This article will help you quickly compare and evaluate the best HRMS software and other human resources software.
It can be tough to find the right people and keep them engaged throughout the application processes and then into onboarding. In fact, statistics show that 60% of job seekers quit the application process partway through and over 80% change their mind post-interview no matter if the interview was bad (83%) or good (87%).
HRMS stands for the “human resource management system” and it encompasses the various tools and software we use to manage the people that work for a company. In this post, I’ll highlight a few of the best HR software to help you through this process.
What Is HRMS?
HRMS stands for Human Resources Management System.
What Is A HRMS System?
A comprehensive HRMS, or Human Resources Management System, will support every part of your organization’s HR process. This includes aspects such as applicant management, employee management, and payroll, benefits, timesheet, and compensation management. These tools also offer features to support your HR department in managing your workplace and organization at large.
That’s a lot to cover, so in this post, I did a lot of the work for you. Here, you’ll find the best HRMS (human resources management system) to support HR process, including applicant, employee, and organizational management.
What Are The Different Kinds Of HR Systems?
There is quite a variety when it comes to different HR systems and their uses within an organization. However, the most popular types we see are focused around staffing, onboarding, development, workforce management, and compensation.
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Human Resources Software Comparison Criteria
What are we looking for when we select what tools make it on the final HRMS list? Here’s a summary of my evaluation criteria:
User Interface (UI): Is it clean and attractive?
Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training?
Features & Functionality:
Scalability/Flexibility – Is the software equipped to grow and expand with you as your company and HR needs change over time?
Engagement Tools – Does your HRMS of choice go above and beyond “typical” HR features to offer a means for employee engagement, satisfaction gauge, and culture development?
Time, Payroll, Tax– Can the tool handle all the typical elements of the HR process?
Reporting and Analytics – Do the software offers real-time and actionable insights using the data you provide it? Are reports customizable, easily exportable, and otherwise flexible?
Integrations: Is it easy to connect with other tools? Any pre-built integrations?
Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?
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Overviews of the 10 Best HRMS Software
Here’s a brief description of each HR management system that is featured on this top 10 list.
1. ADP – A human resource tool with payroll and tax, time and attendance tracking, recruiting talent, and benefits and insurance administration.
ADP HR services range from simple templates and helplines to long-term HR consulting engagements related to mergers, acquisitions, and reorganizations. They also offer outsourcing services and co-employment solutions for those looking to alleviate some HR responsibilities.
A standout feature of this tool is the extensive list of integration opportunities, both with first-party and third-party software. ADP scored favorably in the Integrations section of the evaluation criteria.
ADP HCM solutions integrate seamlessly with one another, with popular business software applications and with leading payroll, HR and financial systems, including most ERPs. Through their standard APIs, integration options include Quickbooks, Wave, Xero, FinancialForce, Infor, Oracle, SAP SuccessFactors, Workday, and more.
One con of the system is that you may have to log into different websites/portals to access different elements of HR information (like vacation versus 404K versus time card, and so on). A seamlessly unified platform would be preferred.
ADP starts at $10/user/month and has a free demo.
2. Sage HRMS – HRM software with payroll management and processing, recruiting and onboarding, paperless HR, risk mitigation, and compliance.
Sage is known to manage accounting, HR, payments, assets, construction, real estate, and enterprise systems. They offer cloud solutions, on-premise, or both. Their highly customizable solutions can be tailored to startup, scale-up, and enterprise companies alike.
This software excels in training through their various wizards designed to help with each unique HR process entering new hires, training, pay raises job changes and more.
Sage provides a comprehensive list of first-party add-ons that can be used to integrate different solutions into your HRMS workflow.
Sage HRMS tends to prioritize first-party integration solutions, which can put users at a disadvantage if they have other project management or payroll tools they need to connect. They lost a few points in the Integrations evaluation because of this.
Sage starts at $10/user/month and has a free demo.
3. PeopleStreme – A HRM system with payroll, onboarding, performance management, employee self-service, eRecruitment, and surveys.
PeopleStreme, developed by Ascender, is an international human capital management and payroll software company, specializing in the development of technology to support human resources initiatives. It is used by brands like Audi and the Movember Foundation.
