10 Best HR Database Software for Record Keeping in 2023

Deel is a powerful HR database software for companies of all sizes. It helps to store, manage, and analyze employee data with ease. With Deel, businesses get a single source of truth for their workforce data, allowing them to view all employees and contractors in one place, no matter where they’re located.

Deel provides powerful features and tools that help businesses manage their employee data more effectively. It comes with comprehensive reporting and analytics functions so employers can make informed decisions about their workforce quickly and accurately. Its intuitive user interface makes it easy for companies to organize and review employee data on an ongoing basis, and automated compliance ensures that proper documentation and licenses are always accessible.

Features include global payroll, automations, contractor payments, invoice generation, payslips, taxes, accounting software integration, and benefits management.

Integrations include Ashby, BambooHR, Expensify, Greenhouse, Hibob, Netsuite, Okta, OneLogin, Quickbooks, SCIM, Xero, Workday, and Workable. They also have an API, where you can connect Deel to tools beyond their pre-built integrations or automate and sync data across your HR tech stack.

Sapling (now part of Kallidus) is a software-as-a-service (SaaS) HCM solution designed to help with employee onboarding and managing HR operations. Core features include an employee self-service portal, an activity dashboard, and custom reporting.

Employees can complete onboarding tasks such as completing, uploading, and signing documents online. HR team members can then leverage this data to sync employee details with payroll and accounting.

Designed to be flexible, Sapling permits managers to build custom, automated workflows to reduce manual admin. They can also create custom email templates to communicate with individuals or groups.

This tool integrates with platforms such as Lever, JazzHR, and Workday.

Freshteam by Freshworks is a low-code HR system that helps you manage hiring, onboarding, time off, employee data, and HR workflows. It automates repetitive routines to reduce recruiter workload by up to 75%.

Using Freshteam, you can organize and store all employee data and files securely. You can also manage time off, track absences, and report other employee events.

Managers can hire and onboard new team members without needing paper, as well as cutting down on new hire queries. Employees can use the self-service option to access their own records and update their information.

This tool integrates with a wide range of applications, including DocuSign, Google Calendar, Google Meet, LinkedIn, and Zoom.

Breezy HR is a recruiting solution for smaller businesses that aims to speed up the hiring process. Available functions include applicant sourcing, tracking, resume parsing, and video interviews.

Thanks to the drag-and-drop interface, users can customize their candidate pipeline and organize applicants in any order. Any HR manager can connect with candidates using custom email templates, then schedule interviews immediately.

They can also use the Chrome extension to source candidates from LinkedIn, AngelList, and other sites. Jobs can be posted to many job posting sites with a single click.

This tool integrates with BambooHR, Click Boarding, Gusto, Indeed, and UKG Pro.

Zoho People is a cloud-based HR system designed to help you manage your global employee data. Features include attendance management, employee self-service, time tracking, and form customization.

Their HR management software gives you a centralized view of all employee information, broken down by type, location, role, and experience level. You can create custom modules by adding new forms and tabs, using the drag-and-drop functionality. There’s also an option to customize leave types to suit the needs of your organization.

The system is designed to scale as the organization grows, with the capability to support large enterprise businesses. Employees can access, update and modify their own records, in accordance with organizational compliance. Managers can store and share HR and company-related documents.

This tool integrates with software such as Adobe Sign, DocuSign, Paybooks, and other Zoho apps.

BrightHR is cloud-based HR database software that helps companies manage and maintain employee data. The platform streamlines record-keeping through automation and simplified workflows. It has advanced features that can help automate many HR functions, such as attendance tracking, payroll management, and compliance reporting. Teams can digitize and store all their employee records without worrying about storage space, loss of documents, or security concerns. It provides a centralized location where all necessary documentation, including contracts, employee handbooks, and company policies, are readily accessible to authorized personnel, making it easier to manage and update HR policies and procedures.

