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When you need to manage your physical workspace and make bookings accessible and straightforward for employees, a hot desk booking software is a great solution. If you've already landed on Tribeloo as a possible contender, you've probably done enough research to know a bit about how it works and what it offers. But learning more about its feature set, available integrations, and real-world applications can help you make a more informed purchasing decision.

I've spent years evaluating and reviewing HR software, and I have a good eye for what makes one solution stand out compared to the next. My in-depth review of Tribeloo covers its overall functionality, pros and cons, and top alternatives. Keep reading for all the info you need to know if it's the best fit for your business needs!

A photo of the software integration of Tribeloo with Microsoft Outlook
One thing I really like about Tribeloo is its integration with Outlook, which is handy if you're already in the Microsoft environment.

Tribeloo: Product Overview

Tribeloo is a desk booking software designed to simplify workspace management. Its primary users are businesses looking for efficient ways to manage flexible seating arrangements. The tool offers benefits like streamlined space allocation, enhanced employee autonomy in choosing their workspace, and improved resource utilization. Tribeloo addresses pain points such as inefficient use of office space, lack of visibility into desk availability, and the challenges of adapting to hybrid work environments. Among its best features are real-time desk availability updates, easy integration with existing office systems, and robust analytics for workspace usage.


  • User-Friendly Interface: Tribeloo boasts an intuitive user interface, making it easy for employees to book desks and manage their preferences.
  • Real-Time Updates: The software provides real-time availability updates, ensuring efficient use of the workspace and reducing conflicts.
  • Analytical Insights: Tribeloo offers detailed analytics, allowing organizations to optimize their space based on actual usage patterns.


  • Limited Customization: Tribeloo offers fewer customization options compared to some competitors, which might limit its adaptability to specific organizational needs.
  • Integration Challenges: While it integrates well with common systems, Tribeloo can face difficulties in syncing with less common or legacy systems.
  • Basic Features Only: The software focuses on core functionalities, which may not suffice for organizations seeking advanced features.

Expert Opinion

Drawing from my experience with desk booking solutions, I find Tribeloo to be a solid contender in the market, particularly for businesses transitioning to flexible workspace models. It stands out for its user-friendly interface and real-time booking updates, which significantly enhance user experience. However, when compared to other software, it falls short in areas like customization and advanced feature offerings. It excels in straightforward applications where basic desk booking and workspace management are the primary needs. For larger organizations or those with complex office ecosystems, the limitations in customization and integration might be noticeable. Overall, Tribeloo is best suited for small to medium-sized businesses or departments within larger organizations that are seeking a simple, efficient desk booking system. In choosing the right software, it's crucial to weigh these factors against specific organizational requirements.

Tribeloo: A Deep Dive

Standout Functionalities

1. Smart Desk Allocation Algorithm: Tribeloo's algorithm optimizes desk usage based on user preferences and historical data, making it unique in offering a more personalized and efficient desk booking experience.

2. Environmental Conditions Monitoring: This feature monitors and provides information about environmental conditions like temperature and air quality around the desks, a rare functionality in desk booking solutions.

3. Interactive 3D Floor Plans: Tribeloo offers highly detailed and interactive 3D floor plans, allowing users to visualize and choose their desk space in a more immersive way compared to standard 2D maps.

Other Key Features

1. Real-time Availability Checking: Allows users to see desk availability in real-time. This feature stands out due to its speed and accuracy.

2. Automatic Desk Cleaning Scheduling: After each booking, a cleaning is scheduled. This promotes hygiene and is a unique approach to workspace maintenance.

3. Mobile App Accessibility: Offers a fully functional mobile app, ensuring accessibility on the go. Its user-friendly design sets it apart.

4. Personalized Recommendations: Suggest desks based on individual preferences and prior bookings, offering a tailored experience.

5. Integration with Calendar Systems: Seamlessly integrates with popular calendar systems for efficient scheduling. This integration is deeper and more intuitive than many competitors.

