checklists, AI-powered editing suggestions, version history to track changes, step-by-step guidance, a policy library, and an employee agreement library.
You can create all sorts of employment-related documents, from contracts to policies, in just a few clicks. Plus, you can customize the documents to fit your company's needs. It's not a one-size-fits-all solution, it's tailored to you.
Integration details are currently not available.
Deel offers advanced HR compliance software that helps companies ensure their workforce is hired and paid according to local laws and regulations. The software offers features to help manage compliance obligations, such as workflow approvals, document management, and reporting, and covers all the major compliance areas, such as safety, labor law, payroll, benefits, and immigration.
Why I picked Deel: Operating in over 150 countries, Deel has local in-country experts working in-house to provide consultative approaches for each location you hire from, ensuring compliance in several forms. Their global HR management platform helps you generate compliant contracts adapted to local regulations and automatically collects compliance documents and licenses, ensuring that all contract terms comply with labor laws.
Deel Standout Features and Integrations:
Features include a range of user-friendly tools to help businesses manage compliance effectively, including integrations with popular HR software solutions that allow you to easily import and export compliance data. Deel is also SOC2-compliant and ISO 27001-certified, giving you peace of mind that your data is secure.
In addition to its extensive compliance offerings, Deel provides 24/7 customer support and live chat, ensuring you receive timely assistance.
Integrations include Ashby, BambooHR, Expensify, Greenhouse, Hibob, Netsuite, Okta, OneLogin, Quickbooks, SCIM, Xero, Workday, and Workable. Deel also has an Open API to support additional custom integrations.
New Product Updates from Deel
Introducing Deel AI Workforce
Deel has launched the AI Workforce, a set of specialized agents designed to handle repetitive HR, payroll, and compliance tasks with speed and accuracy. These AI agents don’t just assist—they execute tasks from start to finish. For more information, visit Deel's official site.
Paylocity is a versatile human resource and payroll management tool designed for businesses of all sizes, from small enterprises to large corporations, across diverse sectors such as education, healthcare, manufacturing, and technology.
Why I picked Paylocity: Their HR management software helps HR professionals and payroll administrators simplify HR processes, boost employee engagement, and maintain compliance. I especially appreciate its Compliance Dashboard, which centralizes compliance-related processes into one user interface. This dashboard facilitates efficient record-keeping keeping, document management, and offers a proactive approach to compliance management.
It integrates essential processes such as I-9 verifications and Equal Employment Opportunity (EEO) employee data management, and provides compliance training courses, ensuring organizations can meet legal requirements while minimizing the risk of non-compliance. This centralized approach allows HR teams to allocate time to strategic initiatives rather than administrative tasks.
Paylocity Standout Features and Integrations:
Features include automatic I-9's, an ACA snapshot, built-in EEO reports, and a live newsfeed of tax and compliance alerts, which keeps HR teams informed despite rapid and frequent changes to the regulatory landscape.
In addition to these features, the software also offers global payroll, time tracking, document workflows, compliance management, self-service portals, talent management options, and benefit administration.
Integrations are available with BambooHR, Greenhouse, NetSuite, Mircosoft Teams, Salesforce, QuickBooks, Deputy, Armada, and Savii Care.
New Product Updates from Paylocity
Paylocity AI Assistant Update
Paylocity introduces an AI Assistant that transitions from questions to actions swiftly, enhancing user efficiency. For more information, visit Paylocity's official site .
Mitratech Trakstar is a suite of talent management tools designed to support every stage of the employee lifecycle. It brings together solutions for hiring, performance management, employee engagement, and learning, giving HR teams a single place to guide and track workforce development.
Why I picked Mitratech Trakstar: I picked Mitratech Trakstar because it helps HR teams create and deliver consistent training that meets workplace standards. Its SCORM compliance ensures you can import and preserve existing content from tools like Adobe Captivate and Articulate Storyline, which is key when you need to meet regulatory or industry training requirements. This means your compliance courses can work across multiple devices while staying accurate and accessible.
Mitratech Trakstar Standout Features and Integrations:
Features include multimedia course creation that allows you to use videos, PowerPoints, and screen recordings in training, making compliance material easier to grasp. You can also build microlearning courses to engage employees in smaller, focused sessions that are easier to remember.
