24 Best Productivity Tracking Software of 2025

Monitask is a productivity tracking software that helps companies monitor and manage their employees' time and efforts. It offers features such as time tracking, online timesheets, computer monitoring, remote employee monitoring, and employee attendance tracking. 

Why I picked Monitask: I chose Monitask because of its comprehensive activity monitoring and detailed productivity analysis features. Monitask's ability to track mouse clicks, keystrokes, and onscreen tasks, alongside its screenshot functionality, offers an in-depth view of employee activities throughout the workday. Additionally, Monitask's time-tracking capabilities ensure that every minute spent on work tasks is accounted for, providing accurate data for performance evaluations and project management​ 

The platform also has a real-time dashboard and automatic report generation to simplify the process of monitoring employee performance and identifying areas for improvement. These features, combined with the ability to customize settings for different team members, make Monitask a versatile tool for enhancing productivity and optimizing business processes.

Monitask Standout Features and Integrations

Features include automatic time tracking, proof-of-work screenshots, website logging, productivity scores, project and task tracking, attendance tracking, summaries and custom reports, software usage tracking, GDPR Compliance, and more.

Integrations include Slack, Trello, Asana, Google Sheets, Jira, ClickUp, Microsoft Dynamics 365 CRM, Zapier, and more.

Insightful lives up to its name, with the tool promising to deliver several project-related insights and employee productivity attributes. Many small businesses rely on Insightful for spiking productivity and tracking employee efficiency.

Why I picked Insightful: I like Insightful primarily because of the automated time mapping feature. By implementing automatic time data mapping, insightful delivers accurate project insights that eliminate human error. Insightful provides you with a comprehensive view of the time spent by your employees at distinct stages of a project. The tool also offers precise statistics to help you better justify your projects' budgets and billable hours.

Proof of work is another challenge for employers hiring freelancers or contractors who invoice against billable hours. Insightful implements a real-time monitoring method that gives a snapshot of employees' website and app usage. Additionally, you can personally label apps and websites that are productive for your project or organization.

Insightful Standout Features and Integrations

Features include automated screenshots, verified attendance, automated time entries mapping, attendance tracking, historical timekeeping, productivity labeling, and different logins for clients, managers, and employees. 

Integrations include 5+ tools like Data Studio, IBM Cognos Analytics, Looker, Power BI, Slack, Tableau, and others.

Guru is a knowledge management platform that leverages artificial intelligence to provide enterprise-level search capabilities.

Why I picked Guru: I selected Guru after evaluating its extensive features, which cater to the needs of complex workflows and its compatibility with a range of existing tools. Its standout attributes include a user-friendly interface and advanced search capabilities, which are essential for managing digital projects efficiently. I believe Guru is particularly suited for enterprise AI knowledge search because it enables comprehensive searches across various platforms, delivering instant and accurate answers, which is crucial for large-scale operations where timely access to information is key to maintaining productivity.

Guru Standout Features & Integrations

Features include enterprise AI search, an employee intranet, a company wiki, AI suggest and assist, custom branding tools, collaboration and feedback tools, mobile accessibility, and access controls and permissions.

Integrations include Trello, Cognito Forms, Jira Software Cloud, Confluence Cloud, HubSpot, Google Chat, Confluence Server, and GitHub.

actiTIME is a time-tracking software that helps businesses manage projects, teams, and clients in one place. It enables your team to log work hours, track leave time, and monitor project progress. 

Why I picked actiTIME: One reason I chose actiTIME is its comprehensive reporting capabilities. You can generate detailed reports on time distribution across clients and assignments, monitor individual and team productivity trends, and assess project costs. These insights allow you to identify profitable projects and make data-driven decisions to enhance efficiency. 

Another notable feature is actiTIME's task and project management tools. You can set task estimates, deadlines, and statuses to keep your projects on track. The Kanban board view provides a clear picture of work progress, helping your team stay organized and focused. This structured approach to task management contributes to improved productivity and timely project completion. ​

actiTIME Standout Features and Integrations

Features include weekly timesheet, calendar view, overtime calculation, timesheet locking, timesheet approval, email notifications, custom workflows, data export, user permissions, workload management, task assignments, and custom fields. ​

Integrations include actiPLANS, QuickBooks, Zapier, GitHub, Salesforce, Jira, Trello, Outlook, Evernote, Todoist, Bamboo HR, and Google Calendar.

Traqq enables businesses to retrospect and analyze internal processes. With Traqq, your teams unlock a new dimension in understanding various aspects of work productivity. As a result, you can conduct root cause analysis of low productivity times and quickly implement a workaround to boost efficiency.

Why I picked Traqq: I love how the developers at Traqq have created a simple yet comprehensive productivity tracking software. The activity levels generated on the Traqq dashboard have an interesting algorithm. The tool tracks your employees’ keyboard clicks and mouse movements. Consequently, the activity page populates your employees’ daily activity in different coloured blocks depicting sessions of low, average, and high activity levels.

Traqq detects and reports websites and apps on which your employees spend over 10 seconds. As a result, you can get a quick overview of what distracts your employees. Traqq also takes random screenshots at 10-minute intervals and uploads them to a secure online storage space.

Traqq Standout Features and Integrations

Features include application and URL tracking, activity level generation, desktop screenshots, desktop screen recording, idle time and attendance tracking, team management, analysis and reporting, and others.

Integration details are currently not available. 

We360.ai started in Q4 of 2020 and has made significant strides in productivity-tracking software. The software offers many tools, including project management, tracking productivity logs, and real-time analytics. 