PeopleStreme did well in the evaluation criteria for Usability, as the software is easy to use with an intuitive dashboard system. Additionally, they provide highly responsive troubleshooting with support offered promptly when needed.
Integrations include other Ascender tools, GO1, Australian HR Institute (AHRI), Broadbean, CT Management, Indeed, Intercheck, SEEK, and Workpro.
One con is that the data can be a bit tricky to assess at a glance, as the internal candidates are a) identified only by number, not name and b) are not flagged in the event of duplications (ie, candidates that apply for multiple roles within the company).
PeopleStreme offers pricing upon request and has a free demo.
4. Sapling – HR software with workflow and document automation; data dashboards, custom reports, and insights; and smart emails.
Sapling is a people operations platform that manages everything from onboarding to offboarding. They offer tailored solutions for distributed and remote teams, ADP customers, Lever customers, high growth companies, and start-ups.
Sapling has a clean, modern-looking, intuitive, and aesthetically pleasing design. The screenshot above demonstrates it’s truly contemporary feel, of which it captures better than many on this list. This tool scored well in the UX category of the evaluation.
Integrations include Xero, Geese, Azure Active Directory, Gusto, Bennie, Greenhouse, HIrebridge, Workday, JazzHR, Sequoia,15Five, Asana, Workable, Shibboleth, SmartRecruiters Talent Acquisition Suite, Google Sheets, TriNet, ADP, Onelogin, Google Drive, LinkedIn, Gmail, Compas, Hire by Google, Jira, Small Improvements, PIngID, Slack, and more.
One con to note of the software is that employee documents are not separated into categories, which would hugely simplify administration and compliance processes. It would be helpful if there were a way to capture I-9 and W-4 (etc.) information for employees.
Sapling starts at $6/user/month (the starting annual agreement is $3000) and has a free demo.
5. Built for Teams – HR software that offers drag-and-drop org charts, PTO tracking, applicant tracking, and email notifications for applications.
Built for Teams offers intuitive, powerful tools designed to help you hire, manage, retain, and analyze your workforce. Features include data-driven org charts for optimized visualization, streamlined PTO tracking systems, and applicant tracking automation.
This tool has a relatively tame learning curve and even those who are not particularly tech-savvy should be able to make ample use of it. Thus, it scored highly in the evaluation considerations for Usability.
Integrations include Google Suite, Microsoft Teams, Outlook, ADP, Slack, other payroll systems, and more.
One downside to note is that it is not currently possible to cancel requests, like paid time off, after they have been submitted in the system. The HR team can do it but having this power in the hands of the individual user would be ideal.
Built For Teams starts at $30/month and has a free demo.
6. VAIRKKO – Workforce management with certification tracking, easy scheduling, e-learning, and training organization, and RFID time clocks.
VAIRKKO is a web-based fully-mobile workforce management and operations management platform offering cloud products offering certification tracking, online employee scheduling, personnel management, e-Learning, HR, and more. Bonus: training comes free with a plan.
With a modest monthly price, and one that can be adjusted according to which solutions are needed by your company, and a substantial free trial means that VAIRKKO
VAIRKKO offers a variety of their own products as add-ons to integrate varying degrees of service into your plan; however, their site offers no details about the possibility of third-party app integration (ie, with Slack and so on).
One thing VAIRKKO could do better (per the above note) offers more options for third-party apps and add-ons. This is the most prominent critique of the software.
VAIRKKO starts at $4.99/user/month and has a free 30-day trial.
7. Workday – Manage the full worker lifecycle from staffing to compensation to career growth with social elements via the employee’s device of choice.
Easily plan for, recruit, and develop talent by using the Workday human capital management. Features include the ability to engage your people on their preferred device, activate business decisions based on contextual insight, and define and manage business processes.
A highpoint of the software is its flexibility to manage user-input change, everything from the ability to auditing changelogs to the ability to mass rescind changes, and so on.
Integrations include 10x Psychology, Accu-Time Systems, Accurate Background, Achievers, Adobe, ADP, Amazon Business, AON, Aptitude Software, Ascend Software, Automation Anywhere, Avalara, Box, BetterUp, BountyJobs, Checkr, data. world, DocuSign, Google Cloud, Microsoft systems, Salesforce, and more.