Integrations include ADP Workforce Now, Paylocity, BambooHR, Namely, UKG Pro, Azure, Okta, Google Workspace, SAML 2.0, Slack, Microsoft Teams, and Zoom.
Pros and cons
Pros:
- Automated onboarding enrollment into compliance courses
- Supports SCORM content for compliance training
- Covers full employee lifecycle in one platform
Cons:
- Reporting could offer deeper analytics
- Advanced customization may feel limited
Atlas HXM is a global human resources management platform designed to support companies in their international expansion efforts. It centralizes and simplifies team management on a global scale while ensuring legal and regulatory compliance in every country.
Why I picked Atlas HXM: I like its direct Employer of Record (EOR) model, which enables you to hire employees in over 160 countries without setting up local subsidiaries. This model ensures that all employment contracts comply with the specific legal requirements of each country, mitigating risks associated with global expansion. By handling contractual relationships, payroll, and tax filings, Atlas HXM allows your team to focus on core business activities while it manages the complexities of international HR compliance.
Atlas HXM Standout Features and Integrations:
Features include global employment compliance, international payroll management, employee onboarding and offboarding, benefits administration, tax compliance and filing, local labor law compliance, employee data management, time and attendance tracking, performance management, employee self-service portal, and reporting and analytics.
Integrations include an API for custom integrations.
Trinet's HR software is purpose-built to help small and medium-sized businesses manage their core HR processes. When it comes to their compliance management features, they're centered around payroll, benefits management, and risk mitigation.
Why I picked Trinet: Their compliance management features fall within their risk management service which is run by a team of industry experts. Using their software, you can ensure your organization remains compliant with all US federal and state regulations.
If you need it, you can also request additional legal resources and support through their professional employer organization (PEO) services as well. That means you'll always have an expert in your corner who will help you say up-to-date with the latest regulations and guidelines.
Trinet Standout Features and Integrations:
Features include tools to generate compliant W-2s, collect and remit all required taxes (local, state, and federal), and manage unemployment benefits. Their software also allows you to offer employee benefits plans that are fully compliant with the Affordable Care Act (ACA) regulations.
For other benefits like 401(k) plans, their compliance tools include digital enrollment, Form 5500s, digital audits, required plan testing, and investment monitoring options.
Integrations include Brex, ChartHop, eqtble, Green Places, Mosaic, PayEm, QuickBooks, Sage Intacct, Secureframe, TravelBank, Vanta, Worksphere, and others.
Best for helping new hires adapt to the workplace quickly
iSpring Learn gives you everything you need to run onboarding most effectively and transform your business with improved training. You can scan all needed docs, convert PPT presentations to an online format, upload them to the platform, and assign them to new hires. Or create training programs online and organize them into learning paths.
You can also assign department managers as administrators and let them control the onboarding process in their team as well as training overall. Employees can share feedback on courses and communicate with supervisors right on the platform.
With a few clicks, you can automate any training program so that iSpring Learn does all the tedious tasks like assigning courses to employees, notifying them of upcoming deadlines, and testing their knowledge and skills. What's more, iSpring Learn’s interface is intuitive and modern, ensuring even less tech-savvy users can utilize it to the fullest.
iSpring Learn provides you with the most detailed and insightful learner progress reports on a particular employee, a department, or the entire team. You can identify employee strengths and points of growth, their commitment to upskilling, and more essential information that helps you decide whether a person should stay in the company after the probationary period and how to develop them to realize their full potential. It shows all the departments of your company and the employees who work there, along with their contact information, so new hires can quickly find the needed person without interrupting their colleagues.
iSpring Learn seamlessly integrates with your HR system, corporate portal, ERP system, and other systems. Integrations for this platform include ADP, BambooHR, Salesforce, Workday, and Zoom. Its REST/SOAP API allows you to build custom integrations with other tools you may be using.
Plans for iSpring Learn start at $2.99/user/month, billed annually. They also offer a 30-day free trial, or you can schedule a free live demo through their website.
RemoFirst
Best compliance and workforce management software for global teams
Remofirst is a global employment platform that helps companies hire and manage remote teams without needing to establish local entities. The platform is designed to support HR departments, legal professionals, and more in building and maintaining a remote team across various jurisdictions, offering a solution for companies seeking to navigate the complexities of international employment.
