40 Best Hot Desk Booking Software Reviewed in 2025

deskbird offers a highly intuitive and flexible solution for booking desks and other resources that can be easily accessed by your team members from anywhere. With just two clicks, you can easily reserve a space, whether it's a desk, meeting room, parking spot, or any other facility.

Why I picked deskbird: I included their system because I found their integrations helpful and easy to use. You can book using Microsoft Teams, Slack, their web platform, or their mobile app.

In addition, their software integrates with Outlook and Google calendars, so you can avoid scheduling conflicts and get real-time analytics.

deskbird Features and Integrations:

Features include office capacity settings, seating restrictions, and team zones. Platform administrators can keep track of space utilization data, assign specific zones to teams, and limit access to essential areas whenever necessary.

deskbird also offers health policy reviews before checking in, check-ins via QR codes, and incognito bookings if you want your trip to the office to stay anonymous.

In addition, deskbird offers a seamless HRIS integration that streamlines absence tracking and enhances data accuracy, providing users with optimized workforce and office analytics. Plus, a mobile app is available for both Android and iOS devices.

Integrations are available with numerous calendar programs, communication tools, and active directory systems. including BambooHR, Workday, Personio, Sage, Factorial, HiBob, Rippling, and SAP SuccessFactors.

Pricing for deskbird’s workspace booking tool starts at $1.80/user/month. They also offer a 14-day free trial with no credit card or other strings attached.

Kadence is a full suite of easy-to-use hybrid working software designed to improve the coordination of people, space and time to help your teams work smarter. Their next-generation operating system for hybrid working was designed to unleash the potential of people, powering a more positive way of working.

Why I picked Kadence: I included Kadence in this list due to several unique features, including an auto-release capability that eliminates no-shows and improves availability.

Another unique team collaboration function is their “Personal Kadence” profile feature that helps office managers and teams get a clear view of employee’s personal preferences.

The software can also generate a list of who’s booked to come into the office on any given day to help with efficient meeting coordination.

Kadence Features and Integrations:

Features include an intuitive user interface and interactive floor maps (web and mobile versions) to help your employees find and book available desks in seconds.

Their platform also includes analytics on desk bookings, occupancy, or wasted bookings, to help you get a better understanding of your office space utilization.

Integrations include Microsoft Teams, Slack, Outlook, Google Workspace, BambooHR, Gusto, Jump Cloud, Microsoft Azure, Okta, OneLogin, PingIdentity, Rippling, and many others.

Pricing for Kadence starts at $4/user/month. They also offer a free demo.

OfficeSpace’s software supports hot desking, desk hoteling, free addressing (sensor activated check-ins), activity-based working, and booking neighbourhoods to keep team members closer together.

Why I picked OfficeSpace: Their user-friendly system works from all manner of devices and supports bookings via mobile app, touchscreen kiosk, desktop computers, or even from within Slack or Microsoft Teams. To help limit surface sharing, a touchless check-in feature is also included in their mobile app too.

The platform’s data analytics also aim to help with future demand forecasting by giving administrators access to usage and adoption data in their Insights Hub.

Within the data dashboard you can identify seating preferences, track trends, and see which workstations go unused. This valuable data is intended to improve the flexibility of your hybrid workspace arrangements by optimizing how your desks are configured and used.

OfficeSpace Features and Integrations:

Features include a directory to find colleagues, wayfinding features, tags for customized workstations (e.g., dual monitors, ergo chairs, docking station, etc.), and tools for scenario planning to experiment with different layout changes.

To dive even deeper into your data, their portfolio reports combine your lease information with your usage data to form real estate reports that show you where your budget is going to waste, allowing you to address those issues head-on.

Integrations are available with 35+ commonly used applications including Active Directory, ADP, LDAP, OneLogin, Oracle, PeopleSoft,

Pricing details for OfficeSpace are not readily available, but a free demo can be requested via their website.