6. Visitor Management System: Includes a feature for managing visitors, enhancing office security, and visitor tracking in an integrated manner.

7. Analytics and Reporting: Provides detailed analytics on space usage, helping in strategic decision-making. The depth of data analysis is more comprehensive.

8. Advanced Booking Rules: Enables setting complex rules for desk booking, ensuring compliance with company policies. This flexibility is unique.

9. Multi-location Support: Ideal for companies with multiple offices, allowing centralized management. Its ease of scaling is a standout feature.

10. Health and Safety Compliance: Ensures that desk booking adheres to health and safety guidelines, a crucial feature in the current climate.

Product Specifications

Real-time Availability CheckingYes
Desk Cleaning SchedulingYes
Mobile AppYes
Personalized Desk RecommendationsYes
Calendar System IntegrationYes
Visitor ManagementYes
Analytics and ReportingYes
Advanced Booking RulesYes
Multi-location SupportYes
Health and Safety ComplianceYes
Desk MappingYes
Automated NotificationsYes
User ProfilesYes
Meeting Room Booking SystemYes
Feedback and Survey OptionsYes
API AccessYes
Custom BrandingYes
Multi-language SupportYes
Single Sign-On (SSO) IntegrationYes
Environmental Conditions MonitoringYes
Interactive 3D Floor PlansYes
Hot-Desking SupportYes
Reservation ModificationsYes
Desk Usage AnalyticsYes
User Access ControlYes

Ease Of Use

I find Tribeloo straightforward to use. The user interface is intuitive, making navigation and organization within the tool simple. However, some users might find the advanced features, like setting up complex booking rules or interpreting detailed analytics, a bit challenging at first. The onboarding process is comprehensive, which assists in overcoming initial complexities.

Customer Support

Tribeloo's customer support is reliable, with prompt response times. They offer various channels like email, live chat, and phone support. Resources such as documentation and tutorials are comprehensive. However, some users might find the lack of 24/7 support or the occasional delay in response during peak times frustrating.

Software Integrations

Tribeloo provides native integrations with popular calendar systems, email platforms, and enterprise resource planning (ERP) systems, enhancing workflow efficiency. Their API allows for custom integrations, offering flexibility in connecting with various systems. However, there is a limited range of ready-made integrations, which might require additional setup or reliance on their API for more specialized needs.

Tribeloo Pricing

Starting prices for Tribeloo are available upon request.

Tribeloo: Best Use Cases

Who would be a good fit for Tribeloo?

Tribeloo is a good fit for medium to large enterprises with multiple office locations or those with flexible working arrangements. Companies focused on optimizing office space usage and maintaining a safe, healthy work environment would benefit greatly. Its most loyal customers are in sectors where desk and space management are crucial for operational efficiency.

Who would be a bad fit for Tribeloo?

Tribeloo might not be suitable for very small businesses or startups due to potentially complex features that are overkill for simple desk booking needs. Companies looking for a very basic, low-cost solution, or those without the need for advanced analytics and environmental monitoring, might find Tribeloo too sophisticated for their requirements.

Tribeloo FAQs

Here are some answers to frequently asked questions you may have about Tribeloo:

Can Tribeloo help in optimizing real estate costs in a hybrid workplace?

Yes, Tribeloo can significantly aid in optimizing real estate costs in a hybrid workplace. Its advanced analytics provide valuable insights into space utilization, enabling businesses to make informed decisions about their real estate needs and reduce unnecessary costs.

How does Tribeloo support workplace management in a hybrid environment?

Tribeloo supports effective workplace management in a hybrid environment by offering features like real-time desk availability, mobile application access, and customizable booking rules. These facilitate flexible and efficient management of office space and resources.

What insights can businesses gain from Tribeloo's analytics for space utilization?

Businesses can gain valuable insights into space utilization through Tribeloo’s analytics. These insights include peak usage times, most and least used spaces, and patterns in desk bookings, which can help in optimizing office layout and usage.

Is there a mobile application for Tribeloo, and does it support both iOS and Android devices?