Why I picked Remofirst: Their global workforce management software provides a framework for businesses to ensure adherence to international labor laws and regulations when hiring and managing remote employees. As an Employer of Record (EOR), Remofirst takes on the responsibility of legal compliance, managing HR tasks, taxes, and employee benefits in accordance with the local requirements of over 160 countries. This reduces the risk of non-compliance for companies expanding their workforce globally.
Remofirst Standout Features and Integrations:
Features like background checks and visa and work permit assistance further support global compliance efforts by ensuring that all employment practices meet both company standards and local legal criteria.
Remofirst also provides dashboards and analytics for businesses to monitor their workforce distribution and expenses, and it includes an employee cost calculator to estimate the financial implications of hiring in different countries.
Integrations include ADP.
Homebase is an all-in-one human resources software that helps small businesses stay on top of compliance and labor laws through automatic updates and other compliance monitoring tools.
Why I picked Homebase: Homebase helps businesses comply with federal, state, and local labor laws by storing required time card data, tracking breaks, and tracking overtime to ensure it stays within allowable ranges.
For organizations based in the USA, the Fair Labor Standards Act requires employers to post labor law posters throughout their workplace. When labor laws change, in addition to automatic compliance alerts, Homebase will email you an updated poster to simplify the process, ensuring you're always in compliance as laws change.
Homebase Standout Features and Integrations:
Features include digital onboarding and compliance document collection, e-signature capabilities, background-checking tools, document storage for employee data and corporate HR policies, a rich library of templates, guides, and training, a mobile app, and compliance alerts in real-time.
Homebase also automatically alerts users when employee certifications expire to ensure your training records remain compliant as well.
Integrations are available with a handful of popular HR platforms, including ADP, Gusto, Paychex, Quickbooks, Rippling, Square Payroll, and SurePayroll, as well as with several point-of-sale providers.
Diligent is a governance, risk, and compliance (GRC) and quality management platform with features designed for multiple industries, including healthcare and finance. The compliance features promote compliant behavior among employees and provide HR with relevant insight.
Why I picked Diligent: The platform is designed to help HR teams uncover potential risks from disconnected data sources. It helps HR monitor activities to spot non-compliance early. For example, it will highlight potential conflicts of interest as soon as they occur so you can take action before they become an issue. And you can create compliant policies and roll them out for all employees in your organization.
Diligent Standout Features and Integrations:
Features include AI-driven tools, reporting templates, and a comprehensive suite of GRC capabilities to spot and manage risk and compliance.
Culture-building tools are central to the platform. You can create and deploy microlearning content to educate staff on compliance issues. Meanwhile, the hotline service ensures employees are ready and able to speak out when required.
Integration details vary for each specific Diligent product.
intelliHR is a user-friendly platform that helps you track and manage risk compliance. You can configure the tool to your organization’s exact regulatory compliance needs and then view insights in real-time.
The requirements and licenses feature helps you keep all required certifications up-to-date. Store documents such as licenses or visas within the platform, then create notifications that remind employees when they need to be renewed.
The tool also helps with training. Set up the training required to stay compliant and then capture details about employee completion. You can even integrate the tool with your learning management system.
intelliHR has multiple pricing plans. To access the compliance dashboard, you need the strategic plan, which costs $10.50 per employee per month.
Worksome is a platform designed to help businesses manage their external workforce, including freelancers and contractors. It offers tools for hiring, onboarding, and paying independent talent, all within a single system.
Why I picked Worksome: I like its built-in global worker classification tool. This feature helps you quickly determine the correct classification for workers, whether they're independent contractors or employees, based on local laws. By doing this, you can reduce the risk of misclassification and avoid potential legal issues. Additionally, for every hire, the platform generates contracts that comply with local regulations. You can use standard contracts provided by Worksome or upload your own legal-approved documents.
Worksome Standout Features and Integrations:
Features include digital signatures for contracts, allowing both parties to sign documents electronically, which speeds up the hiring process. The platform also offers a document library where you can store and manage all your contractual documents, making it easy to access and distribute them when needed. Worksome also facilitates contractor payments.
Integrations include SAP SuccessFactors, Workday, Xero, Asana, Trello, Slack, Google Sheets, QuickBooks Online, and Greenhouse.
eloomi is a learning and feedback platform that lets you create compliance programs. These are designed to streamline employee training while ensuring high participation rates.