Eden’s HR and workplace experience software is modular by design, so you only have to pay for the products you need—making it an affordable option for businesses who want to maintain a flexible, hybrid workforce.

Why I picked Eden: Within their desk booking module, system administrators can limit which desks are available for booking, to ensure social distancing between workers.

Their system also supports office neighborhoods, allowing employees from the same department to book spots close to each other for improved collaboration. Plus, it tracks office space and desk usage metrics, making it easier for operations teams to analyze their usage and reduce wasted space.

Eden Features and Integrations:

Features include separate modules for desk booking, room scheduling, visitor management, COVID-19 team safety, deliveries, and internal ticketing, which can be used for IT support, HR requests, and more.

In addition to their desk and room booking modules, Eden also has an embedded ticketing system, which can be used for any type of employee service request, such as HR and People Operations requests, IT support, facilities needs, or document formatting requests.

Designed to act as a central hub for service requests, this module also includes analytics so teams can understand what type of support their employees need the most.

Integrations are available with Google Calendar, Slack, Microsoft Teams, common HRIS platforms like Gusto, Hibob, and BambooHR, and many other access control and single sign-on directory service applications.

Pricing for Eden is very transparent and modular, depending on the type of booking services you need. For their hot desk booking service, pricing starts at $2.25/desk/month, sold in sets of 25 desks.

Their room scheduling software can also be added for free for up to 10 rooms, and their COVID-19 safety features can also be added for free for 1 location up to 50 employees.

Skedda’s customized booking system allows you to control the allocation of all your corporate spaces including desks, meeting rooms, studios, labs, or anything else you want to make reservable.

Why I picked Skedda: Their system is designed to remove the hassle of manually managing hot desk spaces by automating the process and enabling self-service bookings. This means you only have to set up your bookable items and automated user rules and permissions once. After that, your staff will be able to help themselves.

To ensure easy access, Skedda also has full-featured native apps for Android and iOS devices that work for users, as well as owners and administrators.

Skedda Features and Integrations:

Features include desk booking in 3-clicks, check-in policy management, and space utilization analytics. Their floorplan maps are interactive, making it easy to view and make bookings directly from the map interface.

Included in the floor plan is a time-of-day range-slider, so users can determine exactly when their favourite spot will be available again.

Users can also make reservations through their booking calendar, which allows platform admins to review bookings using day, month, grid (all listings) or list (per hot desk space or user) views.

For pay-per-use venues, the platform also makes it easy to collect payments from users during their initial booking, which is saved for convenient reuse.

Integrations are available with commonly used calendar programs such as iCloud, Google Calendar, Microsoft Outlook (and Google Workspace and Microsoft 365 to generate meeting invites and video-conferencing links), and with communication tools like Microsoft Teams, Slack, Trello, Basecamp, Mailchimp, and many others. 

Pricing for Skedda starts at $7 per month. A 30-day free trial of their premium version is available, as well as a free demo. They also have a freemium version with limited features for up to 5 bookable spaces.

Tactic’s workplace experience software makes the office a more valuable piece of your company's hybrid work plan. This flexible platform provides a variety of tools that help bring your team together on their own terms.

Why I picked Tactic: Their desk & meeting room booking software is designed to ensure a safe working environment for all. Their system includes optional health check-ins for office visitors, capacity management tools, and detailed analytics to support contract tracing as needed.

On top of all that, the system can also track the vaccination status of your workers—a modern requirement for certain industries.

And the safety features don't stop there. With Tactic's visitor management tools, you can provide guests with a delightful digital check-in process, allowing you to easily collect their information, photo, and necessary signatures.

Tactic puts a heavy emphasis on their user experience to eliminate common technology frustrations.

Tactic Features and Integrations:

Features include on-demand desk booking and meeting room reservations, helping team members plan their preferred hybrid work schedule at the beginning of each week.

Using the interactive office map, employees can see which days their team members will be in the office, allowing them to easily coordinate meetings and events, and facilitate in-person collaboration.

