22 Best HR Background Check Software of 2025: Reviewed & Compared

AssureHire is a background check automation software designed to streamline the hiring process for businesses. It offers fast, comprehensive, and compliant background screening solutions to ensure safe and reliable hiring decisions.

Why I picked AssureHire: AssureHire serves as a valuable tool for HR teams, enhancing the efficiency and reliability of the hiring process. Its key functionalities include automated background checks, which rapidly verify a candidate's employment history, criminal records, education, and other vital credentials. The software ensures compliance with legal standards, reducing the risk of non-compliance penalties for businesses.

AssureHire also integrates seamlessly with existing HR systems, facilitating a smooth workflow. Additionally, AssureHire offers real-time tracking and updates on background check status, keeping HR teams informed and enabling quicker decision-making. This combination of speed, compliance, and integration makes AssureHire a practical solution for HR departments aiming to optimize their hiring process.

AssureHire Standout Features and Integrations:

Key features include its continuous monitoring feature, which goes beyond the initial background check. This unique service continually screens employees throughout their tenure, providing ongoing updates on any changes in their background status. This proactive approach ensures that employers are always informed of any new developments that could impact their workforce, a feature not commonly found in traditional background check services.

Integrations are available via their REST API, or they can develop an integration module to consume your data upon request.

Deel is a comprehensive global hiring platform that's designed to simplify the process of hiring and managing remote teams across 150 countries and counting. In addition to their integrated compliance and contract management features, Deel also offers a robust background check feature as an option within their hiring and screening workflow.

Why I picked Deel: Deel's background check feature, which runs using Certn technology, is integrated within their platform and very easy-to-use, meaning you don't have to switch to an alternate tool to complete your candidate screening process. Instead, you can simply click the check box to add on a background check, and their AI-powered technology will handle the rest.

On the candidate side, potential new hires can verify their personal details through a mobile or desktop device, and track the status of their background check to keep tabs on the process, providing a better and more transparent candidate experience.

Deel Standout Features and Integrations:

In addition to Deel's background checking feature, other standout features include contract management, global payroll, employer of record services, and visa & immigration support. With these features working in tandem, it's like having your own international HR department right at your fingertips.

Integrations include Ashby, BambooHR, Expensify, Greenhouse, Hibob, Netsuite, Okta, OneLogin, Quickbooks, SCIM, Xero, Workday, and Workable. Plus, Deel's API allows for custom integrations, so you can tailor the tool to fit your specific needs.

Paycom helps you screen candidates quickly and thoroughly, performing enhanced background checks to ensure candidates don't pose a business risk. 

Why I picked Paycom: This tool delivers a fast turnaround so you can make quality hiring decisions without delay. The process is streamlined for candidates, HR professionals, recruiters and hiring managers. On passing checks, candidates can be hired with a single click. 

Paycom Standout Features and Integrations:

Standout features include compliance with the federal Fair Credit Reporting Act (FCRA). The software is also designed for maximum data security. Background information is secure and accessible only to authorized users. Scans can also be configured to include county-specific criminal searches, sex offender registry checks, education verification, employment verification, drug testing, and health services.

Integrations include linking its background check platform and Paycom HCM system for a unified experience. Paycom also offers integrations with select ATS systems such as iCIMS, Jobvite, and Newton for easy requisition creation. Paycom can also be configured to connect background checks with other HR, payroll, and recruiting systems too.

Hireology is a well-known hiring platform, designed to help companies optimize their recruitment processes. Thanks to its comprehensive features and user-friendly interface, this tool aids businesses in making smarter hiring decisions. 

Why I picked Hireology: This tool earned a place on my list because of its proven applicant tracking system. I was also impressed by the pre-employment assessment tools and background screening system. Hireology provides a comprehensive view of candidates' qualifications and suitability for the role. I also liked Hireology's analytics and reporting capabilities, which allow for data-driven insights. This enables continuous improvement for your hiring process.

Hireology Standout Features and Integrations:

Standout features include easy communication and collaboration among hiring team members, streamlining the entire candidate evaluation and selection process. The platform also offers customizable job templates and workflows, allowing organizations to tailor their hiring processes to match their unique needs and requirements.  

Integrations include connections with a variety of popular HR software solutions, such as BambooHR, Microsoft Dynamics 365, Namely, NetSuite, SAP Concur, and SAP SuccessFactors. Their integration support allows organizations to centralize their hiring processes and seamlessly connect with their preferred HR tools and systems.

Veremark is a background screen service that offers pre-hire checks, helping you verify candidates and secure the best talent. This software platform is designed to pinpoint people with the right experience, qualifications, and background. 

Why I picked Veremark: I honed in on Veremark because of the speed and accuracy it delivers when conducting background checks in volume. All processes are designed to be fully GDPR and PDPA-compliant, to give your complete peace of mind.

Thanks to its proprietary matching algorithms and data sources, this service completes most screens in less than a day. Another bonus is that the platform is highly configurable, so you can customize screening packages to meet particular requirements. 

Veremark Standout Features and Integrations:

Standout features that I noted include conditional workflows for automatically initiating the next steps, based on screening results. In addition, the self-service option allows candidates to submit documents, consent agreements, and questions through an online portal. You can also create customized questionnaires for applicants to complete and track screening status in real-time. Veremark also offers compliance tools such as adverse action notification, EEOC compliance reports, and audit trail history.