The course builder is central to the tool. When creating a course, you can use lessons from existing providers—the tool has training tracks for compliance-related issues such as data security awareness, GDPR, health and safety, and legal compliance. Or you can import your own compliance training content into the app.
The employee portal shows all the training each person must complete and enables them to take courses on any device. This results in a streamlined user experience that encourages course completion.
Reporting features show how employees engage with each training program. HR can see how many people have completed courses and create custom reports based on roles, demographics, or skills.
eloomi doesn’t advertise pricing online. You can request a quote via the form on the website.
WorkBright is an HR software solution designed to simplify the onboarding and compliance processes for businesses. The platform offers tools such as Smart I-9, HR Onboarding, and an Applicant Tracking System (ATS) to automate E-verify, ensure compliance, and provide secure remote onboarding.
Why I picked WorkBright: I particularly like WorkBright's Smart I-9 Verification. It simplifies the completion of Form I-9, which is a critical compliance requirement for employers in the United States. The software uses advanced geolocation technology and a user-friendly workflow to ensure error-free and rapid compliance. This feature is particularly beneficial for remote hires, as it allows the entire process to be completed digitally.
WorkBright Standout Features and Integrations:
Features include a mobile-first design and automated reminders that enhance the user experience for both HR teams and new hires. The software allows new employees to complete and upload necessary documents directly from their smartphones, which is particularly useful for those who may not have access to a computer. Automated reminders for incomplete forms ensure that the onboarding process stays on track.
Integrations include ADP Workforce Now, E-Verify, iSolved, Netchex, ApplicantPRO, and Universal Background Screening.
Omnipresent is a global employment platform that helps you hire, onboard, and manage international employees and contractors. By handling compliance, payroll, and benefits across over 160 countries, Omnipresent enables your team to expand globally without the need to set up local entities.
Why I picked Omnipresent: A standout feature is the employer of record (EOR) service, which lets your team hire employees in countries where you don't have a legal entity. This lets you expand internationally without setting up a branch office while remaining compliant with local labor laws. The platform also offers professional employer organization services, so you can outsource HR operations effectively.
Omnipresent Standout Features and Integrations:
Features include global benefits packages, allowing you to offer competitive compensation that aligns with local expectations, and a payroll management system that covers over 150 countries, ensuring employees receive their salaries accurately and on time.
Integrations include BambooHR, Bob, HR Partner, Gusto, Personio, Dayforce, Justworks, and UKG Ready.
Cornerstone is an HR talent management software system with powerful compliance features. These help with mitigating risk across your organization.
The tool excels in helping staff take compliance training. You can automate training paths based on roles to ensure that everyone completes the lessons relevant to their jobs.
It’s easy for employees to access the training via the employee dashboard on desktop or via mobile. They can access further courses to continue learning when they finish the required programs. Meanwhile, HR can track metrics like course completion via the dashboard.
The tool also tracks the steps you take to stay compliant. Use this audit trail to ensure you are ready for investigations. Configurable reports help you share these insights with leaders.
Cornerstone doesn’t promote pricing, but you can book a demo to find out more on the website.
OnePoint is an HR management platform with multiple tools to help businesses stay compliant in multiple areas. It has features for leave, records management, wage and hour compliance, ACA, and health and safety.
I like the reports for wages and paid leave. The wage and hour compliance features minimize risks by providing employees with questionnaires to confirm time worked and the breaks they take.
There are also features to review and approve time cards. Meanwhile, paid leave compliance functionality automates leave requests and ensures you handle them compliantly.
The tool also has robust reporting. It automatically tracks your compliance activities to provide real-time visibility into progress. You can even generate and download federal compliance reports for veterans, ACA, and 401k forms.
OnePoint doesn’t promote pricing. But you can contact the sales team via the website to find out more.
NeeyamoWorks Compliance is an enterprise risk management tool with features designed for global companies. It lets you configure your requirements based on the region you operate in—ensuring you stay compliant with local laws and regulations.
The platform provides a library of laws and rules you can access to check requirements in different countries. And the tool will update and alert you of upcoming changes. Use these to implement policies in advance, so you’re compliant once the change comes in.
The compliance diagnosis dashboard shows how compliant each part of your organization is. Use this to instantly spot issues and take steps to resolve these problems. Meanwhile, the tool keeps you audit-ready by tracking the changes and updates you make. You can easily search for and access the files you need for an audit.