Other useful features include seating assignments, capacity limits, future booking limits, and a feature that allows administrators to require approval for booking certain desk types or locations to ensure proper use.

Integrations are available with many popular scheduling and communication apps, such as Slack, Google Calendar, Microsoft Outlook, and Zoom. All features are also available through their Android and iOS apps.

Pricing for Tactic starts at $2.50/desk/month. All plans include a 14-day free trial, no credit card required.

Archie is a desk booking software designed to simplify the management of flexible workspaces. It helps hybrid teams easily locate and reserve desks, facilitating collaboration and efficient use of office space. With both web and mobile applications, Archie supports on-the-go desk reservations.

Why I picked Archie: One thing I really like is Archie's interactive floor plans. These visual maps allow you to see available desks and their locations, making it easy to choose a workspace that suits your needs. This visual representation helps in quickly identifying and booking the right spot in the office.

Another useful aspect is the check-in process. Archie offers QR code scanning and virtual check-in options to confirm desk reservations upon arrival. This ensures that booked desks are utilized and helps in monitoring office attendance effectively.

Archie Features and Integrations:

Features include the ability to create specific zones within the office, known as neighborhoods, which can be assigned to particular teams or require special authorization. Users can see who of their colleagues will be at the office on a certain day, and at which desk they’ll be sitting, which makes it easier to manage hybrid work schedules.

In addition, Archie provides options for recurring bookings, allowing you to reserve desks on a daily, weekly, or monthly basis, which is convenient for consistent scheduling needs.

Archie also offers seat assignment capabilities, enabling the allocation of permanent desks to employees who need them.

Integrations include Outlook, Google Calendar, Slack, Microsoft Teams, Zoom, Office 365, QuickBooks, Xero, Stripe, GoCardless, Kisi, Salto, and Tapkey.

GemEx App is a customizable workplace experience platform designed to help teams manage and reserve shared office resources like desks, meeting rooms, and parking spaces. 

Why I picked GemEx App: GemEx App stands out for its flexible hot desk booking capabilities. The app’s booking module allows users to filter desks by amenities, occupancy, or environmental factors like temperature and noise, using real-time data from IoT sensors. This helps your team find the right space for focused work or collaboration.

You can also set booking rules, such as priority access for certain teams or assigning permanent desks to specific employees.

In addition, the GemEx App automates office neighborhood creation, allowing you to tailor workspaces to fit your company culture and workflow. Its robust analytics tools also let you analyze trends and generate custom reports, making it easier to optimize space usage.

GemEx App Features and Integrations:

Features include a colleague-finder tool that lets you see where coworkers are sitting, making it easier to coordinate in-person meetings. The app also offers a feedback module, allowing employees to report issues or provide comments on workspaces, which can be geotagged for precise location tracking. 

GemEx App even offers indoor navigation, helping employees and visitors easily locate resources and navigate the building.

Integrations include Microsoft 365, Google Workspace, Slack, Power BI, Tableau, Akenza, Dormakaba, Jira, Eurecam, Senion, PointGrab, and Vecos.

DeskFlex is a versatile software designed to enhance the management of desk and room bookings in hybrid workplaces. It provides a range of features that help you optimize office space and improve overall workplace efficiency.

Why I picked DeskFlex: The real-time occupancy tracking feature of DeskFlex is a standout for managing hot desks. You can easily check in and out, allowing you to see which desks are available in real time. This means you and your team can make quick decisions on where to work without wasting time.

In addition, the abandoned meeting protection feature ensures that booked spaces are used as intended, freeing up rooms that are not being utilized. This feature is beneficial for maintaining an organized and efficient workspace.

Another reason DeskFlex is a great pick is its resource reservation capability. You can book equipment and resources along with your desk, making it convenient for planning meetings or collaborative sessions.

The coworking software feature also supports managing shared workspaces, which is ideal if you're in an environment where different teams need to use the same space throughout the day.