Why I picked We360.ai: I'm particularly interested in the real-time productivity analytics that We360.ai offers. We360.ai gives you live statistics about your employees' activities: what applications they use, their usage duration, and their availability status. It's like a live stream of your employees' online activities.

Additionally, We360.ai has a nifty leave management system that tracks employee leaves, aiding with payroll processing. As a result, you can easily track, approve, or reject leave requests. The Health360 segment of We360.ai helps you manage your employees' well-being. You can swiftly analyze which employees are overworking or underworking and then intelligently shift workloads.

We360.ai Standout Features and Integrations

Features include real-time analytics, desktop screenshots, a time tracking app, leave management, user data import, CSV report export, cross-OS compatibility, automated attendance, domain blocking, a mobile application for admins, and task & project management tools.

Integrations include 10+ tools like Asana, ClickUp, GitHub, Google Calendar, Insightly, Jira, PayPal, Slack, Trello, Zapier, Zendesk, and others.

Hubstaff is a versatile time tracking and productivity monitoring tool that caters to teams of any size, whether you're a solo entrepreneur or part of a large organization. Its primary goal is to enhance productivity by providing insights into how time is spent across various projects and tasks.

Why I picked Hubstaff: One of the key features that stands out to me is its activity monitoring capability. The software measures keyboard and mouse usage to determine activity levels, offering a quantifiable way to assess engagement during work hours. This data helps managers identify patterns, allocate resources effectively, and address potential productivity issues.

Another notable feature is Hubstaff's optional screenshot functionality. Managers can configure the software to take periodic screenshots of employees' screens, providing visual confirmation of work being performed. This feature can be customized to blur sensitive information, balancing oversight with privacy considerations.

Hubstaff Standout Features and Integrations

Features include time tracking, timesheets, attendance management, reporting, payroll, expenses and invoicing, GPS time tracking, project cost management, employee scheduling, overtime tracker, billing and invoicing, and workforce analytics.

Integrations include Jira, Slack, Asana, Trello, QuickBooks, Salesforce, GitHub, PayPal, FreshBooks, ClickUp, monday.com, and Zendesk.

Teramind is a user behavior analytics software platform designed for businesses across various industries, with features focusing on cybersecurity, compliance management, and employee productivity.

Why I picked Teramind: Teramind's productivity tracking software gives you detailed insights into how your team spends their time at work. With behavior analysis, you can see patterns in user actions, helping to spot inefficiencies and refine workflows. The data telemetry feature collects user activity information without being intrusive, showing where time is well-spent or wasted.

Another useful feature is AI-driven predictive analytics, which spots potential productivity bottlenecks before they become serious issues. The software also helps with insider threat monitoring, alerting you to any suspicious activities to manage risks and keep your work environment secure. For hybrid teams, Teramind supports compliance management, ensuring all activities align with company policies.

Teramind Standout Features and Integrations

Features include keystroke logging, screen recording, file transfer tracking, email monitoring, instant message tracking, social media activity monitoring, print job tracking, clipboard monitoring, network activity monitoring, application usage tracking, and website usage tracking.

Integrations include Google Cloud BigQuery, Splunk Cloud Platform, Jira, Zendesk, Redmine, Microsoft Power BI, IBM Security QRadar, LogRhythm, ArcSight, McAfee Business Protection, Microsoft Entra ID, and ServiceNow.

EmailAnalytics is a very niche focussed productivity tracking software that drills down into your employees’ email habits to draw meaningful trends. EmailAnalytics claims that teams using their software can spike up response times by 42% - which is quite significant.

Why I picked EmailAnalytics: EmailAnalytics visualizes your employees’ email activity. As a result, you can measure and improve their productivity. The tool is a blessing for client management and service teams whose key responsibilities include replying to emails quickly. You can also understand how your sales teams deal with nurtured leads. 

I’m impressed by the ability to monitor critical email statistics like day-to-day inbound and outbound email traffic, and typed words per minute. Additionally, you can also figure out which clients take up most of your employees’ time. These metrics will help you discover a whole new dimension of employee productivity.

EmailAnalytics Standout Features and Integrations

Features include day-to-day email traffic monitoring, top recipients & senders, labeling emails as Outlook or Gmail, email response time analysis, hourly email traffic volumes, and others. 

Integrations include 5+ tools like Gmail, Hubspot, Outlook, and others.

DeskTrack is a fantastic productivity tracking software that helps a wide array of industries to understand employees’ work trends better. The analytics team at DeskTrack claim that the tool allows enterprises to save 40+ working hours per week.

Why I picked DeskTrack: I’m intrigued by the intelligent application and website tracking features that DeskTrack promises. You can monitor your team’s productivity by analyzing their total time expenditure.

You can also set time limits on applications. For instance, you can set a threshold of 30 mins a day for Facebook, and if an employee exceeds this limit, the additional time gets counted as unproductive hours. Similarly, you can blacklist social media URLs to track how your employees get distracted. 

Additionally, DeskTrack enables you to log sub-URLs of a primary domain. For instance, if you want to track time spent by your HR team on LinkedIn, you can assign sub URLs for messaging, profiles, etc., to get a refined view of how your employees spend time within LinkedIn.

DeskTrack Standout Features and Integrations

Features include whitelisting and blacklisting URLs, document tracking, work-from-home attendance, workforce analytics, screenshot monitoring, tracking time spent on mobile applications, and others.

Integrations include DocHub and Dropbox. DeskTrack also has a custom API for more complex integrations.