NeeyamoWorks doesn’t advertise pricing on its website. You can find out more by requesting a demo on the website.
Other Compliance Management Systems for HR Teams
Here are some additional options to consider for your corporate compliance needs. While they didn’t make it into my top 20 shortlist, they may be a better fit for your unique business needs:
- SafetyAmp
For automatically tracking health & safety compliance data
- Certemy
For keeping licenses up to date
- Pebl
For local compliance expertise
- Justworks
Compliance software with 24/7 HR expert support services
- Oyster HR
For global legal and HR expert support
- Connecteam
For training features and an employee app
- Wisemonk
For HR compliance in India
- Mitratech
For managing local, state, and federal law HR compliance
- ChartHop
For tracking key compliance metrics
- SAI360
For keeping up with changing regulations
Related HR Software Reviews
If you still haven't found what you're looking for here, check out these other related tools that we've tested and evaluated:
- HR Software
- Payroll Software
- Recruiting Software
- Employer of Record Services
- Applicant Tracking Systems
- Workforce Management Software
Selection Criteria for HR Compliance Software
Wondering how I selected the best HR compliance management solutions for this list? Here’s a summary of the selection and evaluation criteria I used:
Core HR Compliance Software Functionalities (25% of total score): To be considered for inclusion in this list, each solution had to fulfill these common use cases first:
- Automatic compliance monitoring tools for changes to labor laws and other employment regulations
- The ability to manage employee records and documentation securely
- Tools to track employee training and certifications and monitor upcoming expiration dates
- Built-in reports and analytics for compliance reporting
- Automatic policy updates and audits
Additional Standout Features (25% of total score): To help me find the best software out of numerous available options, I also kept a keen eye out for unique features, including the following:
- Integration with AI for predictive compliance analytics
- Blockchain technology for immutable compliance records
- Machine learning algorithms for proactive compliance alerts
- Virtual reality simulations for compliance training
- Gamification elements to enhance employee engagement in compliance tasks
Usability (10% of total score): To evaluate the usability of each system, I considered the following:
- Intuitive user interface with customizable dashboards
- Workflow automation that balances complexity with ease of use
- Role-based access controls that are easy to configure
Onboarding (10% of total score): To get a sense of each software provider's customer onboarding process, I considered the following factors:
- Assistance with account setup and data migration
- Comprehensive training resources such as video tutorials and interactive tours
- Accessible customer support during the onboarding phase
Customer Support (10% of total score): To evaluate the level of customer support each vendor offered, I considered the following:
- Responsive support team with expertise in compliance issues
- Multiple support channels including phone, email, and live chat
- The existence of dedicated account managers
- Timely resolution of queries and proactive updates on system changes
Value for Price (10% of total score): To gauge the value of each software, I considered the following factors:
- Transparent pricing structure with scalable options for businesses of all sizes
- Cost-effective solutions that align with feature needs
- Clear ROI in terms of compliance efficiency gains
Customer Reviews (10% of total score): Evaluating customer reviews is the final element of my selection process, which helps me understand how well a product performs in the hands of real users. Here are the factors I considered:
- Positive feedback on the software's reliability and accuracy in compliance management
- Constructive criticism addressing areas for improvement in user experience and feature enhancements
- Demonstrated user satisfaction in achieving regulatory compliance goals
Using this assessment framework helped me identify the software that goes beyond basic requirements to offer additional value through unique features, intuitive usability, smooth onboarding, effective support, and overall value for price.
Features of HR Compliance Software
I also dug into the following key features to really hone in on the best HR compliance management tools for this list. While each option in this list offers slightly different functionalities, these are the core features you should pay close attention to in your own research:
- Regulatory updates: Some tools track regulatory bodies and alert your team whenever these organizations update requirements or introduce new ones. These tools may provide plain-language reports and help you set tasks to ensure you take action on the changes. They may also provide updates for regulations in multiple regions, assisting with global HR compliance.
- Licensing and certification: These features track required licenses, certificates, and visas, to ensure your employee’s documents are up to date. They keep track of expiration dates and remind you when a license needs to be renewed.
- Training: Training features let you roll out the courses staff need to take to stay compliant. Solutions may provide their own modules on subjects like cybersecurity or health and safety. You can usually upload your own course content to create custom training plans.