DeskFlex Features and Integrations:

Features include the lobby kiosk, which provides interactive stations for visitor information and services, enhancing the visitor management process. The 3D floor maps allow you to visualize office layouts, making it easier to plan and navigate your workspace.

Additionally, the software offers analytics reporting, giving insights into space usage and helping you make data-driven decisions.

Integrations include Microsoft Outlook, Microsoft Exchange, Microsoft Office 365, Zapier, Okta, Space Management, Check-In and Check-Out, Desk Booking, Abandoned Meeting Protection, Status Board Display, Coworking Software, and Single Sign-On.

Othership provides a set of solutions for hybrid working policies that facilitate collaboration and connection. It offers desk booking, visitor management, and meeting room bookings with features for remote working and out-of-office statuses. Admins and HR can use this data to plan for future work needs.

Why I picked Othership: Othership is a product-led business built from the input of thousands of hybrid organizations of all sizes. Its Workplace Scheduler has an intuitive design that makes it easy to use. Additionally, the platform offers social media-style notifications to help manage office workspaces.

Othership promotes more desirable workplace interactions by using events such as new joiners and combining them with people's skills and places of work to help facilitate more use of shared desk space. The platform also offers rich data and analytics based on remote, hybrid, and in-office utilization patterns.

Othership Features and Integrations:

Features include the ability to set your own schedule and status in the office or anywhere else. Its social media-style notifications and prompts help promote more employee engagement.

Furthermore, the platform allows for event promotion, group creation, and setting your status to open for collaboration. You can even buy additional spaces or sell an empty space on Othership’s adjacent platform, Othership On Demand.

Integrations include all major office and HR applications, scheduling, and video conference software like Microsoft Office, Outlook, Teams, Entra, Gmail, Google Calendar, Slack, Zoom, and Bamboo.

Pricing for Othership begins at $4/seat/month with a free plan available.

Officely is a simple hot desk booking software that helps businesses manage meeting rooms, desks, and other shared spaces.

Their cloud-based solution allows users to see desk availability in real-time, book meeting rooms and desks, and track space usage. Your team to see who will be in the office, book alongside them, reserve a car parking space, and book a meeting room within Slack and MS Teams.

Why I picked Officely: Their software allows employees to reserve space for specific days or times and cancel reservations if they no longer need the space. Users can make individual or group bookings, and also reserve spaces and amenities like parking spots or rooms for private luncheons. Users will receive a confirmation email with all the details about their reservation, including a floor map for easy navigation.

The platform also facilitates collaboration by providing information about where everyone is working from at a glance, whether it's in the office, at home, traveling for work, at client’s offices, or on vacation.

To assist with workforce management, Officely allows employers to limit the time each employee can spend in the office, ensuring everyone can use the space. Moreover, Officely provides employers with data on how their employees use the office, allowing them to make informed decisions about office utilization and cutting costs in the right areas.

The system's overall flexibility helps make hybrid work arrangements more manageable for employers and employees.

Officely Features and Integrations:

Officely allows system administrators to customize their built-in health surveys, such as their automated COVID-19 or vaccine check-ins, which can be incorporated into the desk booking process. Once a health survey is completed, the results are automatically logged into a secure system. The platform also has Smart Office Day suggestions, which tell your employees the best days to come in.

Integrations are available natively with popular calendar programs like Google Calendar and Microsoft Outlook. In addition, Officely is fully integrated with Slack and MS Teams.

Pricing for Officely starts at $2.50/user/month. They also offer a freemium plan with limited features for up to 10 users too.

Deskfound is a Slack-based workspace management software tailored for a hybrid workforce. It allows employees to find the appropriate workspace, view floor plans, and book desk reservations from an easy-to-use, centralized platform or their existing Slack program.