Integrations include connections with many leading applicant tracking systems, such as Greenhouse, Workday, SmartRecruiters, and iCIMS. Veremark also integrates readily with top HCM platforms including Oracle, and Paycor.  

Xref provides specialized software to automate and customize the reference checking process. The software offers tailored question banks, surveys, and reports. These provide rich insights compared to traditional pre-employment verification.

Why I picked Xref: This platform makes it easy to do all necessary checks in one place. Unlike traditional background screening, Xref innovates on the reference check process itself to add important context. Candidates provide email contacts who then respond to customized question banks. The contacts can then rate the candidate on competencies, strengths, and weaknesses. The platform focuses squarely on making this critical reference step as insightful as possible.

Xref Standout Features and Integrations:

Standout features include proprietary analysis which compares multi-reference feedback and benchmarks candidate results against norms. However, the key advantage of using Xref is getting more context through detailed reference check reports, rather than just binary employment confirmation.

Integrations include links to leading applicant tracking systems like Greenhouse, Workday, SmartRecruiters, and JobAdder, enabling integrated reference check workflows. Xref also integrates with some HCM platforms including SAP SuccessFactors, Workday, and Oracle Taleo.  

Zinc provides an enhanced candidate experience throughout the background check process via its easy-to-use web and mobile apps. Candidates receive prompt notifications, can securely upload documents, and track progress on the go.  

Why I picked Zinc: Zinc focuses on UX design and convenience features tailored specifically for job candidates undergoing screening. From initial onboarding to mobile monitoring and uploading documents, Zinc makes the recruiting process hassle-free for candidates. For companies focused on talent attraction, this level of care helps maintain a positive employer brand.

Zinc Standout Features and Integrations:

Standout features include an intuitive candidate experience throughout the background check process, via its web and mobile apps. Proprietary tools allow candidates to securely upload documents and receive real-time status notifications on any device. Overall, Zinc aims to simplify and improve transparency in the background check experience to benefit your talent brand.

Integrations are available with leading applicant tracking systems like Greenhouse, Workday, Lever, and SmartRecruiters, enabling efficient background check workflows. Zinc also integrates with HCM platforms such as SAP SuccessFactors, ADP, and Paylocity.  

Certn is a top background and ID checking provider, offering automated verification and fast turnaround. The company aims to reduce ‘time to hire’ by 80%.

Why I picked Certn: This background checking platform and API integrates easily into your existing business workflows. From the mobile apps to custom solutions, the company aims to offer a candidate-first experience that enhances the hiring experience.

Certn Standout Features and Integrations:

Standout features include background verifications tailored to meet regional requirements. These include credit checks from local bureaus and criminal record searches covering jurisdiction-specific public records.  

Integrations are available with leading Applicant Tracking Systems such as Workday, SAP SuccessFactors, and Larkr. Certn also integrates with HCM platforms such as Ceridian Dayforce, ADP Workforce Now, PeopleSoft, and Oracle Taleo. In addition, you can build custom integrations to connect with your existing HR tech stack.

Clairiti is an automated background screening solution designed to help talent acquisition teams perform faster, compliant candidate checks. 

Why I picked Clairiti: I selected Clairiti because of its focus on comprehensive, transparent, and compliant background screening processes. Configurable workflows and built-in adverse action tools ensure recruiting teams remain compliant. Clairiti also provides good customer support and integration with leading applicant tracking systems to enable efficient, automated background checks.

Clairiti Standout Features and Integrations:

Standout features include providing transparency into background screening workflows, enabling custom steps and requirements. Proprietary dashboards give recruiters visibility into every candidate's status and where delays occur. Most important of all, built-in compliance tools like adverse action letters are integrated directly into the platform.

Integrations include popular applicant tracking systems like Greenhouse, Workday, SmartRecruiters, and iCIMS. Clairiti also integrates with some HCM platforms including SAP SuccessFactors, Workday, and ADP.  

Checkr is an industry-leading background check provider known for its high speed, advanced automation, and integrations with top ATS platforms. Thousands of recruiting teams rely on Checkr for its comprehensive checks and instant results.

Why I picked Checkr: Checkr sets itself apart through its cutting-edge automation and machine learning algorithms that greatly accelerate turnaround times and improve accuracy. The company innovates heavily in AI-powered workflows that remove repetitive recruiting tasks.

Checkr Standout Features and Integrations:

Standout features include AI-powered automation features like Automated Redaction. This uses machine learning to accelerate workflows by removing the need for human data review. A proprietary national criminal database provides broad coverage of county-level records. Plus, Checkr's API integration works with leading ATS platforms like Greenhouse, Workday, and Lever. This allows instant background check initiation from within your existing systems.

Integrations include connections with leading Applicant Tracking Systems like Greenhouse, Workday, Lever, Jobvite, IBM Kenexa, and SmartRecruiters. Checkr also integrates with HCM platforms including SAP SuccessFactors, Workday, Oracle Taleo, ADP, Cornerstone, and JazzHR. Checkr can also build custom integrations upon request to connect with your existing HR tech stack.