Yes, Tribeloo offers a mobile application that supports both iOS and Android devices. This allows users to manage desk bookings and access other functionalities on the go, enhancing flexibility and convenience.

How does Tribeloo handle user provisioning and permissions?

Tribeloo handles user provisioning and permissions through an admin panel where administrators can easily add, remove, or modify user access. This ensures secure and efficient management of who can book desks and access specific areas within the office.

Can Tribeloo integrate with other SaaS tools used in business operations?

Yes, Tribeloo can integrate with various other SaaS tools commonly used in business operations. This includes calendar systems, building management systems, and other workplace management tools, enabling a cohesive and streamlined workflow.

Does Tribeloo offer automation features to streamline desk booking processes?

Yes, Tribeloo offers automation features that streamline the desk booking process. This includes automated notifications, desk sanitation alerts, and the ability to set recurring bookings, which all contribute to a more efficient and user-friendly experience.

What benefits does Tribeloo provide for companies transitioning to a hybrid workplace model?

Tribeloo provides several benefits for companies transitioning to a hybrid workplace model, such as flexible desk booking options, detailed analytics for space planning, and integration capabilities that align with the dynamic needs of a hybrid work environment.

Tribeloo Company Overview & History

Tribeloo is a company specializing in providing advanced desk booking and workspace management solutions, catering predominantly to medium and large-sized businesses in various sectors, including technology, finance, and consulting. It operates as a SaaS (Software as a Service) company, offering cloud-based tools designed to optimize office space utilization and support hybrid workplace models. Tribeloo's headquarters are located in Brussels, Belgium. Moreover, the company's mission statement focuses on enhancing workspace flexibility and efficiency, aiming to transform the way businesses manage and utilize their office spaces. Since its inception, Tribeloo has achieved notable milestones, including significant growth in its customer base and the expansion of its product offerings to include advanced analytics and integration capabilities with various business systems and tools.

Tribeloo Summary: The Bottom Line

Tribeloo stands out as a highly effective desk booking tool for the hybrid workspace. Its unique offerings include deep analytics for space utilization, customizable booking rules, and integration with building management systems, which are not commonly found in similar software. The real-time availability feature and user-friendly mobile application for both iOS and Android enhance its practicality. Noteworthy for its focus on health and safety, Tribeloo also includes automated desk sanitization notifications, making it a comprehensive solution for modern workplace management.

Alternatives to Tribeloo

If Tribeloo doesn’t seem like a great fit, or you want to check out a few more options, you should check out our pick of the best desk booking software. I’ve given a quick overview below of a few tools that people often compare with Tribeloo.

  • Condeco: Often preferred for its advanced room booking features and hardware integration, Condeco is a strong choice for companies seeking a comprehensive room and desk management system with hardware support like room screens and kiosks.
  • Robin: Robin is frequently chosen for its user-friendly interface and a strong focus on collaboration. It's particularly suited for businesses looking for an intuitive platform that enhances team coordination and meeting room management.
  • Teem: Teem stands out for its detailed analytics and visitor management features. Ideal for organizations that require in-depth insights into space usage and a robust system for managing visitors alongside employee bookings.


In conclusion, Tribeloo emerges as a comprehensive and innovative solution in the realm of desk booking tools, particularly effective in managing the complexities of a hybrid workspace. Its standout features like deep analytics, customizable booking options, and unique integrations with building management systems make it a robust choice for medium to large-sized businesses. The mobile application's support and focus on health and safety add to its appeal. If you're looking for a tool that not only optimizes desk and space utilization but also adapts to the evolving needs of a modern workplace, Tribeloo is certainly worth considering. Lastly, I invite users who have experienced Tribeloo or similar products to share their insights and comments, as real-world experiences can greatly aid others in making an informed decision.

By David Rice

David Rice is a long time journalist and editor who specializes in covering human resources and leadership topics. His career has seen him focus on a variety of industries for both print and digital publications in the United States and UK.