Why I picked Deskfound: The cloud-based software enables supervisors to strategically assign desks to different employees, evaluate seating arrangements, and manage available workspace for a designated number of days or even weeks. It allows employees to manage work desks across multiple locations, view workspace status & availability, and schedule reservations for dedicated and temporary desks in offices.

Deskfound Features and Integrations:

Features include the ability to view desks by area, book permanent or hybrid seats, and update reservations by simply using the built-in drag-and-drop user interface. Users can use QR codes to scan desk labels and ensure the visibility of seating arrangements and locations.

In addition, the software enables users to easily track each team’s location, configure user access rights, set up the software’s contact tracing functionality, and manage other critical tasks within a unified system.

Integrations are available with Slack and other third-party applications, including Google Calendar, Google Maps, and Google SSO.

Pricing starts from $1.00/user/month. A free trial is available for the first 10 users.

Dibsido is a hot desk booking software and office management tool designed to simplify workspace reservations for hybrid teams. It provides a system for employees to book desks, meeting rooms, parking spaces, and shared cars, as well as tools to organize carpools.

Why I picked Dibsido: I picked Dibsido because it makes booking hot desks incredibly straightforward for any type of team setup. It supports flexible self-onboarding options in one quick click, allowing you to select desks based on specific attributes and manage reservations through a user-friendly interface.

You can use QR codes to easily track desk usage and get an overview of your office occupancy, which can help in reducing operational costs. The tool also supports hybrid work models by offering a scheduler for attendance and providing data on office utilization.

Dibsido also stood out for how much you can customize the desk booking experience. You can define unique booking rules for different user groups, control how far in advance someone can book, and restrict which desks are available to which teams. Admins can set up recurring bookings, apply permission levels based on departments, and manage several office locations from a single account. 

Dibsido Features and Integrations:

Features, in addition to desk booking, include parking space booking to manage limited parking resources and ensure fair access for all employees, as well as company car reservations with a built-in logbook for tracking usage. Dibsido also supports carpooling arrangements, helping employees reduce commuting costs and minimize environmental impact.

Other unique features include a package register for logging deliveries and parcels, incident reports, and office notices, which can be used to communicate important information to all employees quickly and efficiently.

Dibsido also includes a hybrid scheduler, which allows employees to schedule their in-office and remote work, and a guestbook where guests can easily check in and provide necessary information on a tablet while the system automatically notifies their hosts.

Integrations include Google Calendar, Outlook, Slack, Microsoft Teams, and Entra ID.

Pricing starts from $1.90/user/month (billed annually). A free plan is available for up to 20 users and a free trial is available for premium plans.

Tribeloo is a hot desk booking software that offers an array of features to help you manage your workplace and support in-person and hybrid collaboration on your team.

Why I picked Tribeloo: This is an effective desk and workspace booking software that allows you to define 'neighborhoods' and other unique workspace divisions. You can also manage multiple locations and set specific booking rules for these different locations. For example, you can add maximum capacities for shared desk spaces or add access permissions to certain employees or teams.

The software provides a visual floor plan for employees to book desks and rooms through. It allows you to set up policies and safety screenings for employees to read and agree to when they book spaces. Employees can also add team members to their group to see who's in and out of the office, and add conferencing to meetings they're booking with hybrid attendees.

Tribeloo Features and Integrations:

Features include a visual floor plan, desk and room booking, assigned desks, multiple site management, custom areas and wings, special requests, pre-screening forms, and analytics and reporting tools.

Integrations include Google Calendar and Outlook Calendar, so your team can book desks and rooms directly from the platforms they use already.

Whatspot is a lightweight office booking platform designed for co-working hubs and flexible workspaces. It offers interactive floor plans, public booking pages, and mobile apps so teams can easily reserve desks, meeting rooms, or shared spaces—whether planning ahead or booking on the fly.

Why I picked Whatspot: I picked Whatspot because it’s a great fit for hybrid teams that need visibility and speed when reserving workspaces. Employees can book desks instantly using the mobile app or by scanning QR codes on-site, while admins can apply rules like quotas, approvals, or advance booking limits to keep things organized.