- Incident management: Tools with incident management features provide standardized workflows that help you deal with employee complaints. Standardized processes ensure you deal with each incident compliantly.
- Wage compliance: These features ensure you pay employees in a way that adheres to local regulations. Look for features like surveys that confirm hours worked, time cards, and the ability to review and approve leave requests.
What is HR Compliance Software?
HR compliance software is a tool that helps businesses adhere to legal, regulatory, and policy requirements. It's designed to automate and manage compliance tasks, reduce risk, and ensure organizational practices align with necessary standards and laws.
Key features include monitoring regulatory changes, assessing risks, securing sensitive data, maintaining detailed audit trails, and generating compliance reports. It also provides training for employees on compliance matters, manages company policies, and effectively handles any incidents of non-compliance.
HR Compliance Software: Frequently Asked Questions
Still wondering about HR compliance software and what it has to offer? Here are some answers to frequently asked questions on this topic:
Why is HR compliance important?
HR compliance is important because it’s mandated by law and failure to comply can lead to big costs. Globalscape estimates that the price of non-compliance increased by 45% between 2011 and 2017, reaching an annual average of $14.82 million.
Compliance is also important because it can have a big impact on your organization’s brand reputation. This can lead to bad press, which can impact your organization’s ability to recruit future employees and also negatively impact employee turnover.
What does non-compliance mean?
Non-compliance refers to the failure of an organization to abide by rules, regulations, laws, standards, best practices, or policies within their industry. When an organization does not follow these rules or regulations, they are deemed to be in a state of non-compliance.
The risks of non-compliance vary depending on the severity of the circumstances but can include penalties, fines, legal actions, reputational damage, or termination of employment. That’s why ensuring compliance with applicable rules and regulations is extremely important, especially in fields such as healthcare, finance, legal, and other high-stakes business sectors.
What is GDPR compliance?
The term GDPR refers to the General Data Protection Regulation, which was enacted in the European Union and went into effect in mid 2018. The GDPR is a strict set of rules and standards for how organizations can collect and handle personal data of individuals, including the transfer of such data outside of the EU.
Key elements of GDPR compliance include:
- Consent: Businesses must obtain clear and explicit consent from individuals before collecting their personal data. Individuals can also withdraw their consent at any time.
- Minimization: Organizations should only collect personal data that is required for the specific purpose of their business, and should not retain it longer than necessary.
- Accountability and Documentation: Organizations must maintain records of their data processing activities to demonstrate compliance with all GDPR regulations.
- Data Protection Officers: Some organizations must appoint Data Protection Officers (DPO), who are responsible for ensuring GDPR compliance for their company.
- Data Breach Notifications: If a data breach occurs, organizations are required to report them to the relevant authorities and affected individuals within a designated timeframe.
What is HIPAA compliance?
The term HIPAA refers to the Health Insurance Portability and Accountability Act, which was enacted in the United States in August 1996. It relates to the handling of protected health information (PHI) and applies to healthcare providers, health plans, healthcare clearing houses, and software that stores health-related information.
Key elements of HIPAA compliance include:
- Privacy Rule: This outlines the rights of individuals regarding their PHI and specifies how it can be collected, used, and disclosed.
- Security Rule: This outlines the required safeguards that organizations need to take to maintain the confidentiality, integrity, and availability of electronic PHI (for example, data encryption, access controls, and other security risk assessments).
- Breach Notification Rule: This specifies the procedures to follow in the event of a data breach, including the requirement to notify affected individuals as well as the U.S. Department of Health and Human Services (HHS).
- Business Associate Agreements: Organizations that use business associates to handle their PHI must ensure that any third-party service providers also comply with HIPAA requirements.
- Training & Awareness: This requires organization to provide training on HIPAA regulations and security practices so employees are aware of the importance of protecting PHI they handle.
- Documentation: Organizations must maintain documentation of their compliance efforts, including how their policies, procedures and records related to PHI handling practices as well as logs of any security incidents or data breaches.
Violating these procedures can result in civil and criminal penalties, depending on the nature and severity of the circumstances.
What Do You Think About This List?
This list contains what I consider to be the best compliance software solutions for HR departments. They cover a variety of use cases so the majority of businesses should be able to find one to suit their needs.
If you’ve used any of these tools, I’m keen to hear what you think of them. Just drop a comment in the section below.
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