The software streamlines the process of tracking employee attendance by offering real-time monitoring capabilities. It integrates with biometric attendance systems, enabling employees to clock in and out effortlessly. Additionally, the system automatically generates attendance reports, helping management monitor employee attendance and identify outliers. This feature can help users quickly identify absence anomalies and take corrective action if necessary.

BrightHR can generate customized reports on employee data, including attendance patterns, leave balances, and training history. This feature can help HR professionals stay in the know about their human resources department's performance and adjust policies and procedures accordingly. It also provides an integrated feature to assess employee performance, allowing managers to set personalized goals and metrics.

The platform prioritizes data privacy and security by offering advanced user permissions and password protection. HR professionals can set access levels for individuals or groups, ensuring only authorized personnel can access sensitive employee data. The software also implements end-to-end encryption, ensuring data remains secure in transit and storage. 

Zenefits is a cloud-based HR software solution that supports HR processes including onboarding, benefits administration, and record-keeping. It helps employers keep accurate, up-to-date employee records, with information like contact and demographic data, employment records like taxes and benefits, and personal files.

New hires can complete all necessary forms and paperwork through the software, creating their employee record from day one. Administrators can create compensation and benefits packages, and use pre-built offer letter templates to speed up the hiring process. The software is equipped for onboarding full-time employees or freelancers, and can run background checks through its partnership with Chekr.

The software has reporting and analytics features with visual dashboards that measure important HR metrics including employee turnover and payroll expenses. AI-powered predictive insights flag which employees are likely to leave the company, giving managers a leg up in improving retention.

Paid plans start from $8/user/month, and a 14-day trial is available.

Workday Human Capital Management (HCM) provides a skills-based solution for HR requirements. Designed for enterprise-level organizations, the software uses machine learning to understand people's current skills, then builds talent management programs to develop them.

Other tools help you listen to employee feedback and surface analytics from vast data sets. These explain what is happening in the organization and show where improvements are possible.

Workday also delivers intelligent automation across the entire HR process and eliminates manual tasks. Their compensation and benefits tools help any HR professional form plans that work for each employee.

This tool integrates with software such as Accurate, Apply with Seek, BountyJobs, and CareerBuilder.

HealthData Archiver is a cloud-based software solution that captures, stores, and manages employee medical data. It provides web-based access to employees and medical providers and is equipped with security protocols to ensure the confidentiality, integrity, and availability of employee health data. The software can be accessed remotely, making it easier for employees to retrieve and share medical records with healthcare providers, insurance providers, or other authorized parties. HealthData Archiver can be integrated with existing HR software or customized to reflect a company’s branding.

Having an easily accessible archive of employee health data assists with legal and regulatory compliance. HealthData Archiver provides an easy-to-use interface for document management, ensuring businesses can easily access essential employee records. Users can attach notes or comments to these records to provide additional context. This feature promotes transparency and encourages communication between HR departments and employees. HealthData Archiver efficiently integrates and links medical information with other HR-related data, streamlining the record-keeping process, reducing the likelihood of error, and increasing efficiency.

HealthData Archiver has a customizable reporting feature that allows organizations to generate reports per their requirements. Reports can be generated with specific data points, such as employee performance, attendance, and medical history. It also has advanced data security features that ensure the data stored in the system is secure and confidential. The software uses encryption and advanced security protocols to protect data from unauthorized access, theft, or loss. It also has backup and recovery features that ensure data is not lost during a system failure.

SAP’s human capital management (HCM) solution includes HR and payroll solutions based in the cloud. Their management software covers core HR functions such as talent management, time and attendance tracking, and people analytics.

Using SAP HCM, you can increase employee engagement and productivity by delivering individualized experiences designed for how people behave and work. Plus, you can build employee skills through always-on development. The result is an improved employee experience that helps people feel more connected and supported.

This suite provides you with a single source of truth across multiple locations, so you always have accurate information at hand. You get data-driven insights into your workforce and can use powerful analytics to improve your decision-making.

The software integrates with other tools such as SAP SuccessFactors.