It’s also guest-friendly, with login-free booking pages that work well for co-working and community venues.

Whatspot Features and Integrations:

Features include interactive floor plans, mobile app access (iOS and Android), QR code check-ins, booking approvals, future booking limits, and user-level quotas. Employees can filter by desk type or availability and see open spaces on a live map—so they know where to sit before they walk in.

Admins can review usage by day, desk, or team, giving insight into how different parts of the office are being used.

Integrations are presently not listed by Whatspot.

WorkInSync is a hybrid workplace scheduling solution with all the standard features you’d expect for a hot desk booking application, and more.

Why I picked WorkInSync: The system helps managers stay on top of their hybrid employees by asking staff to fill out an Employee Preference Report once per week, indicating the days they would like to work from home or in the office.

When staff are ready to make a booking, they can browse the interactive booking platform to find seats near other team members, and search for workstations with special features, including cubicles with ergonomic chairs, or dual monitors.

Within the same process, employees can also book parking spaces too. On the day of a booking request, the system automatically sends a health risk assessment questionnaire to ensure employees have no cold or flu symptoms before heading to the office.

WorkInSync Features and Integrations:

The platform boasts several unique features that I haven’t seen in other systems. To improve productivity, their software has integrations with Google Assistant, Alexa, and Siri so employees can reserve desk spaces during their drive to the office. Once they arrive, the platform’s Mask Detector feature asks employees to confirm they’re wearing a face mask by uploading a selfie of them wearing it.

After that, the next step is a temperature check using WorkInSync’s digital thermal hand scanner, which checks and records employee temperatures to ensure no fevers are developing. QR code scans also work in tandem with their Contactless Access Management module and Digi-Pass, ensuring contactless check-in for booked desks or meeting spaces.

Integrations are available with Microsoft Teams, Slack, Google Assistant, Microsoft Outlook, G-Suite Calendars, Microsoft ADFS, Okta, One Login, Honeywell EBI, and Siri.

Pricing for WorkInSync starts at $2.50/user/month. A free plan is also available for organizations with less than 50 employees. A free demo can also be requested via their website.

Robin’s sophisticated desk booking system aims to empower employees, while giving management teams the tools they need to manage safety, security and space utilization effectively.

Why I picked Robin: Thanks to their real-time analytics, users always know how many desks are assigned, hot, hoteled or flexible at any given moment. Bookings can also be made easily through their mobile app, desktop interface, or through kiosks placed at strategic locations around your office, like meeting rooms.

Robin Features and Integrations:

Their system includes useful functions to improve employee productivity, such as wayfinding features, and platform searchability, enabling employees to find co-workers quickly, rather than wasting time walking around.

For meeting room scheduling, Robin has space utilization features to ensure a meeting room intended for up to 10 people isn’t booked by groups or 2 or 3. Check-in features also remove ghost meetings, meaning a room booking will be released if no one checks-in for the meeting within a set amount of time.

Integrations are available with Microsoft Office 365, BlueJeans, Exchange, Google Calendar, Slack, and Zoom.

Pricing for Robin starts at $1,500/year for their Basic service level. A free 14-day trial and free demo can also be requested via their website.

Envoy’s hot desk booking system makes it easy to manage the desk booking process from end-to-end.

Why I picked Envoy: Facility managers can control which spaces are bookable, permanently assigned, or unavailable to facilitate social distancing. Interactive workspace maps and neighborhood features are also included. Employees can reserve spaces through Envoy’s mobile app or web interface, or seat assignments can roll out automatically depending on each employee’s function or project team.

Envoy Features and Integrations:

Analytics are built right into the system to ensure space optimization. They also have a feature called ‘unused desk protection’ which allows employees to free up their desk space if they no longer need it so space is never wasted.