Although it is not uncommon for software solutions to not disclose pricing arrangements, Workday takes it a step farther by not disclosing information about plan levels, any free trial offers, or even live demos. The lack of transparency lost their marks in the area of Value for Cost.
Workday offers pricing upon request and offers a free video demo on their homepage.
8. HR Cloud – An HR database that automates onboarding with digitized work files, org charts and workflows, time-off tracking, and a social hub.
HR Cloud offers three different solution packages that can be mixed-and-matched to suit your needs: Onboard, Workmates, and HR Suite. Each offers features designed around automating business processes, improving engagement, and navigating the employee lifecycle.
With a very reasonable starting price, HR Cloud scored favorably in the evaluation section for Value for Cost. The application is feature-rich despite the modest cost, making it a great option for small businesses and start-ups.
Integrations include ADP, Quickbooks, Ultipro, Compas, Greenhouse, JazzHR, Workable, TalentLyft, Checkr, ESR, Okta, onelogic, Indeed, ZipRecruiters, Engagedly, Google Apps for Work, Office 365, Yammer, LinkedIn, Tsheets, Google Calendar, and Slack.
A con to note is that HR Cloud is missing some obvious HR features that must be acquired through add ons; for example, payroll services.
HR Cloud starts at $6/user/month and has a free demo.
9. PeopleBookHR – A HRMS system with biometric and non-biometric time and attendance management, performance management, and more.
PeopleBookHR is an application-based solution to manage your human resources combined with a reporting mechanism as well as a timely solution to upgrade and modernize your HR team with tools for time, attendance, asset management, and more.
One of the things this software does best is deftly managing sales made in the field; this tool allows HR administrators to easily track any sales representative’s performance and then derive useful reports from the data presented.
PeopleBookHR did not mention the possibility of third party app integrations on their website.
As per the above note, a con of PeopleBookHR is their lack of integration options. If you are looking to connect other tools to your HRMS, you will want to go with another solution. Thus, they lost some points in the evaluation of Integrations.
PeopleBookHR offers pricing upon request and has a free trial and demo.
10. CakeHR – A HCM system with leave management, timesheets, shift scheduling, expenses, reporting, onboarding, and self-service.
CakeHR by Sage is an HR software company that streamlines human resource management through an intuitive employee database, automated HR processes, and meaningful insights and reports. The tool maintains a strong focus on interface and user experience.
The name of the tool, according to the company, is partially representative of the phrase “a piece of cake”, indicative of something that is easy to do or use. This company prioritized usability and it shows through their intuitive platform and available knowledge base documentation. They scored highly in the Usability evaluation.
Integrations include G Suite, Slack, Active Directory, and a wide variety of other third-party apps with an account through Zapier.
A downside is that it doesn’t have internal solutions for applicant tracking software (ATS) or any sort of recruitment module, which seems like a must for any HRMS.
CakeHR starts at $5.50/user/month and has a free 14-day trial.
Other HRIS Systems
Here’s a few more that didn’t make the top list. If you need additional suggestions for handy human resources management system software, check these out.
UltiPro – HR, Payroll, Benefits Administration, Open Enrollment and Life Events, Time, AttendanceScheduling, Payroll Administration, and Tax Management.
People HR – Essential HR tools plus a mobile app, e-sign, time-tracking, recruitment and application tracking, and performance management.
Collage HR – An award-winning HRIS platform with onboarding information, e-sign documents, track job, and compensation information.
Workful – Payroll and employee management software with time tracking and attendance, reporting and analysis, and self-onboarding.
Namely – An award-winning people operations platform with employee engagement, onboarding, talent management, benefits administration, and payroll.
Gusto – A HR tool to run payroll, manage benefits, benefits management, time tracking, and PTO, and compliance help.
Zenefits – Streamline onboarding, benefits, payroll, PTO, org charts, performance reviews, and more.
Rippling – Manage your team’s payroll, benefits, computers, apps, tasks and docs, provisioning, and plenty of integrations options.
BambooHR – Tools for hiring, onboarding new employees, preparing compensation, and building culture (employee satisfaction survey, etc.).
What Do You Think About These Human Capital Management Tools?
Whether you need employee scheduling software or human resources processing, there is a HRMS tool that can help you out. Have you tried out any HRMS tools listed above?
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