For employees using the hot desking feature, the system will ask them to complete a health questionnaire before allowing them to make a booking. For longer-term arrangements, employees can reserve the same desk for multiple days or weeks in advance, or request a permanent desk assignment.

In addition to their desk booking features, Envoy also has separate modules for visitor management, managing office deliveries, booking meeting rooms, and protective safety measures for staff.

Integrations are available with 85+ common software applications including access control platforms like braXos, Genetec, Honeywell and Proxy, and communication platforms like Cisco Webex, CXApp, Google Chat, Microsoft Teams, Ring Central, Workplace by Facebook, Zoom and many others.

Pricing for Envoy Desks starts at $3/desk/month, sold in packs of 25 desks. A freemium version with limited features is also available for up to 25 active desks.

Used in over 85 countries by 10,000+ organizations, SpaceIQ has three distinct workplace efficiency tools that address space management and space accounting:

• SiQ - a streamlined workplace management and hoteling software for companies of any size that want to get started quickly
• Archibus - an integrated workplace management system (IWMS) that organizes spaces, assets, and facilities, which can be customized or run out-of-the-box
• Serraview - an enterprise-level workplace management system for desk hoteling, with detailed analytics for companies with complex structures or needs

Why I picked SpaceIQ: All combined, their products offer a full range of agile workplace functions like hot desking, hoteling, desk neighbourhoods, ratio seating, space inventory and layouts, workplace occupancy and vacancy management tools, and the ability to host plans for multiple office spaces easily.

Their systems also help operations teams plan for new staff and relocate equipment easily with intuitive suggestions, next steps, and notifications. Accounting teams will also appreciate the platform’s ability to allocate the cost of team spaces either by square footage or personnel.

SpaceIQ Features and Integrations:

SpaceIQ also has a Wayfinder Portal that makes it easy for staff to orient themselves in the space using interactive, easy-to-read maps with color-coding and distinctive shapes. Photos of workspaces can also be uploaded to help users visually confirm they are in the right spot.

Their maps also identify the locations of useful items like printers, washrooms, cafeterias, stairs, first aid stations, sanitizing equipment, and anything else worth flagging.

Integrations are available with Google Drive, Namely, PeopleHR, Slack, Losant, and with common calendar programs like Google Calendar, Microsoft Exchange Calendar, and Office 365 Calendar. Their system also supports single sign-on, secure file transfer protocol (SFTP) data transfers, and other customizations through their open API.

Pricing details for SpaceIQ products are not readily available, but a free demo can be requested via their website.

Smartway2 is an intelligent workplace scheduling tool that makes hybrid working effortless. Users can book everything from hot desks, conference rooms, parking spots, or other equipment to enhance their productivity while venturing back to the office.

Why I picked Smartway2: Their mobile “book here and now” feature supports bookings on the fly, or users can book in advance using their calendar feature on mobile or on desktop. As well, their Outlook integration allows you to book a room through your Outlook Calendar, while simultaneously checking whether your colleagues will be in the office and what their availability is for an in-person meeting.

Smartway2 Features and Integrations:

Modern hybrid work challenges are well-integrated into Smartway2’s workplace scheduling tool. Their powerful rules engine behind their hot desk booking solution can be easily configured to allow for social distancing between booked spaces, manage how many occupants can book spaces at the same time, and incorporates time for sanitation services in-between hot desk bookings if required. It also allows for localization of hybrid working policies, which is particularly useful for large muti-nationals with offices in multiple countries hosting thousands of employees.

Another useful feature is their Smart Desk Recovery tool, which scours the systems for any no-shows and releases unused bookings, increasing desk availability for employees and facilitating a better use of space in the office. Room panels can also be installed in meeting rooms or other common spaces so people can quickly make a booking, or check-in for an existing meeting using swipe cards, mobile device activation, or facial recognition.

Integrations are available with Microsoft Exchange and Microsoft Outlook, as well as Office 365.

Pricing details for Smartway2's hot desk booking solution are only available upon request. A free demo can also be requested via their website.